Every second counts Time Management

- Mausham Banerjee

It seems that there is never enough time in the day. But, since we all get the same 24 hours, why is it that some people achieve so much more with their time than others? The answer lies in good time management.

Being busy isn’t the same as being effective

What is “Time Management?”

“Time management” refers to the way that you organize and plan how long you spend on specific activities.

ABC of Time Management

ABC analysis theory of Time Management

A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and C—hence the name. Activities are ranked by these general criteria :

A – Tasks that are perceived as being urgent and important,B – Tasks that are important but not urgent,C – Tasks that are unimportant. (neither important nor urgent)

80/20 rule - an example

• around 80% of profits come from around 20% of customers

• around 80% of complaints come from around 20% of customers

• around 80% of profits come from around 20% of the time spent

• around 80% of sales come from around 20% of products

• around 80% of sales are made by around 20% of sales staff

The 80/20 rule (Pareto analysis)Pareto Analysis is a simple technique for prioritizing problem-solving work so that the first piece of work you do resolved the greatest number of problems. It's based on the Pareto Principle (also known as the 80/20 Rule) – the idea that 80 percent of problems may be caused by as few as 20 percent of causes.

ABC or Pareto analysis can be used to arrive at deciding the prioritization of tasks or activities to be carried out also at the personal or family levels. “A” class tasks or activities (say around up to 20% of all the actions to be taken) may yield 80% or more of desired outputs or results.

Core skills of time management

• Learning to say "No".• Don't procrastinate. Attend to necessary things

immediately.• Be realistic in your approach in achieving your

goals.• Keep a record of all your activities; this will help

you to get things in their proper perspective and to avoid problems.

- Source : Wikipedia

Thank You !!