inventory management: cost-saving tips for the educational environment
DESCRIPTION
A peer inventory specialist shares proven methods for developing and implementing an efficient inventory management program. You’ll learn how more accurately tracking and managing your inventory can help you save money and time, as well as improve the educational environment.TRANSCRIPT
Facility Masters Webcast Series This series is made possible by:
Inventory Management:
This seminar is endorsed by
This series is made possible by
Tuesday, January 15th 12 Noon Eastern time
To dial into the webcast audio from your phone:
1-800-272-9104
Cost Saving Tips for the
Educational Environment
Facility Masters Webcast Series This series is made possible by:
Structure of Today’s Seminar
• We must mute phones to prevent excessive noise
• We will monitor the chat
• When you leave the webinar: • A survey appears
for your feedback • Tell us what info you want • Download a certificate
of attendance A recording of today’s webcast and presentation will be available online tomorrow at www.facilitymastersonline.com/webcasts
Facility Masters Webcast Series This series is made possible by:
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– Today’s Hashtags: #Inventory #FMWebcast
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Facility Masters Webcast Series This series is made possible by:
Today’s Speakers
Matt Lightner SchoolDude.com
Roger Young FacilityMastersOnline.com
Kenneth Braeutigam Russellville Public Schools, AR
Facility Masters Webcast Series This series is made possible by:
Endorsements
State of New Mexico Public School Facilities Authority
Facility Masters Webcast Series This series is made possible by:
Importance
• Track where parts and materials are used
• Make better budget decisions
• Prevent overstocking
• Checks and balances
• Ongoing review of items on hand
• More efficiency
Facility Masters Webcast Series This series is made possible by:
Kenneth Braeutigam
Managing Inventory
Facility Masters Webcast Series This series is made possible by:
– 10 Campuses
– 1.4 M Square Feet of Building Space
– 180 Acres of grounds
– 5,000 Students
– One Central Warehouse
Facility Masters Webcast Series This series is made possible by:
Issues and Goals
• Get in Control of Inventory
– Large inventory of some items
– Not enough of other items
– Standardization
– Knowing where the supplies were being used
– More control of purchasing
Facility Masters Webcast Series This series is made possible by:
Issues and Goals
• Leverage Technology
– Utilize technology across the board
• HVAC, MD, PMD
• Become more efficient
• Natural process
• Obstacles / Challenges
– Organizing and cataloging what was in stock
• Maintenance, Custodial, Food Service, Tools
Facility Masters Webcast Series This series is made possible by:
Evaluating Inventory Software
• Factors
– Web based system
– Already using MD and PMD – 100% Satisfied
– Seamless integration with MD and PMD
– Central Inventory and School Location Pools
– Client support
Facility Masters Webcast Series This series is made possible by:
Evaluating Inventory Software
• Getting Support – School Business Official important
– Online demonstration
– Identified the issues
– Projected the benefits
– Built upon a business relationship that was
superb
Facility Masters Webcast Series This series is made possible by:
Program Implementation
• Steps – Create a workable plan
– Clean and purge storage space
– Organize, count and catalog parts/items on hand
– Create an identification system for each item • Use common identifiers
• Do not get too technical
• Easy to search for items
– Enter data into Inventory Direct
– Create individual “pools” at each site • Reduce “windshield time”
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Pool Inventory Set Up
Facility Masters Webcast Series This series is made possible by:
Inventory System
Features
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
In the catalog we can search by “keyword” or by category
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Relating
Inventory System
To
Work Order System
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Key Benefits
• Inventory is being Managed
– Know how the inventory is being used
• Related to work orders
– Control purchasing
• When and what to order
– Know what is in inventory
• Cost and location
– Find the inventory items quicker
– More efficient
Facility Masters Webcast Series This series is made possible by:
Recommendations
• Utilize a web based inventory system
– Access 27/7 from anywhere
• Integrated with work order system
– Easy to populate the work order
• Create logical inventory catalog system
– Easy to search, consistent, generic,
• Include staff in the process
• Focus on communication and training
• Select a business partner that is trusted
Facility Masters Webcast Series This series is made possible by:
Tips to Inventory Control Using SchoolDude to track and analyze information
Matt Lightner SchoolDude.com
Facility Masters Webcast Series This series is made possible by:
InventoryDirect • Inventory of supplies and equipment
– Consumable items such as custodial, mechanical, tools, instructional, and food services
• Helps to insure that supplies are on hand to manage work order requests
– Reactive and preventative maintenance
Facility Masters Webcast Series This series is made possible by: MaintenanceDirect
• Automates workflow process
• Report issues quickly / track progress
• Documents inventory and equipment used to complete work order requests
– Such as filters, light bulbs, chemicals, cleaning supplies, etc…
Facility Masters Webcast Series This series is made possible by:
Details of the work request
Documentation of Inventory Transactions
Facility Masters Webcast Series This series is made possible by: PMDirect • Identifies the inspection process and work to
be undertaken – proactive
• Documents regular task and procedure inspection processes
• Helps manage inventory and tools used during the inspection process
Facility Masters Webcast Series This series is made possible by:
Proactive: Recurring Scheduling
-Establish a scheduled series of inspections
Facility Masters Webcast Series This series is made possible by:
PM Schedule & Inventory to be Used
Facility Masters Webcast Series This series is made possible by:
What can SchoolDude do for me?
• Utilize a web-based inventory system
– Access anytime and anywhere
• Document inventory used for all tasks completed
– Reactive and proactive work
• Generate quick, accessible inventory reports for administration
Contact Resources
To learn more: [email protected] Current clients: [email protected]
Download this presentation, resources, and more at:
www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.com
Matt Lightner SchoolDude.com [email protected]
Roger Young, [email protected]
Kenneth Braeutigam, [email protected]