powerpoint presentation skills_2020.pdf · •use powerpoint as in your real presentation gesture...

陳任之

2020.03.18

https://www.specinnovations.com/wp-content/uploads/2015/11/public_speaker.jpg

OutlineMotivation (Uses of oral presentations)

Preparation Speaking skills

General format of presentation slides Tips and tricks

Special slide types

Uses of “oral presentation”?

There are many possible ways

This talk helps you start writing properly

http://www.intelligenthq.com/wp-content/uploads/2015/05/non-verbal-communication.jpg

專題

研究所職場

http://www.lakecountyohio.gov/lakegis/GISHome/Presentations.aspx




Special slide types

Prepare for the presentationYou are telling a story 起承轉合

Have a main theme(or a couple of main points)

Avoid sidetracks

Refer to suitable analogies, examples, personal experience

Repeat the (single) message if needed

(Optional) Talk about the conclusions first

Story in an engineering presentation1. Engineering problem2. Approach to tackle the problem3. Work involved (theory,

experiments, etc.)4. Results5. Difficulties and possible solutions

很重要所以要說三遍

Who are the audiences?

Do they know your topic well? Build new information on their existing knowledge

Do they need to know the details?

http://www.900foot.com/images/plump_boss_idea.jpghttp://www.clipartlord.com/wp-content/uploads/2014/06/professor3.pnghttps://www.autoloansolutions.ca/blog/looking-to-save-money-on-your-car-find-a-mechanic-you-can-trust/http://g.udn.com.tw/upfiles/B_AA/AAC3343/PSN_PHOTO/127/f_9578127_1.jpg

http://www.clipartlord.com/wp-content/uploads/2014/06/professor3.png

𝐹 = 𝑚𝑎

𝑉 =1

2𝑘𝑥2

𝑚 ሷ𝑥 + 𝑐 ሶ𝑥 + 𝑘𝑥 = 𝑓

Speaking out

Confidence Relax and smile

Make pauses

Tone (how to address the audience?)

Examples to support your idea

眼神接觸 (Look at the audience) Print a copy of slides

Do NOT read from slides

Walk around

http://ucwbling.chicagolandwritingcenters.org/wp-content/uploads/2013/02/9-giving-a-presentation.jpeg

Practice!• Practice with script (講稿) at the

beginning but not at a later stage• Time your rehearsal• Use Powerpoint as in your real

presentation

GestureFree up your hands Do not make gestures behind the computer screen

Move around, but do not swing around

Do not grab the lectern

(Extra) Laser pointer

Use props

https://www.opengovpartnership.org/stories/good-hands-germany-after-general-electionshttps://www.scienceofpeople.com/hand-gestures/

Answering questions

Prepare for questions Prepare technical details as appendix slides

Gratitude “You have asked a good question”

“I should have explained this more carefully…”

(反例) "我剛剛就有講過呀~"

Confidence but not over-confident Only say those things you know

“In this particular case, …”

Deal with “loaded questions”

Teammates: write down questions




Special slide types

How many slides? 1-1.5 minutes per slide

(Usually) longer is better than shorter

Preserve fonts in file Embed fonts in Powerpoint file

Saving slides in PDF

There are other software for presentations as well… LibreOffice Impress

Tips for preparing presentation slides

Tips for preparing presentation slides

Take advantage of two screens

Title slide 標題頁

Outline 大綱 Needed if you have more than 5 slides

Repeats several times as signposting

Contents

Conclusions / Forecast

Thank you / reference slide

Appendix Prepare for questions from audiences

The order you did your work ≠ the order to appear in presentation

國立中興大學機械工程學系陳任之 ([email protected])

組員：機械系各老師

2019.03.12

Title slide

標題

Series / Course

Presenter, list teammates if requiredDate

E-mail is optional

OutlineIntroduction

Presentations 一般格式

投影片撰寫技巧

演講技巧

Written reports 一般格式

書寫風格

樹狀圖

提醒聽眾進度

Outline slide

大綱有五項，投影片必須有五項

Part 1

Part 2

Making conclusionsSummarise the progress in the previous week Repeat your main theme

No new materials here!

What is expected in the next presentation?

Addressing problems Teachers want to confirm you are working

Either solve a problem, or try a different approach

Conclusion slide

Thank you for your attention

Questions?

Ending slide




Special slide types

Slide layout: DO’sUse two or three colours only Especially with old projectors

One topic on one slide Only include relevant things on a slide

But you can put many things on it

Stay longer on one slide

Write in point form, concisely

Choose pictures carefully Make sure you can explain them

Monopole source(單極源)單極源在所有方向均勻的輻射且大小遠小於其波長

Dipole source(偶極源)偶極原由兩個大小相同但方向相反的單極源組成，且兩單極源相隔距離小於波長大小

Slide layout: Don’tsDo not write complete sentences

A single point with more than two lines. It becomes a paragraph that explain a lot of things and you end up reading the paragraphFont size too small

Too much information? Make it more concise!

Or… divide them into two slides

Fill the slide with jargonsand abbreviations

探針式表面粗糙度量測儀 (ABCDEF)

探針式雷射干涉感測法 (GHIJ)

光探針式自動對焦伺服探頭感測法 (KLMN)

24

Professional layout and colour scheme商業簡報網https://www.pook.com.tw/

Coolors colour schemeshttps://coolors.co/

https://www.pook.com.tw/https://coolors.co/




Special slide types

Year Plan 2014

Jan Feb Mar Apr May Jun Jul Aug Sep Oct

Design and manufacture of rigs

Vibration tests

Analysis using BearingX(stiffness, bearing life)

Vibration level analysis

Design guidelinesThermal analysis

Thermal tests

Replicate model in ANSYS

Progress chart – Gantt chart

TablesList vs Comparison

http://b.blog.xuite.net/b/4/2/b/20496938/blog_1154062/txt/28883169/1.jpg

The issue of equationsEquations can be helpful in discussion…

𝐹 = 𝑚𝑎

… only when you can explain it

∫ 𝛿(𝑊 − 𝑈)𝑑𝑥 = 0

Tell audience the focus of the equation

Which graph to use?

LINE GRAPH

0

0.5

1

1.5

2

2.5

3

#1 #2 #3 #4 #5 #6 #7 #8 #9 #10

Stre

ngt

h (

kG)

XY SCATTER (散布圖)

0

0.5

1

1.5

2

2.5

3

3.5

0 1 2 3

Vo

ltag

e (V

)

X Position (mm)

Figures

Engineering presentations need many figures You need to KNOW the quantities in pictures

Do not mislead your teachers!!

Nicely-drawn figures feel good Remove background colour

White slide background has advantage

避免用小畫家

實驗器材

訊號輸出器參考電阻在放大器與待測喇叭間串聯一參考電阻

32

Assignment (choose ONE)撰寫4-6頁投影片（包括封面頁）

印出格式：一頁A4兩張或四張投影片

1. 介紹一家台灣的景點（抄襲網路資源=0分）• 目標：吸引沒去過、而注重生活品質的朋友去、並提供基本資訊

2. 你已選定的專題題目，需要甚麼領域的知識（例如：自動控制、流體力學）呢?為何是這些領域?

• 目標：說服其他學校的機械系老師，這個專題題目具挑戰性，也與機械的學習相關

• 它們當中的關係為何?

• 有甚麼領域是還沒學過的呢?

(註：一頁一張投影片 = 0分)

書面報告

口頭報告 (Presentation) 書面報告 (Report)

目的提出建議 / 報告進度 / 成果發表

目標引發興趣/說服聽眾受眾重覆/跟進報告內容

時間限制有無

吸收內容聽眾要立即明白讀者有時間思考

結構鋪排有有

Feedback 在問答環節中補充沒有，報告「有自己的獨立生命」

期限過後即忘長期保存

Tips for public speaking (adapted)Preparations Speak to persuade others

Start strong with a “grabber”

Structure your material in three sections

Practice. Practice. Practice

Know the setup of the venue

http://conorneill.com/2009/08/31/12-tips-for-public-speaking/

powerpoint presentation skills_2020.pdf · •use powerpoint as in your real presentation gesture...

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