fresno county employees’ retirement association · fresno county employees’ retirement...

1111 H Street, Fresno, CA 93721, Tel 559.457.0681 Fax 559.457.0318

FRESNO COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION

Donald C. Kendig, CPA, Retirement Administrator

BOARD AGENDA LETTER

DATE: April 5, 2017 TO: Budget Committee FROM: Doris Rentschler Assistant Retirement Administrator SUBJECT: Consideration of FCERA Proposed Fiscal Year 2017‐2018 Budget – APPROPRIATE ACTION Recommended Action(s)

1. Adopt the proposed budget as presented or modify for final approval by the full board Discussion The Administrative Budget for 2017‐18 builds upon the 2016‐17 adjusted budget. As you may recall, this concept is driven by the “base” service and staffing levels authorized during the previous year as a reference point for any proposed changes. The “base” level of projected expenditures is deemed consistent with the expected level of operations. Notable changes in this year’s budget include reduced IT charges due to the completion of the Arrivos Pension Administration System in FY16‐17. The majority of the purchase and construction expenses associated with the new administration building were records in FY16‐17. Expected occupation of the new building is planned for late August 2017. The sale of the current building to the High Speed Rail Commission will likely coordinate with the move at or around August 2017. The FY17‐18 budget includes the addition of Operating Lease (account 7340) reflecting rents paid for the FCERA administrative building to the FCERA Realty Group, LLC, a wholly owned sole‐member LLC, held as a real estate investment in the FCERA’s portfolio. The total proposed Administrative budget for Fiscal Year 2017‐18 is $6,608,706 or 12.1 bps, well below the 21

bps cap provided in government code. Salaries and Employee Benefits includes 35.0 Full Time Equivalent (FTE)

positions (33 permanent full‐time positions, 2 Extra Help part‐time positions and 1 requested permanent full‐

time position). In addition to Salary and Employee Benefit costs, the Administrative budget amount of includes

Service and Supply expenses, including depreciation.

FCERA Proposed Fiscal year 2017‐2018 Budget April 5, 2017

While the inclusion of information technology costs in the administrative costs would not exceed the CAP, the

information technology costs are separately identified as allowed by California statutes. The total would be

$7,212,706 or 13.2 bps, if the excludable IT costs were included in the budget. The Administrative budget does

not include investment management expense.

FCERA Proposed FY 2017-18 Budget Summary Salaries and Benefits Services and Supplies IT Excludable Costs Dollars (in thousands) $3,039.0 $3,570.0 $604.0 bps 5.6 6.5 1.1 FTE 34 n/a n/a Total Administrative $6,609.0 bps 12.1

FCERA’s 2016‐2017 fiscal year adjusted appropriations budget was $14,546,115 that reflected appropriations made for the purchase and construction of the Palm Bluff office space. Absent the purchase and construction appropriations, the FY 2016‐17 administrative budget was $7,311,973. The FY 2017‐18 proposed administrative budget is $6,608,706, a decrease of $703,267. Included in the proposed administrative budget is a requested addition of Accountant I position. Past budget included $200,000 toward the development of e‐Learning module through Tegrit, the software developer for the pension administration system. Management decided to use a commercial e‐Learning package by Articulate rather than develop a platform from Tegrit resulting in cost savings. Additionally, this year’s budget includes appropriations for an Electronic Document Management System (EDMS). While Tegrit has been developing a fully integrated EDMS for the Arrivos Pension System, the projected cost of $274,000 seemed excessive. The budget includes upgrading the OnBase document management platform at a cost of $35,000. Attachment

1. FCERA 2017‐2018 Fiscal Year Proposed Budget with supporting detail Background Government Code section 31580.2(a), as amended, requires the Board to adopt an annual budget covering the

entire expense of administration of the retirement system. The total administrative expenses, which are direct

charges against the earnings of the fund, may not exceed the greater of twenty‐one hundredths of one percent

(0.21% or 21 bps )of the accrued actuarial liability of the system, or two million dollars ($2,000,000), as adjusted

annually by the amount of the annual cost of living adjustment (CAP).

Government Code section 31580.2(b), as amended, provides an exclusion from the CAP for expenditures for

computer software, computer hardware, and computer technology consulting services in support of these

computer products. These costs are identified as information technology costs herein.

FRESNO COUNTY EMPLOYEES’ RETIREMENT

ASSOCIATION

PROPOSED BUDGET

FISCAL YEAR 2017 - 2018

Budget projection FY17-18.xls 1 of 11 3/27/2017 3:05 PM

2016 -2017

ADOPTED

2017 -2018

PROPOSED %

Accrued Actuarial Liability (6/30/15, 6/30/16) $ 5,074,333,000 $ 5,472,149,000

Allowable Budget for Cost of 10,656,099 11,491,513 0.21%

Administration (21/100 of 1.0%)

Administrative Budget:

Salaries and Employee Benefits $ 2,847,600 $ 3,039,000 0.056%

Services and Supplies (excluding Inv Exp) 4,464,373 3,569,706 0.065%

Total Administrative Budget $ 7,311,973 $ 6,608,706 0.121%

Under Statutory Limitation $ 3,344,126 $ 4,882,807 0.089%

Budget

Administrative $ 7,311,973 6,608,706$ 0.121%

Information Technology 762,900 604,000 0.011%

Investment Expense 15,000,000 15,000,000

Contingency - - 0.000%

Total Budget 23,074,873$ 22,212,706$ 0.406%

FRESNO COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION

PROPOSED BUDGET

FISCAL YEAR 2017 - 2018

Government Code section 31580.2 provides for the adoption by the Board of Retirement an annual budget covering the entire expense of

administration. This expense of administration is a direct charge against the earnings of the fund and shall not exceed the greater of

twenty-one hundredths of one percent of the accrued actuarial liability of the system or two million dollars ($2,000,000), as adjusted

annually by the amount of the annual cost-of-living adjustment. Government Code section 31580.2(b) provides that expenditures for

software, hardware and computer technology are not considered a cost of administration. The calculations of the maximum allowable

budget and requested budget are summarized below.


Executive Assistant

(1)

Reception

Office Assistant (1)

Retirement Services

Unit

Benefits Support

Unit

Office Support

Unit

Disbility &

Divorce Unit

Accounting

Unit

Information

Technology Unit

Communications

Unit

Retirement

Specialist

Supervisor (1)

Supervising

Account Clerk (1)

Supervising

Accountant (1)

Retirement

Specialist (5)

Account Clerk (8)

RS Extra Help (2)

Office

Assistant (2)

Retirement

Specialists (2)

Office Assistant

(1)

Accountants (2)

Account Clerk

(2)

Systems and

Procedures

Analyst (2)

Staff Analyst (1)

33 Permanent

2 Extra Help

BOARD OF RETIREMENT

Retirement Administrator (1)

Assistant Retirement Adminsitrator (1)

Benefit Services Division

Benefits Manager (1)


ADOPTED BUDGET

FY16-17 FY17-18 FY-FY Chg

Account

Number

Program

Code Account Name

Expeditures as

of 2/28/2017

Percent Used as

of 2/28/217

Adjusted

Appropriations

Proposed

Appropriations

Increase /

(decrease)

%

Change

6100 Regular Salaries w/ Car Allowance 928,948 60% 1,549,700 1,694,000 144,300 9.3%

6200 Extra Help 9,232 45% 20,500 26,000 5,500 26.8%

6300 Overtime 15,041 15% 101,000 40,000 (61,000) -60.4%

6310 Overtime Due to Holiday 932 n/a - - - 0.0%

6350 Unemployment Insurance 814 74% 1,100 2,000 900 81.8%

6400 Retirement Contribution 466,758 57% 814,200 887,000 72,800 8.9%

6500 OASDI Contribution 65,703 54% 121,700 128,000 6,300 5.2%

6550 Workers Comp Contribution 3,686 75% 4,900 5,000 100 2.0%

6600 Health Insurance Contribution 140,723 62% 228,800 251,000 22,200 9.7%

6650 Life & Disability Insurance 709 35% 2,000 2,000 - 0.0%

6670 Benefit Administration 2,747 74% 3,700 4,000 300 8.1%

6000 Salaries And Employee Benefits 1,635,294 57% 2,847,600 3,039,000 191,400 6.7%

7040 Telephone Charges 5,695 39% 14,500 11,000 (3,500) -24.1%

7101 General Liability Insurance 8,756 7% 134,000 141,000 7,000 5.2%

7220 1 Maintenance-Buildings & Ground 16,120 56% 28,600 21,200 (7,400) -25.9%

7250 Memberships 12,800 82% 15,700 18,500 2,800 17.8%

7265 3 Office Expense 39,966 39% 103,600.00 70,000 (33,600) -32.4%

7266 Interoffice Messenger Mail 2,023 67% 3,000 3,000 - 0.0%

7268 Postage 19,714 57% 34,400 38,000 3,600 10.5%

7269 3 Printing 3,603 n/a - 47,100 47,100 n/a

7286 PeopleSoft Human Resources Chg 4,106 103% 4,000 8,000 4,000 100.0%

7287 PeopleSoft Financials Chg 12,028 100% 12,000 24,000 12,000 100.0%

7295 4 Professional & Specialized Ser 361,243 25% 1,443,500 1,126,000 (317,500) -22.0%

7296 Data Processing Services ^ 90,808 69% 131,000 130,000 (1,000) -0.8%

7340 5 Operating Lease - n/a - 353,500 353,500 100.0%

7345 1 Facility Operation & Maint 4,294 n/a - 10,000 10,000 n/a

7411 Commissions/Advisory Boards 6,500 54% 12,000 12,000 - 0.0%

7412 2 Mileage 6,363 n/a - - - 0.0%

7415 Trans, Travel & Education (staff) 45,009 65% 68,800 68,000 (800) -1.2%

7417 Trans, Travel & Education (Board) 25,453 35% 72,000 73,000 1,000 1.4%

7430 6 Utilities 17,370 51% 34,000 65,000 31,000 91.2%

7564 Other Expense (Inv Mngmt Exp) # 3,845,091 26% 15,000,000 15,000,000 - 0.0%

7611 Security Services 9,003 46% 19,400 20,000 600 3.1%

7000 Services And Supplies 4,535,946 26% 17,130,500 17,239,300 108,800 0.64%

n/a 8 Depreciation 362,000 52% 700,000 820,406 120,406 17.2%

Non-Cash Items (not part of administrative cash cap) 362,000 52% 700,000 820,406 120,406 17.2%

Year-to-Date

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FISCAL YEAR 2017-2018 PROPOSED BUDGET


ADOPTED BUDGET

FY16-17 FY17-18 FY-FY Chg

Account

Number

Program

Code Account Name

Expeditures as

of 2/28/2017

Percent Used as

of 2/28/217

Adjusted

Appropriations

Proposed

Appropriations

Increase /

(decrease)

%

Change

Year-to-Date

Fo

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dib

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FISCAL YEAR 2017-2018 PROPOSED BUDGET

8150 91329 Buildings & Improvements - Palm Bluff 213,688 10% 2,168,073 500,000 (1,668,073) -76.9%

8300 90906 4 Equipment - Software ^ 186,641 92% 203,500 174,000 (29,500) -14.5%

8300 91183 Equipment - Computer Equipment ^ 847 3% 28,400 38,000 9,600 33.8%

8300 91330 Equipment - Palm Bluffs Improvements 0 0% 86,800 40,000 (46,800) -53.9%

8300 91332 Equipment - Computer Consulting ^ 183,194 61% 300,000 162,000 (138,000) -46.0%

8300 91333 Equipment - Furnishings 0 0% 210,000 100,000 (110,000) -52.4%

8300 91334 Equipment - Systemization ^ 0 0% 100,000 100,000 - 0.0%

8400 91331 7 Infrastructure - Palm Bluffs Improvements% ! 3,933,140 102% 3,850,642 - (3,850,642) -100.0%

8400 91335 7 Infrastructure - Palm Bluffs Land % ! 3,000,000 100% 3,000,000 - (3,000,000) -100.0%

8400 91336 7 Infrastructure - Palm Bluffs Leasing, Legal, Mngmt% 51,159 34% 152,500 - (152,500) -100.0%

8000 General Fixed Assets 7,568,669 75% 10,099,915 1,114,000 (8,985,915) -89.0%

8991 Approp For Contingencies - -

TOTAL 30,078,015 22,212,706

Total Administrative Budget 7,311,973 6,608,706

% ! Payments/xfers to LLC INVESTMENT 7,003,142 -

^ Excluded IT Costs 762,900 604,000

# Excluded Investment Expense 15,000,000 15,000,000

Total Budget 30,078,015 22,212,706

footnotes

1 FY 17: 7345 Facility Operations was included in 7220 Maintenance-Buildings and Grounds. Separated for FY18

2 mileage post to 7412 in PS and is moved in NAV Fin Stmts to 7415 and/or 7417 transportation, travel & education budgets

3 FY 18: Printing expenses moved out of 7265 - Office Expense and into 7269 - Printing

4 FY 18: Software licensing fees moved out of 7295 - Professional and Speicalized Services and into 8300-90906 - Equipment Software

5 FY 18: Added 7340 - Operating Lease for new location (10 months Sept-June)

6 FY 18: increased utility budget based almost double square footage of new building

7 FY 17: payments / transfers ! to FCERA RG LLC for Palm Bluff Investment thru 3/10

8 Non-cash expense for financial statements


Title

Annual

Salary @

7/1/17

Regular &

Extra Help

Salary Overtime

Car

Allowance Pension OASDI Medicare

Mgmt Life

&

Disability

Pension

Oblig Bond

Health

Ins

LOADED

PAY

TOTAL

Accountant II/Sr Acct 53,840 58,454 1,512 27,678 3,624 848 5,103 7,358 104,577

Executive Assistant 58,237 59,092 - 30,391 3,664 857 5,159 7,358 106,520

Staff Analyst 47,970 48,617 - 17,969 3,014 705 200 4,244 7,358 82,107

Account Clerk III 34,436 34,735 1,776 12,838 2,154 504 3,032 7,358 62,396

Retirement Specialist 55,539 56,888 2,864 29,257 3,527 825 4,966 7,358 105,685

Suprvsing Retirement Spec 51,376 52,624 2,649 27,065 3,263 763 4,594 7,358 98,316

Sr Accountant 71,136 71,331 2,020 36,686 4,423 1,034 6,227 7,358 129,079

Supervising Account Clerk II 53,273 53,420 2,459 27,474 3,312 775 4,664 7,358 99,460

Retirement Specialist 39,335 40,622 975 15,733 2,519 589 3,546 7,358 71,342


Supervising Accountant 76,804 77,015 2,181 39,609 4,775 1,117 6,723 7,358 138,778


Administrator 169,500 169,966 - 6,180 62,819 7,364 2,465 200 14,838 7,358 271,190





Retirement Benefits Manager 81,900 82,586 - 39,105 5,120 1,198 200 7,210 7,358 142,776

Office Assistant I/II 24,518 26,430 258 9,768 1,639 383 2,307 7,358 48,144

Account Clerk III 40,162 40,272 284 20,712 2,497 584 3,516 7,358 75,222

Account Clerk II 28,009 28,555 1,444 10,554 1,770 414 2,493 7,358 52,588

Assistant Administrator 93,002 96,643 - 35,719 5,992 1,401 200 8,437 7,358 155,750

Office Assistant 31,687 32,342 502.72 11,954 2,005 469 2,823 7,358 57,455

Account Clerk ll/Ill 35,844 37,584 1,899 17,796 2,330 545 3,281 7,358 70,794

Retirement Specialist 12,931 12,967 - - 804 188 1,132 - 15,091

Office Assistant I/II 30,727 31,363 305 11,592 1,945 455 2,738 7,358 55,755 Systems and Procedures

Analyst III 74,880 75,086 - 38,617 4,655 1,089 200 6,555 7,358 133,559

Account Clerk I/ll 26,499 26,572 713 9,821 1,647 385 2,320 7,358 48,817

Retirement Specialist 40,565 41,189 2,111 15,224 2,554 597 3,596 7,358 72,629 Systems and Procedures

Analyst 55,406 56,686 - 29,153 3,515 822 200 4,949 7,358 102,682

Account Clerk II 28,009 28,555 284 10,554 1,770 414 2,493 7,358 51,428

Account Clerk II 28,009 28,555 1,444 10,554 1,770 414 2,493 7,358 52,589

Account Clerk I 25,238 25,729 1,301 9,510 1,595 373 2,246 7,358 48,113

SALARY AND BENFEITS DETAIL


Title

Annual

Salary @

7/1/17

Regular &

Extra Help

Salary Overtime

Car

Allowance Pension OASDI Medicare

Mgmt Life

&

Disability

Pension

Oblig Bond

Health

Ins

LOADED

PAY

TOTAL

SALARY AND BENFEITS DETAIL

Office Assistant I/II 23,772 24,235 - 8,957 1,503 351 2,116 7,358 44,520

Retirement Specialist 12,931 12,967 - - 804 188 1,132 - 15,091

Total Current Positions 1,692,231 39,035 6,180 727,945 101,745 24,537 1,200 147,732 242,814 2,983,418

New Position Requests

Accountant I (projected 1/2 yr) 41,148 22,044 495 - 8,147 1,367 320 - 1,924 7,358 41,654

Total Additional Requests 22,044 495 - 8,147 1,367 320 - 1,924 7,358 41,654

Total Current and Requested 1,714,275 39,529 6,180 736,092 103,111 24,857 1,200 149,656 250,172 3,025,072

Workers' Comp 4,900

Unemployment Ins 1,100

Benefit Administration 3,700

3,034,772

From table Rounded

6100/6200 1,720,455 1,720,000

6300 39,529 40,000

6400 736,092 737,000

POB 6400 149,656 150,000

6500 127,968 128,000

6650 1,200 2,000

6600 250,172 251,000

6350 1,100 2,000

6550 4,900 5,000

6670 3,700 4,000

3,034,772 3,039,000

Benefit Administration

Unemployment Ins

OASDI/MC Contribution

Workers Comp Contribution

Health Insurance Contribution

Mgmt Life & Disability Ins

Retirement - ER Contributions

Regular, Car Allow & Extra Help Salaries

Overtime


ADOPTED BUDGET Amount

Vacation

Payout

Total for

Allocated

Positions

Salary

Savings

Requested

Salary &

Benefits

Accountant I

(estimated 6

months)

Total FY 18

Request

Total FY 18

Requested

Approved and

Requested

New

Request

Percentage

Ongoing Full

FY Impact

Salaries:

Regular Salaries, Car Allow & Extra Help 1,698,411 1,698,411 - 1,698,411 22,044 22,044 1,720,455 1.3% 44,087.14

Overtime 39,035 39,035 39,035 495 495 39,529 1.3% 989.13

Total Salaries 1,737,446 1,737,446 - 1,737,446 22,538 22,538 1,759,984 1.3% 45,076

Benefits: -

Vacation Redepemption - - - - - - - - 0.0% -

Retirement Contributions 727,945 - 727,945 - 727,945 8,147 8,147 736,092 1.1% 16,294.61

Pension Obligation Bond Contribution 147,732 - 147,732 147,732 1,924 1,924 149,656 1.3% 3,848.81

OASDI Contributions 101,745 - 101,745 - 101,745 1,367 1,367 103,111 1.3% 2,733.40

FICA-Medicare 24,537 - 24,537 - 24,537 320 320 24,857 1.3% 639.26

Health Insurance 242,814 - 242,814 - 242,814 7,358 7,358 250,172 3.0% 7,358.00

Life Insurance/Mgmt 1,200 - 1,200 - 1,200 - - 1,200 0.0% -

Total Benefits 1,245,972 - 1,245,972 - 1,245,972 19,116 19,116 1,265,088 0 30,874

Fixed Dollar County Assessments: -

Benefit Administration 3,700 3,700 3,700 3,700 0.0%

Unemployment Insurance 1,100 1,100 1,100 1,100 0.0%

Workers' Compensation Insurance 4,900 4,900 4,900 4,900 0.0%

Total Fixed Assessments 9,700 9,700 9,700 9,700 0.0% -

Total Salaries and Employee Benefits 2,993,118$ -$ 2,993,118$ -$ 2,993,118$ 41,654$ 41,654$ 3,034,772$ 1.4% 83,308.36

Salary and Benefit Detail

Estimated 6

Month Cost

Ongoing

Annual

impact

Salaries:

Regular Salaries 22,044 44,087

Overtime 495 989

Total Salaries 22,538 45,076

Benefits:

Vacation Redepemption - -

Retirement Contributions 8,147 16,295

Pension Obligation Bond Contribution 1,924 3,849

OASDI Contributions 1,367 2,733

FICA-Medicare 320 639

Health Insurance 7,358 14,716

Total Benefits 19,116 38,232

Total Salaries and Benefits 41,654 83,308

New Position RequestsApproved Allocated PositionsSALARY SUMMARY


Service and Supplies Detail

7040 Telephone Charges 11,000 7265 Office Expense 70,000

Land 4,000 Office Supplies (paper, toner) 20,000

Wireless 6,000 Copier Maintenance and copy fees 10,000

DSL 1,000 Storage - offsite 5,000

Miscellaneous 35,000

7101 General Liability Insurance 141,000 Subscriptions Public Retirement Journal 950

Alliant - Special Liability Insurance 12,000 Subscriptions Fresno Bee 160

Alliant - Special Property Insurance (interior only) 5,000 Subscriptions Mngmnt, comm, HR briefings 520

Alliant - Fiduciary Liability Insurance 120,000

Alliant - Cyber Security Insurance 1,000 7266 Interoffice Messanger Service 3,000

County - Risk rate 3,000 County interoffice mail service (cost provided by county) 3,000

7220 Maintenance-Buildings & Ground 21,200 7268 Postage 38,000

Landscaping - 2 months until move 600 Postage - regular, special mailings, election notices, etc 38,000

Custodial Services 20,000

Pest Control 600 7269 Printing 47,100

Maintenance and Repairs (under triple net lease) 8,500 Mail Control Documents 200

Envelopes 1,200

7250 Memberships 18,500 Business Cards 700

Public Relations Society of America (COMM) 300 Active Member Handbook 5,750

Prism (IT) 200 Retired Member Handbook 2,000

P2F2 (Public Pension Financial Forum) membership (2 ACCT) 300 Election Notices/Member Special Mailings 12,000

CALAPRS 2,000 Newsletters 20,000

SACRS 4,000 Benefit Statements 2,000

GFOA (3) 1,000 CAFR/PAFR 3,250

Rotary 300

Council of Institutional Investors 5,500 7286 PeopleSoft Human Resources Chg 8,000

NCPERS 500 HR charges (cost provided by county) 8,000

NASRA 3,900

NAV-UG NAV Users Group 400 7287 PeopleSoft Financials Chg 24,000

Business Journal 100 Fin Charges (cost provided by county) 24,000


Service and Supplies Detail

7295 Professional & Specialized Ser 1,126,000 7412 Mileage -

Actuarial Audit (not due until FY19?) 68,000 - (moved in NAV to roll up to training and travel) -

Actuary Annual Valuation 103,500 68,000

Actuary Experience Study (for 6/30/18 in FY19) 45,000 - 7415 Trans, Travel & Education 68,000

Actuary GAS 67 10,500 CALAPRS Conference Registration 6,200

Actuary GAS 68 (charged back to ER plan sponsors) 15,000 CALAPRS Conference Travel 4,800

Actuary Miscellaneous analysis and review 10,000 CALAPRS Roundtables and Class registrations 8,000

Financial Audit 62,200 CALAPrS roundtables and Class travel 15,300

Disability Applications (copy service, IMEs) 100,000 SACRS Conference Registration 1,300

Disability Hearings (hearing officer, witness time, court reporter, travel) 115,000 SACRS Conference travel 11,400

Legal Services Baker Manok (Board Counsel) 200,000 Other training and travel - eLearning, OnBase, GFOA, etc… 21,000

Legal Services County Counsel 60,000

Legal Services ReedSmith 50,000 7417 Trans & Travel-Comm & Adv Bds 73,000

Legal Services Steptoe Johnson 35,000 CALAPERS - Wharton Registration 16,000

Other (election/misc) 3,000 CALAPERS - Wharton travel 5,000

Northern Trust ($45k/qtr + $10k 1099r) 190,000 SACRS Registration 1,680

Personnel Services - County (hire, reclass, etc…) 50,000 SACRS Travel 14,370

Property taxes (double for larger property) 7,300 SACRS - Principles of Investments Registration 5,800

Relocation 150,000 SACRS - Principles of Investments Travel 6,250

CALAPRS - Principles of Pension Management Registration (2) 6,200

7296 Data Processing Services 130,000 CALAPRS - Principles of Pension Management Travel (2) 1,000

ITSD Charges (includes shredding) 130,000 CALAPRS - General Assembly, Roundtables Registration 1,200

CALAPRS - General Assembly, Roundtables Travel 5,000

7340 Operating Expense 353,500 Due Diligence and other registration/travel 10,500

Base Rent - Bldgs E & F 10 months (Sept-June) 340,000

CAM / Association dues nnn - bldgs E&F (10 months) 8,500 7430 Utilities 65,000

Alliant - Special Property Insurance (exterior nnn) 5,000 PG&E 60,000

Water 5,000

7345 Facility Operation & Maint 10,000

County maintenance - lights, filters, etc 10,000 7564 Other Expense (INVESTMENT EXPENSE - excludible) 15,000,000

Investment Management Expense 15,000,000

7411 Commissions/Advisory Boards 12,000

$100/mtg (5 mbrs * 2mtgs/mo * 12 mo) ($500 per mo max) 12,000 7611 Security Services 20,000

county security 20,000


90906 174,000 91,329 Building and Improvements 500,000

E-Copy 500 Structure improvements (walls etc not complete lst yr) 500,000

OnBase Licensing 32,000

E-Learning (Litmos) 2,800 91330 Palm Bluffs Improvements 40,000

SCS - NAV Licensing agreement 2,000 Training Room A/V (remainder not pd last yr) 40,000

EDMS Upgrade (Onbase or Tegrit) 35,000

Misc software licenses adobe, Life Status 360 etc… 4,500 91333 Furnishings 100,000

Tegrit Arrivos Hosting ($36,000/ann; try pay 3-yr w/ 10% disc) 97,200 Furnishing (remainder not pd last yr) 100,000

91332 162,000

Tegrit Support ($60k/yr try pay 3-yr w/ 10% disc) 162,000

91183 Computer Equipment 38,000 n/a Depreciation - NON-CASH EXPENSE 820,406

Computers 4-year replacement plan (4 @ $900) 3,600 Infrastructure - Palm BluffsTenant Improvements 56,726

Wi-Fi Hot Spot 1,100 Furniture 60,881

Fax Machine 375 Audio/Visual Equipment 31,848

22" Monitors (4 @ $200) 1,500 Computers 12,545

24" Monitors (6 @ $250) 800 Acct GL software 6,435

1,625 Arrivos PAS project 442,919

12,750 Arrivos PAS project 2014 6,912



11,000 Arrivos Phase 8 Member Portal 41,231

1,800 Arrivos Phase 5/6 Release 9 3,550

Arrivos Phase 5/6 Release 10 3,614

91334 100,000 Arrivos Phase 5/6 Release 11 3,681

Mircofische project 100,000 Arrivos Phase 5/6 Release 13a 24,306




Articulate Training Software 414

Building and Improvements

27" Monitors (5 @ $325 counseling roooms)

Laptops (10 @ $1275)

Docking Stations (14 @ $175)

Small Printers (8 @ $125)

Biz Hub (1)

Laptop i7 processor ($1800 Don)

Systemization

Non-Cash Expense (not part of administrative cash budget cap)

Software

Computer Consulting

Information Technology Detail
