living labumbria

Final conference of the Know-4-drr Project “Knowledge management for improving DRR/CAA: state of the

art, findings and steps forward”Chambery, 26-‐27 May 2015

Scira Menoni (Francesco Ballio, Daniela Molinari, Funda Atun, Guido Minucci, together with the Umbria Region Civil Protection, Sandro Costantini, Nicola Berni, Claudia Pandolfo, Marco Stelluti)

The Umbria Region living lab developing toolkits for post-‐flood damage assessment

Know-4-drr

Know-4-drr

The participants of the Umbria Region Living Lab

We signed an agreement between the CF (Functional Centre) Regione Umbria and Polimi to be service providers in the flood aftermath.

Procedure reportEvent report

Know-4-drr

Know-4-drr

What did we have in mind when we decided to develop the project’s living labs We thought of developing collaborative work with some adminsitrations and/or communities with which we had already established long term relationship and with which we could test some of the project’s ideas and proposals regarding knowledge management

At the end, after literature review and extensive work on knowledge management and knowledge management systems in organisations, we can say that in Umbria we have developed a «community of practice» focusing on post-flood damage assessment. A communtiy of practice made by stakeholders of different kind aiming at a common goal, developing post-flood damage data collection and analysis tools.

Know-4-drr

Know-4-drr

What did we have in mind when we decided to develop the project’s living labs

We think that we succeeded in developing together with the Umbria Civil Protection, including volunteers and to some extent also affected citizens, «collegial work» as defined by by Meadow et al. (2015) in Weather, Climate and Society.

«Collegial work: the formal research system actively strenghtening the informal (stakeholder driven) research and knowledge development system»

«Collaborative work: includes continuous interaction between scientists and stakeholders who are seen as partners in the research process»

Know-4-drr

So it is about multiple disciplinary expertises, about different responsibilities in the field, about the need to understand better but also do useful things to protect communities, make clever decisions on where and how to build, how to prepare in case of… a flood

models DSS, KMS

theories scenarios

data maps experience procedures

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DOWN DOWN

Know-4-drr

models DSS, KMS

theories scenarios


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engineering

firemen researchers citizens public officials

planninggeology ICThealthlaw

civilprotection doctors


Know-4-drr

models DSS, KMS

theories scenarios


TOP TOP

DOWN DOWN

firemen

researchers

citizens public officials

civilprotection doctors


Know-4-drr

models DSS, KMS

theories scenarios


TOP TOP

DOWN DOWN

firemen

researchers

citizens

public officials

civilprotection

doctors researchers

firemen civilprotection

public officials


Know-4-drr

With respect to the goals for which damage assessment is carried out, not necessarily always all goals must be fulfilled; one may think of:- Simplified procedures for very little events or on the contrary very large events (sampling techniques);- Providing guidance for a more in depth analysis depending on the goals that an adminsitration wishes to pursue, so that at least there will be comparability (Retour d’experience)

Needs assessment(compensation)

Recovery

Local officials/insurers

Fair resources allocation

Regional/national officers, insurance companies

EU Solidarity Fund in case of activation

Loss Accounting

Recording the impact

Local policy (city)

Measuring trends

International policy (UN, donors, EU Policy-‐DG ECHO)

Disaster forensic

Identify the cause

Local expert teams

Learning from the past

National expert teams

International expert temas(PDNA)

Risk modelling

Modelling future losses

Local research/policy

DRR and mitigation

National research/policy (Regional, GEM)

International initiatives(GEM, GAR), EU policy

National policy (National Adminsitrations)

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Essentials for a toolkit: what should be the level of detail?

Know-4-drr

Comparing pre-event risk assessment and post event damage collection/analysis

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Cost benefit analysisof preventionmeasures

Cost benefit analysisof mitigationmeasures in recovery

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Background experience: collecting data at the local level after floods in the Umbria Region 2012-2014

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Essentials for a toolkit

We have learned from the Umbria experience that multi-sectoral assessment is essential to get an overall perspective of the damage, including interaction among failures to multiple sectors

Different sectors’ damage weight is significantly different; however the relative weight is not necessarily mirrored by studies in the field

Sectors Scale Aspects Type of damage Tool/data

Event local/regional hazardregional/CNR/Tevere River Basin/other

People (victims, evacuated) local loss direct and indirectRegional Authority and interviews

Lifelines regionalloss and functionality direct and indirect

Regional Authority, lifelines provideers

Public facilitiesprovincial/ regional

loss and functionality direct and indirect

Regional, provincial and local authorities

Agricoltureregional/large scale loss direct

Regional/associations/others

Industrial plants localvulnerability and loss direct and indirect

Local authorities, Regional authorities, direct surveys

Residential buildings localvulnerability and loss direct and indirect

Local authorities, direct surveys

Cultural heritage localvulnerability and loss direct and indirect

Local authorities, specific authorities

Natural environment local/regional lossdirect (?) and indirect

Regional authorities, Parks, others

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By the way also the survey of the flooded area is not trivial, regional and local scales are fundamentally different; in research centres or in hydrological centres only the regional scale is generally considered, but for damage assessment this is an issu, as this is carried out fundamentally locally















Cultural heritage localvulnerability and loss direct and indirect

Local authorities, specific authorities



Know-4-drr

Essentials for a toolkit: relevance of connecting hazard/event data to damge data Sectors Scale Aspects Type of damage Tool/data
















Hazard data are generally collected by various authorities and research centres, however they are poorly connected to the damage so that forensic investigation will be possible

Hydraulic study carried out by Studio Beta, Padova

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Sector Civil Protection expenditure

Assitance to affected population € 149.465,81



Essentials for a toolkit: considering the victims and civil protection costs

Know-4-drr

Momento della giornata 12 Nov

ore 14.00

12 Nov ore 18.00

12 Nov ore 20.00

12 Nov ore 22.00

13 Nov ore 7.30

13 Nov ore 11.30

13 Nov ore 16.00

13 Nov ore 19.00

13 Nov ore 21.00

14 Nov ore 10.00

Comuni

Attigliano 14 2 2 2 2 2 2 2 2 2 Orvieto 512 425 188 188 131 131 131 -‐ -‐ -‐ Deruta 277 2 113 -‐ -‐ -‐ -‐ -‐ -‐ -‐ Umbertide 27 27 -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ S. Venanzo 93 -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ Città della Pieve 64 -‐ -‐ 64 64 64 64 64 40 20 Ponte S. Giovanni 15 -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ -‐ Marsciano -‐ 300 -‐ 172 16 16 16 -‐ -‐ -‐ Gualdo cattaneo -‐ 111 111 -‐ -‐ -‐ -‐ -‐ -‐ -‐ Perugia -‐ 96 -‐ -‐ 79 79 79 -‐ -‐ -‐ Todi -‐ -‐ -‐ 44 189 189 189 189 189 189 Citerna -‐ -‐ -‐ 101 -‐ -‐ -‐ -‐ -‐ -‐ Perugia -‐ -‐ -‐ -‐ 79 -‐ -‐ 11 6 -‐ Spoleto -‐ -‐ -‐ -‐ 77 77 -‐ -‐ -‐ -‐ Massa Martana -‐ -‐ -‐ -‐ 77 -‐ -‐ -‐ -‐ -‐

Essentials for a toolkit: working with lifelines managing companies Sectors Scale Aspects Type of damage Tool/data






Know-4-drr

Understanding the impact and damage to critical facilities and infrastructures

The objective of reducing critical infratructures’ vulnerability to natural hazards cannot be achieved without better understanding how the latter affect lifelines and crucial facilities and how the whole city or regional system respond to failures in lifelines.

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Essentials for a toolkit: damage to industries and economic activities

Know-4-drr

Understanding the impact and damage to industrial facilities and economic activities

19%

2%

23%42%

11%

2%

First aid

Cultural Heritage

Infrastructure

Industry

Agricolture

Residential

0

20

40

60

80

100

120

140

Beni immobili Macchinari, attrezzature,

magazzino e beni mobili

Ripristino/Mitigazione Danni indiretti

Tipologia di danniDamage type

Buildings Machinery, stock Recovery/mitigation Indirect (due to lifelines)

Not all events are the same, however our experience and also others’ (including work in other areas) suggests that damage to industries is much larger than to residential buildings; also in terms of economic resilience, this is a much heavier damage to sustain

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Essentials for a toolkit: damage to residential buildings

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Developing the procedure entailed much more than improving the survey forms for residential and industrial facilities (and using them in the field together with professional volunteers). As for the forms those had to be made similar to the ones used in Italy for post-earthquake usability assessments.

Essentials for a toolkit: developing the forms for direct surveys

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Essentials for a toolkit: damage to the environment and natural ecosystems

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Essentials for a toolkit: relevance of GIS and other visual information (possible with modern technologies)

Useful also for different stakeholders to have the information about affected elements in a map, to identify places, to reach them and to plan recovery (here on the same map: industries, electrical lines in the flooded area of the City of Orvieto, Umbria, November 2012)

Know-4-drr

Comparing pre-event risk assessment and post event damage collection/analysis

Important to compare and understand to what extent risk assessments are representing the magnitude of events

Know-4-drr

Essentials for a toolkit: the need to appoint a data coordinator (office, personnel…)

Data are collected in different ways:- Direct surveys- Citizens’ declaration- Calls to the emergency operational centre for aid (civil protection or lifelines or others)

Data are collected in different forms: paper, photos, forms, digital forms, …

Data are collected by a variety of stakeholders: different departments of the same government, municipalities, lifelines companies, citizens…

Know-4-drr


It is true that the Umbria Region is showing an incredible committment to this procedure and to the overall work, however we may think that:1.  In any case some work has to be done anyway (Central Government, Solidarity Fund);2.  In cases where there is more money, more damage or more political committment, there is

the possibility to carry out more precise and detailed work

Know-4-drr


EVENT

2-‐3 d20 d

90 d

Buildings cadastrial analysis:-‐ Buildings map-‐ Buildings vulnerability-‐Monetray value of exposed buildings

Field survey simplified form A -‐affected buildings

Field survey full residential form -‐Direct damage-‐Indirect damage

Private estimate-‐Monetary value of damage

Municipality

Surveyour

Private Citizen

Civil protection

Field survey full residential form (discretionary)-‐Indirect damage

Estimate-‐Monetary value of indirect damage

CP Consultancy Service

6 m

12 m

Somehow damage assessment is already an iterative work (also Guidelines by WMO on post-flood D.A.):1.  To ask for the declaration of emergency;2.  To set up a recovery/reconstruction plan and assess its costs (or tailor costs and prioritize

based on available budget)3.  To monitor recovery/reconstruction

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Know-4-drr

Taking the idea from the UNFPA knowledge kit we tried to develop one for the Umbria Region living lab on the post-flood damage assessment

Knowledge KIT for the production of multi-sectoral flood damage and losses reporting Collecting data regarding

damages reported to the Emergency Control Room by municipalities and lifelines companies

Triggering the Copernicus service and other offices to draw the map of inundated areas

Direct damage surveys for residential buildings usig forms used in training

Multi-sectoral damageanalysis and first levelreporting to support the declaration of state of emergency

Second Report of damageand losses to multiple sectors to support bothrecovery and forensicanalysis

Use of the Advanced Damage Report to:- Monitor reconstruction and use of funds;- Decisions and plans for reconstruction based on

forensic investigation of damage

Direct damage surveys for industrial and commercial buildings integrated to selfdeclarations

living labumbria

Environment