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TRAINING AND DIALOGUE

PROGRAMS

GENERAL INFORMATION ON

ENERGY CONSERVATION IN PUBLIC AND PRIVATE SECTOR

地域別研修「省エネに関する企業と行政の取り組み」

JFY 2013

<Type: Solution Creation / 類型：課題解決促進型>

NO. J13-04007/ ID. 1384317

From August 2013 to May 2014

Phases in Japan: October 7th 2013 to November 2nd 2013

This information pertains to one of the Training and Dialogue Programs of the Japan

International Cooperation Agency (JICA), which shall be implemented as part of the

Official Development Assistance of the Government of Japan based on bilateral

agreement between both Governments.

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I. Concept

Background

As one of the solutions for environmental problems, energy conservation is becoming

one of the important issues in the world. Japan, which heavily depending on energy

resources on imports, has been making efforts for effective use of energy. In 1979,

Japanese government set “Law Concerning the Rational Use of Energy”, regulating

criteria on energy saving devices, energy management system in sectors such as

industry and transportation. The policy aims to contribute to the effective energy use

and to promote energy conservation by providing subsidies, reducing taxes, and

assigning energy management control officer in offices and factories. Industries

responded to those laws and regulations, and developed energy saving devices and

environmentally friendly technologies.

Energy conservation activity in Japan is not only conducted in the large-scale

manufacturers but also in the Small and Medium sized Enterprises (SMEs). In

Japanese enterprises and factories, various approaches are taken to reduce the

production cost in parallel with energy saving activities.

This program is designed to provide participants with an opportunity to investigate the

Japanese experience in energy conservation activities both from the view of public and

private sectors. In cooperation with Kansai Economic Federation, a Japanese business

association, participants will have many opportunities to visit Japanese companies and

exchange information. Through this training in Japan, participants are expected to gain

understanding, and strategic view-point and way of thinking for sustainable promotion of

energy conservation in their respective countries.

For what?

This program aims at providing participants with the opportunities to understand

necessary policy, and economic and technical conditions for introducing and

disseminating energy conservation activities both from the view of public and private

sectors.

For whom?

This program is offered to officials working in governmental or implementing

organization for energy and/or company workers who are responsible for energy

management.

How?

Participants shall have opportunities in Japan to identify approaches and strategies both

from public and private sectors for the effective use of energy through presentation

about each country’s situation, lectures, observation, discussion and formulating

applicable action plan.

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II. Description 1. Title (J-No.): Energy Conservation in Public and Private Sector

(J1304007) 2. Period of program

Duration of whole program: August 2013 to May 2014 Preliminary Phase: August 2013 to October 2013

(in a participant’s home country) Core Phase in Japan: October 7 to November 2 2013 Finalization Phase: November 2013to May 2014

(in a participant’s home country) 3. Target Regions or Countries

India, Chile, Algeria, Brazil, Serbia, Former Yugoslav Republic of Macedonia, Saudi Arabia.

4. Eligible / Target Organization This program is designed for governmental organization responsible for energy conservation policy and/or company, association responsible for energy management.

5. Total Number of Participants

8 participants

6. Language to be used in this program: English 7. Program Objective:

Participants will implement the action plan formulated through the training in Japan for their goals and actions to be taken about energy conservation in their respective organization.

8. Overall Goal

Environmental policies and regulations for energy saving will be set and related activities will be promoted in participants’ countries

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9. Expected Module Output and Contents: This program consists of the following components. Details on each component are given below:

(1) Preliminary Phase in a participant’s home country (August to October 2013) Participating organizations make required preparation for the Program in the respective country.

Expected Module Output

Activities

Inception report is formulated

Formulation and submission of Inception Report regarding below mentioned items; (Format of Inception report is as attached; Annex I

1. Candidate information

A. Your Information:

(1) Name

(2) Organization

(3) Your duty

B. Your Point of View:

(1) Your views about energy saving activity

(2) Objective of participating the course

2. Background Information

A. Country overview:

(1) Concept and situation of energy saving policies and regulation

(2) Issues about energy saving in your country

B. Your Organization: (ONLY for the candidates from PRIVATE sector)

(1) Energy saving activity in your organization

(2) Issues about energy saving in your organization

(2) Core Phase in Japan

(October 7 to November 2, 2013) Participants dispatched by the organizations attend the Program implemented in Japan.

Expected Module Output

Subjects/Agendas Methodology

Grasping idea of measures taken in Japan and participants’ countries for environmental protection, energy saving both in public and private sectors

1) Sharing information and experience among participants

2) Japan’s experience for environmental protection and energy saving (countermeasures, regulation)

3) Measures taken in private sector

Presentation Lecture, Case Study, Discussion, and Observation

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Understanding the situation in energy saving in Japan (both in public and private sectors)

1) Energy saving activity in Japanese companies, including how to motivate the employees

2) Activities in companies utilizing environmental – friendly and energy saving technology (LED, ESCO project, Solar Power, bio technology)

3) Environmental management

Lecture and Observation

Setting the action plan for environmental protection and energy saving based on Japanese cases and participants’ countries’ experience

1) Presentation of inception report 2) Discussion for information sharing 3) Mid-term review 4) Analyzing applicability to the

participants countries’ situation 5) Preparation and presentation of action

plan

(4)Finalization Phase in a participant’s home country Participating organizations produce final outputs by making use of results brought back by participants. This phase marks the end of the Program.

Expected Module Output

Activities

To implement the action plan formulated in Japan

1) Sharing the result of training course in participants’ organization

2) Reporting action plan to the participants’ organization, revising it among the organization and proposing the actual plan

3) Completion report submission to JICA within 6 months after the course (by the end of June 2012)

4) The draft format of completion report is as attached (AnnexII)

10. Follow-up Cooperation by JICA:

In this program, JICA might extend follow-up support to participating organizations that

intend to develop the result of the project further. Please note that the support shall be

extended selectively based on proposals from the participating organizations.

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<Structure of the program>

1. Preliminary phase (activities in your home country): Preparation for the

presentation of inception report.

2. Core Phase (activities in Japan):

Topic Outline (subject to change)

1st week in Japan

(1) Program Orientation

(2) Presentation of Kick-of Report

2nd week in Japan

(3) Lectures on legal regulations for energy conservation in Japan

(4) Lectures on overview of international energy conservation and assistance by

JICA

(5) Lectures/Observations on energy conservation education and promotion at

- Exhibition hall and incubation center for energy conservation technologies

- Educational center for energy conservation, etc.

(6) Lectures/Observations on energy conservation technologies at

- Learning center for smart house

- Electronic manufacturers with energy conservation technologies

- Corporation which develops Building and Energy Management System, etc.

3rd to 4th week in Japan

(7) Lectures/Observations on energy conservation case studies at

- Employee training on energy conservation by corporation

- Building and Energy Management System, etc.

(8) Opinion Exchange Session with Japanese entrepreneurs who are in energy

conservation industries and organizations

(9) Formulation and Presentation of Action Plan

3. Follow-up Cooperation: Participants are expected to implement the action plan

and make a report on progress by the end of May, 2014.

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III. Conditions and Procedures for Application 1. Expectations for the Participating Organizations:

(1) This program is designed primarily for organizations that intend to address

specific issues or problems identified in their operation. Participating

organizations are expected to use the project for those specific purposes.

(2) This program is enriched with contents and facilitation schemes specially

developed in collaboration with relevant prominent organizations in Japan.

These special features enable the project to meet specific requirements of

applying organizations and effectively facilitate them toward solutions for the

issues and problems.

(3) As this program is designed to facilitate organizations to come up with concrete

solutions for their issues, participating organizations are expected to make due

preparation before dispatching their participants to Japan by carrying out the

activities of the Preliminary Phase described in section II-9.

(4) Participating organizations are also expected to make the best use of the results

achieved by their participants in Japan by carrying out the activities of the

Finalization Phase described in section II-9.

(5) English will be spoken in all the lectures, discussions, presentations and

workshops. Textbooks and materials will be provided in English. Participants

will be requested sufficient command of spoken and written English.

2. Nominee Qualifications:

Applying Organizations are expected to select nominees who meet the following

qualifications.

(1) Essential Qualifications:

1) Current Duties:

[From public sector] be officers/ engineers working for government ministry or

agency in charge of energy development, and promoting energy conservation

and environmental technology

[From private sector] company workers responsible for energy management

2) Experience in the relevant field: have more than 3 years’ experience in the

field of environmental technology, energy saving

3) Educational Background: have a bachelor’s degree

4) Language: have a sufficient command of spoken and written English

5) Health: must be in good health, both physically and mentally, to participate in

the Program in Japan

6) Must not be serving any form of military service

(2) Recommendable Qualifications:

1) Age: be between the ages of twenty-five (25) and forty-five (45) years old

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3. Required Documents for Application:

(1) Application Form: The Application Form is available at the respective country’s

JICA office or the Embassy of Japan.

*Pregnancy

Pregnant participants are strictly requested to attach the following documents in

order to minimize the risk for their health:

①letter of the participant’s consent to bear economic and physical risks,

② letter of consent from the participant’s supervisor, and

③ doctor’s letter with agreement of his/her training participation.

Please ask National Staffs in JICA office for the details.

(2) Inception Report: to be submitted with the Application Form. Candidates

write the inception report according to the ANNEX I

4. Procedure for Application and Selection：

(1) Submitting the Application Documents:

Closing date for application to the JICA Center in JAPAN: July 31, 2013

Note: Please confirm the closing date set by the respective country’s JICA

office or Embassy of Japan of your country to meet the final date in Japan.

(2) Selection:

After receiving the document(s) through due administrative procedures in the

respective Government, the respective country’s JICA office (or Embassy of

Japan) shall conduct screenings, and send the documents to the JICA Center in

charge in Japan, which organizes this project. Selection shall be made by the

JICA Center, according to qualifications in consultation with the organizations

concerned in Japan based on submitted documents. The organization with

intention to utilize the opportunity of this program will be highly valued in the

selection.

(3) Notice of Acceptance:

Notification of results shall be made by the respective country’s JICA office (or

Embassy of Japan) to the respective Government by not later than August

12, 2013.

5. Conditions for Attendance:

(1) to follow the schedule of the program,

(2) not to change the program subjects or extend the period of stay in Japan,

(3) not to bring any members of their family,

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(4) to return to their home countries at the end of the program in accordance with

the travel schedule designated by JICA,

(5) to refrain from engaging in political activities, or any form of employment for

profit or gain,

(6) to observe Japanese laws and ordinances. If there is any violation of said laws

and ordinances participants may be required to return part or all of the training

expenditure depending on the severity of said violation, and

(7) to observe the rules and regulations of their place of accommodation and not to

change the accommodation designated by JICA.

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IV. Administrative Arrangements

1. Organizer:

(1) Name: JICA Kansai International Center (KSIC)

(2) Contact: Ms. Kaori YAMADA (Yamada.Kaori@jica.go.jp cc with jicaksic-unit

@jica.go.jp)

2. Implementing Partner:

(1) Name: Pacific Resource Exchange Center (PREX)

(2) Contact: Ms. Emiko SETOGUCHI (setoguchi@prex-hrd.or.jp)

Mr. Yoshiyasu HAMAGUCHI (hamaguchi@prex-hrd.or.jp)

(3) URL: http://www.prex-hrd.or.jp/index_e.html

(4) Remark: The Pacific Resource Exchange Center (visit PREX

at:http://www.prex-hrd.or.jp/index_e.html) was established in April 1990 in

response to a proposal adopted at the general assembly of the Pacific

Economic Cooperation Council (visit PECC at: http://www.pecc.org/).

Since its inception, PREX has been contributing to human resources

development of government officials and corporate executives mainly in

the Pacific region.

3. Travel to Japan:

(1) Air Ticket: The cost of a round-trip ticket between an international airport

designated by JICA and Japan will be borne by JICA.

(2) Travel Insurance: Term of Insurance: From arrival to departure in Japan. The

traveling time outside Japan shall not be covered.

4. Accommodation in Japan:

JICA will arrange the following accommodations for the participants in Japan:

JICA Kansai International Center (JICA Kansai)

Address: 1-5-2, Wakinohama-kaigandori, Chuo-ku, Kobe, Hyogo 651-0073,

Japan

TEL: +81-78-261-0397 FAX: +81-78-261-0465

(where “81” is the country code for Japan, and “78” is the local area code)

If there is no vacancy at JICA Kansai, JICA will arrange alternative accommodations

for the participants. Please refer to facility guide of JICA Kansai its URL,

http://www.jica.go.jp/english/contact/domestic/index.html.

5. Expenses:

The following expenses will be provided for the participants by JICA:

(1) Allowances for accommodation, living expenses, outfit, and shipping,

(2) Expenses for study tours (basically in the form of train tickets),

(3) Free medical care for participants who become ill after arriving in Japan (costs

related to pre-existing illness, pregnancy, or dental treatment are not included),

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and

(4) Expenses for program implementation, including materials.

For more details, please see p. 8-16 of the brochure for participants titled

“KENSHU-IN GUIDE BOOK,” which will be given to the selected participants

before (or at the time of) the pre-departure orientation.

6. Pre-departure Orientation:

A pre-departure orientation will be held at the respective country’s JICA office (or

Embassy of Japan), to provide participants with details on travel to Japan, conditions

of the participation in the Program, and other matters.

V. Other Information

1. Participants who have successfully completed the program will be awarded a

certificate by JICA.

2. For the promotion of mutual friendship, JICA Kansai encourages international

exchange between JICA participants and local communities, including school and

university students as a part of development education program. JICA participants

are expected to contribute by attending such activities and will possibly be asked to

make presentations on the society, economy and culture of their home country.

3. Participants are recommended to bring laptop computers for your convenience, if

possible. During the program, participants are required to work on the computers, including preparation of Action Plans, etc. Most of the accommodations have internet

access. Also, there is a computer room in JICA Kansai where fourteen desk-top

computers have internet access.

4. Allowances, such as for accommodation, living, clothing, and shipping, will be

deposited to your temporary bank account in Japan after 2 to 5 days after your arrival

to Japan. It is highly advised to bring some cash / traveler's check in order to spend

necessary money for the first 2 to 5 days stays after your arrival.

5. It is very important that your currency must be exchanged to Japanese Yen at any

transit airport or Kansai International Airport (KIX) in Osaka, Japan soon after your

arrival. It is quite difficult to exchange money after that, due to no facility or time

during the training program.

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VI. ANNEX I:

ENERGY CONSERVATION IN PUBLIC AND PRIVATE

SECTOR (JFY 2013)

Inception Report Candidates are requested to prepare an inception report on the following issues and submit it to JICA together with an Application Form. The report should be typewritten in English on A4 size paper (21 cm x 29.5 cm) in single spacing at maximum of 10 pages. NOTE: Participants in this program will requested to have a presentation based on this inception report at the beginning of the course.

1．Candidate information

A. Your Information:

(1) Name

(2) Organization

(3) Your duty

B. Your Point of View:

(1) Your views about energy saving activity

(2) Objective of participating the course

2. Background Information

A. Country overview:

(1) Concept and situation of energy saving policies and regulation

(2) Issues about energy saving in your country

B. Your Organization: (ONLY for the candidates from PRIVATE sector)

(1) Energy saving activity in your organization

(2) Issues about energy saving in your organization

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VI. ANNEX II:

JAPAN INTERNATIONAL COOPERATION AGENCY

Completion Report Format for “Energy Conservation in Public and Private Sector”

JFY2013

Name :__________________

Date:___________________

Country:

SECTION A Personal Information (Please circle as appropriate)

Name:_____________________________________________ Country:__________ Gender:

M/F

At the training

Organization:______________________________________ Position:__________________

At present

Organization:______________________________________ Position:__________________

Telephone Number(S):_________________________________

E-mail address:_______________________________________

Title of Course/Program attended ______________________

Date/Duration: ________________________________________

SECTION B Reporting about Training (Please tick ✓ the box as appropriate)

1. Since you returned from Japan have you reported on your training?

(1).Yes (2). No

2. If yes, to whom did you report?

(1).Officers in my organization (2).JICA Office

(3.) Others (Specify) ___________

3. How did you report?

(1) Through written report (2) Through a presentation

(3). Other (Specify)___________

SECTION C Content of the Training (Please tick ✓ the box where appropriate other wise

describe)

4. Which issues during the training have proved to be useful for your work? (Please describe as

much as possible)

________________________________________________________________________________

________________________________________________________________________________

________________

5. After going back to your country, did you find/notice any items/resources hopefully included in

the program? If you have any suggestion to the program, please describe. Your idea will be

very much appreciated for next year’s course planning.

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________________________________________________________________________________

________________________________________________________________________________

________________

6. How have you used your knowledge/Skills that you acquired in Japan?

(1) I held a seminar for dissemination

(2) I have trained other staff in my institution

(3) Not done much

explain____________________________________________________

(4)Other (Specify)__

_

SECTION D Implementation Of Presented Plan (Please tick ✓ the box where appropriate other wise

describe)

7. Have you initiated any activities based on your plan that you presented in Japan?

(1) Yes (2) No

8. If yes, please elaborate the activity you initiated.

SECTION E Present Situation (Please tick ✓ the box where appropriate other wise describe)

9. What role do you play in your organization? (briefly explain)

___________________________________________________________________________

___________________________________________________________________________

__________________

10. What have been your challenges related to the training in Japan?

(1) Inadequate support from my organization

(2) Non availability of equipment/facilities to apply knowledge

(3) Budgeting

(4) Other(specify)

________________________________________________________________

11. What measures have you taken to cope with the situation?

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

____________________________________

12. What plans for the future do you have as far as the utilization of the knowledge/skills

acquired from the training is concerned?

____________________________________________________________________________

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____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________

13. What kind of support may be needed from Japan?

(1)Budget for dissemination seminar (2) Financing (3) Equipment(s)

(4)JICA Volunteer (5)Expert dispatch

(6)follow-up training (7)Information (Please specify)

(8)Others (Please specify)______

___

14. Any other comments?

_

______________________

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

______________________

_

Please submit this report at the end of June 2012, 6 months after your training course.

Thank you for your cooperation

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For Your Reference JICA and Capacity Development

The key concept underpinning JICA operations since its establishment in 1974 has been the

conviction that “capacity development” is central to the socioeconomic development of any country,

regardless of the specific operational scheme one may be undertaking, i.e. expert assignments,

development projects, development study projects, training programs, JOCV programs, etc.

Within this wide range of programs, Training Programs have long occupied an important

place in JICA operations. Conducted in Japan, they provide partner countries with opportunities to

acquire practical knowledge accumulated in Japanese society. Participants dispatched by partner

countries might find useful knowledge and re-create their own knowledge for enhancement of their

own capacity or that of the organization and society to which they belong.

About 460 pre-organized programs cover a wide range of professional fields, ranging from

education, health, infrastructure, energy, trade and finance, to agriculture, rural development, gender

mainstreaming, and environmental protection. A variety of programs and are being customized to

address the specific needs of different target organizations, such as policy-making organizations,

service provision organizations, as well as research and academic institutions. Some programs are

organized to target a certain group of countries with similar developmental challenges.

Japanese Development Experience

Japan was the first non-Western country to successfully modernize its society and

industrialize its economy. At the core of this process, which started more than 140 years ago, was

the “adopt and adapt” concept by which a wide range of appropriate skills and knowledge have

been imported from developed countries; these skills and knowledge have been adapted and/or

improved using local skills, knowledge and initiatives. They finally became internalized in Japanese

society to suit its local needs and conditions.

From engineering technology to production management methods, most of the know-how

that has enabled Japan to become what it is today has emanated from this “adoption and adaptation”

process, which, of course, has been accompanied by countless failures and errors behind the success

stories. We presume that such experiences, both successful and unsuccessful, will be useful to our

partners who are trying to address the challenges currently faced by developing countries.

However, it is rather challenging to share with our partners this whole body of Japan’s

developmental experience. This difficulty has to do, in part, with the challenge of explaining a body

of “tacit knowledge,” a type of knowledge that cannot fully be expressed in words or numbers.

Adding to this difficulty are the social and cultural systems of Japan that vastly differ from those of

other Western industrialized countries, and hence still remain unfamiliar to many partner countries.

Simply stated, coming to Japan might be one way of overcoming such a cultural gap.

JICA, therefore, would like to invite as many leaders of partner countries as possible to

come and visit us, to mingle with the Japanese people, and witness the advantages as well as the

disadvantages of Japanese systems, so that integration of their findings might help them reach their

developmental objectives.

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CORRESPONDENCE

For enquiries and further information, please contact the JICA office or Embassy of Japan.

Further, address correspondence to:

Program Division 1, JICA Kansai International Center

Japan International Cooperation Agency (JICA)

Address: 1-5-2 Wakinohama Kaigandori, Chuo-ku, Kobe City, Hyogo Prefecture,

Japan

TEL: +81-78-261-0397 FAX: +81-78-261-0465

(where “81” is the country code for Japan, and “78” is the local area code)