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GSO M Ā N O A

GSO ASSEMBLY MEETING

Sept. 26

AGENDA

•  ACLU

•  Officer Reports

•  Chair Reports

•  New Business/Open Forum

ACLU REPRESENTATIVES

•  Approval of Minutes

•  Officer Reports

•  Chair Reports

•  New Business/Open Forum

WHY MARRIAGE EQUALITY?

•  Itʻs a basic freedom in a nation of fairness and equality.

•  Marriage says ‘ohana in a way nothing else can.

•  We can protect both religious freedom and equal rights.

•  Weʻre here today to ask for the GSOʻs kokua to win marriage equality – please join us!

APPROVAL OF MINUTES

•  Motion to approve?

PRESIDENT'S REPORT

•  Meeting with UH Foundation

•  Meeting with Chancellor Apple (October 2)

•  Meeting with Dr Ideta

•  Meeting with Regent Acido

•  CSO leaders meeting

•  Meeting Student Athletic Fee Committee

• Mee$ng  on  student  a.endance  at  athle$c  events  

• Mee$ng  with  SLD  fiscal  officer    

• Mee$ng  with  everyone    

• Maintaining  my  sanity    

•  ter@hawaii.edu  

FINANCIAL SITUATION

•  $150,000 grants this year ($50,000 for preceding reimbursements)

•  $12340 from grants last year

• Our student employment needs will make up difference

•  Extra money will go into G&A

•  Still trying to get access to the financial data

VICE PRESIDENT

•  Attended PhD Funding group meeting

•  Attended Graduate Council meeting •  From AY 2014 every department will have to submit an

annual (in spring semester) PhD student report for those who are not making sufficient progress.

•  Annual program reviews to understand different issues with each department

•  A committee is formed to plan for a new PhD program in Native Hawaiian Indigenous Knowledge

SECRETARY

•  Aloha!

•  Motion to approve August minutes

•  Please sign in before you get dinner/start reviewing applications

•  Mahalo!

TREASURER’S REPORT

Working on revised budget

•  Probable revision ü Office manager – 48 weeks ü G&A Manager – 40 weeks (8weeks-20hours; 32

weeks-15 hours) ü No housing chair ü Decrease “photocopy charges” from $1000 to $200

COMMITTEE CHAIR REPORTS

•  Academic •  Advocacy •  At Large Representative •  Campus/Events •  Elections •  Employment and Compensation •  Grants and Awards

•  Greening Initiative

•  Housing

•  Information and Communication

•  Newsletter

•  Parliamentarian

INSTRUCTIONAL INNOVATION WORKING GROUP

•  UHM Classroom Design Guidelines

•  Improve Professional Development

•  Prioritizing Renovations of Innovative Spaces Based on Need and Budget

•  Focusing on Non-Tech Renovations, Potentially the Starting with the Libraries

COMMITTEE ON RESEARCH AND GRADUATE EDUCATION (CORGE)

•  Issues to tackle are on the CORGE website: www.hawaii.edu/uhmfs/committee/standing/corge.html#issues

COMMITTEE ON RESEARCH AND GRADUATE EDUCATION (CORGE)

1.  Quality of Graduate Programs

2.  Congress/Senate Governance - Relationship Between Grad Council and CORGE

3.  Graduation/Dissertation Defense Timing

4.  Graduate Student Bill of Rights

5.  Committee on Human Subjects

6.  University Affiliated Research Center Status

7.  Name Change - Masters in Science in Natural Resource & Environmental Management to (MEM)

ACADEMICS CHAIR

Any questions or concerns about either IIWG or CORGE please email Hoʻomano Pakele: kpakele@hawaii.edu.

ADVOCACY

-  Advocacy event on 9/17

-  Fossil Free UH campaign meeting – Thursday, 10/3 at 2pm in Saunders 617 – everyone is welcome – spread the word!

-  Met with Regent Acido to discuss BOR policy (more from Bret)

l  Attended 5yr funding for PhD committee meeting (more from Crystal)

l  Met with Chancellor Apple & ASUH reps to discuss Campus Conversation planned for October

l  (re)Connected with AFT organizer to discuss options for moving our unionization efforts forward – still no word from the leg

l  Attended Laborfest Hawaii (9/20-21st) www.laborfesthawaii.org

GSO President Tom “Danger” Robinson

AT-LARGE (UH STUDENT CAUCUS)

•  Next meeting this Saturday at UH-Hilo •  Developing an agenda for action •  Appointed to a system wide working

committee to develop a course evaluation system – First meeting TBD

•  Next meeting, Leeward CC 10/26/2013, Saturday

ACADEMIC PROCEDURES COMMITTEE

AT-LARGE REP. (9/6/13)

•  OVCAA – 23 classroom improvements and 24 classroom tech makeovers completed this summer (arch, geo, art, mill, hig, xi, web)

•  OVSC – UH Manoa has been selected for a Title 9 audit (gender equality in education!) Interviewers will be visiting the campus in October and questioning students / faculty / staff about knowledge of harassment policies, and procedures for filing grievances.

–  Lori Ideta ���QLC 409 / 808-956-3290 ���email ideta@hawaii.edu

ACADEMIC PROCEDURES COMMITTEE

AT-LARGE REP. (9/6/13)

•  Tobacco Free Campus – policy will go into effect on January 1, 2014 to ban cigarettes, tobacco products and e-cigarettes on campus. There will be a week long event in November.

–  Univeristy sponsering a study about the use of e-cigarettes. Participants get $45 gift card. For more info call 808-441-8184 / Principal Investigator Dr. Pallav Pokhrel

•  International Students Offices – International students are required to get authorization from ISS before they do academic / mandatory and/or volunteer internships or practicums—even if unpaid

PHD FUNDING WORK GROUP AT-LARGE REP. (9/5/13)

•  Pat Cooper – Dean of Graduate Division is retiring in December. Process for hiring her replacement is getting ready to begin.

•  Currently revising mixed-model funding draft 8 => 9

–  Basic model is Years 1-4 students will be funded through GA-ships and in year 5 a competitive Dissertation Completion Fellowship / excludes part-time, distance learning & professional degree track students.

–  Each department will develop their own version that is tailored to their program

–  Looking at adding “best practices in mentorship” component to recommendation

–  Strengthening “continued funding is based on adequate time to degree” verbiage

PHD FUNDING WORK GROUP AT-LARGE REP. (9/5/13)

•  Currently revising mixed-model funding draft 8 => 9

–  Still developing the timeline for implementation, but it will definitely take several years to realize charge fully

–  Still working on: integrating extramural awards / allowing departments to fund beyond 5 years / clearly defining “full funding” / including data collection & metrics to test effectiveness

–  Recommendations for funding structure should be finished in the next 2-3 months

•  Moving from formulating policy to finding solutions - tentative agreement from group to work on identifying potential sources for funding and developing list of suggestions in addition to policy recommendations

•  If you have questions or suggestions about PhD funding – email me at crys@hawaii.edu

STRATEGIC PLANNING COMMITTEE

AT-LARGE REP. (9/12/13)

•  Sustainability workgroup update – rolling out the new sustainability major (at graduate level) has been delayed due to budget kerfuffle over the summer ($20 million reduction in projected budget compared to May)

•  Innovative Learning’s e-portfolio recommendation may also be delayed due to funding issues.

•  Tuition-based funding – Chancellor Apple explained his intent to change the way tuition dollars are distributed so that the money goes to the units who teach => GAs who teach will be pulling the money into their units to cover their wages. He plans to roll out changes by July of next year.

•  PhD Funding Workgroup – Request to add grant writing workshops and/or grant application completion to graduate curriculum to funding model

•  Business Processes Workgroup – will begin work soon. If you are interested in administration or business, we need GA representatives for this group (ideally at least 2 people)

EVENTS

•  Funded the Health Behavior Change Research Workgroup Collaborative Kick-Off Party – October 1, 2013, 4:00 – 6:00pm, Campus Center

Executive Ballroom

•  Move with Aloha Parade – September 4th

•  Upcoming Events?

EMPLOYMENT AND COMPENSATION UPDATE

" Health Care Benefits "   EUTF does not determine Bargaining Units "   On the trail of who does; the mystery will be solved!

" BOR President Search Meeting "   Supporter of Chancellor Apple’s efforts on GA pay "   Knowledgeable about local environmental impacts of UH System "   Tuition: Work with legislature but also fund raising experience "   Local or ties to Hawai’i "   Academic or Business Leader? No strong opinions

" BOR policy requiring discussion between Chancellor and GSO President "   Met with Regent Acido: Questions to Address

" Doesn’t this happen already? Why not Manoa Constitution? Micromanaging? Consequences? Any advice or help is welcomed

"   The graduate student experience and culture is unique to each University of Hawai’i campus. In the past, issues such as

compensation, office space, mentoring, morale, and workload have been neglected by system and campus level administration.

In order to build a positive working relationship and avoid collective bargaining, the chancellor should reach out annually to the graduate student representative body to discuss employment

and compensation, time to degree, research opportunities, research responsibilities, assistantship requirements, hours, and all other issues related to working as a graduate assistant at that

campus.

GREENING

•  University of Hawai‘i at Manoa Strategic Planning Committee has formed a working group to develop new degree programs in Sustainability. 

•  Options for graduate programs: –  MA in Sustainability –  PhD in Sustainability –  Certificate in Sustainability

•  Minutes and notes can be found at: http://manoa.hawaii.edu/vision/implementation.html

•  Please send any info or suggestions on graduate sustainability programs. katchuck@hawaii.edu.

INFORMATION & COMMUNICATIONS

•  For new Department Reps: – Please indicate on sign in sheet, or via email if you

are new – Email gso@hawaii.edu – Leave the email you would like to have on the GSO

websites

•  Any Poets? Foothill: a journal of poetry

•  East-West Student Conference (Oct 1)

NEWSLETTER CHAIR

Hosting an event? Got an announcement for ALL graduate students?

Please send any newsletter materials to Michelle

Tigchelaar - mtigch@hawaii.edu

Thank you!

PARLIAMENTARIAN'S REPORT

l  Committees attended l  Awards Committee

-  Discussing potential spring commencement speakers and honorary degree recipients

l  Manoa Assessment Committee -  Departmental assessments are due next month -  For our next WASC accreditation cycle, they want

graduate institutional learning objectives l  These are being prepared this year

GRANTS & AWARDS

•  SEPTEMBER STATISTICS

•  No. of new applications: 29 $32,127.27

•  No. of prior applications: 24 $32,677.80

•  Total No. of Applications: #53 $64,799.08

•  Total Applications Awarded: ? ?

•  Tabled Applications?

•  1st meeting? Pick up a GSO grant review pamphlet

•  Received Academic Year 2013-2014 enrollment numbers so budgets have been updated.

•  Reimbursement mandatory 15min meeting with office staff – 3 month deadline – http://gso.hawaii.edu/gso2/funding.html

•  Reminders: – $500 minimum for international travel/research and

$250 minimum for domestic travel/research •  Can fund below minimum if applicant requests less than

the minimum – Remind applicants to fully disclose their funding

history –  If a letter of recommendation is not anonymous

please let me know – Can no longer request updated budgets

OPEN FORUM/NEW BUSINESS