DSA: CHANGING CULTURE & CHANGING PROCESSES CONSTRUCTION OVERSIGHT PROCESS
Overview
DSA: CHANGING CULTURE & CHANGING PROCESSES
2013 CALIFORNIA BUILDING CODE AND THE ADA
2013 CALIFORNIA BUILDING CODE & THE ADA
ACCESS CODE: Development Process Process Triennial Edition – 2013 Edition Mid-cycle supplement – 2015 Integration of the 2010 ADA and CBC Emergency Regulations
DSA Proposes Regulations for: State and local government facilities
ADA Title II Entities Private public accommodations and commercial facilities
ADA Title III Entities
2013 CALIFORNIA BUILDING CODE & THE ADA
2010 ADA STANDARDSNation wide regulations by US DOJADA 2010 Standards – 15 Sept 2010Mandatory – 15 March 2012
2013 CALIFORNIA BUILDING CODE & THE ADA
ADA AS MODEL CODEPreference survey to Stakeholders
• 400 + responses• 2010 ADA – 65%• 2010 IBC – 21%• 2010 CBC – 14%
2010 ADA Standards selected as model code
2013 CALIFORNIA BUILDING CODE & THE ADA
2013 ACCESS CODE ANALYSISNationally Recognized Consultant Group
January 2012 through May 2012
Detailed comparison 2010 CBC to 2010 ADA
2,500 row spreadsheet work product
Identified limited direct conflicts
Emergency Regulations
2013 CALIFORNIA BUILDING CODE & THE ADA
ACCESS CODE EMERGENCY REGULATIONS
DSA Advisory Board Access Committee Working Group convened
Public hearing in Oakland
BSC hearing and approval 19 July 2012
Effective Date 1 August 1 2012
2013 CALIFORNIA BUILDING CODE & THE ADA
2013 ACCESS CODE OUTREACH7 public forums May through July 2012
Draft language by ADA division
Multiple modalities for accessibility
Accessible venues Real time captioning Alternate formats, large type, and audio recordings
2013 CALIFORNIA BUILDING CODE & THE ADA
2013 ACCESS CODE FORMATADA Chapters to Divisions of Chapter 11B
Maintains ADA format and numbering
Model code deletions – strike-out font
CBC amendments – italic underlined font
ADA Advisories – not in code, but will be included in companion document
2013 CALIFORNIA BUILDING CODE & THE ADA
2013 ACCESS CODE APPLICATIONSCOPING FIRST – WHAT, WHERE AND HOW MANY?
TECHNICAL – HOW?
ENFORCEMENT
2013 CALIFORNIA BUILDING CODE & THE ADA
CURRENT ISSUES Protection and Liabilities of an ADA Study
Current Standards and Codes
2013 CBC versus the 2010 ADA Standards
ADA Access from a undeveloped Public Right-of-Way
Accessibility to overhead technical areas in theatres
CONSTRUCTION OVERSIGHT PROCESS CHANGES
CONSTRUCTION OVERSIGHT PROCESS CHANGES: Overview
Electronic Documentation Processes Inspector Job File Review (Form 119) 2013 CBC Admin Regulations Elimination of Change Order Submittal to DSA Construction Change Document (CCD) Process Projects not Certified…Resolutions for the Past Inspection Card… Changing the Future of Certification
AUTOMATION OF DSA CONSTRUCTION OVERSIGHT: I-Pads, E-doc and CloudDSA will increase productivity and standardization of its field staff through the use of new automated systems and hardware for use in the field.Automating procedures will allow our field staff to: spend more time in the field standardize the level of our work and oversight of project
inspectors Allow us to quickly share and review documents with clients Increase efficiency Eliminate areas where documents may be lost or misplaced.
Pilot program started in San Diego and Sacramento offices for selected field staff
DSA BOX.COM: A New Method for All DSA business partners and clients to collaborate on projects in real time
• What is DSA Box.Com? Cloud repository for documents, drawings, and forms
• How do I gain access to specific project files? DSA sends you an invitation to view a folder/file You create a DSA Box logon to access folders/files
• What can I do in DSA Box? Preview files, up/download files, view files
• How do I know when there is a file to view? DSA Box sends you a notification of activity in a folder
DSA BOX
DSA BOX COLLABORATION
DSA BOX
DSA ROADMAP FOR DSA BOX IMPLEMENTATION• DSA will implement DSA Box by “tracks”:
Field Engineer; Project Inspector; Verified Reports;
Design Professional and; Construction Change Documents.
• More than one track may be implemented at the same time, based on need and staffing.
DSA BOX
DSA BOX SCREEN:Project Folders & Collaborators
CollaboratorsProjectFolders
DSA BOX
DSA BOX PROJECT FOLDER STRUCTURE
DSA BOX
INSPECTOR JOB FILE REVIEW DSA FORM 119
Implemented Formalized Field Review of Inspector Job File
• Each Class 1 and 2 project site visit will include inspector job file review
• Content of job file review is defined for consistency
• DSA Form 119 provides reporting mechanism
• Will play a role in future process by ensuring inspector job file contains documents sufficient for project certification
2013 CBC TITLE 24 PART 1
Changes to the Admin. Regulations that Affect Construction Testing and Inspections
These regulations will became effective early spring 2013.
Defines Project Inspector employer relationships
Allows for the laboratory to provide special inspections with Lab Manager responsible for the Verified Reports
Strengthens the prerequisite experience for Project Inspectors
PROCESS DEVELOPMENT•DSA initiated code changes
Districts self report final project cost to DSA Removed requirement to submit Change Orders to DSA Added requirement to submit construction changes that affect the
Structural, Accessibility and Fire-Life Safety portions of the project
• DSA created and implemented use of Form DSA-168 for districts to self report final project cost.
• DSA created new IR A-6 to implement the new Construction Change Document (CCD) provisions in Title 24, Part 1, Section 4-338.
ELIMINATE CHANGE ORDER SUBMITTALS TO DSA
ELIMINATE CHANGE ORDER SUBMITTALS TO DSA
CONSTRUCTION CHANGE DOCUMENT (CCD)• Replaces both Change Order and Field Change Document (FCD) process
• Is really just the formalization of the Field Change Document (FCD)
• Formal Change Orders are no longer submitted to DSA
• Implements the new requirement in Title 24, Part 1, Section 4-338 which divides construction changes into two categories: Category A: Changes that affect the Structural Safety, Access
Compliance, or Fire & Life Safety portions of the project. Category B: Changes that do not affect the Structural Safety, Access
Compliance, or Fire & Life Safety portions of the project.
• Category A changes are required to be submitted to and approved by DSA (By use of Form DSA-140.)
• Category B changes are not required to be submitted to DSA unless specifically requested by DSA. (By use of Form DSA-141 if submitted.)
CERTIFICATION GUIDE WITH NEW PROCESS
ANOTHER TOOL/METHOD FOR ADDRESSING UNCERTIFIED PROJECTS
• DSA created a new comprehensive certification guide that updates the original guide and includes alternate processes to certify projects where required documents are missing due to the incapacitating illness, death, or the default of any persons required to file such documents
• This new comprehensive guide is available on our website
• DSA has initiated a state-wide program to examine all previously closed not certified projects to determine viability for certification using the alternate process defined in the new certification guide
• Separate workshop later in the day to discuss this in detail.
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
Sections Blocks Descriptions
INSPECTION CARD DSA FORM 152
Similar to that used by virtually every building department in California.
One page document with specific construction milestones.
Construction milestones comprised of 35 separate blocks grouped in 9 separate sections.
Each block and section are signed off by the project inspector as construction proceeds.
• Construction should not proceed past milestones until signed-off.
Same card is used for all projects regardless of scope but not all blocks and sections may be applicable.
INSPECTION CARD CONTAINS NINE SECTIONS1. Initial Site Work
2. Foundation
3. Vertical Framing
4. Horizontal Framing
5. Non-Building Site Structures
6. Appurtenances
7. Finish Site Work
8. Other Work
9. Final SS/ACS/FLS
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
The inspector will use the DSA-152 Manual as a guide to determine the requirements necessary for card sign off dependent on the materials and construction type. The manual is keyed into the sections and blocks on the inspection card so that the inspector looks up the necessary information using the section and block numbers.
• The DSA implementation requirements will be published in Procedure PR 13-01. All persons involved will be required to comply with those requirements.
• The number of inspection cards required for projects corresponds with the number of buildings in the project scope. There will be one card issued for each separate building and one card issued for the site work (includes non-building site structures).
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
INFORMATION ON USING THE INSPECTION CARD
HOW THE INSPECTION CARD WORKSThe project inspector’s sign-off of each block and section is acknowledgement that: Required inspections have occurred
Required testing is complete
Required deferred submittals are DSA approved
Changes to the DSA approved construction documents have been approved
There are no Deviations from DSA approved construction documents
Interim verified reports from design professionals and contractors have been received.
Required documents have been received by the project inspector
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
HOW THE INSPECTION CARD WORKS: What Happens if construction proceeds past milestones without sign-off by project inspector?
• Inspector Notifies DSA, Contractor, and Owner that construction is proceeding without the underlying work approved.
• Contractor may be prohibited from proceeding with subsequent construction activities that cover up the unapproved work.
District may cause stop work
DSA may cause stop work
DSA may issue order to comply
• Any subsequent construction activities, that cover up the unapproved work, are subject to removal and remediation if found to be in non-compliance with the DSA approved construction documents or the DSA approved testing and inspection program.
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
DSA USE OF STOP WORK
• Detailed information found in DSA IR A-13 District stop work (voluntary) DSA issues “Order to Comply” (gives time for corrective actions) DSA issues “Stop Work”
• Used if DSA believes non-compliant construction is in progress Used on case by case basis Constructing without DSA approved plans Constructing without a DSA approved inspector present Construction of deferred submittal Items not DSA approved Construction covering up non-inspected work Construction covering up non-compliant work
• Typically used only for the areas of the project affected by the issue that needs to be resolved; but may be project wide.
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
HOW THE INSPECTION CARDS ARE ISSUED1. Request for inspection cards are made
after contracts for the work are let
2. Request is made using DSA Form 102.IC & requires the following information:Construction Start Date Identifying the Project Inspector Identifying Project Inspector
DSA Form 5 approval date Identifying the DSA approved
Laboratory of RecordScope of Contract Identifying prime contractors
3. Inspection card is only issued to one of the following:
School DistrictDesign Professional in Responsible ChargeProject Inspector
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
CONSTRUCTION TEAM RESPONSIBILITIESAll parties have responsibilities for successful use of the Inspection Card:
DSADesign ProfessionalsProject Inspector• Testing laboratory & Special Inspectors ContractorSchool District
Ensure inspection cards have been issued Mutually understand and agree on the T&I program Communicate effectively and timely using the appropriate documents Ensure construction complies with the DSA approved plans Provide timely resolution of all issues Perform all duties in a timely manner File/Process all documents timely Districts to ensure their design team scope includes code
required duties… like site visits
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
HOW THE PROCESS CHANGES CERTIFICATION
Documents will be submitted to the project inspector as work proceeds instead of at the end of the project.
Documents will be in the inspector job file (not “missing”).
Inspector’s job file will be turned over the district at the end of the project (so district has documents necessary for certification).
Inspector will turn over a copy of the inspection card and all Verified Reports to DSA at the end of project.
DSA will certify the projects based on these Verified Reports (not other documents).
Other documents can be audited by DSA, if necessary, by requesting from the district files or the Inspector’s job file.
Separate Inspection Cards allows for separate certification of buildings (and site).
Structural and Fire/Life Safety can be separately certified from Access.
Any issues withholding certification can be specifically identified.
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
FAMILY OF ASSOCIATED DOCUMENTSThe following are used to communicate and record that construction is in compliance with the DSA approved construction documents:
Form-151: Project Inspector NotificationsForm-152: Project Inspection Card (inspector interim verified
report)Form-154: Notice of Deviations and Resolution of DeviationsForm-155: Project Inspector Semimonthly ReportForm-156: Contractor Notification to Project Inspector Commencement/Completion of WorkForm-6.PI: Verified Report – Project InspectorForm-6.AE: Verified Report – Architect/Engineer Form-6.C: Verified Report – ContractorPR 13-01: Construction Inspection Documentation152 Manual: Inspector’s Guide for Completion of the Inspection Card
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
IMPLEMENTATIONProjects as of the date of implementation:
1. Construction complete Procedure is not applicable
2. Construction starting Procedure is fully applicable
3. Construction started-not finished Procedure is applicable but there will be a “grace”
period of a couple of months to catch up with all the documents and the inspection card
INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION
DSA: CHANGING CULTURE & CHANGING PROCESSES