project system

Duration: 3 hrs Max. Marks: 60 Date: 10/11/2014 Time: 2:00 pm to 5:00pm

Section A (Each Question carries 1 Mark)

1 of 30

WBS structure provides a _____________ view of the project.

Structural

Functional

Graphical

All the options are correct

2 of 30

Where do we define constraints (Basic date)?

WBS

Project definition

Network activity


3 of 30

During the planning phase, we entered ---------------- for WBS elements.

Actual date

Basic date

Forecast date

Latest date

4 of 30

We can enter confirmation for internal activity by

CATS

Individual Confirmation

Collective Confirmation


5 of 30

We can user CATS to enter confirmations for production orders. State whether the statement is true or false.

True

False

6 of 30

What are the main features of WBS structure?

Planning

Budgeting

Execution (Actual Data)


7 of 30

Confirmation is entered for

External Activity

Internal Activity

Cost Activity

Service Activity

8 of 30

The relationship between WBS and Activities is

1: N

N: 1

1: 1

None of the options are correct

9 of 30

General Cost activity has control key

PS01

PS02

PS03

PS04

10 of 30

Can we create Good Receipt for the material whose WBS is not Released? Yes or no.

Yes

No

11 of 30

Billing plan can be maintained for

SD document

WBS element

Both SD document and WBS element


12 of 30

Revenue element for billing plan is mentioned in ________.

Planning profile

Budget profile

Network profile

Investment profile

13 of 30

Can we assign Account assignment to Project definition? Yes or no.

Yes

No

14 of 30

In project profile, we define

Network profile

Parameter for network profile

WBS scheduling profile


15 of 30

______________is used to budget the investment project, and the budget values are then distributed within the project.

The investment program

Project profile

Planning profile

Budget profile

16 of 30

What Operative indicators of WBS are flagged for Post of Revenue?

Planning Element

Account Assignment Element

Billing Element


17 of 30

We can define budgeting currency in

Controlling area currency

Transition currency

Object currency


18 of 30

Commitments are created through

Purchase order

Good receipts

Invoice receipts

Purchase requisition

19 of 30

For Preliminary procurement, we must use item category

L

N

M P

20 of 30

If we choose direct procurement with item category N, we can choose between two procurement types. They are:

Purchase requisition for the network

Purchase requisition for WBS

Third-party requisition for the network

Purchase requisition for external activity

21 of 30

In work force planning, we can assign person to activity from

Work center

The project team

HR


22 of 30

When we confirm activity

Capacity requirement increases

Reduce Capacity requirement, update actual date, and actual cost

Increases Capacity requirement, update actual dates, and actual cost


23 of 30

When you create a controlling area, the system automatically creates a plan ---------- for planned / actual value.

Version 0

Version 1

Both Version 0 and Version 1


24 of 30

How many settlement rules can be maintained for a WBS?

3 1 4 Any number

25 of 30

The link from various business transitions to the WBS element / activity are established by

Account assignment

Item category

Item group

Requirement class

26 of 30

To stipulate that network activities are scheduled without taking account of WBS basic dates, you use

Profile for WBS scheduling

Profile for Network scheduling

Free scheduling


27 of 30

Asset under construction is created automatically when WBS is released by setting ‘Manage Asset Under Construction’ indicator in

Settlement profile

Project profile

Investment Profile

Network profile

28 of 30

To create Purchase requisition with account assignment category Q

The assigned WBS in purchase requisition is always required to be defined as account assignment in the operative indicator of respective WBS

The assigned WBS need not be defined as account assignment in the operative indicator of respective WBS

The assigned WBS in purchase requisition is always required to be defined as planning as the operative indicator of respective WBS


29 of 30

Related to System and User status:

We can perform transition even if system status prohibits and user status allows

Both system and user status should allow, only then can we do the transition

We can perform the transition if system status allows even if user status prohibits


30 of 30

We can book actual cost at Project Definition Level

Yes

No

Section B (Each Question carries 3 Marks, Answer any 10)

What is the organizational structure of PS module? Explain.

32 How would you integrate SAP Project System with other SAP Modules? Explain.

MM:Purchasing: Purchase order, goods receipt for materials and services. Inventory Management: goods issue for reservationsSD: Delivery from Project, Milestone BillingPP: Reservation Generated from PS for independent Requirements (Reservations) can be met through Production order.CO: Internal activity allocation, assigned Internal orders, Settlement to CO ObjectFI: Down payments, payments and Settlement to assets , HR: Entry of work for persons, and posting as activity confirmation

33 Explain the following:a. Settlement Rules

Experience has shown that manual settlement rule maintenance for very complex project hierarchy structures is very time-consuming and brings with it the risk of inconsistent characteristics in settlement of customer projects to the profitability segment. The system uses automatic generation to create the settlement rule and parameters, in accordance with the strategy defined in the IMG. The type of planning decides which strategy applies to which object:Planning elementAccount assignment elementBilling elementWBS element with change of organization re the superior

WBS element

b. Relationship

Relationships determine the chronological sequence of the individual activities in a network (or standard network). You can enter additional data (such as a time interval or factory calendar) on the detail screen of each relationship.

In the network structure graphic, you can display relationships "time dependently", in order to illustrate the logical sequence of events. By default, all relationships are displayed as FS relationships in the network structure graphic.

FS SS FF SF

c. Milestone Billing

Milestones are an event with a special meaning. It can be used in a project to designate significant events or the completion of a project phase.

These are used in the Project System:

For progress analysis

As release stop indicators

To trigger predefined functions and workflow tasks

Function

In milestone billing, the following functions are carried out at item level:

Determining billing document value on a percentage basis

Dates at header level are copied from all item billing plans assigned to that header. When you make changes at header level (e.g. new billing dates or changes to percentage rates), the related items are automatically changed accordingly. The system does not allow you to make changes at item level.

34 Explain the following operative indicatorsa. Acct. Assignment Element

In assembly processing the cost object is either the sales order or the project (WBS element). In most cases you use the project as the cost object. However, if you do not want to work with projects, but want to use networks, you can use the sales order as the cost object.

b. Planning Element

This indicator controls whether a cost planning is possible only in those WBS elements which were defined as planning elements.If you do not set this indicator, you can carry out cost planning in any WBS element.If you check this indicator in the planning profile system will allow you to do planning only for the WBS elements that have the Planning Element indicator ticked.Even the F1 help for the Planning Element indicator in a WBS element states the same. Do revert if you come across something different.

c. Billing Element

Element on which Revenues can be planned and posted.

35 Explain the Following:a. Internally Processed Activity

You must enter work data for an activity so that the system can plan capacities for a project and calculate costs for activities. You need to specify the amount of work involved and the work center that is to perform the work.

Work is the output to be provided by machines or personnel in order to complete an activity.

b. Externally Processed Activity

You can create externally processed activities in your network - for example, if you award the contract for designing a machine to an external design agency.

The system takes the data in the activity and creates a purchase requisition which is processed by the purchasing department. For external processing purposes, you can refer to data from the purchasing department - for example, to a purchasing info record. This contains the prices and delivery times applying to external processing.

c. Service Activity

A service activity triggers a purchasing process similar to the kind triggered by an externally processed activity, but can also contain a hierarchy of planned services to be purchased from the vendor and value limits for unplanned services.

The "goods receipt" of services involves two steps:

Entry of services performed

Acceptance of services performed.

For service activities, you can maintain service specifications for various services to be provided by the service provider (planned services). You can use value limits to restrict services that the service provider has not planned.

You can create the link to the MM Service component (MM-SRV) by means of service activities.

36 Write short notea. Project Planning Board

The project planning board has a central position in the Project System. It simplifies planning and controlling projects. The project planning board allows integrated processing of your project, giving you a graphic overview of the project objects. In the graphic interface you can create, edit and evaluate all the data for a project. You can change the appearance of the project planning board to suit your individual needs and taste.

With the project planning board You obtain an overview about the hierarchy and progress of

your project You can see interrelationships in the organization and the

schedule. You can access all the important data in your project, and

for example

b. Capacity Planning

The economic use of resources is an objective for many areas of a company. The component "Capacity Planning" is available in the R/3 System for this purpose.Capacity planning supports planning in all its phases:

long-term rough-cut planning medium-term planning short-term detailed planning

c. Scheduling

In the project system you can plan various date types, such as basic dates and forecast dates. In this process, you plan basic dates only. To do this, you copy the scheduled dates of the activities into the dates of the WBS elements.

To carry out the scheduling, you call up the planning board from the Project Builder. The project planning board provides you with an overview of the hierarchy and the sequence of your project.It is subdivided into two areas:A table area with information about the objects (left side)A graphical representation of the scheduling situation

(right side)You can change the size of the individual areas by dragging the separator lines.

37 Which parameters to be configured under project profile?38 What is settlement?

Costs and revenues are collected in projects only temporarily. They are settled to one or more receivers as part of period-end processing.You use settlement to:

Capitalize the balance from results analysis which is capable of capitalization in the balance sheet.

Obtain detailed data in results analysis for enterprise controlling. In capital-investment measures, to settle the charge to assets under

construction which can or must be capitalized. Include actual costs from the project in actual price calculation in Cost

Center Accounting.IntegrationYou cannot transfer settlement rules to simulation versions or maintain them there.You use the settlement profile to define the following for actual costs:

Must be settled in full Can be settled Must not be settled

Depending on the settings in the settlement profile, you must settle the costs of an object in full before you can archive it.

39 Which parameters we configure under settlement profile?40 What is RRB? Explain with example

Any company who bills there customer according to resources consumed

41 What is scheduling?

In the project system you can plan various date types, such as basic dates and forecast dates. In this process, you plan basic dates only. To do this, you copy the scheduled dates of the activities into the dates of the WBS elements.

To carry out the scheduling, you call up the planning board from the Project Builder. The project planning board provides you with an overview of the hierarchy and the sequence of your project.It is subdivided into two areas:A table area with information about the objects (left side)A graphical representation of the scheduling situation

(right side)You can change the size of the individual areas by dragging the separator lines.

42 Explain difference between Budgeting and Planning?

43 What are the types of cost planning?

Planning-1) Easy cost planning

2) Manual Cost Planning (WBS)- a)Detailed planning

b)Unit cost

c) hierarchial cost planning

3) Automatic costing in Network/Activities

Easy Cost Planning

The Easy Cost Planning tool enables you to plan costs at WBS level, based on quantities and characteristics. ECP can also be used for Internal Orders & Appropriation Requests.

You use it to create quantity structures (possibly temporary) for the cost calculation, starting from the project structure. The system valuates your entries using the prices and rates defined in the system, then distributes the costs in line with the basic dates for the respective WBS elements.

Unit Costing

The Easy Cost Planning tool enables you to plan costs at WBS level, based on quantities and characteristics. ECP can also be used for Internal Orders & Appropriation Requests.

You use it to create quantity structures (possibly temporary) for the cost calculation, starting from the project structure. The system valuates your entries using the prices and rates defined in the system, then distributes the costs in line with the basic dates for the respective WBS elements.

44 What is difference between Project System and product?45 Explain the project phases?

project system

Documents