planning powerful visual aids

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Kushner, M. Presentations for Dummies , 2004. Planning Powerful Visual Aids. 授課老師:任維廉 教授 報告人:林韋任 報告日期: 2010/06/15. Outline. Understanding the power of visuals Checking out chars and graphs Selecting slides and overheads Using a flip chart Determining whether handouts will help - PowerPoint PPT Presentation

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  • Planning Powerful Visual Aids

    2010/06/15Kushner, M. Presentations for Dummies , 2004

    NCTU

  • OutlineUnderstanding the power of visualsChecking out chars and graphsSelecting slides and overheadsUsing a flip chartDetermining whether handouts will helpPreparing great props2010/6/15*NCTU

    NCTU

  • Understanding the power of visuals

    Visual aids dont automatically improve a presentation2010/6/15*NCTU

    NCTU

  • about visual aidsAllatia Harris saidthey should be visible and aids

    There are two biggest mistakesthey use aids that are so small and poorlythey allow visual aids to take over their presentation instead of just supporting it

    2010/6/15*NCTU

    NCTU

  • Understanding the power of visuals

    Some pros and cons2010/6/15*NCTU

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  • The consA distracted audienceTalking to visual aidsEquipment worries2010/6/15*NCTU

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  • The prosGain attentionhelp your audience remember key pointshelp to understand the flow of presentationSave a lot of time for descriptionsThey can replace presentation notesEnsure that the entire audience receives your message in a uniform way2010/6/15*NCTU

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  • Checking out chars and graphs

    Some Tips and Tricks2010/6/15*NCTU

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  • Common typesBar graphsFlow chartsLine graphsOrganization chartsPie charsTables of numerical data2010/6/15*NCTU

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  • Tips and TricksLimit the dataSize pie slices a accuratelyMake absolutely sure that the numbers are correctAvoid three-dimensional barsJazz them up2010/6/15*NCTU

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  • Selecting slides and overheadsCommon and Uncommon Knowledge2010/6/15*NCTU

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  • When to use slidesAdvantageHighlight your key pointsAdd variety to your presentationCapture audience attention

    DisadvantageRequire to darken the room for projectothe order is inflexibleRequire a photo lab to process them Run through slides too rapidly

    2010/6/15*NCTU

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  • When overheads work bestAdvantageYou can projecting them without turning down the room lights You can write notes to yourself on the cardboard frames around the transparencies You can change their order Its easier to create than slides (by copy machines or printer) DisadvantageOnly work well for small audience2010/6/15*NCTU

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  • How to work with designers and production people

    Let the designer designGive the designer your bullet pointsBe decisiveLet the designer know whats comingDont forget about imaging time2010/6/15*NCTU

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  • Neat ideas for slides and overheads

    Using cartoonswww.cartoonbank.comLicense cartoon photoCreating headlines of the future

    Rearranging images2010/6/15*NCTU

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  • How to work with an overhead projectorOverhead basicsUse a projector with two bulbsBring an extension cord and an adapterAvoid projector glareUse fewer overhead by showing only part of themWhere to standTalking to the visualUsing two overhead projectors2010/6/15*NCTU

    NCTU

  • Using a flip chart Some Tips and Tricks2010/6/15*NCTU

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  • When to use a flip chartAdvantageeasy to usealways operates properlyeasy to transportvery inexpensiveDisadvantageNot effective for audiences larger than 50 people2010/6/15*NCTU

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  • Avoiding common flip-chart mistakesToo many wordsCovering the entire sheetTiny writingSkinny writingColors that are difficult to seeToo many colors2010/6/15*NCTU

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  • Tips and Tricks (1/2)Use flips charts with paper divided into small squaresCorrect mistakes with correction fluidWrite secret notes on the flip-chart pagesSketch out things you need to write or draw as you presentUse human figuresDraw picture from coloring books

    2010/6/15*NCTU

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  • Tips and Tricks (2/2)

    Leave two blank sheets between each sheet you useSave your flip-chart pagesBring a roll of white duct tape2010/6/15*NCTU

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  • Determining Whether Handouts Will HelpMaking handouts that get a handMake them look goodThe Handouts represent youIncluding the right informationPresentation notes and outlinesRelevant articlesChecklists (include agenda)personal information

    2010/6/15*NCTU

    NCTU

  • Knowing when to give them outCommon knowledge People read them instead of listening to youUncommon knowledge After presentationsummarize your points and present supplemental informationBefore presentationaudience-participation exercisesAllatia Harris print them 25 to 50 percent pages, not full-pages2010/6/15*NCTU

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  • Preparing Great PropsUsing simple props for fancy effectsGag itemHatsMagic tricksNewspapers2010/6/15*NCTU

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  • The dos and dons of using propsDo use them yourself if you want others to use themDont milk itDont force it

    2010/6/15*NCTU

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  • My opinionsIt is necessary to have effective tools to do good work One picture is worth a thousand words PowerPoint presentation Intellectual Property Rights, IPRClothes Microphone voice 2010/6/15*NCTU

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  • Q & A

    Thanks for your attention~

    2010/6/15*NCTU

    NCTU