edanz dxy 130330
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Today’s presentation is available
for download now from:
http://www.edanzediting.com/http://www.edanzediting.com/
DXY_Harbin_2013
Insights into publication success
Melanie de Souza
Senior Editor
Liwen Bianji
30 March 2013
Customer ServiceIntroductionAbout Melanie …
Senior Editor
Customer ServiceIntroductionToday’s presentation
• Scientific publishing
• Avoiding rejection
今天演讲内容将涉及以下几个方面
• Avoiding rejection
• Journal Selection
• Peer Review
• Hints and Tips
Scientific publishingYour goals….
Exchange Exchange You must publish manuscripts
Implement Implement
ideas
locally
You must publish reports in local language
globally
Exchange
ideas
globally
International collaborations
Grant applications
Career advancements
You must publish manuscripts in English
Scientific publishing Adopt a winning strategy
Footballer Scientist
Preparation
Communication
Physical fitness
Team members Manuscript
Results
Publication recordWin games
Communication
Knowledge
Tactics
Team members
Rules of the game
Opposition
Understanding
Manuscript
Submission process
Published literature
PreparationGood data
• Importance?Impact
• Significance?Results
Target
audience
• Significance?
• Who will benefit?
• Implications?
Before you start …Journal Selection
如何选择正确的投稿期刊?
Before you start …Factors to consider
Impact factor
Indexing status Target audience
你的出版目标是什么?
Publishing
language
Open access
Publishing
frequency
Society
Membership
Publication
typeTarget
Journal
Before you start … Evaluating significance: appeal
Popular
appeal
Emerging Emerging
diseases Stem Cells
Tissue
engineering
Personalized
medicine
Gene therapy
Before you start …Timing
• Choose your target journal:
– After you have decided you have enough results
for a publication
– After a decision has been made on how high to – After a decision has been made on how high to
aim—high, medium or low impact
– Before writing the Title, Abstract, Introduction
or Discussion sections
Coverage and
Staffing PlanHints and tips Your target journal in
minutes not days
Coverage and
Staffing PlanHints and tips
Insert your
Journal Selector Step 1
1. 1. 1. 1. 输入英文文本输入英文文本输入英文文本输入英文文本
文章摘要,简短描述,关键词语或者相似文章的摘要
Insert your
proposed
abstract
Coverage and Staffing PlanHints and tips
2. 2. 2. 2. 过滤和完善过滤和完善过滤和完善过滤和完善
出版周期影响因子
修改示例文本或者完善结果
开放获取
Coverage and Staffing PlanHints and tips3. 3. 3. 3. 缩小选项缩小选项缩小选项缩小选项
匹配分析
期刊的基本信息
曾发表过的相似文章
Coverage and Staffing PlanHints and tips4. 4. 4. 4. 查看期刊网址做出最后选择查看期刊网址做出最后选择查看期刊网址做出最后选择查看期刊网址做出最后选择
KnowledgeRead regularly
Established
researchersJournals
Improve your
writing
Published
Literature
Journal Club
Topic
scientifically
relevant?
Topic
scientifically
relevant?
Good
layout/
structure?
Good
layout/
structure?
Methods/
analysis
appropriate?
Methods/
analysis
appropriate?
Conclusions
logical?
Conclusions
logical?
好的读者会成就好的作者
Knowledge Reading improves manuscript writing
How?
What to do
Argument
structure
Structure & style
Get new ideas
Journal quality
What not to do
Knowledge
Self-assess
knowledge of topic
Title and Abstract
How to read an article
Introduction: aims
Results: figures, tables,
schematics, equations
Discussion
Introduction and
Methods if necessary
Introduction: aims
Any questions?
欢迎提问?
Understanding
Peer review
Results novel?
Topic relevant?
Journal requirements met?
Submission process
Accepted—
publication!
EditorManuscript
Revision
Reject
New experiments
Improve readability
Add information
Understanding What do journal editors want?
Interesting to the
readers
Clear and
concise EnglishNovel research
Read a good story!
readersconcise English
Topical research
field
Novel research
Relevant
scientific
message
Correct format
期刊编辑和审稿人需要高质量的学术内容
Avoiding rejection
Incomplete
Reasons for rejection: the science
Inappropriate
Weak research
motive
Inactive
research field
Incomplete
data
Inappropriate
methodology
Poor analysisInaccurate
conclusions
Avoiding rejection Reasons for rejection: the science
• Scientifically irrelevant
• Results can be deduced from
Inactive
research field
• Results can be deduced from literature
• Does not advance the field
Rejection
Avoiding rejection Reasons for rejection: the science
• Scientifically irrelevant
Weak research
motive
• Scientifically irrelevant
• Unclear or not explicitly stated
• Not supported by data
Negative opinion
Avoiding rejection Reasons for rejection: the science
• Not enough controls/samples
Incomplete
data
Inappropriate
methodology
• Not enough controls/samples
• Hinders proper analysis
• Conclusions questionable
Invalidates study
Avoiding rejection Reasons for rejection: the science
• Incorrect statistical tests
Poor analysisInaccurate
conclusions
• Incorrect statistical tests
• Inappropriate methods
• Use assumptions
Invalidates study
Avoiding rejection Reasons for rejection: the manuscript
Publication ethics
ignored
Journal requirements Old references
Inappropriate data
presentation
Poor grammar and
style
Journal requirements
not met
Avoiding rejection Reasons for rejection: the manuscript
• Plagiarism
Multiple submissions
Publication ethics
ignored
• Multiple submissions
• Conflicts of interest not disclosed
• Non-compliance with ethical standards
Rejection
Avoiding rejection Reasons for rejection: the manuscript
• Ignore author guidelines
Journal requirements
not metOld citations
• Ignore author guidelines
• Missing compliance statements
• Old/self citations
Rejection
Avoiding rejection Reasons for rejection: the manuscript
• Unable to follow your logic
Poor grammar and
style
Inappropriate data
presentation
• Unable to follow your logic
• Too much data/information
• Duplication of results
Negative opinion
CommunicationYour manuscript
Tell an
interesting story
Non-text
Clear and
concise EnglishReadable
Figures/Schemes TablesNon-text
representation
Meet reader
expectations
Figures/Schemes Tables
Target audienceEditors/Peer
reviewers
Coverage and
Staffing PlanHints and tips
Dear Editor-in-Chief,
I am sending you our manuscript entitled “Techniques to detect circoviruses in
Australian bird species” by Raye et al. We would like to have the manuscript
considered for publication in Virology Methods Online.
Please let me know of your decision at your earliest convenience.
Write a cover letter!
Please let me know of your decision at your earliest convenience.
Sincerely yours,
Warren Raye, PhD
附信可以让编辑附信可以让编辑附信可以让编辑附信可以让编辑了解文章内容了解文章内容了解文章内容了解文章内容
向编辑推销你的向编辑推销你的向编辑推销你的向编辑推销你的文章文章文章文章
Coverage and
Staffing PlanHints and tips
What was
An effective cover letterDear Dr Reed,
Please find enclosed our manuscript entitled “Amyloid-like inclusions in the brains of Huntington’s disease patients”,
by McGowan et al., which we would like to submit for publication as a Research Paper in Neurogenetics.
Recent immunohistochemical studies have revealed the presence of neuronal inclusions containing an N-terminal
portion of the mutant huntingtin protein and ubiquitin in the brain tissues of Huntington’s disease (HD) patients;
however, the role of these inclusions in the disease process has remained unclear. One suspected disease-causing ….
To confirm if the immunohistochemically observed huntingtin- and ubiquitin-containing inclusions display amyloid
features, we performed Congo red staining and both polarizing and confocal microscopy on post-mortem human
Give the
background to
the research
What was
done and what
was found
Interest to
journal’s readers
Reviewers with
contact details
Compliance
statements
features, we performed Congo red staining and both polarizing and confocal microscopy on post-mortem human
brain tissues obtained from five HD patients, two AD patients, and two normal controls. Congo red staining revealed
a small number of amyloid-like inclusions showing green birefringence by polarized microscopy, in a variety of….
We believe our findings would appeal to a broad audience, such as the readership of Neurogenetics. As a wide-
reaching journal publishing original research on all aspects of neuroscience…
We suggest the following potential reviewers:
Conflict of interest forms are attached.…….
Please address all correspondence to….
Coverage and
Staffing Plan
Cover LettersGeneral rules
Manuscript title/
Publication type
Manuscript title/
Publication type
Background,
rationale, results
Background,
rationale, results
Address editor
personally
Address editor
personally
Cover letterCover letter
Interest to
readers
Interest to
readers
Why are your
findings important?
Why are your
findings important?
Reviewer
recommendations
Reviewer
recommendations
Coverage and
Staffing Plan
Cover LettersGeneral rules
Not submitted
to other journals
Not submitted
to other journals
Authors agree on
paper/journal
Authors agree on
paper/journal
Original and
unpublished
Original and
unpublished
“必不可少的必不可少的必不可少的必不可少的” 声明声明声明声明
“必不可少的必不可少的必不可少的必不可少的” 声明声明声明声明
Source of
funding
Source of
funding
Conflicts of
interest
Conflicts of
interest
Authorship
contributions
Authorship
contributions
Coverage and
Staffing Plan
Cover Letters
“When submitting a paper authors are requested to suggest 6 international referees…”
Recommending reviewers
“The following items are also required as part of the manuscript submission process:…The names, addresses, phone numbers, and e-mail addresses of four or five potential independent reviewers…”
Coverage and
Staffing PlanHints and tips
Recommending reviewers
� From your reading and references
� Networking/attending conferences
� Aim for younger and mid-level scientists
� Provide reasons for recommending or
excluding a reviewer
� Editors have the final decision on reviewer
choice
Any questions?
欢迎提问?
Peer reviewImproves your manuscript
Acceptance Minor
revision
Major
revision
Rejection
• Few papers are accepted without revision
• Rejection and revision are integral
• Peer review should be a positive process
同行评审有助于提高稿件质量
Peer reviewDecision letters
Reject • Alternative journal
• Major or minor revisions
Accept• Deadlines for final version
• File formats
Revision• Major or minor revisions
• Deadlines
Peer ReviewDecision letter
Manuscript ID number24-July-2012
Dear Dr. XXXXX
Manuscript ID WJS-07-5739: “Long-term outcomes following right-lobe living donor liver transplantation."
Your manuscript has been reviewed, and we cannot accept the manuscript as submitted. The reviewer
concerns are included at the bottom of this letter.
Reasons for revision
How to submit a revision
concerns are included at the bottom of this letter.
You can submit a revised manuscript that takes into consideration these comments. You will also need to
include a detailed commentary of the changes made. Please note that resubmitting your manuscript does not
guarantee eventual acceptance, and that your resubmission may be subject to re-review by the reviewers
before a decision is made.
To revise your manuscript, log into http://mc.manuscriptcentral.com/wjs and enter your Author Center, where
you will find your manuscript title listed under "Manuscripts with Decisions." Under "Actions," click on "Create
a Revision." Your manuscript number has been appended to denote a revision.
…
Peer ReviewDecision letter
Procedure for responding
…You will be unable to make your revisions on the originally submitted version of the manuscript. Instead, revise your
manuscript using a word processing program and save it on your computer. Please also highlight the changes to your
manuscript within the document by using the track changes mode in MS Word or by using bold or colored text. Once
the revised manuscript is prepared, you can upload it and submit it through your Author Center.
When submitting your revised manuscript, you will be able to respond to the comments made by the reviewer(s) in the
space provided. You can use this space to document any changes you make to the original manuscript. In order to
expedite the processing of the revised manuscript, please be as specific as possible in your response to the reviewer(s).
Due date for resubmission
IMPORTANT: Your original files are available to you when you upload your revised manuscript. Please delete any
redundant files before completing the submission.
Because we are trying to facilitate timely publication of manuscripts submitted to the Surgical Endoscopy, your revised
manuscript should be uploaded by 12th April 2013 . If it is not possible for you to submit your revision in a reasonable
amount of time, we may have to consider your paper as a new submission.
Once again, thank you for submitting your manuscript to Surgical Endoscopy and I look forward to receiving your
revision.
Peer review
“The English needs to be improved”
“Your writing is difficult to understand”
• Grammar and spelling
Understanding reviewer comments
• Grammar and spelling
• Long, complex sentences and paragraphs
• Gaps in the logic
• Poor manuscript organization
• Too much information
Peer reviewRevision
• Politely respond to all the referee’s
comments in a response letter
• Make it easy to see the changes
– Refer to line and page numbers
– Different color font
– Highlight the text
应牢记同行评审人奉献了自己的时间,,,,因此作者需要谦虚有礼
Peer ReviewWriting a response letter
Address editor personally
Manuscript ID number
Thank reviewers
John G. HunterEditor-in-ChiefWorld Journal of Surgery
16 August 2012
Dear Dr. Hunter,
Re: Resubmission of manuscript reference No. WJS-07-5739
Highlight major changes
Please find attached a revised version of our manuscript originally entitled “Long-term outcomes following right-lobe living donor liver transplantation,” which we would like to resubmit for consideration for publication in World Journal of Surgery.
The reviewer’s comments were highly insightful and enabled us to greatly improve the quality of our manuscript. In the following pages are our point-by-point responses to each of the comments.
Revisions in the manuscript are shown as underlined text. In accordance with the first comment, the title has been revised and the entire manuscript has undergone substantial English editing. We hope that the revisions in the manuscript and our accompanying responses will be sufficient to make our manuscript suitable for publication in World Journal of Surgery.
Peer ReviewPoint by point response
Reviewer comment 1: There are many typos
and complicated phrases. This manuscript
should be corrected by a native English speaker
before resubmission. before resubmission.
Response: Thank you for your comment. The
entire manuscript has undergone English editing
by a native speaker.
Peer ReviewPoint by point response
Reviewer comment 2: This is an interesting
discussion providing valuable data examining
the long-term outcomes after living donor liver
transplantation.transplantation.
Response: Thank you. We appreciate your kind
comment.
Peer ReviewPoint by point response
Reviewer comment 3: Some additional background on
the grafting technique used is required in the
Introduction. What are the advantages and
disadvantages of this technique?
Response: In accordance with your suggestion, we have
added a discussion on the advantages and
disadvantages of the grafting technique used in the
Introduction section of the revised manuscript (p4, lines
7–13).
Peer Review Incorporating your response
…The technique used for grafting the transplanted liver to
the recipient liver in this study is the conventional method
used at our institution, and in most living donor
transplantation procedures currently being conducted [15].
Right-lobe grafting is the preferred technique because it Right-lobe grafting is the preferred technique because it
offers a better position for surgery, has a decreased
chance of hepatic venous obstruction, and provides
greater hepatic mass than left-lobe grafting. However, this
technique can be difficult for surgeons to master and care
must be taken when choosing the appropriate plane of
transection to avoid graft congestion [16].
Any questions?
欢迎提问?
Coverage and
Staffing PlanHints and tips
Speed up submission process
Manuscript Cover letter
Peer List Update
Editor
Revised
Manuscript
Point-by-point
response letter
Peer
reviewList
reviewers
Update
referencesEditor
Editor
Coverage and
Staffing PlanHints and tips
Recommend
Journals
Need help…
Edit
Expert Scientific
Review
Write Cover Recommend
Format
manuscript
Submitted Manuscript
Re-write
Answer reviewers
comments
Revised Manuscript
Write Response
letterPoint-by-point
responses
Write Cover
Letter
Recommend
Reviewers
Any questions?
Thank youGood luck!