abstract guidelines - research to practice...

ABSTRACT GUIDELINES:

SUBMISSION + AT CONFERENCE

Contents Key Dates ……………………………………………………………………………………………………….. 3 Abstract Submission Process ………………………………………………………………………….. 3 Initial Submission ……………………………………………………………………………………. 3 Acceptance of Published Abstracts …………………………………………………………. 3 Number of Submissions ………………………………………………………………………….. 3 Submission Requirements …………………….……………………………………………………….. 3 Contact Person ……………………………………………………………………………………….. 3 Abstract Title ………………………………………………………………………………………….. 3 Authors …………………………………………………………………………………………………… 3 Abstract Body …………………………………………………………………………………………. 4 Preferred Presentation Type …………………………………………………………………… 4 Stream Options ………………………………………………………………………………………. 4 Keywords ………………………………………………………………………………………………… 4 Amendments of Abstract ………………………………………………………………………… 4 Authorisation Upon Submission ……………………………………………………………………… 5 Consent to Record ………………………..………………………………………………………… 5 Marketing ……………………………………………………………………………………………….. 5 Conference Proceedings …………………………………………………………………………. 5 Conference Registration …………………………………………………………………………. 5 Review Process …….………………………………………………………………………………………… 5 Program Allocation ………………………………………………………………………………………… 5 Awards …………………………………………………………………………………………………………… 6 Prizes ………………………………………………………………………………………………………. 6 Young Investigator Awards ……………………………………………………………………… 7 Early Career Researcher Awards ……………………………………………………………… 8 Practitioner Award ……………………………………………………………………..………….. 9 Poster Awards ………………………………………………………………………………………… 9 Best Oral Presentation Awards ……………………………………………………………….. 10 ESSA and ECSS Research Exchange …………………………………………………………. 10 Presentation Types ………………………………………………………………………………………… 11 Oral Presentations …………………………………………………………………………………………. 11 When ……………………………………………………………………………………………………… 11 Duration ……………………….………………………………………………………………………… 11 Electronic Presentation ……………………….………………………………………………….. 11 What to do Onsite ………………………………………………………………….………………. 12 Speakers Preparation Room (onsite) ………………………………………………………. 12 Audio Visual ……………………………………………………………………………………………. 12 Poster Presentations ………………………………………………………………………………………. 12 Mandatory Requirements ………………………………………………………………………. 12 Helpful Hints for Posters …………………………………………………………………………. 12 What to do Onsite ……………………………….…………………………………………………. 13 Contact ………………………………………………………………………………………………………….. 13 All information listed within these guidelines are correct at time of publication, 19 July 2017.

Key Dates Call for Abstracts open: 24 July 2017 Super Earlybird Registration closes 27 September 2017 Call for Abstracts close: 17 November 2017 (midnight) Outcome advice provided to authors: 24 January 2018 Advice of acceptance provided by authors: 31 January 2018 Earlybird Registration closes 31 January 2018

Abstract Submission Process Initial Submission To submit your abstract, go to Abstracts on the Research to Practice website and complete the information including your abstract. All questions must be answered. This process is 100% online. No manual or emailed submissions will be accepted.

Acceptance of Published Abstracts The conference co-chairs and committee are allowing all abstracts of research that has not been accepted for publication prior to 31 January 2018 (at the time of submission).

Number of Submissions There is no limit to the number of submissions.

Submission Requirements All fields within the submission process must be completed.

Contact Person The contact person listed will be the person all correspondence will be sent to for each abstract. Only 1 contact person per abstract is permitted.

Abstract Title Full and correct title for your abstract must be provided in sentence form. The abstract title must fit within 200 characters in length (including spaces).

Authors The below details for all contributing authors must be provided (in sentence form):

First and Surname

All affiliations applicable including Organisation name, City, State, and Country, with a minimum of 1 affiliation per author

Presenting author must be included as “Author 1”

http://researchtopractice2018.com.au/abstracts/

http://researchtopractice2018.com.au/

Abstract Body Your full and final abstract body is to be provided in sentence form. Only keyboard characters are allowed. No tables, grids or graphs will be accepted. Your abstract should include the below, where applicable*. The judging criteria will be based on these elements:

Introduction & Aims

Methods

Results

Conclusion *If you abstract does not suit this format, you can submit your abstract without these subheadings/information. References may be included, however, it must fit within the allotted length. The abstract must fit within 2,000 characters in length (including spaces).

Preferred Presentation Type You will be asked to choose your preferred presentation type. The final decision of your presentation type will be decided by the conference co-chairs and committee.

Oral Presentation (14 minutes + 3 minutes questions)

Poster Presentation

Please see details from page 10 for details on each presentation type.

Stream Options You will be asked to choose 1 stream:

Exercise Science & Health

Sports Science

Keywords You will be asked to choose up to 3 keywords: 1. Research 2. Practice 3. Behaviour Change 4. Cancer 5. Cardiovascular Disease 6. Fatigue 7. High Performance 8. Injury/Rehabilitation 9. Mental Health 10. Metabolic Conditions 11. Molecular Biology 12. Musculoskeletal Conditions 13. Nutrition/Dietary Intervention 14. Other Chronic Conditions 15. Professional Practice 16. Team Sports 17. Technology 18. Other (please specify)

Amendments of Abstract No amendments of abstracts are permitted once submitted. Your submitted abstract is final.

Authorisation Upon Submission Consent to Record Upon submission of an abstract, authorisation is considered provided by all authors that your presentation may be recorded and that any recording or photograph(s) resulting from the recording, and any reproductions or adaptations of the film and/or photograph(s), can be used for all general purposes in relation to Exercise & Sports Science Australia’s work including, without limitation, for advertising, press releases and for use on the association's website. Your presentation will not be used for any other educational purposes unless other arrangements are made directly with you.

Marketing Upon submission of an abstract, authorisation is considered provided by all authors to use the author/s name/s, abstract title and other required information in any conference marketing.

Conference Proceedings Upon submission of an abstract, authorisation is considered provided by all authors for the submitted abstract to be included in the conference proceedings.

Conference Registration It is expected that the first author is able to present at the conference. Registration to attend the conference must be received and paid for by all authors who are presenting. Discounted registration is available until 31 January 2018. The applicable registration fee at time of registration will be applicable to any and all presenters. Super Earlybird registration closes 27 September 2017 Earlybird registration closes 31 January 2018 Registration information with full inclusions and conditions is available at Registration on the Research to Practice website.

Review Process The review process will include blind reviewing by the conference co-chairs and committee. Their decision is final. You will be notified via email of your abstract outcome on 24 January 2018 and you have until 31 January 2018 to advise your acceptance or to decline the offer to present.

Program Allocation The type, date, time and duration of your presentation in the program will be decided by the conference co-chairs and committee and will be advised to you via email once the program is confirmed. You are unable to select your session.

http://researchtopractice2018.com.au/registrations/

http://researchtopractice2018.com.au/

Awards The Research to Practice 2018 Awards are:

Young Investigator Award for Exercise Science and Health

Young Investigator Award for Sports Science

Early Career Researcher for Exercise Science and Health

Early Career Researcher for Sports Science

Practitioner

Poster for Exercise Science and Health

Poster for Sports Science

Best Oral Presentation in Exercise Science and Health

Best Oral Presentation in Sports Science

Exercise & Sports Science Australia and European College of Sport Science Research Exchange (x2)

Prizes Awards First Prize Runner Up

Young Investigator Award for Exercise Science and Health*

$4,000.00 $1,000.00

Young Investigator Award for Sports Science* $4,000.00 $1,000.00

Early Career Researcher for Exercise Science and Health*

$4,000.00 $1,000.00

Early Career Researcher for Sports Science* $4,000.00 $1,000.00

Practitioner $4,000.00 $1,000.00

Best Poster for Exercise Science and Health $4,000.00 $1,000.00

Best Poster for Sports Science $4,000.00 $1,000.00

Best Oral Presentation in Exercise Science and Health

Recognition Recognition

Best Oral Presentation in Sports Science Recognition Recognition

Exercise & Sports Science Australia (ESSA) and European College of Sport Science (ECSS) Research Exchange 2018

Registration and up to 4 nights’ accommodation to attend 22nd annual Congress of the ECSS. 4 – 7 July 2018, Ireland

-

Exercise & Sports Science Australia (ESSA) and European College of Sport Science (ECSS) Research Exchange 2019

Registration and up to 4 nights’ accommodation to attend 23rd annual Congress of the ECSS. Dates and location to be announced

-

*Winner for the Exercise & Sports Science Australia (ESSA) and European College of Sport Science (ECSS) Research Exchange 2018 & 2019 will be selected from finalists of all Young Investigator and Early Career Researcher Award finalists.

Young Investigator Awards Categories


Sports Science Eligibility Criteria Open to:

Current students enrolled in the 2017 calendar year

Full time or part time

Studying exercise science, exercise physiology or sports science

Undergraduate, Honours, Masters or PhD

Judging Criteria Abstracts will be judged on the basis of scientific quality, innovation, significance/impact and presentation quality. Abstracts will be evaluated according to the following criteria:

Scientific quality – 30%

Innovation/novelty – 20%

Significance/impact – 25%

Presentation delivery – 25% A highly esteemed scientific and awards committee has been appointed to undertake the judging at the conference, and will follow the below marking criteria:

Rationale: Was the reason for the study well developed and were the aims/hypotheses clear and logical?

Methods: Were the methods clearly explained and understood by the presenter? Were the methods valid?

Results: Were the key results easy to understand and logically presented? Were the statistics appropriate?

Discussion: Were the results interpreted appropriately?

Implications: Was the "so what?" question clearly addressed and does the study have impact/relevance?

Significance and/or Innovation: Will this increase knowledge and/or has applied a new technique/approach?

Presentation: Were the slides easy to follow?

Presentation: Was the presentation clear and within the allotted time?

Question time: Did the presenter demonstrate mastery of the content under questioning?

Presentation Format If you are a finalist for this award, you will present an oral presentation (14 minutes plus 3 minutes for questions). For full information on oral presentations, please see information listed on page 10.

Awards Nomination Within the submission process, you have an opportunity to nominate your abstract for this award. If you do not select this award, your abstract will not be considered. You can only select 1 award for each abstract.

Early Career Researcher Awards Categories


Sports Science Eligibility Criteria Open to researchers who, at 27 March 2018, have held their PhD for no more than five years (dated from letter advising thesis passed). (Bona fide career disruption will be taken into consideration1)

Judging Criteria Abstracts will be judged on the basis of scientific quality, innovation, significance/impact and presentation quality. Abstracts will be evaluated according to the following criteria:

Scientific quality – 30%




Rationale: Was the reason for the study well developed and were the aims/hypotheses clear and logical?

Methods: Were the methods clearly explained and understood by the presenter? Were the methods valid?

Results: Were the key results easy to understand and logically presented? Were the statistics appropriate?

Discussion: Were the results interpreted appropriately?

Implications: Was the "so what?" question clearly addressed and does the study have impact/relevance?

Significance and/or Innovation: Will this increase knowledge and/or has applied a new technique/approach?






¹ Career disruption represents a special category within the assessment of relative to opportunity, and includes pregnancy;

major illness; and carer responsibilities including parental leave. Employment outside the research sector including time spent working in industry; clinical, administrative or teaching workload; relocation of laboratory or clinical practice setting or other similar circumstances that impact upon research productivity are not considered to be career disruption.

Practitioner Award Eligibility Criteria Open to practitioners who are not employed as full-time academics or researchers. It is anticipated that submissions and presentations in this category might be comprised of a number of different approaches that encourage active engagement of practitioners. Examples may include case studies, reviews or meta-analyses highlighting new knowledge or insights, aspects of management which are of interest or benefit to colleagues.

Judging Criteria Abstracts will be judged on the basis of clinical practice, innovation, significance/impact and presentation quality. Abstracts will be evaluated according to the following criteria:

Clinical Practice quality – 30%




Relevance: How relevant is the presentation to the profession?

Professional Impact: Is the presentation likely to impact on current practice?






Poster Awards Categories


Sports Science Eligibility Criteria Open to all submitted abstracts. Judging Criteria Judging will be via your fellow delegates. Presentation Format To be eligible for this award, you must present a poster. For full information on poster presentations, please see information listed on page 11.

Awards Nomination All poster presentations will be considered for this award.

Best Oral Presentation Awards Categories


Sports Science Eligibility Criteria Open to all submitted abstracts. Judging Criteria Judging will be via your fellow delegates. Presentation Format To be eligible for this award, you must present an oral presentation. For full information on oral presentations, please see information listed on page 10. Awards Nomination All oral presentations (excluding invited speakers) will be considered for this award.

Exercise & Sports Science Australia + European College of Sport Science Research Exchange 2 winners will be awarded this award at Research to Practice 2018. These awards will be presented for the best presentation by a young scientist (e.g. PhD or Masters student, post-doc) in exercise and sports science. The ESSA/ECSS Research Exchange provides the opportunity for the candidates to attend 1 of the next 2 ECSS Congress’*:

22nd Annual Congress of the European College of Sport Science, 2018. 4 – 7 July 2018, Ireland.

23rd Annual Congress of the European College of Sport Science, 2019. Details to be announced. *Each winner will be advised which congress they have won the chance to attend

The exchange package will allow the candidate the opportunity to:

Display their poster presentation in a prominent position in the poster area of the nominated ECSS congress.

Reserve a dedicated 5-minute period within the nominated ECSS congress program to present the awarded poster and answer questions.

Awards Nomination All Young Investigator Award finalists and Early Career Researcher Award finalists will be considered for this award.

http://ecss-congress.eu/2018/18/index.php

Presentation Types There are 2 presentation types:

Oral

Poster

Oral Presentations When Oral presentations will be included in the conference concurrent sessions. The date/time will be decided by the conference co-chairs and committee. You will be allocated your session with other oral presentations (either abstract submitted or invited presenters). You are unable to select your session.

Duration The duration of the presentation will be 14 minutes plus 3 minutes for questions.

Electronic Presentation You can use either PowerPoint (PPT) or Prezi. No other electronic presentation format will be accepted. Please note:

Your electronic presentation remains your property at all times and under no circumstances will ESSA provide your material to any person other than the audio visual company without your consent.

Your abstract number will be provided within your acceptance email.

It is the presenter’s responsibility to ensure their electronic presentation/s are loaded, available and correct prior to their oral presentation at the conference.

All oral presentations must have an electronic presentation. Submission You can submit your final electronic presentation via 2 methods: 1. To ESSA prior to the conference 2. At the conference, with a minimum of 4 hours prior to your presentation 1. Submitting prior to the conference:

Submit your full electronic presentation to ESSA on or before Tuesday, 13 March 2018. This can be submitted via email or dropbox only. Details required are:

Email requirements:

Send electronic presentation to [email protected]

Subject line must be: “RTP18 Presentation - Abstract Number Main authors name” e.g. RTP18 Presentation – 123 Smith

Dropbox requirements:

Send an email to [email protected] to gain access to the correct link

Individual dropbox files will not be accepted

If you submit your electronic presentation via this method, we strongly recommend to bring a copy of your electronic presentation with you to the conference.

2. Submitting at the conference:

Submit your full electronic presentation to the AV technician onsite via the Speakers’ Preparation Room at the conference. All electronic presentations must be final and with the onsite technician at least 4 hours prior to your session.

mailto:[email protected]


Electronic Presentation Name Regardless of when or how you submit your presentation, the electronic presentation name requirements remain the same.

Abstract Number

Main authors name e.g. 123 Smith.ppt

What to do Onsite You will be provided with full information of your requirements during the conference including meeting with your session chairperson, location, etc. once the program has been confirmed.

Speakers’ Preparation Room (onsite) A speakers’ preparation room will be available for all presenters to upload and check their electronic presentation and to speak to the technician, if required. Full details of opening hours, location, etc. will be provided to you once the program has been confirmed.

Audio Visual You will be provided with a lectern with microphone, screen and remote mouse for your presentation. You are unable to use your own presentation equipment.

Poster Presentations Formal poster viewing/s will be held throughout the program in the exhibition hall. The person presenting the poster will be required to stand next to their poster at their allocated time during the Poster Viewing session.

Mandatory Requirements Size: AO (0.84m wide x 1.18m high) Orientation: Portrait On Display: From 10:00am Tuesday, 27 March 2018 To 1:30pm Thursday, 29 March 2018

Helpful Hints for Posters The title of your presentation should be at the top of the poster, followed by the name of the

author/s and the institution where the work was completed (if applicable). If the title of the poster is lengthy you may use a shorter version of the original title.

The poster must be readable from a distance of 1.5m to 2m, so use dark text and use the space to provide a layout that is clear and informative.

A guide to text sizes for the viewing distance is: o Title: 2.5cm – 4cm o Authors and Institutions: 1.5cm o Subheadings: 1.5cm (44 pt.) o Body Text: 1cm (36 pt.) o Use 1.5 or 2 line spacing for the text

Your poster should be self-contained and self-explanatory, allowing viewers to peruse on their own while the author is free to supplement or discuss particular points raised in inquiry.

Presentations should be kept simple and clear and a mixture of text and graphics is recommended.

Materials should be mounted on material, poster paper or board. Use matte finish rather than glossy paper. Arrange materials in columns rather than rows. An introduction should be placed at the upper left and a conclusion at the lower right.

Presentation of original research must follow the same format as the abstract. That is, introduction, methods, results and discussion/conclusions.

Each chart, table, diagram or photograph should be large, readily legible and self-explanatory. Captions or legends should be brief.

Minimise detailed explanation. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points. Do not set entire paragraphs in uppercase or bold type.

It is suggested that you produce some A4 copies of your material for distribution.

What to do Onsite 6 velcro dots will be provided to you to mount your poster within the poster viewing area. If you wish to use an alternate method of affixing your poster, you must bring this yourself. It is your responsibility to bring your poster and ensure it is on display for the period required. Please ensure you collect your poster at the end of the conference. All posters that are not collected will be destroyed.

Contact If you have any queries regarding abstract submission or the awards, please contact the ESSA office. Exercise & Sports Science Australia (ESSA) Locked Bag 4102 Ascot, QLD 4007 Ph: +61 7 3171 3335 Fx: +61 7 3318 7666 Em: [email protected]


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