(Tentative)

GUIDEBOOK

Ship for Southeast Asian Youth Program

2013

Cabinet Office, Government of Japan

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GUIDEBOOK

TABLE OF CONTENTS

TABLE OF CONTENTS…………………………………………………………………… 1

Chapter 1 Outline of the 40th Ship for Southeast Asian Youth Program in 2013

1. Origin ………………………………………………………………………… 4

2. Purpose ……………………………………………………………………… 4

3. Outline of the Program……………………………………………………… 4

4. Participants…………………………………………………………………… 5

5. Measures for Erring Participants…………………………………………… 7

6. Notice of Cancellation of Participation……………………………………… 8

7. Notice of Suspension of Participation……………………………………… 8

8. Reports Submission…………………………………………………………… 8

9. Emergency Treatments and Expenses……………………………………… 9

Schedule of the 40th SSEAYP in 2013…………………………………………… 10

Sailing Plan of the 40th SSEAYP in 2013………………………………………… 11

Schedule of Onboard Activities of the 40th SSEAYP in 2013…………………… 12

Chapter 2 Organization of the SSEAYP

1. Members……………………………………………………………………… 14

2. Administration……………………………………………………………… 14

3. Cruise Operating Committee (COC)……………………………………… 14

4. Discussion Program Steering Committee………………………………… 15

5. Youth Leaders (YLs) and Assistant Youth Leaders (AYLs)…………… 15

6. Solidarity Group (SG)……………………………………………………… 15

7. Group Leaders Meeting.…………………………………………………… 16

8. Sub-Committees…………………………………………………………… 16

Chapter 3 Activities

1. Life Onboard the Ship……………………………………………………… 18

2. Activities Onboard the Ship………………………………………………… 18

3. Activities in the Countries to be Visited…………………………………… 21

Chapter 4 Guideline for the Discussion Program and the Post-Program Session

1. Purpose……………………………………………………………………… 24

2. Theme………………………………………………………………………… 24

3. Structure……………………………………………………………………… 25

4. Proceedings…………………………………………………………………… 25

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5. Detailed Schedule……………………………………………………………… 28

Discussion Program Steering Committee……………………………………… 31

Chapter 5 Instructions for Participants

1. Duties and Responsibilities of the Participants …………………………… 34

2. General Instructions………………………………………………………… 34

3. Clothing …………………………………………………………………… 36

4. Health Care…………………………………………………………………… 37

5. Safety Rules Onboard the Ship……………………………………………… 38

6. Passport and Identification Card …………………………………………… 40

7. Currency Exchange…………………………………………………………… 40

8. Instructions for immigration Procedures in the Countries to be visited … 40

9. Customs Clearance in Japan ……………………………….……………… 41

Chapter 6 Facilities and Services Onboard

1. Facilities and Services Onboard ………………………………….………… 46

2. Communication Channels…………………………………………………… 48

(Reference) Facilities and Services Onboard in 2012 …………………………… 49

Chapter 7 Promotion of Solidarity among the Ex-Participants and

the Host Families during the 40th SSEAYP in 2013

1. Boarding of the Representatives of Alumni Associations ……………… 52

2. Representatives of Host Families……………………………………….… 53

3. Reunion Onboard for Ex-Participants of SSEAYP………………………… 53

Appendices

1. Addresses

2. Airmail Rates from the Ship and Japan

3. Climatic Conditions of the Prefectures to be Visited in Japan

CHAPTER 1

OUTLINE OF THE 40th SHIP FOR SOUTHEAST ASIAN YOUTH PROGRAM 2013

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1. Origin

The Ship for Southeast Asian Youth Program (SSEAYP) is based on the respective Joint

Statements issued in January 1974 between Japan and the Republic of Indonesia,

Malaysia, the Republic of the Philippines, the Republic of Singapore and the Kingdom of

Thailand. Brunei Darussalam, following the full independence and its admission to

ASEAN in January 1984, joined the Program in 1985. The Socialist Republic of Vietnam

joined in 1996 following its admission to ASEAN in July 1995, and the Lao People’s

Democratic Republic and the Republic of the Union of Myanmar joined in 1998 after

both countries were admitted to ASEAN in July 1997. Furthermore, in 2000 the

Kingdom of Cambodia also joined the Program following its admission to ASEAN in

April 1999. The Program is carried out by the Government of Japan with the active

participation and cooperation of these ten Southeast Asian countries.

2. Purpose

The aims of the Program are to promote friendship and mutual understanding among

the youths of Japan and the ten Southeast Asian countries, to broaden their perspective

on the world, and furthermore, to strengthen their spirit of international cooperation

and practical skills for international collaboration, and as a result, cultivate youth who

are capable to exercise their leadership skills in various fields in the globalizing society

and to contribute to the society in the areas such as youth development. These aims

can be achieved through sharing their lives onboard the ship, introducing each other

about their countries, participating in discussions and various exchange activities both

onboard and in the countries to be visited.

3. Outline of the Program

(1) Schedule The duration of the 40th SSEAYP in 2013 shall be fifty-one (51) days. The details of schedule and sailing plan are shown at page 10 and 11 of this Guidebook.

(2) Activities Onboard the Ship The Participating Youths (PYs) shall take part in the following activities in accordance with the schedule shown as at Page 12 and those decided by the Cruise Operating Committee (COC). (See Chapter 2, page 14) a) Discussion Program and Post-Program Session b) Solidarity Group Activities c) Club Activities d) National Presentation (Introductions of each country) e) Lectures f) Orientation for a safe voyage including a lifeboat drill g) Other activities approved by the COC

(3) Activities in the Countries to be Visited The participants shall take part in the following activities in Japan and the four countries to be visited, except in the country to be visited by the Delegation (comprising the Administrator, the National Leader of the concerned country, all Youth Leaders, and administrative staff members) in accordance with the programs

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arranged by the respective governments (or the reception committees): a) Courtesy calls and receptions b) Homestays (except National Leaders) c) Open Ship d) Institutional visits and interaction with local youths e) Other activities arranged by the respective governments/reception committees

(Other activities may be carried out only when there is sufficient spare time besides the activities listed above.)

Meanwhile, the Delegation shall take part in the following activities in the country to be visited in accordance with the programs arranged by the concerned government (or the reception committee): a) Courtesy calls b) Visits to youth-related facilities, cultural facilities, etc. c) Exchange of opinions with youth leaders in the country to be visited d) Other activities arranged by the concerned government/reception committee

(Other activities may be carried out only when there is sufficient spare time besides the activities listed above.)

(4) Working Language English shall be the working language throughout the Program.

4. Participants

(1) Participating Youths (PYs) a) Selection of PYs

Each government of Japan and the ten Southeast Asian countries (hereinafter referred to as each government) shall publicize the Program to young people in various fields and select PYs who meet the basic requirements stipulated below, in accordance with the required number of PYs. Each government shall ensure to balance the number of male and female PYs. The PYs for the Program shall be:

i) 18 to 30 years old as of a specific day in 2013 designated by each government;

ii) Able to participate throughout the Program; iii) Having a good command of English to participate in the activities both

onboard the ship and in the countries to be visited; iv) Sound in mind and body; v) Cooperative and adaptable to an orderly group life in accordance with the

Program schedule; vi) Having an interest and good understanding in the participating countries.

b) Duties and Responsibilities of PYs

Duties and responsibilities that the PYs shall hold throughout the Program are

as stated below:

(Duties and responsibilities of PYs)

The Participating Youths (PYs) shall participate in the Program with utmost efforts by

inculcating the objectives of the Program in themselves and carrying out the following

duties and responsibilities positively.

PYs shall:

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1. Participate in all activities onboard and in the countries to be visited; A PY must

obtain permission from the Administration with a valid reason whenever he/she

needs to be absent, be late or leave the place of activities;

2. Cooperate with other PYs and behave with discipline according to the program

guideline;

3. Follow the safety rules as provided;

4. Follow the decisions in the Guideline for the 40th Ship for Southeast Asian Youth

Program in 2013, etc.;

5. Follow the instructions clarified in the Guidebook (Chapter 5 - “Instructions for

Participants”);

6. Follow the guidance and instructions of the respective National Leaders and

administrative staff members regarding the above 5 items.

(2) National Leaders (NLs)

a) Selection of NLs

Each government shall designate a National Leader (NL) who will lead the PYs of his/her country and sits as a member of the COC. The Government of Japan suggests that the NLs would preferably be: i) From 31 to 39 years old, desirably in the late thirties; ii) Having participated in the Ship for Southeast Asian Youth Program as PYs. The Government of Japan, however, respects the final decision of the respective governments in the selection and designation of NLs.

b) Duties and Responsibilities of NLs

The duties and responsibilities that the NLs shall hold throughout the Program

are as stated below:

(Duties and responsibilities of NLs)

The National Leaders (NLs) are expected to take the leadership of his/her

contingent, provide advice and guidance to Participating Youths (PYs)

whenever necessary and to be responsible in ensuring compliance by their own

PYs with the regulations for the safety of the ship operation.

In particular, the following duties and functions shall be carried out by the NLs:

1. Convene the Cruise Operating Committee (COC), and discuss and decide the

fundamental matters governing onboard activities based on the Guideline for the

40th Ship for Southeast Asian Youth Program in 2013 and other necessary matters

decided by the Director for International Youth Exchange, Office for the General

Promotion of Policy on Youth Affairs and Childrearing, Cabinet Office, Government

of Japan;

2. Ensure that the PYs of his/her country are familiar with the matters indicated in the

Guideline or decided upon by the COC, and responsibly give guidance to the PYs to

follow the program schedules conscientiously.

3. Conduct contingent meetings and ensure smooth communication within their

respective contingents and make sure to share information and notices that are

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announced by the Administration;

4. Provide advice and guidance to the Group Leaders Meeting, the Discussion Program

Steering Committee or the Sub-Committees assigned to them as advisors whenever

necessary;

5. Observe whether their own PYs are positively participating in the Discussion Program

and their contents; and also participate in the Post-Program Session of their

contingents for the necessary advice and guidance in cooperation with the OBSC

representatives;

6. Prepare and deliver a speech at official programs such as the Flag Hoisting Ceremony;

7. Take a lead in guiding the PYs to follow the programs designed by the local reception

committees and to cooperate with the Administration for the smooth and safe

operation during the country programs;

8. Take a lead in their respective contingents and the Solidarity Groups in charge during

the port of call activities;

9. Be reachable to the PYs of own country by cell phone and be available for emergency

matters at any time during the homestay program;

10. Attend the Reunion Party Onboard at each port-of-call;

11. Report to their respective governments of evaluations and suggestions on country

programs that are raised in COC in order to be reflected in the better implementation

and operation of the next Program;

12. Attend the following meetings;

1) Briefing in COC

The briefing in COC is a meeting where the reception committee (which consists of

the concerned government and alumni association representatives) embarks the ship

in order to confirm country activities with the NLs when the ship arrives at the pier.

2) Other meetings which the Administration may request NLs to attend

13. Cooperate with the Administration as a contingent leader for smooth and safe

operation of the Program.

c) Measures when an NL is Unable to Perform His/Her Duties

When an NL is deemed unable to discharge his/her duties for whatever reason,

the government of that NL shall designate a new NL as replacement. Pending

the appointment of a new NL, the Youth Leader shall temporarily assume all

functions of the NL. In case the concerned government is unable to dispatch a

new NL, it may formally designate the YL or the AYL for the position.

5. Measures for Erring Participants

(1) The Director General for the General Promotion of Policy on Youth Affairs and

Childrearing, Cabinet Office of Japan (or the Administrator when the ship is on

cruise) may issue a warning or impose a disqualification on further participation of a

PY or an NL when he/she behaves contrary to the “Duties and Responsibilities of

the Participating Youths” or “Duties and Responsibilities of the National Leaders”,

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respectively, or other rules and regulations governing the Program.

(2) The warning and notice of disqualification shall be promptly notified to the

concerned PY or NL and as well as to the government of his/her country.

(3) A PY or an NL who is disqualified for above reasons must immediately return to

his/her country.

(4) Any PY or NL who has been disqualified from participation under Item 5.(1) shall

shoulder his/her own expenses incurred during this Program.

6. Notice of Cancellation of Participation

(1) The Director General (or the Administrator when the ship is on cruise) shall immediately admit a cancellation and notify that the qualification as a PY or an NL is called off when he/she: a) Expresses an intention to withdraw from the Program owing to unavoidable

reasons; b) Is recalled by the government of his/her country for any unforeseen serious

reasons. (2) A PY or an NL whose cancellation has been admitted must immediately return to

his/her country. (3) Any PY whose participation has been cancelled under Item 6.(1) shall shoulder

his/her own expenses for returning home. (However, the Government of Japan shall

pay the airfare of the PY (economy class except charges for excess luggage) to the

capital of his/her country in case where the “unavoidable reasons” are either (i) death

or critical condition of the concerned PY’s immediate family such as parents, children,

brothers, sisters, or spouse, or (ii) the concerned PY’s illness or injury which does not

allow him/her to continue the Program.)

7. Notice of Suspension of Participation

(1) The Director General (or the Administrator when the ship is on cruise, to be hereafter

applied in this column) may issue a notice of suspension of participation of a PY or an

NL and temporarily return him/her to his/her country when;

a) He/she expresses an intention to suspend his/her participation in the Program

owing to unavoidable reasons and the Director General specially approves it as

imperative case:

b) The government of his/her country expresses an intention to suspend

participation of a PY or an NL and the Director General specially approves it as

imperative case.

(2) Any PY or NL who suspends his/her participation in the Program under Item 7.(1)

shall bear the expenses to temporarily return to the country.

8. Reports Submission

The Administrator, respective governments, and all Japanese PYs shall submit reports

on the activities to the Cabinet Office of Japan.

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9. Emergency Treatments and Expenses

(1) The participants must personally shoulder any charges for excess luggage.

(2) The Government of Japan shall not be liable for any medical treatment, which is not

covered by the travel, medical and accident insurance paid by the Government of

Japan, except those administered by the ship doctor during the cruise.

(3) It is strongly requested that each government provides vaccinations (especially of

Influenza, Chicken Pox and Measles for the high risk of development) with the

participants or at least instructs them to take vaccinations prior to their participating

in the Program.

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Schedule of the 40th SSEAYP in 2013

Day Port of Call Remarks

1 Oct. 28 MonArrival of NLs, PYs, Facilitators and Host FamilyRepresentatives from ASEAN member countries

2 29 Tue Inauguration Ceremony, Reception & Orientation3 30 Wed Institutional Visits4 31 Thu Japan-ASEAN Youth Leaders Summit5 Nov. 1 Fri Japan-ASEAN Youth Leaders Summit

6 2 Sat Departure for Local Program Host Family Representativesreturn.

7 3 Sun Local Program8 4 Mon Local Program

9 5 TueReturn from Local Program, Embarkation to theShip

Representatives ofGovernments and AA ofASEAN countries arrive.

10 6 Wed 40th Commemorative Ceremony and Reception11 7 Thu Departure from Tokyo (16:30) Send-Off Ceremony

12 8 Fri Cruise 1Representatives ofGovernments and AA ofASEAN countries return.

13 9 Sat Cruise 214 10 Sun Cruise 315 11 Mon Cruise 416 12 Tue Cruise 517 13 Wed Cruise 6

18 14 ThuBerth in Ho Chi Minh City,Vietnam (10:00)

Country Program in Vietnam

19 15 Fri 20 16 Sat 21 17 Sun Departure (16:00) 22 18 Mon Cruise 723 19 Tue Cruise 8

24 20 Wed Berth in Bangkok, Thailand (10:00) Country Program in Thailand

25 21 Thu 26 22 Fri 27 23 Sat

28 24 Sun Departure (16:00) 29 25 Mon Cruise 930 26 Tue Cruise 10

31 27 Wed Cruise 11

32 28 Thu Cruise 12

33 29 Fri Berth in Singapore (10:00) Country Program in Singapore

34 30 Sat 35 Dec. 1 Sun 36 2 Mon Departure (16:00)

37 3 Tue Cruise 13

38 4 Wed Cruise 1439 5 Thu Cruise 1540 6 Fri Berth in Manila, Philippines (10:00) Country Program in the Philippines

41 7 Sat OBSC representativesembark.

42 8 Sun

43 9 Mon Departure (16:00) Facilitaors disembark andreturn.

44 10 Tue Cruise 16

45 11 Wed Cruise 17

46 12 ThuBerth in Naha, Japan (10:00)Departure (18:00)

47 13 Fri Cruise 1848 14 Sat Cruise 1949 15 Sun Cruise 20

50 16 Mon Berth in Tokyo (11:00)Debriefing Session, Farewell Ceremony andFarewell Party

51 17 TueDeparture of NLs and PYs from ASEAN membercountries

OBSC representativesreturn on 19.

ActivitiesDate

Homestay(2 nights, 3 days)

Homestay(2 nights, 3 days)

Homestay(2 nights, 3 days)

Homestay(2 nights, 3 days)

Homestay(2 nights, 3 days)

The contingent representatives & ADM visit Vientian, Laos from 21 to 22.

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Sailing Plan of the 40th SSEAYP in 2013

・

・ Bangkok

Naypyidaw

Vientiane

Kuala Lumpur

Tokyo

Manila

Bandar Seri Begawan

・

Phnom Penh

・

Jakarta

Ho Chi Minh City

・

・

Singapore

・

・

・

・

・

・

Hanoi

Naha

・

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Nov. 5 Thu

6 Wed

7 Thu

8 Fri

9 Sat

10 Sun

11 Mon

12 Tue

13 Wed

14 Thu 10:00 Berth (Ho Chi Minh City )

15 Fri Country Program in Vietnam

16 Sat

17 Sun 16:00 Set sail

18 Mon

19 Tue

20 Wed 10:00 Berth (Bangkok)

21 Thu Country Program in Thailand

22 Fri

23 Sat

24 Sun 16:00 Set sail

25 Mon

26 Tue

27 Wed

28 Thu

29 Fri 10:00 Berth (Singapore)

30 Sat Country Program in Singapore

Dec. 1 Sun

2 Mon 16:00 Set sail

3 Tue

4 Wed

5 Thu

6 Fri 10:00 Berth (Manila)

7 Sat Country Program in the Philippines

8 Sun

　 9 Mon 16:00 Set sail

　10 Tue

11 Wed

12 Thu

13 Fri

14 Sat

15 Sun

16 Mon

17 Tue

11:00 Berth (Tokyo)　　　 Baggage Down Preparation for Debriefing Session

Debriefing Session

(16:00-17:30)

Farewell

Ceremony

(18:00-18:30)

Farewell Party(18:45-20:30)

Departure of NLs and PYs fromASEAN countries （6:00-)

Post-Program Session III(Discussion and designing of project by Contingent)

Preparation for Farewell Festival Farewell Festival

Post-Program Session IV(Finalization of project, Preparation for Debriefing Session)

Explanation of

Disembarkation

(14:15-15:15)

Contingent Meeting

(15:30-16:30)Preparation for Disembarkation

10:00 Berth (Naha, Japan) Immigration Procedure 18:00 Set sail

Voluntary Activity

Post-Program Session II(Introduction of AA Activities by Contingent)

SG Activity IV Voluntary Activity

Free Day (Half day) Reflecting country program by SG II Voluntary Activity

Post-Program Session I(Plenary Session)

Preparation for Immigration Voluntary Activity

Club Activity A(Preparation for Presentation)

Club Activity B(Preparation for Presentation)

Club Activity (Presentation)National Presentation

(Philippines)

Contingent

MeetingCOC Meeting

Free Day (Half day) Club Activity B(1) Voluntary Activity

Discussion Program(Self-Evaluation）

Club Activity B(2)National Presentation

(Myanmar)

Discussion Program(Wrap-up)

Discussion Program(Preparation for Presentation, DG Report making)

National Presentation(Malaysia)

Discussion Program(Presentation of Discussion Results）

National Presentation(Singapore)

ContingentMeeting

COC Meeting

ContingentMeeting

COC Meeting

Free Day (Half day) Reflecting country program by SG I Voluntary Activity

Discussion Program (Workshop for post-program projectsdesigning and implementing)

SG Activity IIINational Presentation

(Indonesia)

ContingentMeeting

COC Meeting

Discussion Program(Group Discussion V)

Free Day (Half day)National Presentation

(Laos)

Discussion Program (Introduction for post-program projectsdesigning and implementing)

SG Activity IINational Presentation

(Thailand)

Discussion Program(Group Discussion III)

Club Activity A(2)National Presentation

(Cambodia)

Discussion Program(Group Discussion IV)

Free Day (Half day)National Presentation

(Vietnam)

Discussion Program(Group Discussion I)

SG Activity INational Presentation

(Japan)

Discussion Program(Group Discussion II)

Club Activity A(1)National Presentation(Brunei Darussalam)

SG MeetingSub-committee Meeting

/Discussion Program Steering

Committee

Photo Session (by SG)Ship Tour

Voluntary Activity

Discussion Program(Introductory Program)

Lecture byAdministrator

(14:15-15:00)

Lecture by Captain(15:15-16:00)

Introduction for

Club Activity

(16:15-17:30)Voluntary Activity

Embarkation

Procedure

(9:00-11:00)

GL Meeting /Discussion Program

Steering Committee

(11:00-12:15)

Open Ship(13:30-14:45)

Send-off Ceremony

(15:15-15:40)

Set sail (16:30)

Contingent Meeting

(17:00-18:00)COC Meeting

Travel from regional program sites to TokyoOrientation（18:00-18:30)

Baggage up

Lifeboat Drill

(9:30-10:30)Orientation

(11:00-12:45)

40th Commemorative

Ceremony

（14:00-14:30)

40th Commemorative Reception

（15:00-16:00)Discussion Program

(Group Meeting)

Schedule of the Onboard Activities of the 40th SSEAYP in 2013 (Tentative)

Date 10:00～11:15 11:30～12:45 14:15 ～15:30 15:45～17:00 19:30～20:45

<<Institutional Visit relevant to the Discussion Group Themes>>

<<Homestay>>

Embarkation of OBSC Representatives (12/7)Disembarkation of Facilitators (12/9)

Delegates visit Laos by Air

<<Homestay>>

<<Homestay>>

<<Homestay>>

<<Institutional Visit in Naha>>

CHAPTER 2

ORGANIZATION OF THE SSEAYP

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1. Members

The members of the 40th SSEAYP in 2013 shall be as follows:

(1) Administration: Approximately 30

(Administrator, Deputy Administrator, Chief Administrative staff, Administrative

staff members)

(2) Facilitators: 8

(3) National Leaders (NLs): 11 (one from each participating country)

(4) Participating Youths (PYs): 319

(ASEAN member countries: 28 x 10 countries = 280, Japan: 39)

Total of approximately 370

2. Administration

(1) Duties of the Administration are:

a. Liaison and coordination with the Government of Japan and reception

committees of the participating countries

b. Planning and management of the activities onboard the ship

c. Management of the activities in the countries to be visited

d. Liaison with the ship crews

e. General and financial affairs

f. Liaison and coordination with the COC, the Discussion Program Steering

Committee, the Sub-Committees, and the Group Leaders Meeting

(2) The Director General for the General Promotion of Policy on Youth Affairs and

Childrearing appoints the Administrator, the Deputy Administrator and the

Administrative staff members.

(3) The Administrator represents the Government of Japan, manages and coordinates the

overall program. The Deputy Administrator assists the Administrator. The Deputy

Administrator takes up the position in case the Administrator cannot perform his/her

duties. The Administrative staff shall perform their duties under the Administrator’s

instructions.

3. Cruise Operating Committee (COC)

The duties and responsibilities of the Cruise Operating Committee (COC) are specified as

follows.

(Duties and Responsibilities of the Cruise Operating Committee)

The Cruise Operating Committee (COC) comprises of the National Leaders (NLs) from the

eleven participating countries, and the COC meetings shall be attended by the

Administrator and the administrative staff members appointed by the Administrator.

The Administrator and the staff members shall give advice and guidance to the COC

whenever necessary.

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The COC discusses and decides the fundamental matters governing onboard activities

based on the Guideline and other necessary matters decided by the Cabinet Office,

Government of Japan.

In principle, the COC meetings are held after departure from each port-of-call. The

Administrator or the NLs may also convene the COC whenever necessary.

The roles of a meeting chairperson and minutes taker shall be rotated among the NLs.

The COC shall:

(1) Discuss and decide the fundamental matters governing onboard activities based on the

Guideline for the 40th Ship for Southeast Asian Youth Program in 2013 and other

necessary matters decided by the Cabinet Office, Government of Japan;

(2) Give advice to the GL Meeting regarding the onboard activities whenever necessary;

(3) Give advice to the Sub-Committees regarding their respective activities whenever

necessary;

(4) Offer opinions that may be practical in the planning and operation of the Discussion

Program through the three NL members of the Discussion Program Steering

Committee;

(5) Review and confirm the country program of each port-of-call, and conduct an

evaluation of the activities after each country program.

4. Discussion Program Steering Committee

For the smooth operation of the Discussion Program and the Post-Program Session, the

Discussion Program Steering Committee shall be formed. It shall comprise of the

Administrator, the Deputy Administrator, some Administrative staff members, eight

Facilitators, three NLs and representative PYs (16 from groups and 11 from contingents).

It shall plan and implement the program.

The Facilitators shall carry out the affairs of the Discussion Program under the

Administrator’s instructions. They shall also provide necessary assistance to the

administrative staff members under the Administrator’s instructions whenever necessary.

The details of the Discussion Program and the Discussion Program Steering Committee

are shown in Chapter 4 of this Guidebook.

5. Youth Leaders (YLs) and Assistant Youth Leaders (AYLs)

One Youth Leader (YL) and one Assistant Youth Leader (AYL) shall be appointed from the

PYs of each country. The YLs are in charge of liaising and coordinating the activities of

the PYs of their respective countries. The AYLs assist the YLs. The YL and AYL of each

country must be from opposite sex.

In the event that a YL or an AYL cannot perform his/her duties, the government of the

YL/AYL’s country shall appoint a new YL/AYL from the PYs.

6. Solidarity Group (SG)

Eleven Solidarity Groups (SGs) are formed as basic groups for the activities onboard and

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in the countries to be visited. Male and female PYs shall be equally assigned to each SG.

The YLs and the AYLs are appointed as Group Leaders (GLs) and Assistant Group

Leaders (AGLs), respectively, to each SG.

In the event that a GL or an AGL is unable to perform his/her duties, the COC will discuss

the procedure of replacement.

7. Group Leaders Meeting

The Group Leaders (GL) Meeting shall consist of the GLs and AGLs under the supervision

of the COC. The GL Meeting discusses the onboard activities and activities in countries

to be visited and offers opinions to the COC accordingly.

One or more NLs shall be appointed to provide support for activity management.

8. Sub-Committees

The Club Activity Sub-Committee and the SG Activity Sub-Committee shall be formed

under the supervision of the COC. Each Sub-Committee consists of a certain number of

PYs. The Sub-Committees discuss and decide their respective activities subject to the

approval of the COC.

One or more NLs shall be appointed to provide support for activity management in each

Sub-Committee.

CHAPTER 3

ACTIVITIES

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1. Life Onboard the Ship

The daily timetable onboard is basically scheduled as follows:

7:00 Rising (Cabin Cleaning)

7:30 - 8:00 Exercise

8:00 - 9:00 Breakfast

9:15 - 9:45 Morning Assembly

10:00 - 11:15 Activities I

11:30 - 12:45 Activities II

12:45 - 14:15 Lunch

14:15 - 15:30 Activities III

15:45 - 17:00 Activities IV

18:00 - 19:30 Dinner

19:30 - 20:45 Activities V

23:00 Lights out

2. Activities Onboard the Ship

The activities onboard the ship shall be carried out in line with the above daily schedule

and the program schedule (Page 12). In principle, there are no activities onboard from the

time the ship enters a port-of-call country until the time the ship leaves the port.

(1) Discussion Program

See Chapter 4 – ‘Guideline for the Discussion Program and the Post-Program Session’.

(2) SG Activities

Each Solidarity Group (SG) shall carry out activities to deepen mutual understanding

and to promote friendship among PYs in each SG. The management of SG Activities

shall be decided by the SG Activity Sub-Committee, subject to approval of the COC.

a) Purposes

To enhance international friendship and mutual understanding

Exercise team building in a group consisting of PYs of Japan and ASEAN member

countries

b) Principle

Decide effective way for team building for SG consisting of PYs of Japan and ASEAN

member countries

Utilize the “SG Activity” time to introduce and learn about each other’s culture

Plan an activity where each SG member can work together towards the same goal or

direction while holding a role to contribute in the SG

Plan activities maintaining balance between activities done by each SG and by entire SG.

c) Roles of SG Activity Sub-Committee

Plan and conduct activities that deepen mutual understanding and promote friendship

among PYs in each SG

Define the concept or theme of each SG Activity session and plan activities in

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accordance with the defined concept

Decide venues for each SG Activity

d) Examples

Drama, group singing, recreation, sports and presentation

(3) Club Activities

The Club Activities aim to promote spontaneous communication among the PYs in

pursuit of their common hobbies and interests. Based on the applications submitted

by PYs, the Club Activity Sub-Committee decides on the club activities to be held

under the final approval of the COC.

The results of each activity shall be presented on a scheduled date before

disembarkation.

a) Purposes

To promote spontaneous communication among the PYs in pursuit of their common

hobbies and interests

To have profound understanding about each others’ culture by participating in one

Club Activity successively

To grasp the nature of the culture of other countries by mastering the arts or

performances (i.e. traditional crafts, songs and dances)

To develop leadership skills through experience teaching PYs of Japan and ASEAN

member countries

To have experience working together with PYs of Japan and ASEAN member countries

in unison to make the achievement

b) Principle

PYs teach about his/her country’s culture and the contents should include the

philosophy and value behind the culture

Activities should be something that allows everyone to participate in and the final goal

is to perform what each PY has learned at the presentation of the Club Activity

Basically one Club Activity should be completed within two sessions of Club Activity

Based on applications submitted by PYs, the Club Activity Sub-Committee decided on

the club activities to be held under the final approval of the COC.

Each PY shall choose to be either a participant or organizer for each “Club Activity A1,

A2” and “Club Activity B1, B2.” (note: If a PY chooses to be an organizer for the Club

Activity A1, he/she cannot change to become a participant of another club activity for

the Club Activity A2.)

c) Roles of Club Activity Sub-Committee

Decide the number of club activities to be set up, time schedule and contents of

activities based on the applications submitted by the PYs

Reserve the venue for each club activity

Design and conduct the final presentation

Develop and prepare a overall plan of four times of Club Activities and submit to the

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Administration

Book necessary materials and equipments for each club activity from the

Administration

d) Examples

Martial arts, traditional crafts and performances, songs, dances, playing musical

instruments

(4) National Presentation (Introduction of Each Country)

In National Presentation, each contingent shall introduce and present various aspects

of the country. PYs shall prepare this activity without interfering other onboard

activities. National Presentation is not an activity of competition and PYs should

note that they may minimize costumes and equipment and try not to overly decorate

the stage for their presentation. The content of the National Presentation shall be

considerate to other PYs as well as be safety-conscious (i.e. Balloons and party

crackers are not preferable to be used.)

Each contingent shall submit a planning paper to the Administration by one day

before the presentation.

Below is the outline of the National Presentation.

a) Contents: To introduce indigenous traditions, cultures, history, national character,

current situation surrounding youth in the country, current situation of

the youth etc. through musical performances, dances, skits,

explanations, video clips, etc.

b) Dates: Designated day for each contingent

c) Time: 75 minutes (time slot is as follows.)

i) 10 minutes: General Information (including history, national character, etc.)

ii) 5 minutes: Current Situation Surrounding Youth in the Country

iii) 60 minutes: Introduction of Indigenous Cultures and Traditions through

Musical Performances, Dances, Skits, etc.

d) Preparation: Starts from 17:00 hr. on the day of the National Presentation.

e) Decoration: As a general rule, decorations are allowed only on the stage.

Decorations which require use of stepladder are not allowed.

* In regards to decoration outside the stage, PYs may tie up the articles only if they

do not damage or leave any impairment in the ship. However, it is strictly

prohibited to hang decoration items from the ceiling of the Hall.

Exhibition will be held during the “Japan-ASEAN Youth Leaders Summit” in

Japan.

Contents: Introduction of political, economic and social aspects, etc.

Date: Thursday, October 31

(5) Orientation for a Safe Voyage

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Instructions and guidance for safe voyage including structure of the ship and

evacuation drill shall be given to the PYs.

(6) Other Activities

Other activities approved by the COC may be added.

If the activities require any material, PYs should submit the planning paper to the

Administration by the day before the activities.

3. Activities in the Countries to be Visited

The governments or the Reception Committee of the respective countries shall plan and

implement their country programs and may include some of the activities listed below:

(1) Courtesy Calls and Receptions

(2) Homestays

The PYs will experience a two night-three day homestay in the countries to be visited

including Japan.

(3) Open Ship

Host families and officials and individuals in the visited country who are involved in

the program may be invited.

(4) Institutional visits and interaction with local youths

CHAPTER 4

Guideline for the Discussion Program and the Post-Program Session

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1. Purpose

The Discussion Program intends to encourage the Participating Youths (PYs) (1) to deepen

their understanding of the current situation of the various fields in each country and motivate

them to act for solving problems in the respective fields; as well as (2-a) to promote mutual

understanding; (2-b) to improve the PYs’ skills in exchanging views with other participants;

and, (2-c) to enhance their abilities in presenting their own ideas in public, through a

free-flowing and active exchange of opinions.

Furthermore, it aims to equip the PYs with practical knowledge and skills that are necessary

for them to conduct post-program activities, to encourage them to come up with concrete

ideas for possible post-program activities and enhance their willingness to actively participate

in the post-program activities by providing opportunities for PYs to utilize the results of the

Discussion Program.

The Post-Program Session aims to deepen PYs’ understanding on the Alumni Association

(AA) of respective countries and the SSEAYP International which is the solidarity body of the

AAs, and allow PYs to design possible projects to realize their ideas for post-program

activities.

2. Theme

(1) Common Theme

The common theme for the Discussion Program and the Post-Program Session in SSEAYP

2013 shall be: “Youth Participation in Social Activities”

The youth, as young leaders, are expected to play an important role in the revitalization

and prosperity of their societies. This Discussion Program/ Post-Program Session aim to

raise PYs’ awareness of the importance of their participation in social activities, and to

enhance PYs’ willingness and encourage their active participation in the post-program

activities by providing opportunity for PYs to understand the current situation in each

country and to discuss activities that they can contribute in the various fields.

(2) Group Themes

The Discussion Program shall follow the common theme and under it are eight (8) “group

themes.” Each discussion group (DG) shall comprise of more or less the same number of

PYs from different contingents.

1) Corporate Social Contributions

PYs will understand the current status of Corporate Social Contributions in ASEAN

member countries and Japan as well as the significance of a corporation or an

enterprise’s engagement in social contribution activities. On that basis, PYs will

discuss how the youth can contribute to the society from various aspects as an

entrepreneur, a corporate employee, a public servant, a consumer, etc.

2) Cross-cultural Understanding Promotion

PYs will discuss what the youth can do to promote cross-cultural understanding, with

the end-view of establishing a multicultural cohesive society. The topic shall include

familiar issues such as family relationships and socio-cultural practices in the region.

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3) Environment (Natural Disaster Reduction)

PYs will understand the current situation and efforts for natural disaster reduction in

ASEAN member countries and Japan. On that basis, PYs will discuss what

approaches are needed in order to reduce damages from disasters which might occur

and to create society where people can live without fear.

4) Food and Nutrition Education

PYs will discuss what the youth can do to actualize sound dietary life throughout the

lifetime, by discussing traditional food culture, agriculture and food supply in ASEAN

member countries and Japan.

5) Health Education (Measures against HIV/AIDS)

PYs will understand the current status of measures against HIV/AIDS in ASEAN

member countries and Japan. On that basis, PYs will discuss what the youth can do

for health education, including measures against HIV/AIDS.

6) International Relations (ASEAN-Japan Cooperation)

PYs will understand the current status of partnership between ASEAN and Japan. On

that basis, PYs will discuss what you can do to enhance future partnership between

ASEAN and Japan.

7) School Education

PYs will understand the current status of school education in ASEAN member

countries and Japan. Subsequently, PYs will discuss the approaches of School

Education to develop human resource who can take an active role in the local and

global community. On that basis, PYs will further discuss how the youth can

contribute to support School Education.

8) Information and Media

PYs will understand the social impact of information and media of today.

Subsequently, PYs will discuss how actively and effectively people should use the

media to convey messages as providers of information as well as how carefully they

should choose information as recipients.

3. Structure

The Discussion Program and the Post-Program Session shall be implemented according to the

implementation plan to be issued by the Discussion Program Steering Committee. Please

refer to the details of the Discussion Program Steering Committee as the attached.

4. Proceedings

(1) Discussion Program

a. Pre-Program Activities/Requirements

The Government of Japan shall send questionnaires to the PYs through their respective

governments by late June to determine their preferred discussion themes. The

respective governments shall be requested to return the duly accomplished

questionnaires by July 19, Friday, 2013. The Government of Japan shall then prepare the

final discussion group assignments based on the questionnaire and other considerations.

- 26 -

The Government of Japan will hold a Facilitators Meeting from August 12, Monday to

August 15, Thursday, 2013 to determine and finalize the objectives of each DG.

Thereafter, it will provide the PYs through the respective governments with basic

information (i.e. groupings, schedules, etc.) and pre-program assignments according to

their respective DG. The Facilitators may also provide the PYs with additional

information whenever necessary.

The PYs are expected to prepare for the Discussion Program by deepening their

knowledge on their respective group themes as well as to accomplish the pre-program

assignments.

b. Country Program in Japan

During the country program in Japan, the institutional visits relevant to the eight group

themes and the “Japan-ASEAN Youth Leaders Summit” shall be implemented as an

introduction to the Discussion Program.

The PYs shall participate in the “Japan-ASEAN Youth Leaders Summit” and engage in a

discussion with Japanese local youths, who are selected separately from the Japanese

PYs.

c. Activities Onboard

All PYs attend the Introductory Program, during which purposes and procedures of the

Discussion Program are explained, and PYs shall give presentations on particular cases of

social activities in their respective countries or communities. The Introductory Program

shall be organized by the Discussion Program Steering Committee. Subsequently, PYs are

encouraged to actively participate in their respective group discussions (Session I to V),

which shall be administered by the Facilitators. The content of Group Discussion I

include setting goals which individual PYs would like to achieve through the Discussion

Program.

After the group discussion I to V, there will be a session in which PYs will learn

approaches for designing and implementing projects from Facilitators in order to equip

them with practical knowledge and skills necessary for them in conducting social

contribution activities after the SSEAYP. In the following session, PYs will also practice

how to design concrete and feasible project(s) as hands-on experience in workshop, led

by the Facilitator and Discussion Program Steering Committee members by DG.

In the Discussion Program (wrap-up), PYs will review and summarize the opinions and

outcomes of discussions as well as the results of institutional visits.

In the Discussion Program (preparation for presentation and DG report making), PYs will

engage in the following activities based on the outcomes of the Discussion Program

(Wrap-up).

Prepare for the Presentation of Discussion Results

Make DG report which includes the process and contents of discussion activities

(Consolidated discussion report shall be submitted to the Administration through the

Discussion Program Steering Committee.)

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Presentation of Discussion Results is for the PYs to share the outcomes of each DG, to

learn and understand the different pictures of “Youth Participation in Social Activities”

and to increase their awareness on the social activities in which youth would be able to

engage in respective fields.

Discussion Program (Self-evaluation) is for PYs to reflect and evaluate their own

activities in the discussion activities. This session shall be led by the Facilitators and PY

Steering Committee Members by discussion group and PYs will organize their ideas

towards post-program activities based on the following guiding questions.

How much could you achieve the goals you set?

What have you gained from the group discussion besides the goals that you set?

How would you like to best utilize the outcomes of the discussion activities for your

post-program activities?

d. Country Program in Vietnam

During the country program in the Vietnam, visit to the institutions relevant to the eight

group themes shall be scheduled to further enhance the group discussion. The PYs are

expected to increase their awareness of “Youth Participation in Social Activities” under

their respective group themes by experiencing actual activities and exchange opinions

with experts and practitioners in those fields.

(2) Post-Program Session

Post-Program Session I (plenary session) will be organized and facilitated by the

representatives of each Alumni Association (OBSC representatives). This session shall

primarily contain the introduction of SSEAYP International (SI) which is the solidarity body

of respective Alumni Associations (AAs). This session intends to deepen PYs’

understanding of SI, its mission, objectives and activities, and encourage them to actively

participate or organize post-program activities under their respective AAs or SI. In

addition, the status of implementation and the outcomes of the projects which were

discussed and prepared by the previous years’ PYs during the Program shall be introduced,

so that PYs would have better image of the post-program activities and how they could act

in their own communities.

Post-Program Session II (by contingent) will be led by the OBSC representatives. In this

session, PYs will deepen their understanding of AA, activities done by both AAs and

former PYs in their respective countries. (For the contingent of Myanmar, this session will

be led by the NL and PY Steering Committee Members.)

In the Post-Program Session III (by contingent), PYs will discuss activities and projects

which they would like to conduct as their post-program activities in their respective

countries and communities and develop the project proposals by receiving advices from the

OBSC representatives.

In the Post-Program Session IV (by contingent), PYs will continue to work on project

proposed in the Post-Program Session III for finalization. PYs will also prepare for the

presentation at the Debriefing Session.

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At the Debriefing Session, each contingent will present proposal of their project as the

summary of the Post-Program Session.

5. Detailed Schedule

Pre-program

By the beginning of

June

Selection of Facilitators

The Government of Japan will determine the

Facilitators based on the recommendations by the

respective governments and/or Alumni

Associations.

Late June –

July 19

The Government of Japan will send the

questionnaires to PYs through the respective

governments to choose the group theme.

August 12 - 15

Facilitators Meeting (Tokyo)

The objective of each discussion group shall be

finalized.

By the beginning of

September

The Government of Japan decides the groupings of

PYs, provides pre-program assignments and

launches group-based mailing lists.

September 18-21 National Leaders Meeting (Tokyo)

By the time of

Embarkation

PYs shall deepen their knowledge on their respective

group themes in preparation for the Discussion

Program and accomplish the appropriate

pre-program assignments provided.

Country Program

in Japan

October30 Institutional visits relevant to group themes

October 30 –

November 1 Japan-ASEAN Youth Leaders Summit

Discussion

Program

(Onboard)

November 6

19:30-20:45

Group Meeting

Selection of Discussion Program Steering

Committee members

November 7

11:00-12:15

November 8

11:30-12:45

1st and 2nd meeting of Discussion Program Steering

Committee

Discussion of the details of implementation and

preparation for Introductory Program

November 9

10:00-12:45

Introductory Program

Explanation of Discussion Program

Presentation of social activities in each country

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November

10,11,12,13

10:00-12:45

Group Discussion I, II, III,IV

Country Program

in Vietnam November 14 Institutional visits relevant to group themes

Discussion

Program

(Onboard)

November 18

10:00-12:45 Group Discussion V

November 19

10:00-12:45

Discussion Activity

(Introduction for designing and implementing

projects)

November 20

10:00-12:45

Discussion Activity

(Workshop for project designing and planning)

November 27

10:00-12:45

14:15-17:00

Discussion Program

(Warp-up)

Discussion Program

(Preparation for Presentation of discussion results,

DG report making)

November 28

10:00-17:00 Presentation of Discussion Results

December 4

10:00-12:45 Discussion Program (Self-evaluation)

Post-Program

Session

(Onboard)

December 8

Meeting for Facilitators and OBSC Representatives

Outcomes of the Discussion Program and PYs’ ideas

and projects

Proposals shall be shared for the Post-Program

Session

December 11

10:00-12:45

Post-Program Session I (plenary session)

Introduction of SI and activities of SI and AAs

December 13

10:00-12:45

Post-Program Session II (by contingent)

Introduction of activities of respective AA and

former PYs

December 14

10:00-12:45

Post-Program Session III (by contingent)

Discussion and designing of post-program activities

December 15

10:00-12:45

Post-Program Session IV

Finalization of project designing and preparation for

the Debriefing Session

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December 16

16:00-17:30

Debriefing Session

Presentation of proposal of the project by contingent

Facilitators will arrive in Japan on October 28, and disembark from the ship and depart

from the Philippines on December 9.

OBSC representatives will assemble in the Philippines and embark on the ship in the

Philippines on December 7, and depart from Japan on December 19.

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Discussion Program Steering Committee

The following is the detail of the Discussion Program Steering Committee, which shall be

formed in accordance with the “Guideline for the 40th Ship for Southeast Asian Youth Program

in 2013.”

1. Organization Structure

The Discussion Program Steering Committee shall comprise of members as follows:

Administration (Administrator, Deputy Administrator, some Administrative Staff

members (in charge of the Discussion Program))

8 Facilitators (1 from each group)

3 National Leaders (in charge of the Discussion Program)

16 PYs representing the Discussion Groups (2 from each Discussion Group)

11 PYs representing the contingents (1 from each contingent)

2. Roles

(1) Roles of the Discussion Program Steering Committee

a. Plan and operate the Discussion Program

b. Plan and implement the Introductory Program to PYs

c. Understand and adjust progress of each group

d. Share the information of each group

e. Plan and implement the Presentation of Discussion Results

f. Put together the discussion reports

g. Plan and implement the Post-Program Session (in cooperation with OBSC

representatives)

(2) Individual Roles

a. Administration

Operate the Discussion Program Steering Committee (Ultimately, the Administrator

shall confirm the plan and operation of the Discussion Program and the

Post-Program Session.)

Provide guidance to the Facilitators

Confirm the objectives of each group theme proposed by Facilitators

Finalize the basic information and pre-program assignments for each group that will

be proposed by the Facilitators and send them to PYs through the respective

governments (excluding the detail information)

Prepare and arrange for the necessary resources and logistical requirements

b. Facilitators

Determine and propose the group objectives for approval of the Administration

Draft the basic information and pre-program assignments for approval of the

Administration

Coordinate and manage the assigned discussion group

- 32 -

Facilitate the group discussions and give support and advice to the group members in

charge

Consolidate and summarize the activity records taken

Coordinate and manage the sessions of “Introductory Program,” “Introduction for

post-program project designing and implementing,” “Workshop for post-program

project designing and implementing” and “Presentation of Discussion Results”

Attend the meeting with OBSC representatives to turn over the outcomes of the

Discussion Activity as well as PYs’ ideas and proposals for post-program activities

c. National Leaders

Provide advisory and opinions regarding the plan and operation of the Discussion

Program and the Post-Program Session as representatives of the Cruise Operating

Committee

d. PY Steering Committee members

Assist the Facilitators to implement the group discussions

Coordinate with the Facilitators in preparing the sessions

Relay information from the group members to the Facilitators, and vice versa

Record the discussion proceedings in coordination with the Facilitators

Coordinate with the Facilitators in planning and implementing the Introductory

Program and the Presentation of Discussion Results

Coordinate the group discussion session of “Workshop for post-program project

designing and implementing“ in cooperation with Facilitators

Facilitate and manage the Post-Program Session III and IV in cooperation with the

OBSC representatives

CHAPTER 5

INSTRUCTIONS FOR PARTICIPANTS

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1. Duties and Responsibilities of the Participants

NLs and PYs have to participate in the Program with utmost effort by inculcating the

objectives of the Program on themselves and by carrying out their duties and

responsibilities under Chapter 1, Item 4 of this Guidebook (Page 5).

2. General Instructions

(1) General Matters

a. PYs must be aware of the daily schedules and act accordingly.

b. PYs should be punctual for each activity. Tardiness will hinder orderly group

life.

c. PYs must strictly observe the time to return to the ship, especially from the

homestay at the port of call.

d. Behavior within reasonable bounds is required for a relationship with a person of

opposite sex. They must refrain from any behavior in public which makes other

people feel uncomfortable in any cases.

e. Sexual harassment (e.g. using vulgar language and behaviors which make others

feel uncomfortable) is strictly prohibited. Sexual harassment is a punishable

offense.

f. The male and female cabin areas are strictly separated. It is not allowed that PYs

enter the cabins of opposite sex or allow any PY of opposite sex to enter own

cabin under any circumstances.

g. Use or possession of illegal drugs and drug paraphernalia is strictly prohibited.

h. Bringing any fruits/plants with a root, leaves or insects into the ship is prohibited.

(Bringing durians into the ship is prohibited under any circumstances.)

i. It is required to give consideration to cultural and religious practices of other PYs.

The following are some examples:

<Islam>

Do not serve pork and alcohol for they are prohibited.

Keep dogs away from Muslims for religious respect.

Refrain from shaking hands or using the left hand to pass things to other

persons to follow the local customs.

<Hinduism>

Do not serve beef for religious respect.

Refrain from shaking hands or using the left hand to pass things to other

persons to follow the local customs.

<Buddhism>

Refrain from placing a hand on one’s head, for it is believed that head is a

home of spirit.

(2) Notes on Onboard Accommodation

a. PYs are responsible for the safety of their own belongings. They should use

- 35 -

safety boxes to keep valuables. They must put a name tag on each item of

their belongings. PYs are requested to report all lost and found articles to the

Administration.

b. PYs are responsible for the keys of their cabin and locker. When leaving the

ship for the activities at the port of call, PYs should lock their cabin and keep

the keys by themselves. If a PY lost a key, he/she must compensate the

required cost.

c. The bulletin board set near the Administration Office is for daily announcements

from the Administration to PYs as well as for the communication among the PYs.

PYs are requested to check the bulletin board regularly.

It is not allowed to post a notice or other items on the wall in the ship besides on

the bulletin board. If it is necessary to post a sign on the wall, it is required to

have an approval from the Administration.

d. The cabins should be cleaned by the occupants every morning.

e. Public spaces and facilities such as the Hall and the Sports Deck should be

cleaned by the users after use. Materials and sport items should be returned to

the Administration after use.

f. Trashes should be put into the trash cans or the wastebaskets in the ship. Do not

throw trashes overboard. Local regulations may be strictly applied for

environmental protection when the ship is in port.

g. Be careful not to break or tarnish the facilities in the ship. Contact the

Administration immediately if any equipment is damaged.

h. For drinking, it is strongly recommended to use the water served in the utility

room. The water in the shower room of each cabin is not potable.

i. Since the ship carries only limited quantity of water, each PY is requested to use

water sparingly, especially when doing laundry.

j. All inquiries and reports to the purser or the crew of the ship should be made

through the Administration.

k. It is strictly prohibited to enter to the areas indicated as Crew Only or

Administration Only. If any act violating this rule is found during the Program,

the Administrator may impose a disqualification on the further participation of

the concerned participants. This rule is in effective till the last day of the

Program (including the day of disembarkation in Tokyo), therefore the concerned

participants may be disqualified and their participation records may be deleted.

(3) Notes on the Homestay Program

a. The purpose of the homestay program is to have exchanges with the host families.

Therefore, it is not a free time and the PYs shall not carry out selfish or individual

activities (i.e. going out without informing the host family or the homestay

partners) during the homestay program.

b. The PYs shall be responsible for their belongings (particularly money and other

- 36 -

valuables). It is advised that the PYs do not carry large amounts of money to

avoid unnecessary troubles.

c. The PYs should not reply to the questions of their host family by simply and

blindly saying “Yes” because they cannot fully understand the language. In

such case, they first should try to clarify what have been talked as much as

possible before showing his/her intention of agreement or disagreement to avoid

troubles.

d. If a PY cannot understand the language spoken at the homestay, he/she shall

cooperate with the other PY homestay mate who stay with the same host family.

e. The PYs shall contact the NLs if there is a problem which they cannot solve on

their own at the homestay.

f. The PYs shall fully communicate with the host family in regards to the schedule

of the activities. They shall also confirm the rules on the payment of expenses

during the homestay period (i.e. admission fees, food and international phone

calls). In principle, the PYs shall pay for souvenirs and personal items.

g. The PYs shall always carry information of emergency contacts and identification

of their own.

h. The medical and accidental insurance shall cover medical expense for the PY’s

sickness and injuries during the homestay. However, the PYs shall bear the cost

not covered by the insurance.

i. The PYs should wear decent attire during homestay and should be respectful of

the social norms and religious customs of the host families.

3. Clothing

(1) Dress Code

In the SSEAYP, there is particular attire for every activity onboard and in the country

programs. The respective reception committees or the Administration designates the

attire suitable to the activities and all the participants are requested to strictly follow.

The codes for attire are as follow;

Code Attire Occasion A1 Uniform Courtesy call, ceremonies,

formal occasions A2 Uniform, without jacket B National dress or suit Receptions, etc.

C1 Smart casual (No T-shirts, No jeans, No sports shoes) Institutional visits,

homestays, etc. C2 Casual D Sporty (T-shirt, etc.) Exercise, etc.

(2) Notes on the Dress Code

a. T-shirts with collar is categorized in Attire C2.

- 37 -

b. Because all the spaces onboard the ship except the cabins are considered public

spaces, it is required that the participants do not walk around in pajamas or

sleeveless shirts outside the cabins.

c. For safety reasons, the participants are recommended to wear low-heeled shoes

onboard the ship. Slippers or sandals without straps are not allowed onboard.

d. Participants should wear a nameplate every time throughout the Program.

4. Health Care

(1) Before the Cruise

a. Certain medical treatments such as ophthalmology and dental surgery are not

available onboard. Participants are advised to undergo such treatments as

necessary in their home countries before departure.

b. Participants should bring medicines with which they are familiar.

c. Participants should be fully aware of their own allergies (to medicines, foods, etc.).

d. For prevention of infectious diseases, participants should have necessary

vaccinations (for Influenza, Chicken Pox and Measles) prior to the beginning of

the Program.

(2) During the Cruise

a. In order to fully and actively participate in the Program, the participants should

keep regular hours to maintain own health condition.

b. It is strongly recommended that the participants wash their hands with the

disinfectant alcohol “WELPAS” provided at the gangway and gurgle with oral

disinfectant upon return to the ship from outside activities.

c. Participants should be especially careful with foods that they are not accustomed

to eat.

d. If feeling sick, participants should immediately consult the Administrative nurses

before seeing the ship doctor.

e. When a participant is unable to go to the Dining Room because of sea sickness,

and other reasons, his/her cabin mates are requested to take and bring meals to

the cabin for him/her with the permission of the Administration. They are also

requested to return the plates and cutlery to the Dining Room as soon as he/she

finishes the meal.

f. In order to provide the medical treatment for a participant who is seriously ill,

necessary arrangements such as moving him/her to another cabin or taking

him/her to a hospital at the next port of call shall be made accordingly.

(3) Preventive Measures Against Influenza

New types of influenza spread all over the world, while avian influenza (more

commonly known as “bird flu”) has also continued to spread in wider areas, covering

Europe to Southeast Asia. Various strains of the virus have also caused fatal

- 38 -

infections even to humans. The following measures are strongly recommended for

prevention of being infected by the virus:

a. General prevention against influenza

Keep your hands clean. Wash your hands before you touch foods as well as

when you return to the ship from outside.

Gurgle with oral disinfectant when you return to the ship from outside.

Do moderate exercise, have enough sleep as well as eat a balanced meal.

When you cough or sneeze, cover your mouth with tissue paper to prevent the

virus from spreading.

Do not touch your eyes, nose and mouth with dirty hands.

b. Prevention against avian influenza

Stay away from places such as markets where live birds are being sold and do

not touch them.

When eat chicken or egg, take only properly cooked ones.

In case of having symptoms of fever, generalized fatigability, headache, muscular ache

as well as cough and runny nose, participants should consult the Administrative

nurses immediately.

(4) Seasickness

In general, the body will gradually become used to the rolling and pitching movement

of the ship. The following measures are recommended to prevent seasickness:

a. Take motion-sickness drugs in advance.

b. Have enough sleep.

c. Eat proper quantity of food. Be careful not to overeat or avoid being hungry for a

long period of time.

d. Do not stare at waves or any moving objects at close range.

e. Avoid being in places with strong rolling and pitching movement. The center of

the ship is relatively stable.

5. Safety Rules Onboard the Ship

(1) General Matters

a. It is strictly prohibited to enter to the areas indicated as “DANGER,” “STAFF

ONLY” or “KEEP OUT.” If any act violating this rule is found during the

Program, the Administrator may impose a disqualification on the further

participation of the concerned participants. This rule is in effective till the last

day of the Program (including the day of disembarkation in Tokyo). Therefore,

the concerned participants may be disqualified and their participation records

may be deleted.

b. Do not touch machineries, valves, or fire extinguishers.

c. It is not allowed to use candles, incenses, fireworks or crackers for safety reasons.

d. Most of the spaces in the ship is non-smoking. Smoking is permitted only in the

- 39 -

designated places with ashtrays.

e. Do not use heating appliances (except hairdryers) in the cabins. Be sure to

disconnect electric appliances after use.

(2) While the Ship is Sailing

a. Be cautious when opening and closing the doors. They might swing shut or

open unexpectedly.

b. Do not open the closed curtains while sailing at night. Other vessels may

misread it as light signals.

c. Please observe the following cautions when the ship rolls or pitches heavily in

rough weather,

Do not go out on decks.

Hold onto the handrail when walking.

Stay away from doors which are prohibited to open.

(3) When Arriving or Leaving a Port

Stay away from the workplace where anchor ropes (the rope to fix the ship to the

pier) are scattered.

(4) In Case of Emergency

In case of emergency onboard, there will be announcement and alarm. All

participants are requested to put on a life jacket immediately and follow the

instructions of the ship crew calmly.

a. Life Jackets

One life jacket per passenger is stored in each cabin Participants are

requested to check the life jacket upon boarding.

Instruction of life jacket is shown in each cabin.

It is advised that passengers wear warm and thick clothing before putting on

the life jacket. Any questions and clarifications for the instruction shall be

directed to the ship crew.

b. Assembling on the Deck

After putting on the life jacket, participants must assemble on the deck following

the instructions given by the ship crew. It is important that passengers to follow

the instructions by the ship crew and refrain from acting individually.

c. Life boat

Participants must board the life boat designated to each passenger. The number

and location of the life boat are indicated beside the bed in the each cabin and

participants are requested to confirm them upon boarding. When evacuating,

act calmly following the instructions of the ship crew.

(5) Lifeboat Drills

- 40 -

In order to prepare for the emergency case onboard, lifeboat drills shall be conducted

under the Captain’s command and supervision. Participants are required to confirm

the moorage of the lifeboat, storage of life saving equipments, instructions of

lifejackets as well as notes on the safety rules onboard.

6. Passport and Identification Card

(1) Passports shall be collected upon boarding the ship and kept by the Administration

throughout the cruise for the smooth immigration procedures. They shall be

returned to each participant when the ship arrives in Tokyo, Japan.

(2) One identification card shall be provided to each participant in lieu of the passport.

Each participant must always carry this identification card during the country

program at the port of call.

(3) Participants must take the identification cards from the ID rack located at the entrance

of the ship and return it to the same rack when they return to the ship. The

Administration use this ID rack to confirm the return of all the participants onboard.

(4) If a PY loses his/her identification card, he/she must submit a written explanation to

the Administration, noted by his/her NL.

7. Currency Exchange

(1) In principle, currency exchange should be personally handled by the participants at

authorized banks or major hotels in the countries to be visited including Japan.

(2) Participants should note that traveler's checks cannot be cashed at any ports of call

other than Japan since passports shall be kept by the Administration throughout the

cruise

(3) The Administration does not provide currency exchange service. Participants should

note that not all currencies are exchangeable even at major banks in Japan.

8. Instructions for Immigration Procedures in the Countries to be Visited

(1) Immigration Clearance

a. Quarantine

Each country has different standard of quarantine inspection and it also depends

on the country of departure as well as countries previously visited by each

participant.

b. Immigration

Passport and visas shall be individually inspected by immigration authorities.

Authorities may ask the reasons for entering the country, length of stay and other

questions.

c. Customs

Custom officers will inspect personal effects of each participant. Most countries

have restrictions on items such as tobacco, liquor, perfume and gifts.

- 41 -

(2) Embarkation Procedures

a. Quarantine

Quarantine inspection is not generally imposed on those leaving a country.

b. Customs

In general, customs formalities are simple. Details, however, vary from country

to country.

c. Embarkation

Passports and visas shall be inspected. In some countries, participants must

declare the amount of currency and other articles in their possession.

d. Baggage Limit in Flights

Prior to boarding the airplane, participants should keep their personal belongings

minimum taking account of the baggage limitation (depending on airlines).

Participants must personally pay for any excess-weight baggage.

9. Customs Clearance in Japan

On their arrival in Naha Port in Okinawa, Japan, all participants shall be requested to go

through customs clearance, and all baggage of each participant must be inspected.

(1) Customs Declaration

All participants shall fill out Customs Declaration Form. Those who have any

unaccompanied articles are requested to submit the Customs Declaration Form in

duplicate.

Those who have currency and coins or other means of payment exceeding one million

Japanese yen are requested to submit the “Declaration of Carrying of Means of

Payment, etc.” form.

(2) Duty Free Allowance and Tax

The duty-free allowance is shown in the attached chart. Articles exceeding the

specified duty-free allowance are subject to charges at the rates per item specified

hereunder.

(3) Prohibited and Restricted Articles in Japan

The following articles is prohibited or restricted to bring into Japan by law. Those

who act contrary to this prohibition may face punishments such as confiscation,

cassation. Those who try to export items such as drugs and firearms to another

country through Japan may also face punishments by law.

a. Prohibited Articles in Japan

i. Drugs, cannabis, stimulants including opium, cocaine, heroin.

ii. Firearms (pistols, rifles, machine guns, etc.), ammunition (bullets) thereof,

and parts of firearms.

iii. Counterfeit, altered, or imitated articles of coins, paper money, banknotes,

or securities.

iv. Books, drawings, carvings, and any other article which are detrimental to

- 42 -

public security or morals (obscene or immoral magazines, video tapes,

DVD and child pornography, etc.).

v. Articles which infringe rights of patents, utility-models, designs,

trademarks, copyright, etc.

b. Restricted Articles to import to Japan

i. Plants (including fruits such as pineapples and oranges, and cut flowers,

vegetables and rice), animals and animal products (including meat, jerked

meat, ham and sausage, etc.) must be presented at the Animals and Plants

Quarantine Inspection prior to customs examination.

It is prohibited to import any tropical fruits (e.g. papayas, mangoes, litchis,

etc.), citrus, grapes, pepos and meat (e.g. beef jerky, ham, sausage and bacon)

from Asia.

ii. No one shall bring hunting rifles, air guns any firearms, swords with blades

over 15 centimeters long or knives with blades over 5.5 centimeters long into

Japan without permission of the National Public Safety Commission.

iii. No one shall import any CITES-listed articles without the CITES export

certificate.

- 43 -

Duty-free Allowance to Japan

Duty-free Allowance (Per Adult)

Tax Item

Volume or Value

Remarks

Alcoholic beverages 3 bottles One bottle contains approximately 760cc.

Per bottle (750mℓ)

Whiskey： ¥ 375

Brandy (700mℓ)：¥ 350

Rum, gin, vodka：¥ 300

Liqueurs, distilled

spirits： ¥225

Wine, beer：¥ 150

Tobacco

Paper-wrapped

cigarettes only

1 carton

(10 boxes/

200 cigarettes)

1. Foreign-made cigars/cigarettes and Japan-

made cigars/cigarettes bought at an airport

duty-free shop or overseas are duty-free up

to the volume shown on the left.

2. For cigars/cigarettes brought in by people

living overseas, the duty-free allowance is

doubled for both foreign-made and Japan-

made.

Per 1 carton

¥ 2,200

Cigar only 50 cigars

Articles over the duty-free

allowance may be subject

to duties as follows:

1) Items to which only

consumption tax (5%)

are imposed.

For example, watches,

precious metal fountain

pens, gemstones (raw

gems), golf clubs,

calligraphic works and

paintings, compact disks,

and personal computers.

2) Items to which the

general customs duty

rate (15%) and

consumption tax (5%)

are imposed.

Other kinds

and/or

combinations

250g

Perfume 2 ounces One ounce is approximately 28cc.

Other Item

s

Items whose

total overseas

market value is

within ¥10,000

Combined

volume

2 neckties, with each costing ¥5,000, are duty-

free. In such cases, the ¥10,000 here is not to be

included in the duty exemption limit

of ¥200,000.

Items other than

the above

¥200,000

(Total

overseas

market value

for the

articles)

1. When the total value exceeds ¥200,000, the

articles with combined value of

within ¥200,000 are duty-free and the

additional articles are subject to duty.

Customs determines the amount of duty in

the most beneficial way for travelers by

deciding what articles will be made duty-

free.

2. For a single article with a value

exceeding ¥200,000, for example a handbag

with a price of ¥250,000, the entire amount

of ¥250,000 shall be subject to duty charges.

CHAPTER 6

FACILITIES AND SERVICES ONBOARD

- 46 -

1. Facilities and Services Onboard

The facilities and services onboard in 2012 are shown as a reference on Page 49. The rules

governing the use of such facilities and services are as follows:

(1) Administration Office

a. Office Hours

The Administration Office is open from 8:30 a.m. to 9:30 p.m. everyday and

Administrative staff (including a nurse) is always present. Any change in the

office hours shall be informed though public announcement and/or through the

bulletin board.

b. Exclusive Use of Facilities

For the exclusive use of certain facilities (e.g. Hall, Theater, etc.) for meetings or

practices, PYs should make a reservation in advance. Only the representatives

of each activity (e.g. GL/YL, AGL/AYL, the representatives of Discussion

Program Steering Committee and Sub-Committees) can make a reservation for a

certain facility with the Administration Office up to 5 days in advance.

c. Use of Equipments and Other Items

Equipments and other items may be borrowed by the respective activity

organizers if PYs apply. These must be returned to the Administration

immediately after the activity.

(2) Clinic

A ship doctor and a ship nurse shall be stationed at the clinic. Participants may

consult or request treatment in the clinic during clinic hours.

a. Clinic Hours

The clinic shall be open from 9:00 to 11:15 a.m. and from 3:00 to 5:00 p.m.

everyday.

b. Notes on the Use of Clinic

i. PYs are requested to consult the Administrative nurse prior to consulting

the ship doctor, except on serious/urgent cases.

ii. In case a PY goes directly to the clinic on serious/urgent cases, this shall be

reported by anyone who has such knowledge to the Administrative nurse as

soon as possible so that the Administration will be aware of the health

conditions of the PY.

(3) Post Office

During the cruise, PYs may send and receive letters through the post office onboard

the ship.

a. Services Offered by the Post Office Onboard

i. Sales of postage stamps, postcards, and aerogram.

An aerogram is a sheet of stationery that folds into its own envelope with

- 47 -

printed prepaid postage. Only enclosures within 25 grams like a photo or a

slip of paper are permitted. It provides a message space three times larger

than that of a postcard and can be sent by air to any country in the world for

a low rate (a flat rate of 90 yen).

ii. Delivery of the following mail to any country in the world: letters, postcards,

printed matter, literature for the blind, small packets, and so on.

iii. Delivery of letters to PYs

Letters (not packages) from the family or friends of PYs are delivered to the

PYs though the Postal Officer onboard by addressing these to the Embassy/

Consulate-General of Japan at each port of call. (For addresses, refer to

Appendices.) Letters should be mailed to arrive a few days before the ship

arrives at each port-of-call.

b. Office Hours

i. The post office is open only during the cruise.

ii. The office hour is indicated on the wall of the post office.

c. Charges

i. Only Japanese yen is acceptable at the post office.

ii. For the airmail rates, refer to Appendices.

(4) Washing

a. Cleaning Service

i. Cleaning service hour is 1:00 - 2:00 p.m. (only during the cruise). The

cleaning service is not dry cleaning but water cleaning.

ii. The price is listed on the bulletin board.

b. Laundry rooms

i. PYs can wash their own clothing in the laundry rooms.

ii. The laundry rooms have washing machines, detergent and irons. PYs may

use these for free.

c. Sheets, pillow cases, and bath towels are changed weekly by the ship service.

(5) Other Facilities

a. Dining Room

i. Meals are usually served in buffet style at the Dining Room.

ii. The dining hours are as indicated in the daily schedule onboard the ship

(Chapter 3, Page 18).

iii. The dishes which contain pork or beef are clearly labeled. All kinds of meat

except pork are halal meat.

b. Utility Rooms

Drinking water, hot water and ice cubes are available.

c. Contingent Storage

One storage shall be provided for each contingent. (The key shall be kept by the

- 48 -

respective NLs.)

d. Electric Outlets/Power Supply in Cabins

i. The electricity regulation used in cabins is AC/100V, 60Hz, 1.2KW capacity.

ii. It is desirable to bring a converter and a plug for Japanese use.

iii. Every cabin is furnished with a hair drier.

2. Communication Channels

(1) Information and instructions shall be given to PYs through the bulletin board and/or

public announcements.

(2) PYs are requested to use the bulletin board to share information.

Broadcasting announcements is made only by the Administrative staff members.

- 49 -

(Reference) Facilities and Services Onboard in 2012 Services Onboard Opening Hrs Reservation Remarks

Administration Office 08:30-21:30 -

Printing Room 0700-23:00 -

Clinic 09:00-11:15

15:00-17:00 -

Consult with Administrative Staff (Nurse) to make appointments.

Beauty Salon 13:00-18:30

19:30-22:00 Necessary

Can be used only during free time.

Open only during the cruise.

Reservation can be made during 13:00-16:00

Laundry Service 13:00-14:00 - Open only during the cruise.

Charged. Cash only. (Yen or US$)

Dining Room

8:00-9:00

12:45-14:15

18:00-19:30

- As indicated in the daily schedule.

Post Office - Open only during the cruise. See bulletin board.

Shop 12:30-14:00

18:30-22:00 -

Open only during the cruise.

Cash only (Yen or US$). Credit cards not accepted.

Self-Service Laundry &

Dry Room (Female/Male) 06:00-23:00 -

Can be used only during free time.

Free of charge.

Grand Bath 18:15-22:30 - Open everyday.

Swimming Pool 09:00-18:00 - Can be used only during free time.

Open only during the cruise.

Facilities Opening Hrs Reservation Remarks

Theater 09:00-23:00 Necessary Food and drinks are prohibited.

Hall 07:30-08:00 -

Used for exercise and flag hoisting ceremony in case of rain.

09:00-23:00 Necessary Food and drinks are prohibited.

Saloon 09:00-23:00 Necessary Food and drinks are prohibited.

Lounge

09:00-21:30 Necessary

21:30-22:30 -

Alcohol available only between 21:30-22:30

Cash only (Yen or US$). Credit cards not accepted.

Library 09:00-23:00 Necessary Food and drinks are prohibited

Veranda 09:00-23:00 Necessary

Japanese Room - - Can be used only for the special reasons.

Sports Deck 07:30-08:00 - Used for exercise and flag hoisting ceremony.

09:00-23:00 Necessary

Sun Deck 09:00-23:00 Necessary

Sky Lounge 09:00-23:00 Necessary

CHAPTER 7

Promotion of Solidarity Among the Ex-Participants and the Host Families during

the 40th SSEAYP in 2013

- 52 -

1. Boarding of the Representatives of Alumni Associations

(1) Purpose

The SSEAYP International (SI) is composed by the alumni associations of the

participating countries of SSEAYP to promote further unity and cooperation among

the associations. To this end, the representatives of the respective alumni

associations comprising SI are dispatched to the 40th Ship for Southeast Asian Youth

Program (SSEAYP 2013) to discuss next year’s management policy of SI, to prepare for

the publication of SI’s newsletter; SSEAYP NEWS, and to report the activities by SI as

well as ongoing activities by the ex-participants in the respective countries to the

Participating Youth of the SSEAYP 2013.

(2) Participants

One representative from each alumni association in Brunei Darussalam, Cambodia,

Indonesia, Lao P.D.R., Malaysia, the Philippines, Singapore, Thailand, Vietnam and

Japan, or a total of 10 representatives.

(3) Period

From December 7, 2013 (Saturday) to December 19, 2013 (Thursday)

(4) Activities

a) The representatives shall discuss onboard the ship the current and prospective

activities of SI.

b) The representatives shall have a meeting with the Facilitators in order to take their

findings and ideas into the Post-Program Sessions.

c) The representatives shall organize the following activities to the PYs of the 40th

SSEAYP during the Post-Program Sessions:

i. SI and its mission, objectives and activities shall be introduced, so that PYs would

deepen their understanding of SI and encourage them to participate in or

organize post-program activities under their respective Alumni Associations or

under SI.

ii. The status of implementation and the outcomes of the Action Plans which were

discussed and prepared by the previous years’ PYs during the Program shall be

introduced, so that PYs would have better image of the post-program activities

and how they could act in their own communities.

iii. PYs shall deepen their understanding of the SSEAYP Alumni Associations and

their activities in their respective countries, and, in concord with NLs, prepare the

Action Plans which they will actually implement as their post-program activities

in their respective countries or communities. The proposal of the Action Plans

should include specific dates of each activity, and it shall be reported at the

Debriefing Session.

iv. Other related matters.

- 53 -

d) The representatives, in coordination with the International Youth Exchange

Organization of Japan (IYEO) which is the Alumni Association of Japan, shall

consolidate all articles to be published in the “SSEAYP NEWS” and prepare its

layout.

2. Representatives of Host Families

(1) Purpose

In the SSEAYP, PYs go to homestay (two nights - three days) in each port of call

county and in principle, it is done by the good will of the host families as volunteer

activity.

The Government of Japan invites the representatives of the host families of the

respective countries as a token of gratitude for their year long cooperation to host and

welcome the PYs at their homes. This also aims to provide opportunities with the

representatives to deepen understanding on the Program itself and consequently this

helps them operate the future homestay programs smoothly.

(2) Participants

Two representatives from country of Brunei Darussalam, Indonesia, Malaysia, the

Philippines, Singapore, Thailand and Vietnam, or a total of 14 representatives.

(3) Date

From October 28, 2013 (Monday) to November 2, 2013 (Saturday)

(4) Activities

a. The representatives pay a courtesy call on the Director General for the General

Promotion of Policy on Youth Affairs and Childrearing, Cabinet Office of Japan,

and receive the letter of appreciation.

b. The representatives meet and deepen friendship with the Japanese ex-PYs as

well as IYEO, the Alumni Association of Japan.

3. Reunion Onboard for Ex-Participants of SSEAYP

(1) Purpose

The Reunion Onboard aims to consolidate unity and fraternity among the ex-

participants of SSEAYP by providing them an opportunity to meet each other during

the visit of the 40th SSEAYP in each country.

(2) Organizers

The Alumni Associations of the respective countries shall organize Reunion Onboard

(3) Participants

All ex-participants of each country including the ex-National Leaders shall be invited.

- 54 -

(4) Date and Time

Between 18:00 and 21:00 in one of the evenings when the PYs are participating in the

homestay program. For the preparation, organizers may embark the ship after 16:00.

Guests are requested to embark after 17:00.

(5) Venue of the Reunion

Onboard the ship while the ship is berthed for the port-of-call programs.

Venue shall be limited to Hall for the general assembly and Dining Room for the

party onboard.

(6) Management

The concerned alumni association plans and manages the Reunion Onboard under

the advice and guidance of its government or other agencies authorized to administer

the program.

(7) Program

a. First one hour (from 18:00 to 19:00) is to be allocated for the general assembly of

the hosting alumni association to discuss the necessary agenda.

b. The party onboard may be scheduled from 19:00 to 21:00.

(8) Others

Invitees should bring a boarding pass authorized by the Cabinet Office (one pass per

person).

APPENDICES

1. Addresses (1) Embassies / Consulate-General of Japan in Countries to be Visited

Country Address Tel

Vietnam

(Ho Chi Minh City)

c/o Ho Chi Minh Consulate-General of Japan

261 Dien Bien Phu Street, District 3, Ho Chi Minh

City, Viet Nam

(84‐8)

3933-3510

Thailand

(Bangkok)

c/o Embassy of Japan

177 Witthayu Road, Lumphini, Pathum Wan,

Bangkok 10330, Thailand

(66‐2)

696‐3000

Singapore

c/o Embassy of Japan

16 Nassim Road,Singapore,258390,Republic of

Singapore

(65)

62358855

Philippines

(Manila)

c/o Embassy of Japan 2627 Roxas Boulevard, Pasay City, Metro Manila, 1300, Philippines

(63-2) 551-5710

(2) Embassies of the Southeast Asian Countries in Japan

－ Embassy of Brunei Darussalam －

6-5-2 Kita-Shinagawa, Shinagawa-ku, Tokyo, 141-0001 Japan

Tel: (+81-3)3447-7997

－ Royal Embassy of Cambodia －

8-6-9 Akasaka, Minato-ku, Tokyo, 107-0052 Japan

Tel: (+81-3)5412-8521 / 2

－ Embassy of the Republic of Indonesia －

5-2-9 Higashi-Gotanda, Shinagawa-ku, Tokyo, 141-0022 Japan

Tel: (+81-3)3441-4201

－ Embassy of the Lao People’s Democratic Republic －

3-3-22 Nishi-Azabu, Minato-ku, Tokyo, 106-0031 Japan

Tel: (+81-3)5411-2291 / 2

－ Embassy of Malaysia －

20-16 Nampeidai-machi, Shibuya-ku, Tokyo, 150-0036 Japan

Tel: (+81-3)3476-3840

－ Embassy of the Republic of the Union of Myanmar －

4-8-26 Kita-shinagawa, Shinagawa-ku, Tokyo, 140-0001 Japan

Tel: (+81-3)3441-9291 / 4

－ Embassy of the Republic of the Philippines －

5-15-5 Roppongi, Minato-ku, Tokyo, 106-8537 Japan

Tel: (+81-3)5562-1600

－ Embassy of the Republic of Singapore －

5-12-3 Roppongi, Minato-ku, Tokyo, 106-0032 Japan

Tel: (+81-3)3586-9111 / 2

－ Royal Thai Embassy －

3-14-6, Kamiosaki, Shinagawa-Ku, Tokyo 141-0021

Tel: (+81-3) 3222-4101

－ Embassy of the Socialist Republic of Vietnam －

50-11 Moto-Yoyogi-cho, Shibuya-ku, Tokyo, 151-0062 Japan

Tel: (+81-3)3466-3311 / 3 / 4 (3) Cabinet Office of Japan

Third Youth Exchange Unit

Office for the General Promotion of Policy on Youth Affairs and Childrearing

Cabinet Office 3-1-1, Kasumigaseki, Chiyoda-ku, Tokyo, 100-8970 Japan

Tel: (+81-3)3581-2210 Fax: (+81-3)3581-1609

(4) SSEAYP Alumuni AssociationsAs of July 19, 2013

NAME AND ADDRESS NAME OF PRESIDENT / SECRETARY GENERAL

Persatuan BERSATU (SI Brunei Darussalam) Mr. Haji Jailani Bin Haji Ibrahim (1985 PY, 1995 NL), President

P.O. BOX 349, MPC, BB3577 Berakas, Brunei Darussalam Email: alaimet@gmail.com, Tel(Home): +673-2331529 Mobile: +673-8776823

http://www.sseaypbrunei.blogspot.com/ Mr. Haji Hassan Haji Shaari (1985 PY, 1990 OBSC), Secretary General

Email: hassan_shaari@yahoo.com, Mobile: +673-877-6155

Mr. Zulkifle Haji Asmad (1996 PY, 2003 OBSC), Deputy Secretary General 1 (International

Email: arzoona235@hotmail.com, Mobile: +673-864-8055

SI Cambodia Mr. Heng Soknang (2003 PY), President

c/o Youth Department, Ministry of Education, Email: hsoknang@yahoo.com Mobile: +855-78 887777

Youth and Sport Mｒ. Sreang Kimlee (2004PY, 2012 NL), 1st Vice President

Bldg. 152, Norodom Blvd, P.O. Box 2441, Email: kimlee377@gmail.com Mobile: +855-12 888 377

Khan Chamkarmon, Sangkat Tonle Bassac, Ms. Hav Monirath (2005 PY), Secretary General

Phnom Penh, Cambodia Email: hav_monirath@yahoo.com Mobile: +855-12 299 804

SI Indonesia, Inc. Mr. Badaruzaman (2007 PY), President

Jl. Gedung Hijau 1, No. 5-B, Email: badaruzaman@live.com, badaru.zaman@yahoo.com

Pondok Indah, Jakarta Selatan, DKI, 12310. Mobile: +62-878-82281818

Email: pengurus.sii@gmail.com Arisza Wiryawan (2005 PY) , Secretary General

URL: http://sseaypindonesia.blogspot.com Email: ariszawiryawan@yahoo.co.id Mobile: +62-81-61986330

Gabrielly Zwitveysie Allow, Secretary (2008 PY)

Email: f_a_c_e_y@yahoo.com Mobile:+62-81-76038735

International Youth Exchange Organization of Japan Ms. Tomoko Okawara (1987 PY), President

Tokyo Nori Bldg. 6F, 2-35-14 Nihombashi Ms. Reiko Ohashi, Vice President

Ningyocho, Chuo-ku, Tokyo 103-0013 Japan Mr. Masanobu Shiratori (1993 PY, 2003 NL), Vice President

Tel: +81-3-3249-0767 Fax: +81-3-3639-2436 Ms. Atsuko Honda (2005 Facilitator), Secretary General

Email: sseayp@iyeo.or.jp

URL: http://www.iyeo.or.jp/

KABESA (SI Malaysia) Mr. Suhairi Ab. Karim (1997 PY), President

Lot G-05, International Youth Centre, Email: zhengoryen@yahoo.com.my Mobile: +60-12-390-4696

Jalan Yaacob Latif (Jalan Tenteram), Bandar Tun Mr. Aidi Amin Mahat (1996 PY), Secretary General

Razak, Cheras, 56000 Kuala Lumpur, Malaysia Email: aoudee@yahoo.com Mobile: +60-17-267-1737

Fax: +60-3-9021-7488 Mohamead Nazri Shah bin mohd. Salleh (1996 PY)

URL: http://www.sseaypmalaysia.org/ Email: mohdnazrishah@gmail.com Mobile: +60-12-652-1172

Email: admin@sseaypmalaysia.org

SSEAYP International Philippines, Inc. (SI Philippines) Ms. Yvette C. Ledesma (1974 PY), Chairperson of the Board

36 Cordillera St, Mandaluyong City, Philippines 1550 Email: cycles_10@yahoo.com Tel: +63-2-8281198 Mobile: +63-917-3012965

Tel: +63-2-8448734 / 5315963 Ms. Leah P. Florentino (1975 PY, 1992 OBSC), President

Email: sseayp.philippines@yahoo.com E-mail: lpf@romago.com Mobile: +63-920-9134015

Ms. Ma. Theresa C. Cuerdo (1985 PY, 2011 OBSC), Vice-President National

E-mail: msgcons@yahoo.com.ph Mobile: +63-915-7742077

SSEAYP International Singapore (SIS) Mr. Alvin Lee Thiam Siew (2004PY, NL2011), President

c/o National Youth Council Academy Email: alvin_yec@yahoo.com.sg Mobile : +65-96622536

113 Somerset Road, Singapore 238165 Mr. Yacob bin Hussain (1992PY, 2003NL), 1st Deputy President

Email: sseayp.sis@gmail.com Email: yacob.keiko@gmail.com Mobile: +65-98156249

URL: http://www.sseayp.com/sis/ Mr. Tang Kwok Hoong Gerald (2007 PY), 2nd Deputy President

Email: gerald.spy007@gmail.com Mobile:+65-97695561

Ms. Koh Mui Hiang Jenny (1987PY, 1998NL), Secretary General

Email: trendymum.jk@gmail.com Mobile: +65-96661227

Association of the Ship for Southeast Asian Assist. Prof. Dr. Siripong Preutthipan (1991 PY, 2007 OBSC), President

Thailand (SI Thailand) Email: preutthipan@gmail.com

P.O. Box 24, Srinakhirinwirot Post Office, Dr. Gumpanat Boriboon (1997 PY), Secretary General

Bangkok 10117 Thailand Email: asseay_thai@yahoo.com

Email: asseay_thai@yahoo.com Mr. Woraphat Sungnoi (1997 PY, 2012 OBSC), Deputy Secretary General

URL: http://www.asseay.org/ Email: tamlung2u@hotmail.com

Tel: +66-81-553-6951 Fax: +66-2-3649-5000

Lao SSEAYP Alumni Association (LSAA) Mr. Aengphone Phaengsuwan (2008 NL), President

c/o Lao People’s Revolutionary Youth Union Ms. Keooudone Sengmanivong (2000 YL, 2001 NL), Vice President

Phonthan Road, Saysettha District, Email: s_keooudone@yahoo.com

Vientiane Capital, Lao P.D.R. Mr. Yangpao Payerver (2004 NL), Vice President

Tel/Fax: +856-21-416-727 Email: pao_7879@yahoo.com

Vietnam Alumni Club of Youth Friendship Ms. Bui Diem Huong (2003 PY), President

c/o Youth International Cooperation Center (CYDECO) Email: diemhuong288@yahoo.com

62 Ba Trieu, Hoan Kiem, Hanoi, Vietnam

Tel: +84-4-62631935/62631942/62631938

Fax: +84-4-62631934

Email: diemhuong288@yahoo.com

phamphuongchi@yahoo.com

lehongnhung2@gmail.com

SSEAYP International Ms Yoriko Ii, Secretary General

c/o International Youth Exchange Organization Ms. Yurie Shimizu (1999 PY), Deputy Secretary General

of Japan (IYEO)

Email: sseayp@iyeo.or.jp

(As of July 1, 2013)

Zone 1 2 3 Zone 1 2 3

Destination

70 yen 80 yen 90 yen

90 yen 110 yen 130 yen

120 yen 150 yen 170 yen

190 yen 240 yen 290 yen

Up to 50g 220 yen 260 yen 300 yen 260 yen 330 yen 410 yen

Up to 100g 330 yen 400 yen 480 yen 330 yen 420 yen 530 yen

Up to 250g 510 yen 670 yen 860 yen 400 yen 510 yen 650 yen

Up to 500g 780 yen 1,090 yen 1,490 yen 470 yen 600 yen 770 yen

Up to 1 kg 1,450 yen 2,060 yen 2,850 yen 540 yen 690 yen 890 yen

Up to 2 kg 2,150 yen 3,410 yen 4,990 yen 610 yen 780 yen 1,010 yen

680 yen 870 yen 1,130 yen

750 yen 960 yen 1,250 yen

820 yen 1,050 yen 1,370 yen

890 yen 1,140 yen 1,490 yen

960 yen 1,230 yen 1,610 yen

N.B.: An airmail to Japan is applied to the zone 1. 1,030 yen 1,320 yen 1,730 yen

4,250 yen 5,460 yen 7,250 yen

130 yen90 yenUp to 25g

Up to 50g 160 yen 190 yen

Postcards 70 yen (uniform fare)

2. Airm

ail Rates from

the S

hip

and

Japan

The charge for literature in Braille is free. (Up to 7kg)

The regular size is 14-23.5 cm length, 9-12 cm width, and 1 cm thickness.

Asia, Guam,Marshall,Midway, etc.

230 yen

110 yen

Aerograms 90 yen (uniform fare)

Category

RegularSize (See

N.B.)

IrregularSize andRegular

Size over50g

Letters

Unit of Weight

Asia, Guam,Marshall,Midway, etc.

North America,CentralAmerica,Oceania, theMiddle andNear East,Europe

North America,CentralAmerica,Oceania, theMiddle andNear East,Europe

Africa andSouth America

Africa andSouth America

Unit ofWeight

Category

Up to 5,000g(for printedmatter only)

Printed

Matters

・

Small

Packets

Up to 550g

Up to 600g

Up to 650g

～

Up to 700g

Up to150g

Up to 200g

Up to 250g

Up to 300g

Up to 350g

Up to 400g

Up to 450g

Up to 500g

～ ～ ～

Destination

Up to 20g(for printedmatter only)

Up to 25g(for printedmatter only)

Up to 50g

Up to 100g

～

3．Climatic Conditions of the Prefectures to be Visited in JapanSG Prefecture October Nobember December

（。C） 23.0 16.3 11.2（。F） 73.4 61.3 52.2

（。C） 16.2 9.6 3.8

Tokyo （。F） 61.2 49.3 38.8(%) 65 58 52

(mm) 30.0 60.5 40.0(inch) 1.2 2.4 1.6（。C） 19.4 10.2（。F） 66.9 50.4

（。C） 9.9 4.0

A Aomori （。F） 49.8 39.2(%) 73 80

(mm) 26.0 30.5(inch) 1.0 1.2（。C） 21.2 13.6（。F） 70.2 56.5

（。C） 12.5 6.2

B Miyagi （。F） 54.5 43.2(%) 69 65

(mm) 31.0 22.0(inch) 1.2 0.9（。C） 21.2 13.6（。F） 70.2 56.5

（。C） 11.7 5.4

C Fukushima （。F） 53.1 41.7(%) 71 67

(mm) 16.5 17.0(inch) 0.6 0.7（。C） 22.2 15.2（。F） 72.0 59.4

（。C） 12.6 4.7

D Ibaraki （。F） 54.7 40.5(%) 77 74

(mm) 31.0 25.0(inch) 1.2 1.0（。C） 23.0 14.3（。F） 73.4 57.7

（。C） 12.9 6.8

E Fukui （。F） 55.2 44.2(%) 77 74

(mm) 16.5 17.0(inch) 0.6 0.7（。C） 22.5 15.0（。F） 72.5 59.0

（。C） 11.9 6.2

F Nara （。F） 53.4 43.2(%) 76 75

(mm) 26.5 25.5(inch) 1.0 1.0（。C） 23.6 16.3（。F） 74.5 61.3

（。C） 14.9 9.1

G Wakayama （。F） 58.8 48.4(%) 66 63

(mm) 69.0 37.0(inch) 2.7 1.5（。C） 23.3 15.5（。F） 73.9 59.9

（。C） 14.0 7.7

H Okayama （。F） 57.2 45.9(%) 65 66

(mm) 39.0 19.0(inch) 1.5 0.7（。C） 25.3 17.7（。F） 77.5 63.9

（。C） 14.9 7.9

I Kochi （。F） 58.8 46.2(%) 67 69

(mm) 52.5 53.5(inch) 2.1 2.1（。C） 23.9 16.5（。F） 75.0 61.7

（。C） 15.5 9.6

J Nagasaki （。F） 59.9 49.3(%) 69 69

(mm) 47.0 41.0(inch) 1.9 1.6（。C） 23.0 15.5（。F） 73.4 59.9

（。C） 13.9 8.3

K Kitakyushu （。F） 57.0 46.9(%) ‐ ‐

(mm) 28.0 40.5(inch) 1.1 1.6

Source: Japan Meteorological Agency

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