Bosna i HercegovinaБосна и Херцеговина

Bosnia and HerzegovinaAgencija za javne nabavke/nabave

Агенција за јавне набавкеPublic Procurement Agency

e-Procurement

Tirana, may 2012

Information system Go-ProcureDefinition:Information system for the electronic publication of the Public Procurement notices.

Types of notices:• Procurement notice• Contract award notice• Cancelation notice• Additional notice for Competitive request• International notice• Correction notice for all types of notification

Go-Procure information system is created out of four main modules:

First module (Cotracting Authority module):

Registered operators can do the following:

• On-line module with online forms, where contracting authority operators can complete procurement data in several types of notifications.

• Operators can run various statistical data about all types of published notifications.

Picture 1 – Online form example

Second module (Official journal module):

Unregistered operators can do the following:

• Off-line module, where contracting authority operators can complete procurement data on predefine paper version regarding several types of notifications.

• Official journal operators enter that data in online forms for that Contracting Authority (only for CA wich does not have internet access).

Picture 2 – Paper form of procurement notification

Third module (Public Procurement Agency module):

Reporting operators can do the followings:1. Prepare large number of predefine reports such as:• Total number of notification depending on type of

notification,• Total number procurement notices depending on type of

procedure,• Total number contracting award notices depending on

type of contract, etc.

Administrators can do the followings:2. Prepare large number of Ad Hoc reports

Fourth module (Suppliers module):

Public portal for published notifications allows:• Simple search:Some parameters for filtering published notices, eg. subject of contract, type of contract, type of notices, etc.

• Advanced search:All other parameters which one can find in form fields wherby it make sense to perform search.

Public Procurement Portal displays all published notices and links to other notices defined by a unique method of procurement.

Picture 3 – Public procurement portal displays notifications

From 1st september 2011, Go-Procure information system started with its operation. Since than, we have the following few statistics:

Procurement notice

Contract award notice

Cancelation notice Additional notice for Competitive

Request

International notice

Correction of notice

0

500

1000

1500

2000

2500

3000

35003155

997

721

1854

176331

413

59 105183

53 48

Module M1Module M2

Picture 4 – Total number of notifications by module

Procurement notice

Contract award notice

Cancelation notice

Additional notice for Competitive

Request

International notice

Correction of notice

0

500

1000

1500

2000

2500

3000

3500

4000

3504

742 802

219355303

2037

Open procedure

Restricted procedure

Accelerated Restricted procedure

Negotiated procedure with publication of a procurement notice

Design Contests

Negotiated procedure without publication of a procurement notice

Competitive Requests

Picture 5 – Total number of notifications by type of procedure

Picture 6 – Total number of notifications by type of contract

Procurement notice Contract award notice

Cancelation notice Additional notice for Competitive Request

International notice Correction of notice0

200

400

600

800

1000

1200

1400

1600

1800

2000 1919

506457

1011

174233

994

368

256

754

3998

655

182113

272

16 48

SuppliesServicesWorks

Now we are in the process of upgrading Go-Procure Information system, which implies the following:

• Publishing International notices to TED (Tender Electronic Daily), website of the EU,

• Publishing (upload) Tender documentation,• Registration in IS for economic operators,• Managing Question/Answer session (Only registered

economic operators can ask questions).• E-access to tender documentation (Only registered

economic operators can download the tender documentation).

Advantages of Go-Procure Information system:

• Process of conducting public procurement procedures is much more transparent;

• The possibility of keeping a various of statistical reports on the implementation of public procurement procedures;

• The process of conducting proceedings is optimized in terms of time consumption and human resources;

• The price of notice publication in the Official journal is reduced;

• By developing this IS the first step of e-Procurement was completed (e-Notification), and it created conditions for development of next step, e-Tendering.

Information system WisPPADefinition:WisPPA (Web information system for Public Procurement Agency) - Information system for submitting reports of the public procurement procedures.

The legal obligation to submit reports for all public procurement procedures that resulted in the conclusion:

• Contract• Framework Agreement• Direct Agreement

Picture 7 – WisPPA interface

Advantages of WisPPA Information system:

• Much more faster, simpler and more reliable process of submitting the report,

• Errors are reduced to a minimum – implemented validation on all web forms – implemented control and notifications during submitting reports process.

• Savings (paper, toner, postage, ...)• Possibility of keeping records and analysis for:

- Spending of Public funds - monitoring- Spending of Public funds - statistics

Thank you for your attention!