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USDP-R-PMU-10058

Workplan 2012 – 2014

USDP Urban Sanitasi Development Program


Urban Sanitation Development Program

USDP-R-PMU-10058

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Minutes of Meeting (PARTICULAR) DISCUSSION RELATED WORK PLAN 2012‐2014 USDP

Day / Date : Thursday, April 12, 2012 Location : Jade Room, Pullman Hotel, Jakarta Pusat Time : 9:30 to 12:00 Present : Attendance List Enclosed __________________________________________________________________________________

Meeting Results USDP Work Plan 2012‐2014 presented by Bram van der Boon. Several points discussed at the meeting, including: 1. The Provincial Working Group role in monitoring and guiding the implementation of the PPSP

in the county / city. Mr. Nugroho Tri Utomo, BAPPENAS: Until 2012, approximately 224 District/City from the target 330 have entered PPSP. However, problems are encountered, as in some provinces it is difficult to determine the districts/cities with vulnerable sanitation conditions. Two alternative solutions are presented:

i. Continue with the existing approach to all districts/cities that are interested and in accordance with the qualifications. The consequence is the number of districts/cities participating PPSP could be more than 330.

ii. Focus of achieving the 330 districts/cities with a more intensely and improving the quality of program implementation, and focus on number of 149 districts/cities remaining of the 330 target Roadmap PPSP.

Mr. Sjukrul Amien, Kementrian PU: Apparently, PPSP target in 2014 as many of 330 districts/cities are likely to be achieved before 2014. Some issues from visiting the area: i. There are a few districts/cities that still lacking in understanding of PPSP. For that

ProSDA must take an active role in providing an understanding of PPSP to provinces and districts/cities.

ii. For some areas, the implementation of the PPSP does not specifically use PPSP program name. Examples of North Sulawesi Province, the PPSP elements were already attached to the APBD range from funding sources and program budget.

iii. In 2012, there were 15 districts/cities that have not been prepared with assistance funds, but districts/cities have trained facilitators. For the 13 districts/cities which will be aborted in 2012, PIU‐Technical will need one week to recheck and reassure budgeting decisions related to district / city.

Mrs. Zanariah, Interior Ministry: Suggestions for USDP Work Plan 2012‐2014, an institutional study activity of Working Groups should be added, as conditions in Working Groups are different so we need to determine how facilitation should be performed. In the Work Plan, the preparation of a book with best practices should be added that can be shared by the districts/cities.

2. How to ensure the SSK can be a device to accessing sanitation?

Mr. Sjukrul Amien, Ministry of PU: i. Ministry of Public Works has stated in written correspondence that they will not provide

assistance if the district/city does not implement the PPSP program.



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ii. DAK of Water and Sanitation will only be given to districts/cities that implement the PPSP program, as an assurance of the willingness from local assistance funds allocated from APBD.

Mr. Eka Setiawan, Plan Indonesia : Local governments still have difficulties to make synergy between RAD AMPL and SSK. Responding to points 5 key topics in the USDP Work Plan, there should be linkage mechanism between the provincial and district/city. Mrs. Zanariah, Interior Ministry : Input to Work Plan, more detailed guidance is needed regarding the raising of funds and the mechanism through local budget, as well as from outside the APBD (CSR, etc.). In addition, there has been no mapping of post‐implementation agency. Thus, it should be added to the USDP Work Plan to develop guidance in determining the organizational structure of institutional post‐implementation. Mr. Nugroho Tri Utomo, BAPPENAS: Keep sharing the PIU USDP‐KP on the preparation of guidelines on fund mobilization for local sanitation development, as well as the mapping of investments already done.

3. Streamlining PPSP participants still quantity over quality. Mr. Sjukrul Amien, Ministry of PU: The reporting template should be standardized, as well as the monitoring mechanism and reporting approval by local government. Who is going to monitor and approve? ProSDA should assist the monitoring and approval of the report. From the results of the visit to the area, some districts/cities have not properly implemented the stages PPSP. EHRA studies should be conducted in the earliest stage of the process when drafting the White Book. The quality of the White Paper is largely determined by the Primary Data obtained from studies EHRA. To that end, the direction of the template, and training phases: (Working Group) PF and CF needs to be done. Mr. Nugroho Tri Utomo, BAPPENAS: Actually, the existing guidelines of the pilot sites USDP (institutional in 6 Provinces) that can be adapted, while few consider institutional guidelines that are too complicated. About the stage, ideally EHRA studies should be implemented in the early stages, but in reality some areas are not able to provide the APBD to implement the EHRA. This requires some solution that White Book has the quality as expected. Streamlining designed to handle the gap between standards and implementations are required. Especially, regarding how to make the PPSP is more easily understood by region without losing the essential ingredient of PPSP, namely: ownership.

4. Monitoring and Evaluation Mr. R. Sudirman, Assistant Deputy Ministry of of Environment Waste: To obtain a good quality of program implementation in the region, PPSP needs to introduce regional champions. Champion will conduct advocacy to other areas. Furthermore, inclusion of cost benefits evaluation in the program is suggested.



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Reporting must be made uniform. Mr. Nugroho Tri Utomo, BAPPENAS: In USDP Work Plan, the exit strategy in 2014 is missing. ‐ Exit strategy is not only USDP responsibility, but also all stakeholders. In this case, the USDP

is expected to support the preparation of the required exit strategy and is requested to convey ideas (draft) within 2 weeks.

‐ Of the 8 topics in the Work Plan, there is an additional topic, namely the exit strategy. In order to PMU and each PIU in related ministries, advising on the Work Plan and what contribution is expected. Further discussion is required, especially related to activities that will be the specific activity of each PIU and the specific activity for USDP. The activities lead by PMU‐PIU shall be the duty of each PMU / PIU and the activities concerned will be led by USDP will be USDP duties and obligations.

5. How to maximize existing resources by linking ProSDA and facilitators Provincial and Regency / City? (Resource mobilization) Mr. Nugroho Tri Utomo, BAPPENAS: ProSDA directly act as quality assurance at the provincial and districts/cities. Mr. Sjukrul Amien, Ministry of PU: Results from visiting the area, some districts/cities inquire about the mechanisms of monitoring and reporting approval at region. Who is going to monitor and approve? There should be active ProSDA as quality assurance mechanism.

6. AKKOPSI Achievements Mr. Syarief Puradimadja, USDP: On preparation of Balikpapan CSS in Jambi, AKKOPSI have done annual RENJA (work plan) adjustment in accordance with the proposals and suggestions MTR. In the adjusted RENJA, AKKOPSI set of horizontal learning and advocacy activities at various locations Province. Agenda has been prepared to visit the provinces that have ProSDA. Advocacy and horizontal learning activities carried out within a forum that presents a champion‐champion, both the Regent/Mayor, Deputy from the Provincial Working Group to advance from Working Group and Deputy District/City of performance and quality of its products PPSP judged good. The forum will invite the neighboring provinces of each region. In order to this activity, AKKOPSI cities will use the funds annual membership dues. The estimation of horizontal advocacy and learning is set at 500‐600 million Rupiah. One of the successes from advocacy and horizontal learning is a declaration of AKKOPSI members to garner support for funding of sanitation from its APBD each, minimum of 2%.

7. Health programs at the regional level Mr. Nugroho Tri Utomo, BAPPENAS: Need to ensure that there is one within the USDP Work Plan to synergize the activities of STBM and Sanitation in Schools White Book document and SSK. Plan is expected to Indonesia and the PIU‐AP Ministry of Health guidelines for completing all the STBM and Sanitation School.



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Lampiran 1: Daftar Hadir



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DISCUSSION CONCLUSIONS ON USDP STREAMLINING AND EXIT STRATEGY Jakarta, 27 April 2012

Discussion conclusions on streamlining of BPS, SSK and MPSS:

1. PPSP streamlining activities intended as an effort to cut the completion time of each phase of PPSP activities in order to more speed up and timely, without any sacrificing stage of the PPSP stages. Streamlining also must keep the implementation of the basic principles and philosophy of the new paradigm in sanitation planning strategy. Streamlining aims to further concretize and condense the formulation of each output or outcome PPSP products.

2. Streamlining not only focus on Stage 3 and 4, which focus on the completion of the documents of BPS, SSK and MPSS, but also include the Stages 1 and 2 activities of Campaign, Education, Advocacy and Assistance, Institutional and Regulatory, both at the Central, Provincial and Regency / City.

3. Streamlining in Stages 1 and 2 should be done without losing ownership of the programs and activities including: establishment of local government’s preparedness, awareness creation, not of a delay to start the program, the trust building, and consensus building to fulfill the commitments.

4. Streamlining guidelines prepared to Stage 3 and 4 are for processing the preparation of BPS, SSK and MPSS was sufficient with having specific corrections to the two main things:

a) In the preparation of the MPSS, the length of turnaround time cannot be fixed in the same year with the preparation of the BPS and SSK. MPSS can be more than one year or because the specific condition of a District/City does not even require MPSS,

b) MPSS products are not only oriented to physical activity but also includes a variety of non‐physical priority activities, such as activities related to community development;

5. USDP is required to complete the formulation of streamlining PPSP to include a more streamlined process for Stage1 and Stage 2.

6. The process of perfecting a complete and comprehensive solution of PPSP streamlining can be discussed in the next PMU coordination meeting (on consignment).

Discussion conclusions of EXIT STRATEGY:

1. The two pages pointers of exit strategy have been submitted to the chairman of the Working Group of AMPL and the other participants of the meeting, but could not be discussed in detail.

2. Chairman of the Working Group proposed the discussion of "Exit Strategy" pointers to be discussed at an intensive meeting (consignment) that be held in the near future by the PMU.



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PPSP Exit Strategy

Introduction An exit strategy prepares the way for bringing in place the necessary ingredients for achieving a next stage of development. The PPSP exit strategy would specify the 2015‐ 2019 stage of sanitation development in the country and describe the steps, inputs and institutional arrangements required to achieve the future targets. Those targets and the ingredients to achieve them would be identified on the basis of the assumed conditions of PPSP implementation in December 2014.

Issues to be addressed in the PPSP Exit Strategy could include the following: 1. From PPSP targets to nation‐wide coverage of all kabupaten/kota In 2014 the total number kabupaten/kota under PPSP would reach well over the 330 specified

in the PPSP Road Map if the present rate of annual kabupaten/kota entries is continued. The questions to be answered are: should all kabupaten/kota be included in PPSP with the

national total being about 500 and how should these non‐PPSP targets be achieved? And, what would be the sanitation development targets if those 500 have become part of PPSP? Outcomes to these questions could be an input to the next RPJMN (2015‐2019).

National funding of sanitation development is now, in part, based on the kabupaten/kota having completed their SSK and MPSS. If this policy is continued, it seems imperative to give all kabupaten/kota the opportunity to participate in PPSP.

2. Improved service standards and MDGs Social and economic development will demand higher service standards. Impacts on

sanitation developments needs to be assessed on regular basis (every 5 years at least) as well as consequences for overall investment cost increases. Formulation of new MDGs will have similar consequences. Norms and standards on sanitation aspects from different ministries should be compiled and integrated into one reference and e.g. be specified in national NSPK/SPM. The formulation of the new targets could be supported by empirical data on the impact of increased sanitation investments e.g. on health (HDI).

3. Institutionalization of PPSP Institutionalization at provincial and kabupaten – kota level takes place under the Guidance of

the Ministry of Home Affairs with the preparation of a SE in 2012 on Pokjas at province and kabupaten/kota level, to be followed by a PermenDagri on Sanitation in 2013 covering the structure and stages developed under PPSP including recognition of SSK and MPSS, as well as the respective budgeting process. The question should be addressed whether SE and PermenDagri can be effectively designed/applied without improved regulation at the national level, e.g. through a Joint Ministerial Decree and/or an InPres. The exit strategy would provide for a “legal umbrella” under which the provinces and kabupaten/kota could operate effectively. An alternative ‘legal umbrella’ could be formed by the release of a ‘Sanitation Act’ stipulating mandates of key government agencies. Such act could secure key components of PPSP planning, implementation and monitoring and evaluation.

Point of departure needs to be that both during PPSP as well as post‐PPSP, the provincial role is crucial; not as a coordinator of a national program, but as the leader of sanitation development in the province based on formulated long‐term policies.

4. Funding Strategy sanitation sector The PPSP Road Map is based on indicative cost figures. Following completed BP/SSKs it will be

possible to give more precise cost estimation on the long‐term development costs of sanitation, say for the next 20 years. PPSP is to develop a funding strategy to achieve the sanitation development targets set out in the SSKs. This would include transparent presentations of annual budget allocations by the various ministries providing a fund reference for local government.



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Development of procedure to update SSK after 5 years

A SSK updating procedure needs to be developed and tested soon as the SSKs of the early kabupaten/kota are reaching the 5 year validity mark.

5. Implementation of sanitation improvements ‐ Stage 5 The 3 remaining years of PPSP will put strong emphasis on improving the process from

SSK/MPSS to implementation of sanitation plans at kabupaten/kota level. The exit strategy would describe how to build up sufficient capacity and experience at provincial level to assure success on this matter. It would also outline the necessary operations and maintenance mechanisms and funding for the realized investments.

6. AKKOPSI The Association AKKOPSI has an important role in promoting and advancing sanitation

development in kabupaten/kota and in sanitation promotion at national and provincial level. In the coming three years AKKOPSI would develop programs and activities in support of PPSP

implementation that would form the basis for AKKOPSI’s future role.

7. Sustainability of PPSP institutions Once all kabupaten/kota have entered PPSP and completed their EHRA‐BP‐SSK‐MPSS, the role

and function of the PPSP organization including the PMU‐PIUs at national level will greatly change.

The exit strategy would need to develop a ‘post PPSP’ period framework detailing the modified role and functions of the participating institutions at national, provincial and kabupaten/kota level.

8. Capacity building Sustaining the capacity in the existing PPSP institutions at the national, provincial and

kabupaten/kota level is evident. Capacity gaps will continue to exist and will need to be filled. The exit strategy would, among others, describe where and how the capacity building activities would be institutionalized and how its funding would be secured.

9. National sanitation sector HR requirements Forthcoming PPSP implementation is likely to show a deficit of adequately trained human

resources to implement certain PPSP stages. The exit strategy would outline measures to overcome the expected deficit.

10. Donor support Consolidated SKK/MPSS would provide estimates of required funding. Held against in‐country

resources, the exit strategy would identify areas and types of sanitation development for desirable support by donors



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CONTENTS PAGE

CONTENTS ................................................................................................................................................... 1

LIST OF ANNEXES ......................................................................................................................................... II

LIST OF TABLES ............................................................................................................................................. II

LIST OF FIGURE ............................................................................................................................................ II

GLOSSARY, ACRONYMS, ABBREVIATIONS .................................................................................................... III

1. INTRODUCTION ................................................................................................................................... 1

1.1 GENERAL .................................................................................................................................................. 1 1.2 LAYOUT OF THE REPORT ............................................................................................................................... 1

2. CURRENT STATUS PPSP AND USDP ....................................................................................................... 2

2.1 CURRENT STATUS PPSP .............................................................................................................................. 2 2.2 CURRENT STATUS USDP ............................................................................................................................. 5

2.2.1 Background ....................................................................................................................................... 5 2.2.2 Status per December 2011 ................................................................................................................ 6

3. MAIN OUTCOMES AND RECOMMENDATIONS MTR .............................................................................. 9

4. PPSP AND USDP 2012 ‐14 ................................................................................................................... 11

4.1 REMAINING TARGETS OF THE PPSP ROAD MAP IN 2012‐14 ........................................................................... 11 4.1.1 Status end 2011 .......................................................................................................................... 11 4.1.2 Remaining Targets .......................................................................................................................... 13

4.2 OVERALL VIEW USDP 2012 ‐ 2014 ........................................................................................................... 13 4.3 PPSP AND USDP RESULTFRAME WORK ....................................................................................................... 14

5. USDP SUPPORT TO PPSP 2012 ‐ 2014 ................................................................................................. 39

5.1 ADJUSTMENTS IN PPSP AND USDP IMPLEMENTATION APPROACH .................................................................... 39 5.2 USDP WORK PLAN 2012 ‐ KEY TOPICS ....................................................................................................... 41 5.3 WORK PLAN STRUCTURE ........................................................................................................................... 42

6 USDP WORK PLAN AND ASSIGNMENT PLAN 2012‐ 2014 ..................................................................... 59

6.1 USDP WORK PLAN 2012‐ 2014 ............................................................................................................... 59 6.2 USDP ASSIGNMENT PLAN 2012 ‐ 2014 ...................................................................................................... 59

7. USDP ORGANIZATION AND MANAGEMENT ........................................................................................ 76

7.1 ORGANIZATION ........................................................................................................................................ 76 7.2 STAFFING SCHEDULE ................................................................................................................................. 77 7.3 LOGISTICAL ARRANGEMENTS ...................................................................................................................... 78 7.4 REPORTING ............................................................................................................................................. 79

8. USDP’S BUDGET POSITION ................................................................................................................. 80

8.1 BRIEF OVERVIEW OF USDP’S BUDGET UTILISATION ......................................................................................... 80

9 COLOPHON ........................................................................................................................................ 83



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List of Annexes

Annex 1 Project Digest .......................................................................................................................... 87 Annex 2 Task Description ProSDA ......................................................................................................... 143

List of Tables

Table 4. 1 Roadmap Activities 2010‐2014 and 330 Kab/Kota Targeted ...................................................... 11 Table 4. 2 Roadmap activities achieved during 2010‐2011 and 2012 ......................................................... 11 Table 4. 3 The distribution of regencies and cities’ participation in PPSP (2010‐2012) ............................... 12 Table 4. 4 PPSP Result Framework ........................................................................................................... 16 Table 4. 5 USDP Resultframework............................................................................................................ 29 Table 5. 1 Work Plan 2012 ‐ USDP Cell PMU ‐ Program Management Unit ................................................ 43 Table 5. 2 Work Plan 2012 ‐ USDP Cell Advocacy & Empowerment (UC‐AE) .............................................. 47 Table 5. 3 Work PlanU ‐ SDP Cell Institutional Finance & Capacity Building Training (UC‐IF) ...................... 51 Table 5. 4 Work Plan ‐ USDP Cell Technical (UC‐T) .................................................................................... 54 Table 6. 1 Workplan 2012‐2014 Cell PMU ................................................................................................ 60 Table 6. 2 Work Plan 2012 – 2014 Cell PIU‐AE .......................................................................................... 62 Table 6. 3 Work Plan 2012 – 2014 Cell PIU‐IF ............................................................................................ 64 Table 6. 4 Work Plan 2012 – 2014 Cell PIU‐Technical ................................................................................ 66 Table 6. 5 USDP Assignment Plan 2012‐ 2014 International Consultants ................................................... 68 Table 6. 6 USDP Assignment Plan 2012 International Consultants by Cell ................................................. 69 Table 6. 7 Assignment Plan 2012‐2014 National Consultants .................................................................... 70 Table 6. 8 Assignment Plan 2012 National Consultants ............................................................................. 71 Table 6. 9 USDP Assignment Plan Cell PMU .............................................................................................. 72 Table 6. 10 USDP Assignment Plan Cell PIU – AE ........................................................................................ 73 Table 6. 11 USDP Assignment Plan Cell PIU ‐ IF .......................................................................................... 74 Table 6. 12 USDP Assignment Plan Cell PIU ‐ T ........................................................................................... 75 Table 7. 1 USDP Organization and Consultants ......................................................................................... 77 Table 7. 2 USDP Jakarta offices – contact data ......................................................................................... 79 Table 7. 3 Reports by USDP ...................................................................................................................... 79 Table 8. 1 Contractual USDP budget ......................................................................................................... 80 List of Figure

Figure 5. 1 Map Distribution Locations of ProSDA ..................................................................................... 40 Figure 7. 1 USDP organization structure and its relationship to the PMU and three PIUs ............................ 76



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Glossary, Acronyms, Abbreviations

AKKOPSI : Aliansi Kabupaten/Kota Peduli Sanitasi AMPL : Air Minum dan Penyehatan Lingkungan APBD : Anggaran Pendapatan dan Belanja Daerah APBN : Anggaran Pendapatan dan Belanja Negara AusAID : Australian Government’s Overseas Aid Program Bappenas : Badan Perencanaan Pembangunan Nasional CF : City Facilitator DAK : Dana Alokasi Khusus EHRA : Environmental Health Risk Assessment EKN : Embassy of Kingdom of the Netherlands FAQ : Frequently Asked Questions GOI : Government of Indonesia KMP : Konsultan Manajemen Propinsi (Provincial Management Consultant) KMW : Konsultan Manajemen Wilayah (Regional Management Consultant) Loknas : Lokakarya Nasional (National Workshop) MDGs : Millennium Development Goals Monev : Monitoring and Evaluation OBA : Output Based Aid Pamsimas : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Community‐Based Water Supply

and Sanitation Program) PAN : POKJA AMPL Nasional PF : Provincial Facilitator PHBS : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) PIU : Project Implementation Unit PIU‐AE : PIU Advocacy and Empowerment PIU‐IF : PIU Institutional and Finance PIU‐T : PIU‐Technical PM : Program Memorandum PMM : Project Management Manual PMU : Project Management Unit POKJA : Kelompok Kerja (Working Group) PPP : Public Private Partnership PPSP : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration

Program) QA : Quality Assurance Rakernas : Rapat Kerja Nasional RPIJM : Rencana Program Investasi Jangka Menengah (Medium Term Investment Development

Plan) RPJM : Rencana Program Jangka Menengah (Medium Term Development Plan) RPJMN : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Sanimas : Sanitasi Berbasis Masyarakat SC : Steering Committee SSA : Sanitation Supply Assessment SSK : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) STBM : Sanitasi Total Berbasis Masyarakat TNA : Training Needs Assessment TOR : Terms of Reference UC PMU : USDP Cell at PMU UC PIU‐AE : USDP Cell at PIU‐AE UC PIU‐IF : USDP Cell at PIU‐IF UC PIU‐T : USDP Cell at PIU‐T UNICEF : United Nation Children’s Fund USDP : Urban Sanitation Development Program WB : White Book WSP‐EAP : Water and Sanitation Program, East Asia and Pacific Region



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1. INTRODUCTION

1.1 General

The Mid Term Review (MTR), conducted from 13 November until 02 December 2011, main conclusion was that USDP has to refocus in inputs and outputs/outcomes based upon the recommendations made in their Final Report, submitted in January 2012. EKN requested USDP, following the MTR recommendations, to prepare a Workplan 2012 ‐ 2014 (and not to produce another Inception Report) with a concrete, down‐to‐earth work plan for the coming three years. This report presents the work plan for USDP 2012‐2014. 1.2 Layout of the report

Chapter 2 Status PPSP and USDP: reflects on developments of both PPSP and USDP over the period 2010 and 2011 and concludes on the achievements and needs to adjust to relize the PPSP goal as set in the PPSP Roadmap. Chapter 3 Outcome and Recommendations MTR: summarises the recommendations made by the USDP Mid Term Review mission for both PPSP and USDP. Chapter 4 PPSP and USDP 2012 – 2014: presents an overview “Remaining Targets PPSP 2012 ‐ 2014 Roadmap” and introduces the Result Framework (Log Frame) of both PPSP and USDP. The USDP Result Framework provides essential input to the formulation of the USDP Workplan 2012 ‐ 2014. Chapter 5 USDP Support to PPSP 2012: presents the USDP Workplan 2012 in detail for PMU and three PIUs. Proposed key activities are further described in Acitvity Digest (1 ‐ 2 pp) and included in Annex 1. Chapter 6 USDP Work Plan and Assignment Plan 2012 – 2014: present the three year plan together with the needed staf resources. Chapter 7 USDP Organization and Management: presents the USDP organization structure and its relationship with the PMU and PIUs. Chapter 8 USDP Budget position: presents the status of resource utilization in 2010 and 2012 and the estimated budget requirements to implement the USDP Workplan 2012.



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2. Current Status PPSP and USDP

2.1 Current Status PPSP

The objectives and principal characteristics of acceleration of sanitation development through the Accelerated Sanitation Development in Human Settlements (Percepatan Pembanguan Sanitasi Permukiman, or PPSP) are described in the PPSP Roadmap 2010 ‐ 2014, June 2009. Main targets include the development of City Sanitation Strategies (SSKs) for 330 Cities and Districts (Kabupaten and Kotas or Kab/Kota) and (ongoing) implementation of ensuing technical and non‐technical sanitation infrastructure for at least 160 cities, based on their SSK and subsequent further studies and designs to be identified and completed during the Program Memorandum Stage. The PPSP covers the three sanitation sub‐sectors waste water, solid waste and drainage. Physical targets and current progress are presented in Chapter 4. The main targets of PPSP for the three sanitation components include:

a. An open‐defecation free Indonesia by 2014 and related infrastructure expansion and improvements for collection and treatment of so‐called black water (about 20,000 units of decentralized wastewater treatment plants such as SANIMAS, MCK++ are scheduled, as well as central sewerage systems for five additional cities).

b. A considerable program for upgrading and expansion of urban drainage systems (about 50% of the PPSP investments) in order to reduce frequent flooding and related macro ‐ economic damages.

c. Sizeable reduction at source of solid waste and improvement of waste collection, transfer and final disposal applying more environmentally sound technologies.

PPSP implementation at the central level is currently managed by a Steering Committee (Steering Committee for Water and Sanitation Development (TPPAMS), and a National Work Group on Water Supply and Sanitation (POKJA AMPL). The Steering Committee’s main role is to develop and promote a national policy conducive to accelerating ‐ among others ‐ the achievement of national sanitation goals outlined in the national 5 year development plan (RPJMN).

The PPSP Roadmap stipulates that at central level day to day management and implementation is dealt with by a Project Management Unit (PMU), located at Bappenas (as the lead agency of the POKJA AMPL) and three Project Implementation Units (PIUs) located at the Ministry of Health, the Ministry of Home Affairs and the Ministry of Public Works. Their respective roles are broadly described as follows:

1. The PMU serves as coordinator of planning and management of the PPSP program, as well as network development, and fostering partnerships with various stakeholders in order to encourage the achievement of goals and objectives of PPSP.

2. The PIU – AE (for Advocacy and Empowerment) located at the Ministry of Health is managing and coordinating activities related to increase awareness, community preparedness, health, poor inclusiveness, gender and private sector participation.

3. The PIU – IF (for Institutional and Funding) located at the Ministry of Home Affairs is managing and coordinating all institutional capacity building activities, as well as the strengthening of resource mobilization to support optimizing sanitation funding at the local level related to the implementation of PPSP.

4. The PIU – T (for Technical) located at the Ministry of Public Works is managing and coordinating activities related to strategic sanitation planning, i.e. preparation of the sanitation white book, the city sanitation strategic plans, and the program memoranda, as well as the implementation of sanitation programs at local, provincial and central levels.



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The staffing of the above teams consists of full time professionals of the four Ministries and consultants hired to support these units. At provincial level, sanitation working groups have been established (POKJA Sanitasi or blended with a Provincial POKJA AMPL, as the case may be) consisting government and community representatives. Similarly, at the Kabupaten and Kota Local Government levels, the PPSP executing team consists of the POKJA Sanitasi or AMPL, that are guided and supported by the Mayor (Walikota) or the Head of the Regency (Bupati). The POKJA Sanitasi is represented by several governments line departments (SKPD) involved in the sanitation development such as: Bappeda, Public Works Department, Health Department, Sanitation Department, Agency for Community Empowerment and Women and the Environment Agency and others. The Communities are represented by entities like the PKK or NGOs whereas Universities working in the fields of sanitation or representatives of the media/press are sometimes member of these working groups as well. With respect to PPSP implementation the Roadmap defines six stages:

1. Advocacy and city selection. 2. Institutional preparation and establishment of Sanitation Working Group (POKJA Kab/Kota). 3. City Sanitation Strategy formulation. 4. Development of Program Memorandum, including cost estimates and funding options. 5. Implementation. 6. Monitoring and evaluation.

Following dissemination of information Kota and Kabupaten are invited to enroll in. Certain preconditions are to be fulfilled such as the Local Government‘s preparedness to set up and fund the operational costs of the local POKJA Sanitasi. The first three stages of PPSP were familiar to AMPL Working Group and USDP as they cover the stages which were well developed and elaborated under ISSDP 1 and 2 in 12 pilot cities. These stages are well documented in Manuals (A‐E) developed by ISSDP. In addition, for topics of particular relevance specific Guidance Notes were prepared. With assistance from WSP copies of these documents are available to all stakeholders through the PMU. The challenge for these three stages is in the gradually increasing number of Kab/Kota scheduled to be enrolled each year in the program, from 41 Kab/Kota in the first year (2010), 58 in 2011 and up to 103 Kab/Kota in 2012, numbers already by far exceeding the original targets framed in the Roadmap.

New in the PPSP concept are the stages 4 and 5 concerning Program Memorandum and Implementation of technical (infrastructure) and non‐technical programs. The procedures, stakeholders, formats, approval and funding mechanisms for the Program Memorandum were developed and formalized in 2010. Implementation may in principle be more straightforward with existing procedures and mechanisms from Public Works but the sheer numbers and volume of work will certainly be another serious challenge for the sector. A first and important step is to ensure that the outcome of the sanitation planning process (in year n) is directly used as input for the regular government budgeting procedures the year after the planning took place (year n+1) and thus secure funding for proposed measures in the year after that (year n+2). The implementation at field level during 2010 and 2011 has seen an array of consultants and facilitators supporting the POKJA Kab/Kota with the planning process, i.e. the preparation of the BP, SSK and MPSS. In each PPSP Kab/Kota a facilitator was posted being part of one of the 4 regional consultancy teams (KMW) supporting the Kab/Kota with the preparation of their BP and SSK. These KMWs and facilitators were recruited and contracted by the MoPW (PU) at central level. In the Kab/Kota preparing the Program Memorandum a facilitator was posted who was part of a provincial



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based consultancy team (KMPs) supporting the POKJA Kab/Kota and the facilitators in the province. Ten such consultancy teams were recruited and contracted by the PU PPLP Satker in 2011. By 2012, a total of 103 new Kab/Kota have joined the PPSP. This is unprecedented and beyond the original targets set in the Roadmap of 2009 (for details see Chapter 4). Two years of implementation of PPSP has seen a number of positive achievements, of which most were recognized and confirmed by the USDP Mid‐term review Mission of November 2011. These include:

1. The substantial political “buy in” into the accelerated urban sanitation development ensured an unprecedented acceleration from a “pilot program” in 6 + 6 cities under ISSDP to an acceleration to cover 330 cities in 5 years.

2. The concept of integrated sanitation planning and implementation as well as the principle of the six stage strategy (approach) as developed under ISSDP is valid for accelerating urban sanitation development under PPSP.

3. Being a “PPSP city” in itself is effective in the sense that it provides the city concerned with priority opportunities for investments in urban sanitation from external funds (e.g. AUSAID IndII programme and the recent ADB loans for the sanitation Sector).

4. PPSP is instrumental in increased collaboration between Bappenas and the threeMinistries involved with special reference to the national level.

5. PPSP is instrumental in increased awareness and better understanding of urban sanitation issues at national and local level and more recently at provincial level as well.

However, PPSP is also facing a number of challenges:

1. PPSP’s general objective of accelerated urban sanitation development has not consistently been elaborated in a result framework. The PPSP Result Framework was prepared as a joint effort of the PMU and the 3 PIUs. This is presented in Chapter 4.

2. PPSP has not yet been formally accepted as the national approach on urban sanitation. 3. The PPSP approach is mainly a replication of a pilot project instead of a real scaling up

approach. This is a logic consequence of the speed with which PPSP has been launched. 4. There is a certain danger for a mismatch between inputs available and incremental outputs

under the accelerated PPSP. A proper relation between the resources required and output expected needs to be established.

5. The PPSP approach is “process focused” and less focused on result. There is more attention for the planning process and less attention for the stage from plan to real implementation.

6. A large number of White Books, City Sanitation Strategies and Program Memoranda is being and will be produced under PPSP. The good quality of these products (BP, SSK and PM) remains one of the major challenges for PPSP. This requires clear quality control mechanisms to ensure that the product have a good quality and will be useful milestones to accelerate implementation.

7. The increased focus of GOI, and increased funding for sanitation, is drastically increasing the demand for a wide range of expertise (government staff, facilitators and consultants) with a high variety of skills (from community development to sanitary engineering to health and hygiene). Finding individuals with appropriate experience and qualifications is a major challenge. In concrete terms and related to USDP, it means how to ensure that USDP capacity building in urban sanitation will be sustained.

General recommendations towards PPSP as mentioned by the MTR included:

1. PPSP needs to elaborate a result framework (log frame) including clear overall and medium term objectives, outcomes, outputs and indicators.

2. PPSP should be formally accepted as the national urban sanitation approach of GOI. The consequences of the scaling up of the PPSP approach from 12 to 330 cities including the



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usefulness of its manuals and modules in their present form for use at a large scale should be explicitly dealt with (e.g. simplification products like manuals and modules).

3. The step from planning towards accelerated implementation should get more attention to ensure accelerated sanitation development. Capacity building of GOI staff on urban sanitation issues should be stimulated through the involvement of departmental training institutes and local universities. This will increase the sustainability of the USDP capacity building efforts. PPSP ‐ USDP activities should remain focused on urban sanitation in line with definition of urban, as manuals, modules; guidelines developed under ISSDP ‐ USDP are urban focused.

4. GOI intends to expand to “semi‐urban” areas. This needs to be addressed differently due to different nature of the issues and problems.

In addition it was recommended:

a. The six stages of the PPSP approach will, in principle, remain as they are. b. The existing manuals will Continue to be used PPSP ‐ USDP, but mainly as reference material. c. Practical guidelines will be formulated for several key products. d. The White Book remains a separate document as it creates awareness and strengthens

collaboration. e. Focus on one final planning product; CSS and possibly an integrated PM depending on the

specific situation. f. The total time frame for the production of the White Book and CSS cum PM should be

reduced to one year. g. PPSP products can easily be incorporated in the existing planning, implementation and

budget mechanisms. h. The quality of products becomes measurable. i. The final impact of the White Books, CSSs and PMs on the city level planning,

implementation and budgeting process will need to be substantial. With regard to institutional development and capacity building, there is also a need to have a new orientation including human resources development, organizational strengthening and development of legal aspects related to system development and regulation. At the national level, strengthening the cooperation between various ministries, especially between Bappenas, the Ministry of Health, the Ministry of Home Affairs and the Ministry of Public Works need to be further strengthened with the implementation of activities especially related to the planning stage and the implementation process. At the provincial level, there is a need to scale up support so that Provincial POKJAs can carry out the functions and roles associated with the implementation of PPSP. The role and involvement of experts from the local Universities at Provincial Working Groups will become an important issue to address. The most important matter, however, is to process all the products of PPSP into the regular government planning and budgeting systems, so that the output of the planning process can be carried out by the technical unit (SKPD) at the local level appropriately. Advocacy related activities conducted by AKKOPSI need to be expanded through horizontal learning activities among Provincial POKJAs. 2.2 Current Status USDP

2.2.1 Background

The USDP was conceived as a Technical Assistance Program in support of PPSP the Accelerated Sanitation Development in Human Settlements (Percepatan Pembanguan Sanitasi Permukiman, or PPSP) with the mandate to further strengthen and guide GOI institutions at national, provincial and indirectly at local level involved in implementing the PPSP. In addition, USDP also supports the



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National Working Group (POKJA) AMPL with arriving at a national sanitation strategy including convincing national budget holders and international donors to step up their investments in sanitation based upon the integrated plans prepared by the regional and city (Kab/Kota) authorities. USDP provides support to the collaboration between the State Ministry of National Planning (Bappenas), the Ministries of Public Works, Home Affairs and Health and the Government of the Netherlands represented by the Royal Netherlands Embassy (EKN). The program started in February 1, 2010 and is expected to be completed in December 2014. 2.2.2 Status per December 2011

In the first two years of its operation, USDP’s main activities in providing assistance to the implementing ministries included:

a. Awareness raising and helping creating a better understanding of sanitation issues at various levels through advocacy, its products (manuals, guidelines, promotion material etc.) and training.

b. Support to the National POKJA AMPL to develop a PPSP Management Manual (PMM), to draft a Presidential Decree (InPres) and the development of a national sanitation strategy including funding requirements, identification of funding options etc.

c. Support to the involved ministries with the establishment, staff training and effective functioning of their respective Project Implementation Units (PIUs).

d. Capacity building within the context of PPSP, which is generally considered as very substantial with special reference to the training of City and Provincial Facilitators (CFs and PFs) responsible for supporting the Kab/Kota POKJAs preparing their sanitation white books, sanitation strategies and a concrete Program of Activities for sanitation development including budgets (framed in the Program Memorandum).

e. The development of a number of new relevant products and improving a number of existing products from the earlier ISSDP.

f. The development and implementation of a pilot program aimed to increase awareness and the capacity of 6 Provincial POKJAs Sanitasi to play a role in fostering sanitation development.

g. Coaching of consultants and provincial and city facilitators contracted by the MoPW (PU) to assist them safeguarding a timely preparation of the operational products (BP, SSK and PM) in accordance with the manuals and guidelines and the quality of the same.

In terms of numbers USDP was providing indirect support with the preparation of 41 and 58 BPs and SSKs in 2010 and 2011 respectively and 41 PMs in 2011. However, direct, hands‐on support was provided with the preparation of a PM in 7 former ISSDP cities and 2 others (Banda Aceh and Pekanbaru) having a SSK available prepared under other (EKN supported) projects. As a result of the provision of more “general support”, USDP had hardly any opportunity to adjust the PPSP approach/products for scaling‐up the approach developed in 12 cities under ISSDP to 330 Kab/Kota under PPSP. There was basically no time to reflect on and take action regarding adjustments prior to the agreed deviation from the original ToR during the inception phase of USDP. Over the last two years GOI support to the Kab/Kota POKJAs with White Book preparation and the strategic planning process (SSK) consisted of program facilitators (posted at Kab/Kota and Provincial levels) and regional consultant teams procured and contracted at the national level. To support the Kab/Kota POKJAs with the preparation of a Program Memorandum consultant teams and facilitators where hired by the Provincial Satkers PPLP. This set‐up, unfortunately, proved to be inefficient mainly due to procurement difficulties resulting in delayed deployment of provincial ‐ and city facilitators (PFs and CFs). In addition, for administrative reasons this type of assignments does not allow multi‐year contracts, essentially meaning a demobilization of contracted consultants and



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facilitators in December. This resulted in a seriously reduced duration for the preparation of the BP and SSK of 6 to 7 months compared to the 1.5 to 2 years required to properly follow and adhere to the procedures developed under IISDP. This lead to unfinished products and ‐ more often than not ‐ in products of below standard quality. Exacerbating this time‐constraint is that the use of the Manuals & Guidelines developed under ISSDP was generally experienced (by the Pokjas Kab/kota) as complicated and cumbersome, especially with the substantially reduced support by facilitators and/or consultants as compared to the resources available during ISSDP. This reality has resulted in recognizing the need to:

a. Revise and streamline existing procedures, manuals and guidelines in a way that allows a shorter implementation time (maximum 10 months) but without jeopardizing the established mix of bottom‐up/top‐down approach.

b. Prepare Practical Guidelines to support the use of manuals for the White Book, the City Sanitation Strategy and the Program Memorandum, including standard templates to prepare these products.

c. Design a Quality Assessment (QA) procedure with workable QA criteria aiming to improve and ensure minimum quality standards.

d. Ensure an end‐product that can be used as input for the regular planning and budgeting procedures of the local, provincial and central governments.

In concrete terms this requires a substantial simplification of the original manuals but still using these as reference material. The practical guides thus developed will also become the basis for training of various stakeholders with special reference to the Provincial and City Facilitators. Meanwhile, in a bid to resolve the issue of the disappointing performance of consultants and facilitators, delays and related low quality products, the Ministry of of Public Works has shifted the procurement of facilitators to the provincial levels, hopefully ensuring timely mobilization of PFs and CFs. In response to this, the USDP also recognized the need to refocus its resources to optimize complementation with this renewed resource allocation initiated by PU. Hence, following a recommendation of the MTR (see also section 1.2.3 below) USDP will refocus its hitherto general support towards the activities in the field to more direct, hands ‐ on support towards the PPSP activities in 10 provinces and the Kab/Kota in these 10 provinces associated with PPSP. For this purpose a USDP appointed consultant will be posted in each of the 10 provinces1 as Provincial Sanitation Development Adviser (ProSDA) who will a) provide support to the Provincial POKJA Sanitasi dan b) closely work together with the PU assigned team of Provincial and City Facilitators (PFs and CFs) to help timely completion of the planning documents and acceptable quality of these products. In addition to the tasks in each of these 10 provinces the ProSDA will also look after PPSP activities in neighboring provinces, mainly in the form of training and coaching of the PFs and CFs. The thus selected 10 (clusters of) provinces and details about the number of Kab/Kota associated with PPSP is presented in Chapter 5 while a Task Description is presented in Annex 2. In total 14 USDP staff will be assigned assigned as ProSDA to the 10 provinces. Out of the existing pool of USDP consultants 4 will be posted as ProSDA, the remaining 10 have been freshly recruited. In early March 2012 this team will receive one ‐ week training before mobilization in mid ‐ March 2012 at the same time with the mobilization of the PU assigned PFs and CFs. With respect to capacity building delivered by USDP, the experience over the last two years has learned that at national level capacity building is hampered by the fact that the ministries involved do not appoint full time ministerial staff to the PMU and PIUs, who, among others are expected to take over capacity building tasks. To date, there is no clear evidence that USDP’s capacity building

1 In provinces having a large number of Kab/Kota 2 USDP Consultants will be posted



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role will be reduced in future as taking over roles by the Ministries involved seem unlikely whereas involving other Indonesian institutes is not part of the USDP program. Following the above, PPSP ‐ USDP is now shifting towards adopting a scaling‐up approaches and by reviewing elements of the 6 ‐ stage concept, including issues like advocacy, institutional strengthening and capacity building and monitoring and evaluation by assessing its effectiveness, required adjustments and related resource requirements. This entails a number of measures that are described in Chapter 4.



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3. Main Outcomes and Recommendations MTR

The USDP Mid Term Review took place from 13 November until 2 December 2011. Much of the general MTR recommendations are already interwoven in the previous sections. However, the MTR main recommendations with regard on how USDP should proceed basically focus on the three key issues:

1. How to ensure good quality of planning products in “high speed” PPSP process. 2. How to facilitate step from plan into action, implementation. 3. How to ensure sustainability in capacity building process.

To deal with the abovementioned challenges, and thus improve the long‐term effectiveness of the PPSP planning process beyond PPSP itself, USDP will henceforth focus specifically at scaling up the PPSP planning and implementation appoach and follow a three‐pronged strategy to achieve this goal:

1. Simplification of the planning process, and establishing a simple yet effective quality control mechanism to assess the outputs of the planning process at the local level. Note: As mentioned above this necessity was realized and initiated before the MTR.

2. A hands‐on approach to strengthen the provincial PPSP management system, aimed at helping at least 50% of local governments in selected provinces beginning implementation in 2014.

3. Transferring PPSP‐related modules and manuals to departmental and/or external training centers for replication on demand, and encouraging universities and vocational training institutes to offer sanitation related programs in general.

In order to effectively address and guide these three challenges the MTR also recommended both PPSP and USDP to prepare a result framework (earlier called log frame) including clear overall and medium term objectives, impact, outcomes, intermediate results, outputs, indicators and activities, whereby the USDP framework is to be placed within the broader context of the PPSP result framework. The PPSP and USDP Result Frameworks are presented in Chapter 4. Another important recommendation of the MTR is that USDP will be held accountable for the following results at central/national and at provincial level.

At central/national level: USDP will be accountable for:

a. Good quality and operational training for Provincial Facilitators (PFs) and City Facilitators (CFs) including assessment of the usefulness of trainings.

b. For operational products to facilitate the step from plan to implementation. c. For the simplification of key products with special reference to the White Book, the EHRA

study, the City Sanitation Strategy and the related Program Memorandum. d. For the continued and focused support to AKKOPSI with special reference to the

strengthening of the horizontal linkages between cities and provinces.

At provincial (general) level: USDP will be held accountable for the elaboration and implementation of a provincial ‐ level PPSP management system.

At provincial (specific) level ‐ Focus in 10 provinces inclusive of PPSP cities: USDP will focus on 10 provinces (see Chapter 5) with the aim to develop these provinces as “Centres of Excellence” disseminating its knowledge and its PPSP management systems to the surrounding provinces. This includes accountability for:

a. All training in 10 provinces and Kab/Kota associated with PPSP. b. The quality of products like BPs, SSKs and PMs in 10 provinces and covered cities as well as

for quality control mechanisms.



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c. The implementation of urban sanitation activities along the lines of the SSK in 10 provinces andassocited Kab/Kota .

d. Practical guidelines supporting the transformation from plans into action. In consultation with PU, it was agreed that USDP staff posted in the 10 ‘core’ provinces will also provide training to and coaching of the PFs and CFs in up to 2 neighbouring provinces as necessary. The management consequences of this refocus are:

a. A more “hands on” approach in 10 provinces and covered cities including physical presence at provincial level and operational resources required to properly function at provincial level.

b. Continuation of its role in training focused on good quality products and implementation. c. Production of operational products focused on key challenges (partly based on experience

gathered in cities and provinces). d. M&E efforts focused on the effective monitoring of quality as well as the transformation of

the plan into action. With respect to capacity building the MTR expects that for USDP capacity building will remain to be a major role in the coming years with special reference to the provincial as well as indirectly to the city level. Related to this the MTR recommends that:

a. USDP shall assists GOI in investigating the opportunities to incorporate capacity building in a sustainable manner within existing training institutions in Indonesia.

b. USDP’s capacity building efforts shall be reviewed within the context of the on‐going WSP study on sanitation training and capacity study.

Since operational training and a proper follow‐up of the PF and CF is crucial for achieving good quatity planning products, the training of the PFs and CFs will be more focused on operational issues. Moreover, follow‐up of training of the CFs will be provided by the PFs with assistance from the USDP assigned ProSDA as required. With respect to institutional aspects the MTR recommends:

a. The role of the Provincial POKJA should be carefully defined and focused training should be developed and delivered.

b. The role of the Provincial and City Facilitators should be properly defined and focused training should be provided on issues including “the after SKK stage” to support the POKJA and to ensure that urban sanitation remains high on the agenda of the city and outcomes of the SSK planning phase is properly and timely incorporated in the usual budgeting process of the government.

c. The Kab/Kota POKJA Sanitation should ‐ in one form or the other ‐ be continued after the completion of the SSK and PM, its role should be properly defined and focused training should be included.

d. Support to the AKKOPSI should be further strengthened. With respect to monitoring and evaluation, the MTR identified the following main challenges:

a. Advocate cities, provinces and national government to provide inputs and maintain sanitation sector data on regular base.

b. Avoid, as much as possible rotation of POKJA members and maintain POKJA’s motivation to upload data into system.

c. Connect Nawasis to potential donors. d. Internalization of Nawasis utilization at national level by PMU and PIUs. e. Further improve modules to meet the needs of primary users and potential donor agencies.

The USDP will assist the PMU and the PIUs addressing the above issues.



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4. PPSP and USDP 2012 ‐14

4.1 Remaining targets of the PPSP Road Map in 2012‐14

4.1.1 Status end 2011

The objectives and principal characteristics of acceleration of sanitation development through PPSP are described in the Roadmap to the Accelerated Sanitation Development in Human Settlements (PPSP) 2010‐2014, June 2009. Main targets include the development of City Sanitation Strategies (SSKs) for 330 Kab/Kota and (ongoing) implementation of ensuing technical and non‐technical sanitation infrastructure for at least 160 cities by 2014, based on their SSK and subsequent further studies and designs to be identified and completed during the Program Memorandum Stage. The number of cities and urban areas targeted for the acceleration of urban sanitation development as per Roadmap are specified in Table 4.1. Table 4. 1 Roadmap Activities 2010‐2014 and 330 Kab/Kota Targeted

Stage Number of Target City

Role & Responsibility 2009 2010 2011 2012 2013 2014

1 Campaign, education, advocacy and assistance 41 49 62 72 82 ‐100 National, Provincial

2 Institutional and regulatory developments 41 49 62 72 82 ‐100 National, Provincial

3 Preparation of City Sanitation Strategy (CSS) 24 41 49 62 72 82 District/City

4 Preparation of Program Memorandum 3 21 35 45 56 65 National

5 Implementation (cumulatively and in process) 3 24 59 104 160 National, Provincial,

District/City

6 Monitoring, Evaluation, Counselling and Guidance 24 41 49 62 72 82 National, Provincial

Source: Roadmap to the Acceleration of the Urban Sanitation Development (PPSP) 2010‐2014, June 2009 Table 4.2 below shows the actual number of Kab/Kota that were associated with PPSP during 2010 and 2011 and the number of Kab/Kota that joined the PPSP for the 2012. Table 4. 2 Roadmap Activities Achieved During 2010‐2011 and 2012

Stage Number of Target City

Role & Responsibility 2009 2010 2011 2012 2013 2014

1 Campaign, education, advocacy and assistance 41 58 102 ?? National, Provincial

2 Institutional and regulatory developments 41 58 103 ?? National, Provincial

3 Preparation of City Sanitation Strategy (CSS) 24 41 58 103 District/City

4 Preparation of Program Memorandum 9 * 41 58 District/City

5 Implementation (cumulatively and in process) 6 30 65 140+ National, Provincial,

District/City

6 Monitoring, Evaluation, Counselling and Guidance 24 41 58 103 National, Provincial

* 9 completed PMs out of targeted 13 (4 cities suspended because of non‐operational Pokja)

Ad 1: The total of 103 Kab/Kota of the PPSP 2012 batch includes 7 Kota included in the IUWASH project (USAID).



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Ad 3+6: 24 SSKs were available by 2009, prepared under various programs and projects. 9 MPSS were prepared with direct support from USDP in 7 former ISSDP Cities and 2 from other donor funded projects (Banda Aceh and Pekanbaru).

AD 5: The number of Kab/Kota that have initiated implementation in the context of PPSP and based on a Program of Activities as part of the SSK/MPSS planning process remains below target. This deficit is expected to receive more attention and targeted support by USDP to the POKJAs Kab/Kota to ensure a timely transition from planning to implementation and secured entry of required budget into the regular government budgeting process so that widespread implementation is expected in year n+2. The target for 2012 is therefore an estimate.

Table 4.3 below illustrates the distribution of Kab/Kota, per Jan 2012, that were identified as priority Kab/Kota in the PPSP Roadmap in each province in the PPSP program.

Table 4. 3 The distribution of regencies and cities’ participation in PPSP (2010‐2012)

Province

Regencies/Cities

RM Priority, Joined PPSP

RM Priority Not yet joined PPSP

No RM Priority, Joined

PPSP RM PPSP

1. Nanggroe Aceh Darussalam 11 2 3 142. Riau 1 6 0 73. Jambi 2 6 2 84. Kepulauan Riau 0 5 0 55. Sumatra Utara 8 8 0 166. Sumatra Barat 9 2 5 117. Sumatra Selatan 7 5 2 128. Kepulauan Bangka Belitung 4 3 0 79. Bengkulu 4 3 1 710. Lampung 2 8 3 1011. Banten 5 3 0 812. DKI Jakarta 1 0 0 013. Jawa Barat 14 12 0 2614. Jawa Tengah 28 3 3 3115. DIY 5 0 0 516. Jawa Timur 20 9 8 2917. Bali 7 2 0 918. Nusa Tenggara Barat 9 0 1 919. Nusa Tenggara Timur 0 8 4 820. Kalimantan Timur 7 4 2 1121. Kalimantan Selatan 10 3 0 1322. Kalimantan Barat 4 3 0 723. Kalimantan Tengah 0 6 0 624. Sulawesi Selatan 6 7 2 1325. Sulawesi Tenggara 3 3 0 626. Sulawesi Utara 5 5 3 1027. Sulawesi Tengah 0 6 0 628. Sulawesi Barat 4 0 1 429. Gorontalo 0 3 0 330. Maluku Utara 1 4 1 531. Maluku 1 7 0 832. Papua 2 5 2 733. Papua Barat 0 8 0 8

Total 180 149 43 329 • RM – Road Map



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The above Table illustrates that by 2012 out of the 329 KB/Kota identified, in the Roadmap, having sanitation development priorities 180 are associated with PPSP and that 149 Kab/Kota are pending. In addition, out of the total 33 provinces in Indonesia a total of 27 provinces have joined the PPSP. All in all these are encouraging achievements after 2 years of its start. Entering 2012, there has been no official review to the Roadmap of PPSP. While the dynamics of the sanitation development process both at central and regional levels are rapid and varied, there is a clear need to readdress the targets set in the PPSP Roadmap and the results that have been achieved both at central and local levels. 4.1.2 Remaining Targets

With reference to the PPSP Roadmap, framing the intention to address sanitation development in 330 ‘priority’ Kab/Kota over a period of 5 years (2010 ‐ 2014), versus the 180 of Kab/Kota out of the original prioritized 330 there remain 149 Kab/Kota that need to be programmed for the 2013 and 2014 batches to complete the sanitation planning process. However, with reference to the number of Kab/Kota throughout Indonesia, amounting to 487 there is still a number of 261 Kab/Kota that need attention a). to put sanitation development on the agenda and b). to initiate the sanitation development planning process. Enlarging the scope of PPSP is strongly advocated by the Ministry of Public Works. Achieving these remaining targets in line with the development approach adopted by PPSP will continue to be based on the enabling environment approach, including:

a. Advocacy campaign to all stakeholders and urban sanitation development. b. Coordination and synergy among institutions, stakeholders and levels of government. c. Establishment of regulations to support the urban sanitation development. d. Assisting and mentoring the implementation at the provincial and regency/city. e. Increased capacity of stakeholders. f. Improved quality of the planning products, implementation and monitoring, evaluation of

human settlements sanitation. g. Harmonization of sanitation development undertaken by other programs and projects.

The challenge for the remaining target of the PPSP activities in the coming year will be faced with four issues:

a. Ensure PPSP that the targets, both in terms of quantity (330 cities / regencies in need of sanitation development) and the quality of the portfolio in line with the achievement of sanitation development.

b. Ensure that sanitation should be put in the area of increasing priority. c. Ensure the investment plan implemented through the coordination and synergy among the

various levels of government. d. Sustainability of institutional capacity building at local level.

4.2 Overall View USDP 2012 ‐ 2014

Substantial political “buy in” to urban sanitation development in recent years has led the GOI to decide on an unprecedented acceleration of a “pilot program” in 6+6 cities under ISSDP to a PPSP program covering 330 cities and urban areas in five years. The main role of USDP is to support the different central government ministries in implementing this program. On the halfway mark of PPSP implementation, it has become clear that scaling up to the level of 330 urban centers nation‐wide poses serious challenges. Key among those are:

1. How to make sure that PPSP planning as carried out by LG with provincial support delivers a good quality of products.

2. How to facilitate the step from plan into action/implementation. 3. How to ensure sustainability in the capacity building process.



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These challenges have become apparent through the observation that PPSP plan documents so far prepared by LGs often fail to meet the test of quality. In practice, this makes them ineffective as basis for communication between different levels of government with a view to securing funds for implementation. Moreover, there is a pervasive impression that the PPSP planning process has until now been insufficiently integrated in the regular local government planning and budgeting process. By itself, this would constrain sustainability of the PPSP approach without continual capacity building. However, capacity building efforts have not become established as relevant training supply in existing training institutes. The fact that, by end of project, USDP will have trained or assisted in the training of large numbers of PPSP facilitators and advisers provides an initial basis for sustaining program efforts. However, reality dictates that these trained staff will relatively quickly move on to other areas unless the PPSP plan structure becomes established as intrinsic to the local government planning process. Post PPSP, there will likely be no POKJAs to ensure this, so USDP will aim to create a framework in which the planning products themselves are so obviously useful that the different SKPDs will continue to update them as time goes by. USDP will focus its efforts on the provincial level. This is the locus of coordination between activities by government agencies of all levels operating within the provincial territory. And this is the level from which it is practicable to encourage and guide local governments to develop good quality PPSP plan documents. A key effort in provincial level capacity building will be assisting POKJAs to formulate a provincial sanitation policy (Jakstra Sanitasi). A Jakstra Sanitasi would take a regional perspective on local level sanitation development and specify terms and conditions under which the province may consider giving financial and other support to local governments. USDP recognizes a special opportunity to give momentum to sanitation policy development in provinces that will shortly conduct gubernatorial elections, because a newly elected Governor must formulate a medium‐term development plan (RPJM) within three months of taking office. Following the adoption of the RPJM (including the Jakstra Sanitasi), USDP will assist the POKJA in including the relevant goals and objectives also in the province’s long term development plan (RPJM). This would eliminate the possibility that PPSP planning be ignored during formulation of a new RPJM following subsequent elections. By putting in place clear demands for PPSP planning from an enshrined provincial planning policy; as simplified process for developing the necessary plan documents by local governments; and an effective and transparent quality control mechanism to ensure high quality outcomes; USDP aims to establish a policy and planning environment in which it is possible to preserve the PPSP planning process and planning outputs. This would then also potentially generate demand for (re) application of PPSP ‐ related training as described in modules manuals deposited with appropriate training entities. 4.3 PPSP and USDP Resultframe Work

The MTR considered the result framework (log frame), included with the Inception Report inadequately reflecting the objectives and expected results and targets from USDP inputs in the context of PPSP and therefore unsuitable to serve as a benchmark to assess progress and impact of USDP. In addition that result framework was considered insufficiently and poorly reflecting the assumptions and related potential risks related to the tasks of USDP. Besides, in view of the recommended changes in implementation approach and the need to address the 3 major challenges



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for USDP, as formulated by the MTR, the result framework included in the 2010 Inception Report became obsolete anyway. For PPSP, the general objective of accelerated urban sanitation development was also not consistently been elaborated in a result framework apart from the observation that the medium term objectives, outputs, indicators and outcomes were lacking in the roadmap. The MTR therefore strongly recommended for both PPSP and USDP to develop concise result frameworks reflecting the general objective, purpose, results and outputs all coupled with clearly defined targets and the indicator related to the targets, the means of verification and the associated assumptions. Both frameworks should reflect the remaining project implementation period 2012 to 2014 for both PPSP and USDP. The PPSP result framework was prepared by a dedicated team of representatives from the PMU and the 3 PIUs and defined the purpose of the PPSP as a contributor to the sanitation development goals formulated in the PPSP Roadmap. The purpose of the PPSP was formulated as:

… The realization of proper sanitary conditions for (urban) settlements meeting technical standards and based, on an ongoing basis, on a comprehensive and integrated planning process and in a way

to avoid negative impacts on the environment in 2014 …

The results and outputs formulated in the PPSP result framework are structured along the 6 implementation stages of PPSP. The USDP result framework identifies its overall objectives as that:

… PPSP (is) effective in achieving its objectives …

Whereby, the related targets reflect the overall objectives and targets of PPSP framed in the Roadmap and its own result framework. With reference to the original ToR of USDP the purpose, expected results and outputs of USDP are structured along the inputs USDP is providing to the three implementing ministries and their respective Program Implementation Units (PIUs) in the context of their respective roles and responsibilities with the planning and implementation of PPSP. The targets, however, are based on the changed approach and required accountability of outputs and results as recommended by the MTR. An overview of the activities and required resources that lead to the outputs mentioned in the result frameworks, normally part of a result framework are not included in the framework itself but are – in view of the complexity and scale of the project ‐ presented separately in the Chapters 5 to 8 of this report.

The result frameworks of PPSP and USDP are presented in Table 4.4 and Table 4.5 below.



16

Table 4. 4 PPSP Result Framework

I. Goal of Settlement Sanitation Development in the Constellation of National Development.

1. GOAL 2. TARGET 3. INDICATOR 4. VERIFICATION 5. ASSUMPTION

Increased prosperity of the public by prioritizing health development through preventive approach including health development of the public and environment

Improvement of community access on quality basic sanitation services, which reach 75% of the population by 2014 and are embodied in.

Realization of the situation, where people stop open defecation until end of 2014 as 10 % of total population is facilitated with system of integrated water‐waste management including system of integrated management at urban scale, for 5 % of population, and at communal scale for 5 % of the population, and also access and quality improvement of on‐site waste water management system which is adequate for 90 % of the population.

Facilitation of access for waste management for 80 % households in urban areas.

Population number that stop open defecation

Number of house connections (Sambungan Rumah / SR) to system of centered water‐waste management at urban scale.

Number of house connections (Sambungan Rumah / SR) to system of centered water‐waste management at communal scale.

Number of households, which are equipped with standard septic tank.

Percentage of urban houses, which are served with wastes transporting.

Number of location, which implements 3R program.

Number of Self Help Groups (Kelompok Swadaya Masyarakat / KSM) / Community Empowerment Committee operating 3R program.

Reports of Community‐Based Total Sanitation (Sanitasi Total Berbasis Masyarakat / STBM)

National Economic Survey by Central Statistic Biro (Sosial Ekonomi Nasional / Susesnas) (Badan Pusat Statistik / BPS)

Basic Health Research (Riset Kesehatan Dasar / Riskesdas)

Data from Cipta Karya General Directorate, Department of Public Works.

Public has a higher awareness on the necessities of sanitation services.

Budget allocation for sanitation development is adequate.

Relevant ministries have agreed the sanitation development mechanism.

Provinces are able to manifest roles of coordination in their own territories.

At the national, province, and district/municipality level, legislative and executive endorse sanitation development.



17

I. Goal of Settlement Sanitation Development in the Constellation of National Development.

1. GOAL 2. TARGET 3. INDICATOR 4. VERIFICATION 5. ASSUMPTION

Implementation of 3R program at 250 location.

Reduction of 20% waste heaps by means of 3R program.

Improve the waste management facility (Tempat Pembuangan Akhir / TPA) for TPA Sanitary Landfill at 210 districts / cities.

Reduction of inundation of 22.500 ha at 100 strategic spots in urban areas.

Number of waste heaps in areas operating 3R program.

Number of districts / cities having Waste Management Facility with Sanitary Landfill.

Total of inundation in urban areas.



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II. Goal of Settlement Sanitation Development Acceleration (Program Percepatan Pembangunan Sanitasi Permukiman/PPSP)

1. GOAL 2. TARGET 3. INDICKATOR 4. VERIFICATION 5. ASSUMPTION

Realization of people’s adequate sanitation, which meets technical standard, sustainable in function through comprehensive and integrated planning that do not bring negative environmental impact in 2014.

Creation of enabling environment for development of sanitation at all government lines through awareness rising, institutional conditioning, and capacity building.

Producing sanitation development planning at 33 provinces and 330 districts / cities, which are the most vulnerable in sanitation.

Sanitation development implementation of a minimum of 33 at provinces and 160 at districts / cities that identified most vulnerable at sanitation.

Availability local government regulations/policies, which endorse settlement sanitation development.

PPSP (PMU‐PIU) Management is formed.

Number of districts / cities, which have compiled sanitation development planning document. (BP / SSK / MPSS).

Number of districts/municipalities which have implemented sanitation in BP / SSK.

Improvement of sanitation‐development budget allocation for about 2 % of total Regional Budget.

Documents of Regulations / Policies.

Decree of PMU‐PIU forming.

Decree of AMPL / Sanitation Working Group (Pokja) AMPL forming.

Documents of Planning (BP / SSK / MPSS).

State Budget Realization.

Provincial Budget Realization.

Districts / cities Budget Realization.

Reports of CSR

Reports of Sanitation Development from other sources.

Allocation of budget for implementation of enabling environment.

Public are aware of sanitation development necessities.

Stakeholders are aware of the job description (Tugas Pokok Fungsi / Tupoksi).

Stakeholders are aware and able to execute their roles in PPSP roadmap.

Regional government commits to allocate their budget for sanitation of a minimum of 2% ‐ outlined by members of AKKOPSI on CSS in Banda Aceh (2011).



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III. Output of Human Settlement Sanitation Development Acceleration Program (Program Percepatan Sanitasi Pemukiman / PPSP)

1. OUTPUT 2. TARGET 3. INDICATOR 4. VERIFICATION 5. ASSUMPTION

OUTPUT Phase 1

Indicated province in drawing districts / cities, which are interested to participate in PPSP.

The most vulnerable districts / cities in sanitation are interested in implementing PPSP.

A minimum of 330 interested districts / cities which are vulnerable in sanitation, interest to implement PPSP

Number of the most vulnerable districts / cities in sanitation, which are interested and meet criteria.

Statement of Interest.

Draft of RKA mentioning allocation of Pokja AMPL / Sanitation’s operational budget for annual budget (n + 1).

Draft of Decree on Pokja.

Provinces have arranged PPSP roadmap.

All districts / cities, which are most vulnerable in sanitation have been exposed to situation of their sanitation indicating the vulnerability.

The most vulnerable districts / cities in sanitation are aware of the necessities in developing sanitation settlement.

Zero obstacles in allocation of operational budget into budgeting.



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OUTPUT Phase 2

Formation of provincial Pokja as a media of PPSP implementation coordination at provincial level.

Formation of districts / cities Pokja as a media of implementation coordination at level of districts / cities.

A minimum of 330 most vulnerable districts / cities in sanitation in 33 provinces, which already form AMPL / Sanitation Pokja.

A minimum of 330 most vulnerable districts / cities in sanitation in 33 provinces allocate budget for the operation of AMPL/Sanitation Pokja.

Number of the most vulnerable districts / cities in sanitation, which already formed AMPL/Sanitation Pokja.

Decree of Home Affairs Minister (Surat Penetapan / SE Mendagri).

Decree on Pokja

DPA SKPD which allocate budget for operation of AMPL / Sanitation Pokja in the year.

Available of offices for PPSP facilitators.

All districts / cities which are most vulnerable in sanitation have been exposed to/socialized in sanitation situation of their territories and are categorized as the most vulnerable.

Available adequate budget for the operation of Pokja.

Endorsement of Regional Heads on formation of the Pokja.

OUTPUT Phase 3

Production of decent White Book of Districts / Cities Sanitation and Strategic Sanitation.

A minimum of 330 most vulnerable districts / cities in sanitation in 33 provinces in Indonesia equipped with White Book Sanitation and Strategic Sanitation Districts / Cities.

Number of the most vulnerable districts / cities in sanitation, which are already equipped with White Book Sanitation and Strategic Sanitation of Districts / Cities (Sanitasi Strategis Kabupaten / Kota).

Document of White Book of Districts / Cities Sanitation and Strategic Sanitation (SSK), which are verified.

Report of SSK and White Book Verification.

Results of SSK and White Book MonEv.

Pokja is capable and committed to compile decent White Book of Sanitation and Strategic Sanitation (SSK).

Comprehensive manual to compile White Book of districts / cities sanitation and strategic sanitation is available.

Available facilitators and experts to assist Pokja in compiling documents of White Book and districts / cities strategic



21



sanitation.

Staffing of proficient facilitators, could be through recruitment in PPSP.

On time mobilization of facilitators as needed in compiling the white book and SSK.

OUTPUT Phase 4

Produced decent Districts / Cities Sanitation Program Sector Memorandum.

A minimum of 225 districts / cities in 33 provinces in Indonesia which have already possessed Districts / Cities Sanitation Sector Program Memorandum.

Number of districts / cities which have already possessed document of Districts / Cities Sanitation Sector Program Memorandum.

Documents of Districts / Cities Sanitation Sector program Memorandum which has been committed in funding from various funding resources.

Pokja is capable and committed to compile Districts / Cities Program Sector Memorandum.

Pokja is able to consolidate commitment of funding from funding resources to implement Districts / Cities Sanitation Strategies.

Available comprehensive manual to guide in compiling Districts / Cities Sanitation Sector Program Sanitation Program Memorandum.

Available facilitators and experts to assists Pokja in compiling Districts / Cities Sanitation Sector Program Memorandum.



22



Staffing of proficient facilitators, could be through recruitment in PPSP.

On time mobilization of facilitators as needed in compiling MPSS (Sanitation Sector Program Memorandum).

OUTPUT Phase 5

Implemented programs and activities of sanitation development for human settlement as identified in Districts / Cities Sanitation Strategy ( Strategi Sanitasi Kabupaten / Kota / SSK)

A minimum of 160 districts / cities in 33 provinces have implemented plan of Districts / Cities Sanitation Strategy (Strategi Sanitasi Kabupaten / Kota / SSK) in such comprehensive and integrated ways

Number of districts/municipalities whose sanitation is the most vulnerable and already implement program and activities as stated in Districts / Cities Sanitation Strategy (Strategi Sanitasi Kabupaten / Kota / SSK).

Report of Districts / Cities Budget Realization.

Report of Province Budget Realization.

Report of State Budget.

Report of Realization of Grant Funds and Loans.

Report of CSR implementations.

Available funding commitment from funding resources.

SSKs are already integrated into districts / cities sanitation development planning.

MPSS (Program Memorandum of Sanitation Sector) is already consolidated and got funding commitment from various funding resources.

Study and supporting activities have been implemented (FS, DED, AMDAL, available field, public conditioning).

Available funding allocation for study and supporting activities.

OUTPUT Phase 6



23



Formation and implementation of sanitation development MonEv in Indonesia.

In 2014 a minimum of 330 districts / cities in 33 provinces will have implemented MonEv

Number of districts / cities which have access to run PPSP MonEv system and settlement sanitation development for human settlement.

Number of districts / cities which already complete the information of sanitation development needed by PPSP MonEv system and sanitation development for human settlement.

Available information on sanitation development in PPSP MonEv system and sanitation development for human settlement.

Report of PPSP MonEv and sanitation development for human settlement.

PPSP MonEv system and sanitation development for human settlement are already constructed and operational in 2012.

Already have a trained operator, and able to operate PPSP MonEv system and sanitation development for human settlement.

Infrastructure of PPSP MonEv and is already installed at every stakeholder at national level.

Infrastructure of PPSP MonEv and sanitation development for human settlement is installed at every stakeholder at the 33 provinces.

Infrastructure of PPSP MonEv and sanitation development sanitation development for human settlement are installed at every stakeholder of a minimum of 330 districts / cities whose sanitation is the most vulnerable.

Supporting infrastructures (electricity, internet) are



24



adequately installed.

Supporting OUTPUT

PMM

Manual, Guideline, Reference.

Helpdesk System

Regulation – Decree of President.

All program management of PPSP (PMU, all PIU, supporting consultants of PMU/PIU, working unit from relevant ministries at provinces, provinces facilitators, Pokja of districts /cities) are already aware of and capable in implementing PMM.

National Pokja of AMPL, PMU/PIU, supporting consultants of PMU/PIU, working unit from relevant ministries at provinces Pokja of AMPL / Sanitation at Provinces, facilitators of provinces, Pokja of AMPL/Sanitation at districts /cities and facilitators of districts / cities already equipped with Manual, Guideline and Reference.

National Pokja of AMPL, supporting consultants of PMU/PIU, working units of relevant ministries at

Approved / letter regarding PMM is signed by Head of National Pokja AMPL.

Printed and distributed all Manual, Guideline, and Reference to provinces and districts / cities which are implementers of PPSP.

Uploaded Manual, Guideline and Reference to PPSP’s website.

Signed Presidential Decree or other policies on human settlement sanitation development.

Receipt of PMM

Receipt of Manual, Guideline, and Reference.

Report of Helpdesk Management.

Decree of President or other policies on PPSP or Settlement Sanitation Development.

PMM are already compiled and agreed.

Manual, Guideline, and Reference are already compiled and agreed.

Helpdesk system is already installed and comprehended by all implementing stakeholders of PPSP.

Cost of PMM, Manual, Guideline, and Reference printing is already budgeted and adequate.

Presidential Decree or other policies consisting strengthening of PPSP as the umbrella of sanitation development in Indonesia, the principles, roadmap and phases of PPSP.

All stakeholders already got benefit from significances of umbrella policy to strengthen PPSP and settlement sanitation development in general.

Presidential Decree or other



25



provinces, Pokja of AMPL / Sanitation of Provinces, facilitators of provinces, Pokja of AMPL / Sanitation of districts / cities already got benefit from and manage Helpdesk System.

Strengthening and Regulation of PPSP and settlement sanitation development are already ruled in formal policy (Presidential Decree or others).

policies are already approved by several / one upon many of relevant Minister and structural government official in relevant Ministries to assist its process for regulating.



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IV. Activities of Settlement Sanitation Development Acceleration Program.

1. ACTIVITIES 2. INPUT 3. ASSUMPTION

Phase I :

National workshop on Province Advocacy Roles and PPSP Roadmap/City Netting.

Regional workshop districts/cities netting at provincial level.

Provinces and districts/cities placement proposal as candidates of PPSP implementers for the coming year.

Resources (human, fund).

Meeting to set criteria of districts /cities (general and additional criteria).

Available fund to implement each activity.

Districts /cities, which are most vulnerable in sanitation and interested in implementing PPSP.

PPSP management already approves the execution time.

Phase II :

Socialization Guideline of Institutional Preparation and Activity Implementation Indicators of PPSP in the region.

Compilation, publication, and socialization Circular Letter of PPSP Program Implementation for the coming years.

Formation of provinces and districts /cities Pokja and realization of operational Pokja’s funding in the current year.

Road show of monitoring the preparation of the institution and funding for regional PPSP implementation in the current year.


Training for provincial Pokja on executing the roles and functions of provincial Pokja in managing PPSP.

Available fund to implement each activity.




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Phase III:

Compilation of White Book / Cities Sanitation Strategy at districts / cities level.

Implementing monitoring and evaluation of White Book/SSK compilation at provincial level.

Facilitating training of facilitators, experts (national level).

Facilitators and expetrs who are capable in compiling BP and SSK.


Available fund for the implementation of every activity.


National training is able to result competent facilitators.

Provinces assist districts /cities in arranging BP/SSK.

Helpdesk system runs.

Districts/Cities Sanitation Strategy (SSK) can be integrated into regional development.

Phase IV :

Compiling MPSS at level of districts /cities.

Implementing monitoring and evaluation.

Compiling MPSS at provincial level.

Facilitating training for facilitators, experts (national level).

Harmonizing MPSS Activities/programs from various funding resources.

Facilitators and expers who are capable in compiling MPSS

Resources (human, funding).

Fund is available to support the implementation of activities.


National training is able to result competent facilitators.

Provinces assist in facilitating districts /cities in compiling MPSS.

Helpdesk system runs.



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Phase V :

Implementation of MPSS

Monitoring implementation of PPSP at Phase of Implementation


MonEv system is available and operational.

All districts / cities contribute inputs to the MonEv system.

Adequate fund is available to implement activities.

Phase VI :

Monitoring to the PPSP implementation activity and producing monitoring report.

Evaluating implementation of PPSP activities.

MonEv system is available and operational.


All districts / cities contribute inputs to the MonEv system.

Available regulation to support implementation of MonEv system.

Adequate fund is available to implement activities.



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Table 4. 5 USDP Result Framework

# DESCRIPTON TARGETS INDICATORS MEANS OF VERIFICATION ASSUMPTIONS

USDP OVERALL OBJECTIVE

PPSP effective in achieving its objectives.

75% of the public have access to good quality basic sanitation by end of 2014: Ending open defecation through: 10% of population has access to

wastewater systems with central treatment (5% city‐wide systems, 5% communal systems).

90% of population has access to on‐site sanitation.

Providing solid waste management to 80% of households in urban areas 20% reduction of solid waste by end of 2014 through Reduce/Reuse/Recycle Improve solid waste management by transforming open dumping sites into controlled landfills, and controlled landfills into sanitary landfills. Reduce flooded areas by 22.500 ha. In 100 strategic urban areas by end of 2014.

Number of persons having stopped open defecation. Number of house connections to city‐wide collection and treatment systems. Number of house connections to communal collection and treatment systems. Number of households with standard septic tank. Percentage of households served by solid waste collection. No. of ha. flooded in strategic urban areas.

Reports on Community based total sanitation (STBM). National social economic survey reports of the Central Bureau of Statistics (BPS). Basic health research (Riskesdas). Data from the Directorate General of Cipta Karya in the Public Works Ministry.

Community is aware of the importance of residential sanitation. Funds allocated for developing residential sanitation as needed. Comprehensive and integrated mechanism for developing residential sanitation agreed by all involved ministries. Provinces are able to coordinate residential sanitation development in their territory. Support from legislature and executive branch at central, provincial, and local level for development of residential sanitation.



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USDP PURPOSE

1

National POKJA AMPL able to guide sanitation policy development.

All involved ministries have adequate budget allocations by end 2012. All sectoral issues arising in SSK dealt with intersectorally by POKJA AMPL by end 2013.

Rp allocations. Issues resolved.

Ministerial budget. Minutes of meeting.

Sanitation recognized as priority by all involved ministries. Provincial governments commit to sanitation development as a regional responsibility. Local Governments increase spending on sanitation.

2

PMU able to manage implementation of PPSP in collaboration with related ministries.

All information on program activities up to date and readily available by end 2012.

Project data. NAWASIS

3

PIU Bangda able to establish enabling framework for implementing PPSP at provincial and LG level.

All provinces have established POKJAwith a secretariat by mid‐2013 330 LGs have established POKJA with a secretariat by end 2013.

No. of provincial POKJAs. No. of LG POKJAs.

Gubernatorial Decree. Mayoral Decree.

4

PIU Public Works able to provide models and guidelines for sanitation investments at LG and provincial level.

By end of 2014 all PPSP Kab/Kota issue SK Walikota/bupati establishing SSK as basic guideline for sanitation planning in annual planning/budgeting process.

Rp allocations. No of SK Walikota / Bupati.

Ministerial Budgets.Provincial Budgets. Kab/Kota Budgets. NAWASIS

USDP RESULTS USDP CELL at PMU

1

Fine‐tuned approach for stages of PPSP implementation available.

Developed and tested systems for PPSP planning and implementation available, introduced and fully rolled out in all PPSP associated Kab/Kota from 2013 onwards.

No. of Kab/Kota. PMU and PIU set up a regular reporting system based on NAWASIS. Discipline at Kab/Kota and Provincial levels to regularly upload data and reports.

2

NAWASIS is utilized in sector and PPSP. Monitoring and evaluation by cities, provinces, PMU and PIU of PPSP.

Utilized by PMU and PIU on a bi‐monthly base. Utilized by at least 70% of the PPSP associated Kab/Kota. Utilized by at least 10 USDP provinces.

Reports. No. of Kab/Kota. No. of Provinces.

NAWASIS NAWASIS NAWASIS

3 Sanitation sector development monitoring used by PMU and PIU for

Investments and outputs of Program of Activities from SSK/MPSS (2010 and 2011) captured by December 2012.

Reports. NAWASIS



31


policy in PPSP implementation.

USDP Cell at PIU‐IF ‐ Bangda

1

Provincial POKJAs effective in developing and guiding the LGs in SSK development.

Formulation of Provincial Sanitation Policy completed by 2 provinces by January 2013.

Formulation of PSP completed in 10 provinces by July 2013 (cumulative).

Allocation for sanitation in draft provincial budget based on PSP in 10 provinces by end 2013.

50% of LGs in participating provinces submit SSK by end 2014.

SK Gub or similar. SK Gub or similar. Rp. No. of SSKs.

SK Gub or similar. SK Gub or similar. PSP and Draft Prov. budget 2014. NAWASIS

Governors willing to give support to PSP development. Suitable staff posted to secretariat of provincial POKJA Support for funding process from all ministries and provinces.

2

Provincial POKJAs instrumental in financial planning for sanitation development.

Funding for sanitation coordinated by Satker PLP: In 10 provinces by end 2012. In 20 provinces by end 2013. In 33 provinces by end 2014.

No. of meetings on coordination of sanitation funding.

NAWASIS

3

USDP and PMU/PIU staff reinforcing each other in strengthening the Provincial POKJA.

Team building activity with PMU/PIU and USDP staff at least once a year.

Event. USDP Progress Report.

PIUs agree that professional staff able to take actively part in the teambuilding event.

USDP Cell at PIU‐AE –Kesehatan

Provincial POKJAs effective in advocacy and promotion of sanitation development in the province.

Per province an annual increase of at least 15% of the current PPSP cities/districts that have expressed in writing their interest to participate in PPSP, backed by expressed interests of Kab/Kota SKPDs. Each province has every year at least 1 sanitation promotion campaign that is directly linked to/supporting a dominant other type of sanitation

No. of Kab/Kota. No. of campaigns.

PPSP Application Letters archived at the PMU. Provincial POKJA Reports.

Provincial governments are able to mobilize and motivate their SKPDs to join an orchestrated effort in sanitation development. Good supporting relationships between the provincial and district/city governments. Adequate facilities for advocacy



32


improvement effort that is carried out by Kab/Kota in the province.

activities at provincial level. Effective communication channels between provincial and district/city governments. An healthy level of flexibility and readiness to effectively link up with other organizations.

PU

1

Provincial POKJAs effective in guiding SSK development resulting in implementable sanitation interventions.

At least 90% of the BPs, SSKs/MPSSs prepared during PPSP 2014 completed in time (end of November) and according to practical guidelines.

No. Kab/Kota. NAWASISProvincial Records. PPSP Reports. USDP Final Report. External Evaluation.

Functional and committed Provincial POKJAs maintained or (newly) established with sufficient operational budget. Streamlined procedures accepted by National POKJA AMPL, disseminated among relevant stakeholders and adopted as part of PPSP implementation approach. Sufficient training capacity available to roll out streamlined approach. Sufficient skills available at POKJA Kab/Kota and Facilitators to successfully apply the support tools. Quality Assessment mechanism owned and applied by the Provincial POKJAs, being granted the authority and decision making power. Sufficient external institutes and

At least 90% of the BPs, SSKs/MPSSs prepared during PPSP 2014 comply with QA criteria.

No. Kab/Kota. Provincial Records.PPSP Reports. USDP Final Report. External Evaluation.

At least 70% of the Program of Activities 2012 proposed interventions are included for budget allocations and physical implementation in year n+2 (2014).

No. of Projects. Ministerial Budgets.Provincial Budgets. Kab/Kota Budgets. NAWASIS



33


universities mobilized and committed to deliver (part of) training requirements in the context of sanitation development.

OUTPUTS National POKJA AMPL

1

Advisory support to PMU and PIUs at central level.

USDP participates in all: Management meetings. Breakfast meetings. PMU‐PIU Coordination meetings.

No. of meetings. USDP Progress Reports. National POKJA AMPL conducts meetings regularly.

USDP CELL at PMU

1

Support to development of sanitation institutional framework at all levels.

Draft Tupoksi for Prov. POKJA available by mid‐March 2012.

Tupoksi POKJA. USDP Progress Reports. MoHa agrees to include this in Kepmendagri re institutionalization.

Required capacity for Prov. POKJAsecretariat determined by mid‐March 2012.

No. of staff. USDP Progress Reports. MoHa agrees to include this in Kepmendagri re institutionalization.

Agreed indicators for monitoring performance of POKJAs available by May 2012.

To be determined. USDP Progress Reports.

Agreement with 2 provinces for pilot implementation of capacity building for POKJA and its secretariat by June 2012.

Agreement. USDP Progress Reports. 2 Provinces agree to take leading role and allocates extra budget for secretariat and policy development.

Manual on strengthening provincial POKJAs available by October 2012.

USDP Manual. USDP Progress Reports. Provincial POKJAs in 2 provinces have budget and staff to make workplan.

Final report on POKJA strengthening available by December 2013.

USDP Report. USDP Progress Reports.

Draft manual for formulating Provincial Sanitation Policy available by July 2012.

Draft USDP Manual. USDP Progress Reports. PPOKJA AMPL agrees to provincial sanitation policy development.

Discussion of draft Provincial Sanitation Policy in 2 pilot provinces by March 2013.

Workshop. USDP Progress Reports. POKJAs in 2 provinces have budget and staff to formulate policy.

Final manual on formulating Provincial Final USDP Manual. USDP Progress Reports.



34


Sanitation Policy available by April 2013. Report on formulation of Provincial Sanitation Policies available by December 2013.

USDP Report. USDP Progress Reports. (Almost) all provinces have formulated sanitation policy with guidance from PROSDA / PF.

Agreed indicators for monitoring impact of Provincial Sanitation Policies on decision making available by November 2012.

To be determined. USDP Progress Reports.

2

Support to development of funding strategy

Updated financial projection for PPSP by April 2012.

Rp. Report on projection. Bappenas prepared to revisit the existing projections Bappenas prepared to update the roadmap MoF and other ministries involved able to provide data PU / MOHA issue decree or similar on accounting for DAK SSK positioned as supplementary instruction for budget planning

PPSP Roadmap updated annually by July of each year.

Roadmap. Roadmap.

Database for monitoring sanitation funding by April 2012.

Updated NAWASIS module. NAWASIS

Baseline for sanitation in MTEF identified by May of 2012.

Rp. Report.

Annual report on disbursement and use of DAK Sanitasi by November of each year.

Report. USDP Progress Reports.

Recommendations on the position of SSK/ MP in budgeting process by June of 2012.


Guideline on sources of funding for sanitation by September 2012.

Guideline. USDP Progress Reports.

Annual report on sanitation funding by December of each year.


3

Monitoring of PPSP implementation in planning process.

1 annual report on PPSP implementation available by December 2012, 2013 and 2014.

Report. PPSP ReportsUSDP Progress Reports.

PMU and PIUs effectively use available tools QA system used and maintained by Provincial POKJAs and PMU and PIUs.

4 NAWASIS information development and implementation.

NAWASIS. Info onlineCommunity of practice in 10 USDP provinces established.

Updated interface. On‐line hits. No. of Provinces.

NAWASISUSDP Progress Reports.

PMU releases an endorsement letter on the use of NAWASIS.



35


5

Monitoring of Sanitation Sector Development.

Sanitation development captured by monitoring system within PPSP framework of 2010 and 2011 Kab/Kota by Dec 2012.

No. of Kab/Kota. NAWASIS Cities have finished SSK and MPSS.

USDP Cell at PIU‐KE ‐ Bangda

1

Comprehensive Training Modules for relevant PPSP‐related target groups covering the steps of the PPSP approach.

Training modules for every step of the PPSP approach and for all relevant PPSP‐related target groups designed and documented for wider use by May 2012.

Training modules. PMU and/or PIU.Reports. USDP Progress Reports.

A continuous need for training PPSP‐related target groups through in‐class training modalities.

2

Training of POKJA Province staff members in relevant aspects of the PPSP approach and in how‐to‐train these.

Regional ToT at least once a year. ToT Program. USDP Training Reports.USDP Progress Reports.

Adequate availability of funds to conduct training.

3

Training of PIU‐AE staff members in relevant aspects of the PPSP approach and in how‐to‐train these.

ToT implementation for PIU‐AE staff at least once a year.

ToT Program. USDP Training Reports.USDP Progress Reports.

Adequate availability of funds to conduct training. Adequate staff seniority and continuity in the PMU/PIUs.

4

Study on the institutionalization of PPSP training programs in (private) training centers.

Study conducted and results presented before December 2012 covering institutes across the country.

Report.

Study Report.PMU Reports. USDP Progress Reports.

(Private) training centers receptive to incorporate PPSP training programs. Incentives provided by GoI for private training centers to include PPSP training programs into their curriculum.

5

Concept Paper on role of National POKJA AMPL regarding the development of HR for the sanitation sector.

Potential HRD role of National POKJAAMPL for the sanitation sector highlighted and discussed with National POKJA AMPL before December 2012.

Report. PMU reports.USDP Progress Report.

Readiness of POKJA AMPL members to initiate discussions with Ministry of Education and others.

6 Training Management capacity established at the PMU/PIUs.

Each annual training events organized by PMU/PIUs for PF/CF and POKJA Province members’ perceived as

No. of training events. Training Evaluation.Report. USDP Progress Reports.

PMU/PIU staff motivated to become training management specialist.



36


effective and useful.

Available annual budget in each PMU/PIU to plan and organize training programs.

USDP Cell at PIU‐AE – Kesehatan

1

Guidelines for: Effective selection of Kab/ Kotas that have a reasonable likelihood that their POKJAs will complete a SSK. Effectively conducting EHRA studies. STBM‐Urban, CEGP & Health promotion and School Sanitation assessments and strategy formulation. Formulation of provincial, Kab/Kota sanitation Communication andAdvocacy Strategies. Effective implementation of sanitation promotion campaigns.

Application of the guidelines in such a way that: By 15 December of each year at least 50% of the selected Kab/Kota have produced a SSK. By June of each year the POKJAs that had made provisions for an EHRA study, have generated EHRA outcomes that meet stated requirements. All SSKs explicitly address STBM‐Urban, CEGP & Health Promotion and School Sanitation in their SSKs. All SSKs explicitly address sanitation Communication and Advocacy Strategies in their SSK. Proposed sanitation promotion campaigns are per design and implementation linked to other sanitation development activities.

No. of SSKs. No. EHRA studies. No. of STBM‐Urban, CEGP, Health Promotion, PPP & School Sanitation strategies. No. of Communication and Advocacy Strategies. No. Sanitation promotion campaigns linked to other sanitation improvement interventions.

PMU Progress Reports. EHRA Reports. SSK Documents. SSK Documents. Campaign (evaluation) Reports.

Staff from relevant DepKes Units available to jointly develop the guidelines and to train and monitor POKJA Province members to ensure application of the guidelines is reflected in the SSKs

2 Training of POKJA Province members in:



37


Selecting Kab/Kota for PPSP participation.

Effective EHRA implementation.

Assessing STBM‐Urban, CEGP & Health promotion, PPP and School Sanitation conditions and formulating respective strategies.

Formulating provincial, city/district sanitation communication & advocacy strategies.

Implementation sanitation promotion campaigns.

At least once a year, 50% or more of the members of each POKJA Province trained in selecting Kab/Kotas, conducting EHRA study, assessing STBM‐Urban, CEGP & Health Promotion, PPP and School Sanitation conditions and in formulating strategies on those issues as well as in communication and advocacy and in implementing sanitation promotion campaigns

No. of training programs. Training Evaluation.Reports. USDP Progress Reports.

Readiness of central government to apply professional training criteria as the basis for design and implementation of training programs. Adequate budget available for ToT and training. Provincial POKJA members being available to participate in ToT and to work as a trainer for POKJA Kab/Kota.

3

Trained PIU‐AE staff members in DepKes related aspects of the PPSP approach and in how‐to‐train these.

Annually at least 5 PIU‐AE members able to train others in DepKes‐related aspects of the PPSP approach.

No. of staff. Training Evaluation.Reports at PU, Bangda and DepKes. USDP Progress Reports.

Adequate budget available for ToT and training. PIU‐AE members available to participate in ToT and to work as a trainer.

4

Concept of a National EHRA Data Base.

Description of purpose, data management modalities and potential use of a national EHRA data base described.

National EHRA Data Base design available.

Report on National.EHRA Data Base at PIU‐AE. USDP Progress Reports.

Readiness of data management units at DepKes to actively cooperate.

USDP Cell at PIU – T ‐ PU

1

Model SSKs, Practical Guidelines, and Tools for all provinces.

Practical Guidelines for BP, EHRA, SSK/MPSS completed, reviewed, tested and made available to stakeholders concerned by March 2012.

Documents. USDP Progress Reports. City and provincial facilitators are appointed and mobilized in time and adequately trained to provide required support for BP and SSK/MPSS preparation.

Two supporting tools completed in February 2012 and tested in 4

Software.

Field Visit Reports.Minutes.



38


Kab/Kota by May 2012 (BP) and in 20 Kab/Kota by October 2012 (SSK) and accepted by PIU‐T and PMU.

USDP Progress Reports. Practical Guidelines accepted by PIU‐T. Support tools successfully tested at field level and accepted by PIU‐T and PMU for effective use at Kab/Kota level. Quality assessment criteria and assessment protocols including organizational structure accepted by PMU/PIUs and decreed for application by Provinces. SSK/MPSS outputs consistently used as inputs for regular planning and budgeting process in year n+1 resulting in budget allocations, for implementation, in year n+2.

Two supporting tools used in 80% of the 2014 PPSP Kab/Kota.

No. Kab/Kota. USDP Progress Reports.

Technical back‐up support delivered at least once in at least 50% of the 2012, 2013 and 2014 PPSP Kab/Kota.

No. of Kab/Kota. Field Visit Report.USDP Progress Reports.

Concept and Practical Guidelines to support implementation phase developed and completed in 2012.

Documents.

Field Visit Reports.USDP Progress Reports.

Practical Guidelines aimed at supporting implementation phase emphasizing budgeting process tested in 20 Kab/Kota.

No. of Kab/Kota. Field Visit Reports.USDP Progress Reports.

2

Methodology and criteria for QA by provinces of SSKs submitted by LGs.

Agreed (PMU/PIUs) Quality Assessment Criteria and made available to relevant stakeholders by March 2012.

Document. USDP Progress Reports.

Agreed Quality Assessment and Control Protocols made available to relevant stakeholders by April 2012.

Document. USDP Progress Reports.

3

CB on guidelines etc. Training modules covering reworked procedures for BP, SSK and Tools completed and reviewed by March 2012.

No. of Modules USDP Progress Reports.

Yearly training support delivered to PIU‐T training events for representatives of POKJA Kab/Kota, PFs and CFs and relevant PU staff (Prov. Satker PPLP).

No. of Trained People USDP Progress Reports

ACTIVITIES / 2012 – 2014 WORK PLAN [Separate Document] * Details presented in Work Plan



39

5. USDP support to PPSP 2012 ‐ 2014

In this chapter, the adjustments in PPSP program to the program are first discussed. These adjustments have a direct impact on the changes in the way USDP will support PPSP implementation and leads to a new approach in USDP support. The USDP Work Plan 2012 will reflect this in detail in terms of support structure and activities proposed. In Chapter 6 the Work Plan 2012 – 2014 is presented including the Consultant Assignment Plan. 5.1 Adjustments in PPSP and USDP implementation approach

a. Provincial POKJA The magnitude of the PPSP program in 2012 reaching about half of all kabupaten and kota necessitates to have responsibility of guidance and monitoring at provincial level. Therefore, tarting from 2012 the role and responsibilities of the Provincial POKJA Sanitation will be further developed. The Ministry of Home Affairs has the responsibility to define the role and function of the provincial POKJA. In March 2012 a workshop will be held to reach consensus on the POKJA role. The findings of the USDP pilot study in six provinces on the role of the Provincial POKJA will form the input to the workshop. To implement the new provincial POKJA role may take one or two years before the POKJA effectively can handle their news tasks. In that period USDP support to the provinces is necessary to prepare them for this new function. b. Cipta Karya support structure Starting 2012 support to Buku Putih, EHRA, SSK and MPSS preparation, Cipta Karya will assign only City Facilitators and Provincial Facilitators (CF and PF) without further back‐up by KMW and KMP consultants as in previous years; see earlier sections on this subject. There will be two CF per Kab/kota (technical and non‐technical) and three PFs per province (coordinator, technical, institutional/financial). It is reckoned that, with the direct appointment, both CF and PF will be mobilized early in the year and, combined with the ‘simplified’ guidelines for BP‐SSK‐MPSS, it would result in a better quality and timely output. In principle this is a sound approach and it will be field tested for the first time in 2012. Also here USDP support in training and back‐up is necessary. c. ProSDA – Provincial Sanitation Development Advisor Following MTR recommendations USDP will take on a more ‘hands‐on’ approach starting 2012, meaning more direct responsibility for quality products and outputs, and closer involvement in implementation at field level. This modified USDP role is reflected in the Result Framework including measurable targets and accountability, while realizing that USDP in many cases is not the prime responsible or author of the specified outputs. The ProSDA role is divided into three main fields of support

• Development of Provincial POKJA; • BP‐EHRA‐SSK‐MPSS preparation • Realization of SSK‐MPSS plans into actual sanitation development.

The ProSDA also is the coordinator of USDP input in provincial and field activities. It is noted that ProSDA is to support the PF‐CF structure fielded by Cipta Karya. ProSDAs are assigned to a total of ten (core) provinces as presented in Figure 5.1. Map Distribution Locations of ProSDA.



40

Figure 5. 1 Map Distribution Locations of ProSDA



41

Mostly one ProSDA staff is assigned to the core province. In five provinces with a high number of BP‐SSK kab/kota or MPSS in 2012 two ProSDA staff are assigned. ProSDA’s main task is in the core province. ProSDA staffs will visit non‐core provinces in their cluster three times per year to advice the Provincial POKJA and support the Cipta Karya appointed PFs. d. AKKOPSI AKKOPSI – the alliance of PPSP Walikota and Bupati – will be more directly involved in PPSP by playing a role in ‘horizontal learning’ is all aspects under PPSP at local, provincial and national level. This, in additions to AKKOPSI’s task as executed over the last years including the organitation of annual City Summit and City Sanitation.

5.2 USDP Work Plan 2012 ‐ Key topics

In 2012, USDP will re‐focus based on MTR findings and experience gained in 2010 and 2011. The conclusions of earlier chapters lead to additional USDP core activities briefly introduced below. Detailed description of these activities is described in Activity Digests included in Annex 1. ‘Hands‐on’ approach: ProSDA, see above, will increase effectiveness of USDP support, by the ProSDA staff as well as by USDP Jakarta based advice and tools developed. ProSDA play a role in many USDP listed activities. Simplification: Practical guides will be developed dealing with streamlining and simplification of the preparation of BP‐EHRA‐SSK‐MPSS, with time based and with defined outputs. It will lead to more structured management by the POKJAs Kab/Kota, and allow the provincial POKJA better guidance and monitoring, while making quality control simpler. In addition, tools will be developed to simplify above processes viz.

Data Base Tool for standard data management BP‐SSK. Sanitation Planning Tool for easy assessment of required interventions and costing thereof.

From SSK to the realization sanitation development: PPSP so far largely focused on preparation of SSK and MPSS and gained little experience in PPSP Stage 5 Implementation. From 2012, particular, attention will be given to the transition from SSK/MPSS to plan realization as it is observed that MPSS proposed intervention often cannot immediately be implemented as additional preparations are required (design, land acquisition etc). Improvement in coordination between SSK‐MPSS planners and budgeting sections would expedite implementation. ProSDA and other USDP support activities are planned to identify key issues in planning – organisational or technical and subsequently develop improvements process and technical guidance and guidelines. Capacity Building: In the original USDP work plan a reduction in this activity was foreseen. Capacity in the PIUs still is insufficient for USDP to withdraw from this field. Based on MTR it was concluded that USDP would not reduce its capacity as it still fulfils a crucial role. Furthermore, the increased role of the provincial POKJAs leads to additional needs in capacity building. Although it is intended that national PIUs will train provincial staff, it may take some time before this effectively can be realized. In addiddition, capacity building needs will emerge from new process guidance and technics to improve PPSP Stage 5 ‐ realization of SSK to plans in implementation. Similarly experiences gained in ‘horizontal learning’ with AKKOPSI involvement will demand more capacity building.



42

Institutional Development: will be supporting sanitation development at all institutional levels and particularly at provincial level. Development of the provincial POKJA Sanitation will lead to a step‐wise introduction of sanitation development to the provincial pokja sanitation. Provincial POKJAs will be trained to implement a standard TOR for guiding SSK planning and to provide follow up. These POKJAs will be able to formulate a provincial sanitation policy, guide LGs in SSK planning and coordinate all levels’ sanitation activities based on approved SSKs. Analysis of PPSP Funding: with many completed Kab/Kota SSK‐MPSS renewed focus will be on funding of sanitation development. Issues include

Updating the projected funding needs and available sources for implementing PPSP. Assessment of the general potential for the funding of sanitation. Evaluating arrangements for budgeting and budget implementation for sanitation. Aligning financial planning for SSK implementation with LGs and provincial budgeting cycles. Formulating implementation plan for funding strategy.

This will lead to more effective access to funding sources that are available for sanitation agreed with PPSP stakeholders and financial planning for SSK implementation that fits into regular planning and budgeting cycle. Monitoring and Evaluation: in 2010 and 2011 PPSP and USDP activities on M&E largely were focused on monitoring the preparation process of BP‐SSK‐MPSS. In the period 2012 – 2014 also will include M&E of Sanitation Implementation. M&E will be based as far as possible on data from the established NAWASIS National Water and Sanitation Information System/Service. Annually a report on sanitation sector development will be issued that includes:

Implemented sanitation development and its investment within PPSP framework monitored and evaluated.

Outcome of sanitation development at city level monitored. Output of sanitation development at city, provincial and ministry level recorded.

5.3 Work Plan structure

The work plan is divided in activities by USDP cell PMU – PIU, hence into four groups. There are two types of activities in Cell: lead by PMU‐PIU or lead by USDP. The distinction is made largely on the basis of output. In USDP led activities, USDP is responsible for the defined output, even if this output is a draft report for acceptance by PPSP. In terms of time allocation most consultants’ time is in USDP led activities. In Tables 5.1 through Table 5.4 the Work Plan 2012 is presented for each cell separately. Outcome of each activity and key USDP staff are listed. Activity Digest of USDP led activities providing more detailed descriptions are included in Annex 1. Some of the activities will take the full period of three years 2012 – 2014 other activities will be completed within the 2012 Work Plan. This will be further clarified in Chapter 6 Work Plan 2012 – 2014.



43

Table 5. 1 Work Plan 2012 ‐ USDP Cell PMU ‐ Program Management Unit

No. Activity/Sub‐Activities Timing Led by Ass. Program

Unit Output Remarks PMU/PIU USDP*

1101 Support POKJA AMPLQuarterly meeting, Echelon 1‐2 meeting, Advocacy Events, Nawasis, KSAN, ENEA, INPRES, KB Ministries

Jan ‐ Dec AR Budget PMU

1102

Support – PMU Lead Recurrent activitiesMonthly Meeting PMU‐PIU, MM PMU‐USDP, Loknas Training Calendar, Quality Assurance, HelpDesk, Website, Nawasis

Jan ‐ Dec AR

Budget PMU

Special activities – PMU Lead

1103 PPSP Work Plan ‐ Progress and Annual Report1. Preparation Annual plan 2. Annual Report and Workshop

AE, MKA Budget PMU

1104

Formulation and implementation of national sanitation advocacy strategy 1. Prepare ToR and Organize Formulation Workshop 2. Support POKJA AMPL to implement the national

advocacy strategy

Feb ‐ Dec PMU AR

TOR and material for events

Budget PMUFunds from P3SD‐Perdesaan budget

1105

Knowledge Sharing1. Present Lessons in Workshops, City Summits, 2. Meeting Events 3. Develop Poster and Booklet materials

AR

Budget PMU

1106 PPSP Help Desk System 1. Training Kab/Kota, Prov. Facilitators 2. Assistance HelpDesk operation

AR, HI Budget PMU

1107

Back up support National Event regarding policy development 1. Prepare ToR and tech. support to presentation

and distributing material 2. Support to PR‐ing the national event & Media

relation 3. Technical support to the implementation of the

National Event

Nov ‐ Dec

PMU

MKA, AR, AA

Directorate of Housing and Settlement ‐ Bappenas

The National Event is well conducted The proceeding of the National Event

1108 Facilitation to the development of PPSP logframe 1. Prepare presentation of logframe & reference

Draft of PPSP logframe

PMU Budget. The development of PPSP



44


Unit Output Remarks PMU/PIU USDP* 2. Conduct facilitation during the process of

developing the logframe 3. Peer review to each draft of logframe 4. Support to the implementation of PPSP logframe

socialization (developing TOR, presentation material, etc)

Jan ‐ Apr PMU MKA Report of facilitation to the development of PPSP logframe

logframe is undertaking by small team that consist of PMU and PIU members, with facilitation from USDP.

1109

Establishing a SenSanitational TV Award Program (Advocacy Pilot) 1. ToR & Assist Team Communication of POKJA

AMPL Nasional (TC) to identify sponsors 2. Assist TC with developing promotional materials 3. Assist TC with conducting the award event

Jan – Dec PMU HI National Water and Sanitation Information System (Nawasis) : PMU/ Sekretariat POKJA AMPL Nasional

Award ProgramFocus is on identifying the TV station that during a year exposes sanitation issues in the best way.

Budget PMU – POKJA AMPL

1110

Prepare ToRs and provide input/facilitate1. National Workshop Recruitment new KK PPSP

2013/14 2. PPSP Steering Committee Meeting to develop

common perception on PPSP Approach, Principles, Products

3. Workshop for POKJA AMPL Nasional (Ketua) members and leaders Watsan programs on Synchronizing 2012 PPSP Activities

4. Media Handling Training for Echelon II/III POKJA AMPL

5. Open House AMPL

26‐28 Feb Mar Mar Apr May

PIU‐AE PIU‐AE

PIU‐AE

PMU PMU

HI HI HI HI (AR) HI (AR)

PL Directorate, Sub‐Directorate PASD

TOR and training material PIU‐AE budget PIU‐AE budget PIU‐AE budget PMU budget PMU budget

Support PMU – USDP Lead

1201

Implementation of PMM and its adjustment to the structure of PPSP Institutions at central level 1. Initial discussion with PMU 2. Analysis the adjustment needed 3. Propose revision of PMM

Apr– Dec

PMU

MKA, AA

Adjustment proposal Report of PMM adjustment

1202 Implementation of PMM and its application to POKJA at Provincial level



45


Unit Output Remarks PMU/PIU USDP* 1. Initial discussion with Prosda regarding PPSP

implementation at provincial level 2. Analysis the adjustment needed 3. Propose revision of PMM

Apr ‐ Dec PMU MKA, AA Adjustment proposalReport of PMM adjustment

1203

Support to finalize optimization of public budget allocation among related ministries : 1. Discussion to the related ministries regarding

optimizing sanitation development funding 2. Facilitation to optimizing mechanism

Apr – Dec

PMU

ASP, MKA

Directorate of Housing and Settlement ‐ Bappenas

Facilitation Report on ministries funding optimizing

USDP budget

1204

Review the need of NSPK adjustment 1. Collecting related existing NSPK 2. Analysis of the NSPK 3. Discussing the need of NSPK adjustment to the

related ministries 4. Socialization of NSPK adjustment (if any)

internally and among POKJA AMPL

Apr – Sep

PIU T/PMU

DTW, MKA

Draft of adjusted NSPK Facilitation Report on adjusting NSPK

USDP budget

1205

Develop Guidelines on developing NSPK at Local level 1. Prepare draft of Guidelines on developing NSPK

at local level 2. Socialization of the draft of Guidelines 3. Revise and finalize Guideline due to input from

socialization 4. Approval of the guideline

Jun – Dec

PIU T/PMU

DTW, MKA

Guideline for adjusted NSPK Facilitation Report on adjusting NSPK

USDP budget

1206

Strengthening AKKOPSI 1. Facilities to increase advocacy capacity in doing

horizontal learning at Provincial Level 2. Supporting the implementation of National

Sanitation City Rating (NSCR) 3. Supporting City Sanitation Summit 2012 at

Balikpapan

Jan – Dec to be continued

PMU & PIU‐

AE

AR, HG, JdB, HG

AKKOPSI

• TOR for Horizontal Learning/HL events at selected provinces

• TOR for Transfer of Knowledge/ToK

• Reporting of HL and ToK, • Awards provision for CSI, City Sanitation Index

• Proceedings

Budget: • USDP for development pilot activities • AKKOPSI for Inst. Activities & replication • AKKOPSI for their program activities

1207 Monitor PPSP implementation



46


Unit Output Remarks PMU/PIU USDP* 1. Further polish quality rating for sanitation

strategy 2. Tracking PPSP implementation at all levels

(monthly) 3. Assistance to regular progress coordination

(monthly) 4. Monthly progress monitoring report to PMU and

PIU (monthly) 5. Identify KPI related to PPSP implementation 6. Performance evaluation on PPSP implementation

and Sanitation sector at national and provincial level

Feb – MarJan – Dec Jan – Dec Jan – Dec Mar Sep ‐ Dec

PMU

PMU

PMU

AA, HG, RvO AA, AR, HG, RvO AA, AR, HG

Provincial POKJA

Updated indicators for quality documents and mechanism PPSP implementation monthly report List of Key Performance Indicators Report performance evaluation

Budget PMU – PIU – local government USDP for consultancies and related cost Ie; specific training and transfer of knowledge at selected provinces

1208

Development and implementation of Nawasis1. Support to developing nawasis.info strategic

plan 2. Support to improving of nawasis.info user

interface 3. Setting up communities of practice (COPs) 4. Consolidate input of COPs to system

Jan ‐ Dec

AA, HG, RvO AA, AR, HG Prosda, AA, HG, RvO AA, HG, RvO

1.Record of input to strategic plan 2. Record of user‐interface 3. COP established 4. Record of input and installed to system

Budget PMU – PIU – local government USDP for consultancies and related cost

1209

Monitoring Sanitation Sector Development1. Fine tune relevant context information and

national performance indicators for sanitation to be collected

2. Data collection and Initial analysis 3. Reporting on sector development

Jan ‐ Dec

1.AA, HG, MKA 2. ProSDA, AA, HG, MKA 3. HG

1.List of key performance indicators 3.Report on sanitation sector development

Budget PMU – PIU – local government USDP for consultancies and related cost

*: ASP=Syarif Puradimadja; MKA=Khalid Arya; AA=Amrizal Amir, HG=Hendra Gupta; DTW=Dhanang Tri Wuriyandoko; RvO= Rudolf van Ommen; AR=Alwis Rustam; JdB=John de Bresser; HI=Hony Irawan



47

Table 5. 2 Work Plan 2012 ‐ USDP Cell Advocacy & Empowerment (UC‐AE)

No. Activity/Sub‐Activities Timing Led by Associated

Program and/or Unit at DepKes

Output Remarks PMU/PIU USDP*

21 Support to PIU‐AE

2101 Advise 2011 PPSP cities/districts on application of EHRA: Support Establishment of EHRA Information Desk

Jan – Mar RM, HI, AW PL Directorate, Sub‐Directorate PASD

Support to EHRA studies done by KKs

PIU‐AE budget

2102

Support to design and conduct training: 1. In‐house training (ToT) on Primary Studies and

EHRA for the PIU‐AE Team 2. EHRA Training for POKJA Kab/Kota PPSP 2012

and POKJA Province 3. EHRA Training for Provincial POKJA PPSP 2012 4. Train PIU‐AE members in STBM‐urban tools

15 & 22 Feb

26 – 31 Mar

12‐16 Mar July

PIU‐AE

HI

RM,HI,(AW)

RM,HI,(AW) RM


PIU AE team members ready to train and help KK to implement EHRA study and STBM‐Urban survey

PIU AE budget PIU‐AE budget PIU‐AE budget

2103

Support Provincial POKJA in supervising EHRA studies done by POKJA KKs 1. Develop quality checklist 2. Train (by PROSDA) POKJA Province members in

using checklist 3. Back‐up support to check final EHRA results

June PIU‐AE RM, HI PL Directorate, Sub‐Directorate PASD

• Checklist for quality of EHRA study

• PIU AE team members trained to conduct QA of EHRA studies by POKJA KK.

PIU AE budget

2104

ToR Preparation and back‐up support for:1. EASAN III event (media preparation support) for

exhibition 2. HWWS Campaign Competition by Community

Health Center (Puskesmas) 3. Media Advocacy Seminar 4. Advocacy seminar and PPSP exhibition 5. Rembug National Sanitation (*)

September

Feb ‐ Oct

SeptemberOctober October

PIU‐AE HI, RM


TOR and material for events

PIU‐AE budget PIU AE budget PIU‐AE budget

2105

Developing National Data Base from Outcomes EHRA Studies

2013‐2014 PIU‐AE AsepS

Badan Penelitian & Pengembangan Kesehatan (Balit‐bangkes)

Health Data Base

A thorough assessment would be done of existing health data bases to avoid duplications and ensure compatibility



48




dan Pusat Data & Informasi Kesehatan (Pusdatin)‐ Kemkes

PIU‐AE budget for 2013 and 2014

22 USDP ACTIVITIES

2201 Provide inputs for streamlining of BP & SSK Manuals Jan – Mar RM, HI, AW Streamlined BP/SSK

Manuals

2202 Finalize design and print USDP promotion material (leaflet, roll‐up banner) Jan – Mar HI USDP promotion materials

2203 Finalize EHRA Manual for printing by MoH

Jan RM, HI, AW PL Directorate, Sub‐Directorate PASD

EHRA Manual MoH budget approved

2204

Finalize materials for Rapid Assessment of School Sanitation Conditions

Jan RM & AW

PL Directorate, Sub‐Dir PASD; Sub‐Dir PP&TTU; Pusat Promosi Kesehatan; MoEC (KemDikBud)

Tools for School Sanitation Rapid Assessment

• Final draft in English ready for printing

2205

Mainstreaming CEGP Strategies into SSK1. Finalize Guidelines to conduct the CGEP survey

and to insert outcomes into BP/SSK 2. Prepare IEC media for CEGP kits 3. Prepare/conduct ToT for a Provincial/POKJA

Training Team (PTT) **, PF Coordinator and PROSDA about CEGP

Jan March‐Dec RM, HI

PL Directorate, Sub‐Dir PASD; PMD – MoHA; Kemenneg Pemberdayaan Perempuan (Women Empowerment)

• CEGP Guidelines • IEC media for CEGP • Trained Provincial POKJA members

• Already printed in Bahasa Indonesia and partly distributed to Provincial/District/City POKJA’s

• Activity focus is on districts/cities that entered the MPSS & Implementation stage

2206 Mainstreaming Urban‐STBM and School Sanitation Strategies

Jan May‐Dec RM, HI PL Directorate,

Sub‐Dir PASD; • Draft Urban‐STBM

Guidelines • Final draft in English ready for printing



49




1. Finalize Draft Guidelines to conduct Urban‐STBM (ex‐simplified PHAST) survey and to insert outcomes into BP/SSK

2. Prepare School Sanitation Guidelines 3. Prepare IEC media for STBM‐Urban kits 4. Prepare/conduct ToT for the Provincial/POKJA

Training Team (PTT), PF Coordinator and PROSDA

Sub‐Dir PP&TTU; Pusat Promosi Kesehatan; MoEC (KemDikBud); UNICEF

• Urban STBM and School Sanitation Kits

• Lessons learnt & recommenda‐tions

• Guidelines still to be tried out

• Activity focus is on districts/cities that entered MPSS & Implementation stage

2207

Finalize Guidelines for assessing PPP conditions at city/district level and to insert outcomes into BP/SSK Feb AW

PL Directorate, Sub‐Directorate

PASD

PPP Guidelines

Guidelines to be distributed to Provincial/ District/City POKJA’s and PROSDA’s

2208

Development and implementation of City/District Sanitation Communication Strategy 1. Develop Guidelines “How to develop and

implement District/ City Communication Strategy”

2. Conduct ToT for POKJA Province to develop District/City Communication Strategy and to facilitate KKs to implement the strategy

3. Coach Provincial POKJA to conduct quick check of campaign budget availability among KKs

4. Collect Lessons Learnt & make recommendations

Mar‐May May – Dec (until Apr 1213)

HI

PL Directorate, Sub‐Directorate PASD; Pusat Komunikasi Publik Kemkes & PU

• Practical gudelines • Trained POKJA Province members

• Lessons learn & recommendation

Short input H. Wittenberg needed to update the (2009) draft communication strategies into practical guidelines to specify communication strategies in the SSK

2209

Supporting the formulation and implementation of the advocacy component of the provincial sanitation strategy. Provide input to Institutional Pilot 1. Provide input in ToR preparation 2. Support Dinas Kesehatan Provinsi and Dinas

Infokom to conduct the Formulation Workshop 3. Prepare presentation materials and workshop

session plan

Apr – Dec AR with input

from HI

PL Directorate, Sub‐Directorate PASD, MenkoInfo; Dinas Kesehatan Provinsi, Dinas Infokom/ HUMAS Bappeda

• Draft provincial sanitation advocacy strategy to influence KK decision making

• Presentation materials

Budget USDP – meeting, duty trips Implementation PIU‐AE with USDP



50




2210

Directors PPSP Presentation Video Production1. Concept development and approval 2. Production, editing, mixing, finalization 3. Presentation and revision

Apr‐Jul HI with external support

• Video Budget PMU/Secretariat POKJA AMPL Nasional

*: RM = Ria Mozar; AR = Alwis Rustam; HI = Hony Irawan; AW = Asep Winara

**: A Provincial/POKJA Training Team (PTT) is proposed to carry out various types of training to the POKJA KKS. PTT would consist of members of PKK, DINAS KESEHATAN, BAPPERMAS, BKKBN



51

Table 5. 3 Work Plan 2012 ‐ USDP Cell Institutional Finance & Capacity Building Training (UC‐IF)


Program or Unit Output Remarks PMU/PIU USDP*

31 Support to PIU‐IFCBTLead by PIU

3101

PIU Recurrent activities Monthly Meeting PMU‐PIU, MM PMU‐USDP, Lokna Training Calendar, Quality Assurance, HelpDesk, Website, Nawasis

Jan ‐ Dec

PIU ‐ IF

AA ‐ AB

Support to PIU

Budget PIU

3102 Support to design and conduct training Jan ‐ Dec PIU ‐ IF AA ‐ AB Support to PIU Budget PIU

3103 Support Provincial POKJA in supervising studies done by POKJA KKs Jan ‐ Dec PIU ‐ IF AA ‐ AB Support to PIU Budget PIU

3103 ToR Preparation and back‐up support for Jan ‐ Dec PIU ‐ IF AA ‐ AB Support to PIU Budget PIU32 USDP ACTIVITIES

3201

Supporting development of sanitation institutional framework at all levels 1. TOR (Tupoksi) for POKJA secretariats at local

and provincial level available 2. Draft Permendagri on PPSP 3. Capacity building needs POKJAs 4. Manual POKJA strengthening & ToT 5. POKJA strengthening 6. Monitoring & Evaluation 7. Final report POKJA Strengthening

Apr – Dec Continued in 1213‐14

AA‐AB‐MKA‐RJ‐RvO

Manual, ToT, Training Module See plan attached to Activity Digest

Budget: USDP for studies and related costs PMU for workshops

3202

Supporting development of provincial sanitation policy 1. Manual on SSP 2. Training Prov. POKJAs on SSP manual 3. Preparation SSPs in 2 selected provinces 4. Manual on Prov. sanitation Policy 5. Backstopping on PSPO formulation in all

provinces 6. Final Report in PSP in provinces 7. Monitoring impact of prov sanitation policy on

decisions re SSKs

Apr – Dec Continued in 1213‐14

AA‐AB‐MKA‐RJ‐RvO

Manual, ToT, Training Module See plan attached to Activity Digest

Budget: USDP for studies and related costs PMU for workshops



52



3203

PPSP Funding Strategy 1. PPSP Financial Roadmap 2. General potential for funding sanitation 3. Arrangements for budgeting and budget

implementation for sanitation 4. Aligning financial planning with LG and

provincial budgeting cycle 5. Implementation plan for funding strategy

Jan – Dec to be continued Dec 2014 See detailed plan in Activity Digest

PIU‐IF / PMU

MKA‐ AA –RvO

Dit. Alokasi Dana Pembangunan Bappenas

1. Annual Review Road Map and Spending

2. DAK spending sanitation & add. Funding

3. Fin transfers & cost sharing

4. SSK in ann. budget process

5. Ann Report Sanitation Funding

Budget: USDP for studies and related costs. PIU‐PMU & USDP: Workshop and specific training at national and selected provinces

3204

Development the draft of Join Decree of PPSP Implementation (part of 3203) 1. Initial discussion regarding the need of Join

Decree 2. Facilitation of the development of Join Decree 3. Support the socialization of Join Decree

(prepare TOR, technical support to presentation and distributing materials)

Apr ‐ Sep

PIU IF

MKA, AA

Draft of Join Decree Facilitation Report on Join Decree development

The development of Join Decree will be under the role of PIU IF

3205

Preparing draft of MOHA decree regarding sanitation for Human Sesettlement Management and Guidance to Sanitation Management at local level (part of 3203) 1. Facilitation to the MOHA Decree development 2. Support to the “konsinyering” the MOHA

Decree development 3. Support to the MOHA~Decree socialization

Jan ‐ Jul

PIU IF

MKA, AA

Draft of MOHA Decree Facilitation Report on MOHA Decree development

PIU IF budget The development of MOHA Decree will be under the role of PIU IF.

3221

“HRD Focal Point” for Developing Human Resources in Indonesian Sanitation Sector 1. Possibilities institutionalization of current PPSP

training programs in regular training institutes 2. Identify concrete sanitation education/training

expansion options 3. Concept paper on position POKJA AMPL

Nasional to guide HRD in sanitation sector

Apr ‐ Dec All JdB ‐ ASP

1. Memo

2. Memo 3. Concept Paper

PMU – cost workshop Depending on output follow‐up will be formulated for 2013

3222 Support PMU/PIUs with planning and



53



implementing Capacity Building Programs1. Training needs workshop with PMU/PIU staff

earmarked as Pelatih PPSP Nasional – 4 days** 2. Design and conduct 4 training management

workshops for PMU‐PIU staff – 12 days 3. Review/integration of PPSP training modules

by PMU‐PIU training staff‐ 3 days 4. Prepare Plan for ToT for PMU/PIU staff‐

3 days

May Jun‐ Sep Jul‐Sep Sep

All JdB CBT team & USDP trainers

1. Capacity to plan and implement building programs

2. PMU/PIUs effectively

implementing training programs

USDP Budget Direct cost of Workshops Program to be repeated annually

3223

Design and Implement Train‐the‐Trainer (ToT) Programs for PMU/PIU and POKJA Province staff members

1. Design ToT programs for PMU/PIU trainers 2. Organize transfer‐of‐technology sessions

between USDP specialists and PMU/PIU trainers‐to‐be

3. Implement the ToT programs 4. Performance monitoring of PMU/PIU and

POKJA Province staff in training the PF/CFs

Jan – Dec (multi‐year)

All

JdB CBT team & USDP trainers

PMU/PIU staff skilled to effectively train in PPSP capacity building programs

PMU‐PIUs Formal endorsement of trainers PMU‐PIUs budget: Training implementation costs USDP Budget: ToT materials Monitoring field visits

3224

Conducting Internal USDP/PPSP Training Events1. Design and conduct PROSDA training 2. Design and conduct 2 annual teambuilding

events for the entire USDP team 3. Design 1 annual USDP/PMU/PIU team building

event for the professional staff

Mar & Jul Apr & Sep Jun

All

JdB CBT team & USDP trainers

Trained ProSDAs Collaborative Sprit

1. Budget USDP 2. Budget USDP 3. Budget USDP – Direct

expenditures only

*: ASP=Syarif Puradimadja; MKA=Khalid Arya; AA=Amrizal Amir, RvO=Rudolf van Ommen; AB=Arief Budiman; JdB=John de Bresser; RJ=Renan Jusal



54

Table 5. 4 Work Plan 2012 ‐ USDP Cell Technical (UC‐T)

No. Activity/Sub‐Activities Timing

Led by Associated Program

and/or Unit at PU


I Support to PIU‐T

4101

Provide Input for Training Programs: a. Kick of meeting PPSP 2012 b. PF/CF IUWASH c. POKJA KK PPSP 2012 about BP/SSK/MPSS d. PF/CF Training SSK dan MPSS e. PF/CF 2013 Training

6 February 20‐26 Feb 5‐7 March June Nov / Dec

PIU‐T RJ HG BP EK SY DT EW WP JI IF

PU PPLP IUWASH

TOR Training material Presentations Trained Officials

PIU‐T Budget IUWAS Budget In collaboration with USDP‐Cell IF

4102

Provide Input for Workshops Provide Input for Workshops a. Central WS Progress b. Central WS Progress c. Cenrtral WS Progress d. CentralProgressCentral WS Progress

May/June July/Aug October November

PIU‐T

RJ HG ProSDAs

PU PPLP Prov. Satkers PPLP

TOR Training material Presentations Trained Officials

PIU‐T Budget

4103

Support progress Monitoring BP/SSK/MPSSa. Support PIU‐T consultants to establish with

MonEV related activities and linking with NIWASIS

b. Back‐up support to KK POKJAs and Facilitators to use and maintain PPSP Monev system

April‐Dec April‐Dec

PIU‐T HG Team USDP Cell T ProSDAs

PU PPLP Prov Satkers PPLP Nawasis, IUWASH PMU/ Sekretariat POKJA AMPL Nas

Functioning MonEV actively used by PIU‐T

PIU‐T Budget PMU Inputs

4104

Support with Recruitment PFs and CFs 2013a. Revision ToR and public announcement b. Revision selection criteria c. Interviews d. Revision Task Descriptions e. Contracting

Oct‐Nov PIU‐T EW ProSDAs

PU PPLP Prov Satkers PPLP PMU PIU‐AE PIU‐KP

ToR Selection criteria Task Descriptions Qualified PFs and CFs selected

PIU‐T PMU PIU‐AE PIU‐KP



55



and/or Unit at PU


II USDP ACTIVITIES

4201

Streamlining of BP & SSK Manuals a. Finalization existing procedure, manual and

preparation practical guideline for BP b. Finalization existing procedure, manual and

preparation practical guideline for SSK c. Field testing BP and SSK d. Modification Training Modules e. BP Training of POKJAs, PFs and CFs of 2012 f. SSK Training of POKJAs, PFs and CFs of 2012

PPSP Program g. Roll out, monitoring and consolidation lessons

learned h. Improve / modify procedure, manuals and

guidelines, training modules i. Training BP/SSK procedures for PFs and CFs of

2013 Program

Jan ‐ Feb Jan ‐ Feb Feb ‐ April March April 2012 June – July April ‐ Nov November December

DT WP BS EW CK HG ProSDAs

PU PPLP Prov Satkers PPLP PIU‐KP

Streamlined BP/SSK Process Practical Guidelines Modified Training Modules PGs used in PPSP 2012 Program

USDP Budget

4202

Development, testing and introduction of Support Tools 1. BP Database Support Tool a. Preparation of support tool b. Desk testing for 2 Kab/Kota (exisiting data) c. Field testing 4 Kab/Kota and reporting d. Marketing of and endorsement by stakeholders

of tool at National level e. Training of ProSDA f. Final testing in 10 Kab/Kota with ProSDA

support g. Consolidation lessons learned and

improvements in tool and adaption training modules as necessary

h. Training of PFs/CFs PPSP 2013 program 2. Support Tool for Developing Sanitation

Jan – Feb February March – Apr May March April – June November December

SK IF CK WP DT MvK ProSDAs


Tested tool Practical Guideline for use Trained ProSDAs Part roll out

USDP Budget Focus on testing in 2012



56



and/or Unit at PU


Planning and Costing Scenarios (“SSK‐tool”)a. Preparation of support tool b. Desk testing for 2 Kab/Kota (existing data) c. Field testing 4 Kab/Kota and reporting d. Marketing of and endorsement by stakeholders

of Tool at national level e. Training ProSDAs f. Final testing in 10 Kab/Kota with ProSDA/PF

support g. Consolidation lessons learned and

improvements in tool and adoption training modules as necessary

h. Training of PFs/CFs PPSP 2013 program

Jan – Feb February March – May May May/June June – Oct November December

SK IF CK DT WP MvK ProSDAs


Tested tool Practical Guideline for use Trained ProSDAs Part roll out

USDP Budget Focus on testing in 2012

4203

Discussion Paper on Sanitation Development and Funding Requirements a. Application of support tool in 4 Kab/Kotas b. Preparation of draft discussion paper c. Presentation to Nat. POKJA AMPL d. Exercise national funding requirements

March ‐ May May May/June July – Sept

SK IF BS RvO Mk

PMU Bappenas

Discussion paper Increased awareness funding requirements Contribution national policy sanitation dev

USDP Budget

4204

Training in Preparation of SSK in accordance streamlined method a. Preparation training modules b. Preparation of training schedules and logistics c. Training of ProSDAs (Jakarta) d. Training delivery to PFs and CFs

April ‐ May May June June/July

DT WP RJ HG BP SY IF SK


ToR Training Modules Trained ProSDAs Trained PFs / CFs

USDP Budget Prov Satker PPLP Budget

4205

Provision of Supporting Guidelines for Procurement and Implementation a. Rework guidelines on procurement of works,

goods and services and its associated administrative affairs (ToRs, Sample ToCs etc)

b. Preparation brief Handbook on common sanitation interventions

c. List and agree with PU required complimentary guidelines

March ‐ Apr April ‐ May March

JI RJ BP SY MvK SK IF

PU PPLP Prov Satkers PPLP

List of guidelines agreed with PIU Technical Handbook, approved (PU) and disseminated Complimentary guidelines available Guidelines

USDP Budget



57



and/or Unit at PU


d. (On contract management, construction supervision, quality assessment/control, and monitoring and evaluation of the implementation stage)

e. Consolidation or preparing complimentary guidelines

f. Dissemination of guidelines g. Direct assistance in preparing procurement

plan FY 2013

April ‐ Dec May – Dec May – Dec April ‐ Dec

ProSDAs

disseminatedDirect assistance from USDP Team in preparing its procurement plan FY 2013

426.

Support PPLP PU and Kab / Kota to ensure optimum APBN budget allocation a. Provide assistance in disseminating budget

policy for APBN FY 2013 b. Verify programs and activities proposed in

RPIJMD for FY 2013 c. Consolidate programs and activities proposed

in RPIJMD as well as available MPSS for FY 2013d. Identify programs and activities proposed in

RPIJMD, SSK as well as available MPSS that can be implemented immediately in 2012/2013

e. Support Satker PPLP in preparing technical meeting as pre‐regional consultation to consolidate programs and activities proposed in RPIJMD as well as SSK/MPSS

Feb ‐ April Feb Feb March – July Feb ‐ March

RJ BP SY EK JI


Provincial Consolidated Program of Activities based on MPSS as inputs to Regional Consultations (KonReg)

USDP Budget

4207

Support to buy‐in process a. Dissemination of readiness criteria b. Ensuring inclusion of interventions out of PoA

into APBN FY 2013 c. Ensuring inclusion of interventions out of PoA

into APBD(P) FY 2013 d. Ensuring inclusion of interventions out of PoA

into APBD(K) FY 2013 e. Consolidate lessons learnt and reporting

findings and recommendations

March ‐ Apr April – Nov April – Nov April – Nov November

RJ BP SY TBN HG MvK ProSDAs


Readiness criteria disseminated Proven inclusion of interventions eligible for funding by APBN, APBD(P) and APBD(K) FY 2013

USDP Budget



58



and/or Unit at PU


4208

Technical and Financial Support during SSK/MPSS Preparation a. Support at least 60 Kab/Kota POKJAs and

Facilitators with timely completion of BPs/SSKs/MPSS in accordance with practical guidelines

b. Support at least 60 Kab/Kota POKJAs and Facilitators that products meet minimum quality standards

c. Identification of programs and activities arise from SSK for immediate implementation in FY 2013 in at least 30 Kab/Kota

d. Support Kab/Kota POKJAs and facilitators to ensure budget availability for immediate action plan FY 2013 in at least 30 Kab/Kota

March – Dec March – Dec March – July March – July March ‐ July

RJ BP SY HG MvK ProSDAs


BPs, SSKs/MPSSs completed in time and according to practical guidelines BPs, SSKs/MPSSs At least 60% of the BPs, SSKs/MPSSs are meeting minimum quality standards Technically sound activities implemented directly in 2013

USDP Budget

4209

Matchmaking SanDG and prospective Kab/Kota for donor support a. Provide templates of PEP for infrastructure

projects requiring substantial investment b. Support Kab/Kota and PU Facilitators in the

identification of ”big projects” and the preparation of the project execution plan

c. Facilitate forum between SanDG and potential Kab/Kota

d. Support Kab/Kota/PU Facilitators preparing DIPK and entry Bappenas Blue Book

March – June April – June 3rd Quarter April ‐ Dec

RJ BP SY HG MvK ProSDAs


Good quality templates of project execution plan by end of 2012 Identified potential big projects in at least 10 Kab/Kota by mid‐2012 At least 5 Kab/Kota get funding support from SanDG by the end of 2012 At least 5 Kab/Kota in 5 provinces get direct assistance in developing DIPK to be proposed into the Bappenas Blue Book scheme

USDP Budget

*: MvK=Mees van Krimpen; HG=Hendra Gupta; EW=Eko Widodo; DTW=Dhanang Tri Wuriyandoko; WP=Wita Purwasih; RJ=Renan Jusal Indra; BP=Budi Prasetyo; SY=Suyitno; EK= Erry Kendriwati; JI=Joy Irmanputhra; SK=Sjoerd Kerstens; IF=Indra Firmansyah; CK=Cees Keetelaar; BS=Bob Sinarko; RvO=Rudolf van Ommen



59

6. USDP Work Plan and Assignment Plan 2012‐ 2014

6.1 USDP Work Plan 2012‐ 2014

The Work Plan 2012 ‐2014 follows the set‐up of the Workplan 2012 and is divided in activities by USDP cell PMU – PIU, hence into four groups. There are two types of activities in Cell: lead by PMU‐PIU or lead by USDP. The distinction is made largely on the basis of output. In USDP led activity, USDP is responsible for the defined output, even if this output is a draft report for acceptance by PPSP. In terms of time allocation most consultant time is in USDP led activities. In Tables 6.1 through Table 6.4 the Work Plan 2012 – 2014 is presented for each cell separately. Some of the activities will take the full period of three years 2012 – 2014 other activities will be completed within the 2012 Workplan. Duration of activities listed may vary because of activities:

Need a long period necessary to complete. Go through different development stages such as from ‘initiation’ to ‘guided operation’ to

‘independent operation’. Are of annual repetitive nature.

Outcome of each activity and key USDP staff are listed. Activity Digest of USDP led activities providing more detailed descriptions are included in Annex 1.

6.2 USDP Assignment Plan 2012 ‐ 2014

a. International Staff Table 6.5 and Table 6.6 present the time allocation of international consultants. There is a sizeable increase in the number of person‐months particularly in Cell PIU‐T with two international specialists. This is essentially caused by the adopted ‘hands‐on’ approach and the need to simplify PPSP guides, tool development, focus on transition plan to implementation. Furthermore the short term input of the institutional‐finance specialist as well as the capacity building specialist are both increased to 5,5 and respectively 9 person‐month per year. Reasons for this increase are presented in Chapter 5. With this increase in international person time the ratio between national and international staff remains at the level of over 7. This ratio by itself already was quite high for a mixed team. High ratios often reduce the effectiveness of international input as much time is needed for management issues and content issues tend to suffer leading to poor reporting. b. National Staff Table 6.7 and Table 6.8 present the time allocation of national staff in overview. Table 6.9 through Table 6.11 provides detailed information of time allocation per activity in 2012. Appointment of 15 ProSDA staff leads to a substantial increase in person‐months. USDPs Jakarta team is streamlined in all Cells to the extent justified. Nevertheless, based on the adjustments in PPSP and USDSP as described in Chapter 5, USDP still has substantial tasks in new development and furthermore has to retain capacity in training delivery. Part of the latter capacity will be drawn, for short inputs, from USDP staff that moved to the ProSDA position, in total four persons.



60

Table 6. 1 Workplan 2012‐2014 Cell PMU

USDP Work Plan 2012 ‐ 2014 dd 120304

1 PMU

11 PMU Lead1101 Support to Pokja AMPL National All

Quarterly meeting, Echelon 1/2 meeting, Adocacy Events, Nawasis

KSAN, ENEA, INPRES, KB Ministries

1102 Support to PMU All

Monthly Meeting PMU‐PIU, MM PMU‐USDP, Lokna

Training Calendar, Quality Assurance, HelpDesk, Website, Nawasis

1103 PPSP Work Plan ‐ Progress and Annual Report All

1. Preparation Annual plan

2. Quarterly Update and Report

3. Annual Report and Workshop

1104 Facilitate formulation and implementation of national sanitation advocacy strategy AE

1. Prepare ToR and Organize Formulation Workshop

2. Support Pokja AMPL to implement the national advocacy strategy

1105 Knowledge Sharing All

1. Valuable Experiencs BP ‐ SSK and Kab/Kota

2. Present Lessons in Workshops, City Summits, Meeting Events

3. Develop Poster and Booklet materials

1106 PPSP Help Desk System

1. Training Kab/Kota, Prov, Facilitators

2. Assistance HelpDesk operation All

1107 Back up support National Event regarding policy development :

1. Prepare ToR and tech. support to presentation and distributing material

2. Support to PR‐ing the national event & Media relation

3. Technical support to the implementation of the National Event

1108 Facilitation to the development of PPSP logframe

1. Prepare presentation of logframe & reference

2. Conduct facilitation during the process of developing the logframe

3. Peer review to each draft of logframe

4. Support to the implementation of PPSP logframe socialization

1109 Establishing a SenSanitational TV Award Program (Advocacy Pilot) AE

1. ToR & Assist Team Communication of Pokja AMPL Nasional (TC) to identify sponsors

2. Assist TC with developing promotional materials

3. Assist TC with conducting the award event

1110 Prepare ToR and provide input/facilitate: AE

1. National Workshop Recruitment new KK PPSP 2013/14

2. PPSP Steering Committee Meeting to develop common perception on PPSP Approach, Principles, Products

3. Workshop for Pokja AMPL Nasional (Ketua) members and leaders Watsan programs on Synchronizing 2012 PPSP Activities

4. Media Handling Training for Echelon II/III Pokja AMPL

5. Open House AMPL

DJ J A S O NA MJ J A S O N D J F M AN D J F MACTIVITY

Cooperating Cells

2012 2013 2014J F M A M MJ J A S O



61

USDP Work Plan 2012 ‐ 2014 dd 120304

12 USDP Lead

1201 Implementation of PMM and its adjustment to the structure of PPSP Institutions at central level

1. Initial discussion with Prosda regarding PPSP implementation at provincial level

2. Analysis the adjustment needed

3. Propose revision of PMM


1. Initial discussion with Prosda regarding PPSP implementation at provincial level

2. Analysis the adjustment needed

3. Propose revision of PMM

1203 Support to finalize optimization of public budget allocation among related ministries

1. Discussion to the related ministries regarding optimizing sanitation development funding

2. Facilitation to optimizing mechanism & Report

1204 Review the need of NSPK adjustment

1. Collecting and analysis of Sanitation NSPK

2. Discussion on NSPK adjustment with related ministries

3. Socialization of NSPK adjustment (if any) internally and among Pokja AMPL

1205 Develop Guidelines on developing NSPK at Local level

1. Prepare draft of Guidelines on developing NSPK at local level

2. Socialization of the draft of Guidelines

3. Revise and finalize Guideline due to input from socialization

4. Approval of the guideline

1206 Strengthening AKKOPSI

1. Facilities to increase advocacy capacity in doing horizontal learning at Provincial Level

2. Supporting the implementation of National Sanitation City Rating (NSCR

3. Supporting City Sanitation Summits, 2012 at Balikpapan, others


1.Further polish quality rating for sanitation strategy

2. Tracking PPSP implementation at all levels (monthly)

3. Assistance to regular progress coordination (monthly)

4. Monthly progress monitoring report to PMU and PIU (monthly5. Identify KPI related to PPSP implementation6. Performance evaluation on PPSP implementation and Sanitation sector at national and provincial level

1208 Development and implementation of Nawasis

1.Support to developing nawasis.info strategic plan

2.Support to improving of nawasis.info user interface

3.Setting up communities of practice (COPs)

4.Consolidate input of COPs to system

1209 Monitoring Sanitation Sector Development

1.Fine tune relevant context information and national performance indicators for sanitation to be collected

2.Data collection and Initial analysis AE

3.Reporting on sector development

DJ J A S O NA MJ J A S O N D J F M AN D J F MACTIVITY

Cooperating Cells

2012 2013 2014J F M A M MJ J A S O



62

Table 6. 2 Work Plan 2012 – 2014 Cell PIU‐AE

USDP Work Plan 2012 ‐ 2014 dd 120304

2 AE21 PIU Lead2101 Advise 2011 PPSP KaKo on application EHRA

establishment EHRA informatrion desk

2102 Support to design and conducting training EHRA CBT1. In‐house training (ToT) primary studies & EHRA ‐ PIU AE team2. EHRA training Pokja KaKo 2012 & Prov Pokja3. EHRA training Prov Pokja4. Train PIU members in STBM tools

2103 Support Prov Pokja in supervising EHRA studies1. Develop quality checklist2. Train (by Prosda) Prov Pokja members in using checklist3. Back‐up support tpo check finakl EHRA results

2104 ToR preparation and back‐up support1. EASAN III event (media pre[paration support)2. Media Advocacy Seminar3. Advocacy seminar and PPSP exhibition4. Rembung National Saniatation5. National Workshop Recruitment new KK PPSP 2013/146. PPSP Steering Committee Meeting to develop common perception on PPSP Approach, Principles, Products7. Workshop for Pokja AMPL Nasional (Ketua) members and leaders Watsan programs on Synchronizing 2012 PPSP Activities

ACTIVITYCooperating

Cells2012 2013 2014

J F M A M MJ J A S O N D J F M A MJ J A S O N D J F M A DJ J A S O N



63

USDP Work Plan 2012 ‐ 2014 dd 120304

2 AE22 USDP Lead2201 Streamlining BP‐SSK ALL

2202 Finalize design and print USDP promotion materials


2204 Finalize materials Rapid Assesment School Sanitation conditions

2205 Mainstreaming CEPG Strategies into SSK1. Finalize Guidelines to conduct the CGEP survey and to insert outcomes into BP/SSK2. Prepare IEC media for CEGP kits3. Prepare/conduct ToT for PMU&PIU members4. Prepare/conduct ToT for a Provincial/Pokja Training Team (PTT), PF Coordinator and PROSDA5. Coach Prov PTT for training KaKo Pokja 6. Prepare/conduct participatory Monitoring & Evaluation

2206 Manstreaming Urban STBM and School Sanitation Strategies1. Finalize Draft Guidelines to conduct Urban‐STBM (ex‐simplified PHAST) survey and to insert outcomes into BP/SSK2. Prepare School Sanitation Guidelines 3. Prepare IEC media for STBM‐Urban kits & School Sanitation Kits4. Prepare/conduct ToT for PMU&PIU members5. Prepare/conduct ToT for the Provincial/Pokja Training Team (PTT), PF Coordinator and PROSDA6. Conduct Monitoring & Evaluation7.Update and finalize Guidelines

2207 Finalize Guidelines for assessing PPP conditions for Kab /Kota ALL

2208 Development & implementation KaKo Sanitation Communication Strategy CBT1. Develop Guidelines “How to develop and implement District/ City Communication Strategy” 2. Peer review with PIU‐AE and PMU3. In‐house training PMU, Communication Team Pokja AMPL, PIU‐AE4. Conduct ToT for Pokja Province to develop District/City Communication Strategy and to facilitate KKs to implement the strategy5. Coach Provincial Pokja to conduct quick check of campaign budget availability among KKs6. Collect Lessons Learnt & make recommendations

2209 Advocacy of Prov Sanitation Strategy1. Provide input in ToR preparation2. Prepare presentation materials and workshop session plan3. Support/coach Dinas Kesehatan Provinsi and Dinas Infokom to conduct the Formulation Workshop

2210 Directors PPSP Presentation ‐ Video Production1. Concept development and approval2. Production, editing, mixing, finalization3. Presentation and revision

ACTIVITYCooperating

Cells2012 2013 2014

J F M A M MJ J A S O N D J F M A MJ J A S O N D J F M A DJ J A S O N



64

Table 6. 3 Work Plan 2012 – 2014 Cell PIU‐IF

USDP Work Plan 2012 ‐ 2014 Cell IF CBT dd120305

3 IF

31 PIU Lead

3101 PIU Recurrent activities AllMonthly Meeting PMU‐PIU, MM PMU‐USDP, Lokna

Training Calendar, Quality Assurance, HelpDesk, Website, Nawasis

3102 Support to design and conduct training All

3103 Support Provincial Pokja in supervising studies done by Pokja KKs All

3104 ToR Preparation and back‐up support All

32 USDP Lead

3201 Supporting development of sanitation institutional framework at all levels PMU

1. TOR (Tupoksi) for Pokja secretariats at local and provincial level available2. Draft Permendagri on PPSP

3. Capacity building needs Pokjas

4. Manual Pokja strengthening & ToT

5. Pokja strengthening

6. Monitoring & Evaluation

7. Final report Pokja Strengthening

3201 Supporting development of provincial sanitation policy PMU

1. Manual on SSP

2. Training Prov. Pokjas on SSP manual

3. Preparation SSPs in 2 selected provinces

4. Manual on Prov. sanitation Policy

5. Backstopping on PSP formulation in all provinces

6. Final Report in PSP in provinces

7. Monitoring impact of prov sanitation policy on decisions re SSKs

3203 PPSP Funding Strategy PMU

1. PPSP Financial Roadmap

2. General potential for funding sanitation

3. Arrangements for budgeting and budget implementation for sanitation

4. Aligning financial planning with LG and provincial budgeting cycle

5. Implementation plan for funding strategy

3204 Development the draft of Join Decree of PPSP Implementation PMU

1. Initial discussion regarding the need of Join Decree

2. Facilitation of the development of Join Decree

3. Support the socialization of Join Decree

(prepare TOR, technical support to presentation and distributing materials)

3205 Preparing draft of “MOHA decree regarding sanitation PMU for Human Resettlement Management and Guidance to Sanitation Management at local level

1. Facilitation to the MOHA Decree development

2. Support to the “konsinyering” the MOHA Decree development

3. Support to the MOHA~Decree socialization

ACTIVITYCooperating

Cells2012 2013 2014

J F M A M MJ J A J F M AS O N D J A S O N D DJ J A S O N

see detailed activity and staffing schedule in Activity Digest 3203

F M A MJ J



65

USDP Work Plan 2012 ‐ 2014 Cell IF CBT dd120305

3221 “HRD Focal Point” for Developing Human Resources in Indonesian Sanitation Sector

1. Training needs workshop with PMU/PIU staff earmarked as Pelatih PPSP Nasional

2. Identify concrete sanitation education/training expansion options

3. Concept paper on position Pokja AMPL Nasional to guide HRD in sanitation sector

3222 Support PMU/PIUs with planning and implementing Capacity Building Programs All

1. Training needs workshop with PMU/PIU staff earmarked as Pelatih PPSP Nasional

2. Design and conduct 4 training management workshops for PMU‐PIU staff

3. Review/integration of PPSP training modules by PMU‐PIU training staff

4. Prepare Plan for ToT for PMU/PIU staff

3223 Conducting Internal USDP/PPSP Training Events All

1. Design ToT programs for PMU/PIU trainers

2. Organize transfer‐of‐technology sessions between USDP specialists and PMU/PIU trainers‐to‐be

3. Implement the ToT programs

4. Performance monitoring of PMU/PIU and Pokja Province staff in training the PF/CFs

3224 Design and Implement Train‐the‐Trainer (ToT) Programs for PMU/PIU and Pokja Provi All

1. Design and conduct PROSDA training

2. Design and conduct 2 annual teambuilding events for the entire USDP team

3. Design 1 annual USDP/PMU/PIU teambuilding event for the professional staff

Cooperating Cells

ACTIVITYFJ

201420132012JJMAM DNOSAJJMJJMAMFA

repeat program as for 012 repeat program as for 2013

J F M AS O N D J A S O N D

Program repeated as for 2012 Program repeated as for 2013



66

Table 6. 4 Work Plan 2012 – 2014 Cell PIU‐Technical

USDP Work Plan 2012 ‐ 2014 dd 120302

4 Technical41 PIU Lead4101 Provide Input in Training Programs:

a. Kick of meeting PPSP 2012, 2013, 2014 AE, IFb. PF/CF IUWASH AE, IFc. Pokja KK PPSP 2012, 2013 and 2014 about BP/SSK/MPSS AE, IFd. PF/CF Training 2012, 2013 and 2014 batches AE, IF

4102 Provide Input for Workshopsa. Regional WS Barat QA BP ‐ 2012, 2013 and 2014b. Regional WS Timur QA BP ‐ 2012, 2013 and 2014c. Regional WS Barat QA SSK ‐ 2012, 2013 and 2014d. Regional WS Timur QA SKK ‐ 2012, 2013 and 2014e. Regional WS Barat QA MPSS ‐ 2012f. Regional WS Timur QA MPSS ‐ 2012

4103 Support progress Monitoring BP/SSK/MPSSa. Support PIU‐T consultants with MonEv related activities (2012, 2013 and 2014) PMUb. Back‐up support to KK Pokjas, Prov Satker PPLP and PFs/CFs to use and maintain PPSP Monev syst PMU

4104 Support with Recruitment PFs and CFs for 2013, 2014 batchesa. Revision ToR and public announcementb. Revision selection criteriac. Interviews PMU, AE, IFd. Revision Task Descriptionse. Contracting

42 USDP Lead4201 Streamlining of BP & SSK Manuals

a. Finalization existing procedure, manual and preparation practical guideline for BPb. Finalization existing procedure, manual and preparation practical guideline for SSKc. Field testing BP and SSKd. Modification Training Modules IFe. BP Training of Pokjas, PFs and CFs of 2012 IFf. SSK Training of Pokjas, PFs and CFs of 2012 PPSP Program IFg. Roll out, monitoring and consolidation lessons learned (2012, 2013, 2014)h. Improve / modify procedure, manuals and guidelines, training modulesi. Training BP/SSK procedures for PFs and CFs of 2013 Program IFj. Training BP/SSK procedures for PFs and CFs of 2014 Program IFk. Evaluation Lessons Learned + Final Report IF

4202 Development, testing and introduction of Support Tools1. Database Support Tool (BP Tool)a. Preparation of support toolb. Desk testing for 2 Kab/Kota (existing data)c. Hands‐on Field testing 4 Kab/Kota and reporting d. Reporting and Marketing of and endorsement by stakeholders of tool at National levele. Training of ProSDA and PFs IFf. Final testing in 20 Kab/Kota with ProSDA supportg. Consolidation lessons learned and improvements in tool and adaption training modules as necessaryh. Training of PFs/CFs PPSP 2013 program IFi. Training of PFs/CFs PPSP 2014 program IFj. Roll out tool PPSP 2013 and 2014 Program (BP Preparation)k. Consolidation lessons learned and improvements in tool as necessary

2. Support Tool Developing Sanitation Planning and Costing Scenarios (SSK‐Tool)a. Preparation of support toolb. Desk testing for 1 Kab/Kota (existing data)c. Hands‐on Field testing 4 Kab/Kota and reportingd. Marketing of and endorsement by stakeholders of Tool at national levele. Training ProSDAs and PFs IFf. Final testing in 10 Kab/Kota with ProSDA/PF supportg. Consolidation lessons learned and improvements in tool and adoption training modules IFh. Training of PFs/CFs PPSP 2013 program IFi. Roll out tool PPSP 2013 and 2014 Program (SSK Preparation)j. Training of PFs/CFs PPSP 2014 program IFk. Consolidation lessons learned and improvements in tool as necessary

20142012 2013A S O N DF M A M J JJM O N D

ACTIVITYCooperating

Cells FM A M J J A S O N AD JFJ SM J J A



67

USDP Work Plan 2012 ‐ 2014 dd 120302

4203 Discussion Paper on Sanitation Development and Funding Requirementsa. Application of support tool in 10 Kab/Kotas [Activity 422]b. Preparation of draft discussion paper IFc. Presentation to Nat. Pokja AMPL PMU, IFd. Exercise national funding requirements + reporting PMU. IF

4204 Training in Preparation of SSK in accordance streamlined methoda. Preparation training modules IFb. Preparation of training schedules and logistics IFc. Training of ProSDAs (Jakarta) IFd. Training delivery to PFs and CFs in 10 core provinces IF

4205 Provision of Supporting Guidelines for Procurement and Implementationa. Rework guidelines on procurement of works, goods and services and associated administrative affairsb. Preparation brief Handbook on common sanitation interventionsc. List and agree with PU required complimentary guidelinesd. Consolidation or preparing complimentary guidelines e. Dissemination of guidelines PMUf. Direct assistance in preparing procurement plan FY 2013

4206 Support PPLP PU and Kab / Kota to ensure optimum APBN budget allocationa. Provide assistance in disseminating budget policy for APBN FY 2013, FY 2014, FY 2015 IFb. Verify programs and activities proposed in RPIJMD for FY 2013, FY 2014, FY 2015 IFc. Consolidate PoA proposed in RPIJMD as well as available MPSS for FY 2013, FY 2014, FY 2015 IFd. Identify PoA in RPIJMD, SSK and MPSS that can be directly implemented in 2013, 2014, 2015 IFe. Support Satker PPLP with pre‐regional consultations FY 2013, FY 2014, FY 2015 IF

4207 Support to buy‐in process a. Dissemination of readiness criteria IFb. Ensuring inclusion of interventions out of PoA into APBN FY 2013, FY 2014, FY 2015 IFc. Ensuring inclusion of interventions out of PoA into APBD(P) FY 2013, FY 2014, FY 2015 IFd. Ensuring inclusion of interventions out of PoA into APBD(K) FY 2013, FY 2014, FY 2015 IFe. Consolidate lessons learnt and reporting findings and recommendations IF

4208 Technical and Financial Support during SSK/MPSS Preparationa. Develop workable QA criteria and implementation protocols PMUb. Support and ensure Kab/Kota Pokjas and Facilitators with timely completion of BPs/SSKs/MPSSc. Support and ensure Kab/Kota Pokjas and Facilitators that products meet minimum quality standar IFd. Identification of programs and activities from SSK for direct implementation in FY 2013, FY 2014, FY IFe. Support Kab/Kota Pokjas and facilitators to ensure budget for plan FY 2013, FY 2014, FY 2015 IF

4209 Matchmaking SanDG and prospective Kab/Kota for donor supporta. Provide templates of PEP for projects requiring substantial investment b. Support Kab/Kota/PU Facilitators identification ”big projects” and preparation PEPc. Facilitate forum between SanDG and potential Kab/Kota PMUd. Support Kab/Kota/PU Facilitators preparing DIPK and entry Bappenas Blue Book IF

20142012 2013A S O N DF M A M J JJM O N D

ACTIVITYCooperating

Cells FM A M J J A S O N AD JFJ SM J J A



68

Table 6. 5 USDP Assignment Plan 2012‐ 2014 International Consultants

USDP Assignment Plan 2012 ‐ 14 Cell

Name of expert

F ‐ 1 Project Director Hans Zewald 1.5 0.5 0.5 0.5 F ‐ 2 Project Manager Bram van der Boon 30.0 10.0 10.0 10.0 F ‐ 3 Policy&Strategy Specialist Caroline van der Sluys ‐ ‐ ‐ ‐ F ‐ 4 Capacity Building Specialist John de Bresser 25.0 9.0 9.0 7.0 F ‐ 5 Water and Sanitation Specialist Rik Dierx ‐ ‐ ‐ ‐ F ‐ 6 Hygiene Promotion Spec. Ingeborg Krukkert 5.0 2.0 2.0 1.0 F ‐ 7 Environmental and Sanitation Engineer Mees van Krimpen 30.0 10.0 10.0 10.0 F ‐ 8 DED Jan Kraaij ‐ ‐ ‐ ‐ F ‐ 9 Master Planning Michael van de Watering ‐ ‐ ‐ ‐ F ‐ 10 DED Urban Drainage/Sewerage Sjoerd Kersten / Pool of Experts 25.0 10.0 10.0 5.0 F ‐ 11 Sewerage Specialist Cees Keetelaar 8.0 3.0 3.0 2.0 F ‐ 12 Finance Specialist Bert Bruinsma ‐ ‐ ‐ ‐ F ‐ 13 Capacity Building Specialist John de BresserF ‐ 14 PPP Specialist Dan Salter ‐ ‐ ‐ ‐ F ‐ 15 Gender and Pro‐poor Development Specialist Christine Sijbesma 5.0 2.0 2.0 1.0 F ‐ 16 Institutional Specialist Rudolf van Ommen 15.3 5.3 5.0 5.0 F ‐ 17 Finance Specialist Bert Bruinsma ‐ ‐ ‐ ‐ F ‐ 19 Training Specialist on Sanitation Urban Drainage Zoran Vojinovic ‐ ‐ ‐ ‐

Total 144.8 51.8 51.5 41.5

Total 2012 ‐14

2012 2013 2014Position



69

Table 6. 6 USDP Assignment Plan 2012 International Consultants by Cell

USDP Assignment Plan 2012 Cell Total

Name of expert month

F ‐ 1 Project Director Hans Zewald 0.5 0.5 F ‐ 2 Project Manager Bram van der Boon 10.0 10.0 F ‐ 3 Policy&Strategy Specialist Caroline van der Sluys ‐ F ‐ 4 Capacity Building Specialist John de Bresser 1.0 1.5 6.5 9.0 F ‐ 5 Water and Sanitation Specialist Rik Dierx ‐ F ‐ 6 Hygiene Promotion Spec. Ingeborg Krukkert 2.0 2.0 F ‐ 7 Environmental and Sanitation Engineer Mees van Krimpen 10.0 10.0 F ‐ 8 DED Jan Kraaij ‐ F ‐ 9 Master Planning Michael van de Watering ‐ F ‐ 10 DED Urban Drainage/Sewerage Sjoerd Kersten / Pool of Experts 10.0 10.0 F ‐ 11 Sewerage Specialist Cees Keetelaar 3.0 3.0 F ‐ 12 Finance Specialist Bert Bruinsma ‐ F ‐ 14 PPP Specialist Dan Salter ‐ F ‐ 15 Gender and Pro‐poor Development Specialist Christine Sijbesma 2.0 2.0 F ‐ 16 Institutional Specialist Rudolf van Ommen 2.3 3.0 5.3 F ‐ 17 Finance Specialist Bert Bruinsma ‐ F ‐ 19 Training Specialist on Sanitation Urban Drainage Zoran Vojinovic ‐

‐

Total 10.5 3.3 5.5 9.5 23.0 51.8

Position MNGT PMU AE IFCBT TEC


Workplan 2012 – 2014 (DrafT)

70

Table 6. 7 Assignment Plan 2012‐2014 National Consultants

USDP Assignment Plan 2012 Cell Total

Position Name of expert month

L‐1 Co‐Team Manager Syarif Puradimadja 3.0 6.5 ‐ 1.5 11.00 L‐2 Knowledge Management Expert Bachtiar Gunawan 2.0 2.00 L‐3 Policy&Strategy Specialist Mohammad Khalid Arya S. 4.8 6.3 11.00 L‐4 Senior Capacity Building/Training Specialist Avianti Zulaicha / Replacement ‐ 7.5 3.5 11.00 L‐5 Monitoring & Evaluation Specialist Ida Bagus Hendra Gupta 2.5 0.5 8.0 11.00 L‐6 Logistics Yulia Halim 11.0 11.00 L‐7 Senior Programme Officer Dian Mardiana 5.0 5.00 L‐8 Senior Communications Specialist Farah Amini ‐ ‐ L‐9 Campaigns/Promotions Spec Hony Irawan 2.2 8.8 11.00 L‐10 Communications Specialist (PC) Joy Irmanputhra ‐ 5.0 5.00 L‐11 Community Dev. Specialist‐PC Rianigustin Mozar ‐ 11.0 11.00 L‐12 Senior Technical/Environmental Specialist Renan Jusal Indra Sipayung 1.0 1.0 9.0 11.00 L‐13 Senior Finance Specialist Poppy E.P. Lestari ‐ ‐ L‐14 Finance Specialist‐PC1 Ritzky Cahyanto / Replacement 5.0 6.0 11.00 L‐15 Finance Specialist‐PC‐2 Amrizal Amir 5.0 6.0 11.00 L‐16 PROSDA ‐ Environmental Engineer‐PC1 Eko Widodo 2.0 2.00 L‐17 Environmental Engineer‐PC2 Wita Purwasih ‐ 11.0 11.00 L‐18 Senior Institutional Development Specialist C. Yuni Kusmiati / Replacement 2.0 3.3 3.2 2.5 11.00 L‐19 Communications Specialist‐PC Alwis Rustam 11.0 11.00 L‐20 Technical Expert (Studies/Designs) Budi Prasetyo ‐ 11.0 11.00 L‐21 Environmental Engineer‐PC1 Dhanang Tri Wuriandoko 2.0 9.0 11.00 L‐22 Technical Expert (Studies/Designs) Eddy Setiadi Sujono ‐ ‐ L‐23 Technical Expert (Implementation) Suyitno ‐ 11.0 11.00 L‐24 Technical Expert (Implementation) Erry Kendriwati Y. / Replacement ‐ 2.0 2.00 L‐30 Institutional Specialist‐PC2 Arief Budiman 11.0 11.00 L‐31 PROSDA ‐ Capacity Building Specialist‐PC1 Richard Tobias Daniel 2.0 2.00 L‐32 PROSDA ‐ Capacity Building Specialist‐PC2 Dyah Ernawati 2.0 2.00 L‐33 PROSDA ‐ Capacity Building and Tr (PPP, CSR) Asep Winara ‐ 2.0 2.00 L‐34 EHRA Studt Data Analist Asep Sunarya ‐ 3.0 3.00 L‐35 Sanitation Specialist Indra Firmansyah ‐ 11.0 11.00 L‐36 Sr. Sanitation Specialist Bob Sinarko ‐ 3.0 3.00

Sub‐total 19.0 44.0 28.1 47.0 88.0 226.0 ProSDA

L‐16 ProSDA ‐ Serang Eko Widodo 10.0 10.0 L‐31 ProSDA ‐ Semarang Richard Tobias Daniel 10.0 10.0 L‐32 ProSDA ‐ Semarang Dyah Ernawati 10.0 10.0 L‐33 ProSDA ‐ Bandung Asep Winara 10.0 10.0 L‐50 ProSDA ‐ Padang Desrates 10.0 10.0 L‐51 ProSDA ‐ Padang Herni Suwartini 10.0 10.0 L‐52 ProSDA ‐ Palembang Heri Hermawan 10.0 10.0 L‐53 ProSDA ‐ Surabaya Agus Budiono 10.0 10.0 L‐54 ProSDA ‐ Surabaya Heri Subagio 10.0 10.0 L‐55 ProSDA ‐ Denpasar I Made Yudiarsana 10.0 10.0 L‐56 ProSDA ‐ Banjarmasin Arief Riyadi 10.0 10.0 L‐57 ProSDA ‐ Banjarmasin Yayat Hidayat 10.0 10.0 L‐58 ProSDA ‐ Makassar Rustam Abadi 10.0 10.0 L‐59 ProSDA ‐ Makassar Budi Rianto 10.0 10.0 L‐60 ProSDA ‐ Manado Kusrianto Dwiwarsito 10.0 10.0

ProSDA Sub‐total ‐ ‐ ‐ ‐ 150.0 150.0

Total 19.0 44.0 28.1 47.0 238.0 376.0

MNGT PMU AE IFCBT TEC



71

Table 6. 8 Assignment Plan 2012 National Consultants

USDP Assignment Plan 2012 ‐ 14

L‐1 Co‐Team Manager Syarif Puradimadja 33.0 11.0 11.0 11.0 L‐2 Knowledge Management Expert Bachtiar Gunawan 2.0 2.0 ‐ ‐ L‐3 Policy&Strategy Specialist Mohammad Khalid Arya S. 33.0 11.0 11.0 11.0 L‐4 Senior Capacity Building/Training Specialist Avianti Zulaicha / Replacement 33.0 11.0 11.0 11.0 L‐5 Monitoring & Evaluation Specialist Ida Bagus Hendra Gupta 33.0 11.0 11.0 11.0 L‐6 Logistics Yulia Halim 33.0 11.0 11.0 11.0 L‐7 Senior Programme Officer Dian Mardiana 5.0 5.0 ‐ ‐ L‐8 Senior Communications Specialist Farah Amini ‐ ‐ ‐ ‐ L‐9 Campaigns/Promotions Spec Hony Irawan 25.0 11.0 7.0 7.0 L‐10 Communications Specialist (PC) Joy Irmanputhra 5.0 5.0 ‐ ‐ L‐11 Community Dev. Specialist‐PC Rianigustin Mozar 33.0 11.0 11.0 11.0 L‐12 Senior Technical/Environmental Specialist Renan Jusal Indra Sipayung 33.0 11.0 11.0 11.0 L‐13 Senior Finance Specialist Poppy E.P. Lestari ‐ ‐ ‐ ‐ L‐14 Finance Specialist‐PC1 Ritzky Cahyanto / Replacement 33.0 11.0 11.0 11.0 L‐15 Finance Specialist‐PC‐2 Amrizal Amir 33.0 11.0 11.0 11.0 L‐16 PROSDA ‐ Environmental Engineer‐PC1 Eko Widodo 2.0 2.0 ‐ ‐ L‐17 Environmental Engineer‐PC2 Wita Purwasih 33.0 11.0 11.0 11.0 L‐18 Senior Institutional Development Specialist C. Yuni Kusmiati / Replacement 33.0 11.0 11.0 11.0 L‐19 Communications Specialist‐PC Alwis Rustam 33.0 11.0 11.0 11.0 L‐20 Technical Expert (Studies/Designs) Budi Prasetyo 33.0 11.0 11.0 11.0 L‐21 Environmental Engineer‐PC1 Dhanang Tri Wuriandoko 33.0 11.0 11.0 11.0 L‐22 Technical Expert (Studies/Designs) Eddy Setiadi Sujono ‐ ‐ ‐ ‐ L‐23 Technical Expert (Implementation) Suyitno 33.0 11.0 11.0 11.0 L‐24 Technical Expert (Implementation) Erry Kendriwati Y. / Replacement 2.0 2.0 ‐ ‐ L‐30 Institutional Specialist‐PC2 Arief Budiman 33.0 11.0 11.0 11.0 L‐31 PROSDA ‐ Capacity Building Specialist‐PC1 Richard Tobias Daniel 2.0 2.0 ‐ ‐ L‐32 PROSDA ‐ Capacity Building Specialist‐PC2 Dyah Ernawati 2.0 2.0 ‐ ‐ L‐33 PROSDA ‐ Capacity Building and Tr (PPP, CSR) Asep Winara 2.0 2.0 ‐ ‐ L‐34 EHRA Studt Data Analist Asep Sunarya 9.0 3.0 3.0 3.0 L‐35 Sanitation Specialist Indra Firmansyah 33.0 11.0 11.0 11.0 L‐36 Sr. Sanitation Specialist Bob Sinarko 9.0 3.0 3.0 3.0

‐ Sub‐total 626.0 226.0 200.0 200.0

ProSDAL‐16 ProSDA ‐ Serang Eko Widodo 32.0 10.0 11.0 11.0 L‐31 ProSDA ‐ Semarang Richard Tobias Daniel 32.0 10.0 11.0 11.0 L‐32 ProSDA ‐ Semarang Dyah Ernawati 32.0 10.0 11.0 11.0 L‐33 ProSDA ‐ Bandung Asep Winara 32.0 10.0 11.0 11.0 L‐50 ProSDA ‐ Padang Desrates 32.0 10.0 11.0 11.0 L‐51 ProSDA ‐ Padang Herni Suwartini 32.0 10.0 11.0 11.0 L‐52 ProSDA ‐ Palembang Heri Hermawan 32.0 10.0 11.0 11.0 L‐53 ProSDA ‐ Surabaya Agus Budiono 32.0 10.0 11.0 11.0 L‐54 ProSDA ‐ Surabaya Heri Subagio 32.0 10.0 11.0 11.0 L‐55 ProSDA ‐ Denpasar I Made Yudiarsana 32.0 10.0 11.0 11.0 L‐56 ProSDA ‐ Banjarmasin Arief Riyadi 32.0 10.0 11.0 11.0 L‐57 ProSDA ‐ Banjarmasin Yayat Hidayat 32.0 10.0 11.0 11.0 L‐58 ProSDA ‐ Makassar Rustam Abadi 32.0 10.0 11.0 11.0 L‐59 ProSDA ‐ Makassar Budi Rianto 32.0 10.0 11.0 11.0 L‐60 ProSDA ‐ Manado Kusrianto Dwiwarsito 32.0 10.0 11.0 11.0

ProSDA Sub‐total 480.0 150.0 165.0 165.0

Total 1,106.0 376.0 365.0 365.0

2014Position Name of expert Total

2012 ‐142012 2013



72

Table 6. 9 USDP Assignment Plan Cell PMU

USDP Assignment Plan 2012 Cell PMUTotal

Position Name of expert mo

L‐1 Co‐Team Manager Syarif Puradimadja 6.5

L‐2 Knowledge Management Expert Bachtiar Gunawan 2.0

L‐3 Policy&Strategy Specialist Mohammad Khalid Arya S. 4.8

L‐4 Senior Capacity Building/Training Specialist Avianti Zulaicha

L‐5 Monitoring & Evaluation Specialist Ida Bagus Hendra Gupta 2.5

L‐9 Campaigns/Promotions Spec Hony Irawan 2.2

L‐11 Community Dev. Specialist‐PC Rianigustin Mozar

L‐12 Senior Technical/Environmental Specialist Renan Jusal Indra Sipayung 1.0

L‐14 Finance Specialist‐PC1 Ritzky Cahyanto / Replacement 5.0

L‐15 Finance Specialist‐PC‐2 Amrizal Amir 5.0

L‐18 Senior Institutional Development Specialist C. Yuni Kusmiati / Replacement 2.0

L‐19 Communications Specialist‐PC Alwis Rustam 7.7

L‐21 Environmental Engineer‐PC1 Dhanang Tri Wuriandoko 2.0

L‐30 Institutional Specialist‐PC2 Arief Budiman

Total Nat Cons 40.7

F ‐ 4 Capacity Building Specialist John de Bresser 1.0

F ‐ 16 Institutional Specialist Rudolf van Ommen 2.3

Total Int Cons 3.3

N DJ J A S OJ F M A M

Main 1204 & 1207‐8‐9 and input 1106 ‐ 1202‐3, total 3,5 months/y

Intermittend 1206 AKKOPSI 1,0 month/y

all programs intermittend 65%

Intermittend 4 months/y 1201‐02‐03‐04‐05‐09 and PMU support

Total 75% with main input 1206 AKKOPSI and intermittend on PMU support

Main input in 1207‐08‐09 ( about 3 months/y) to be combined with ProSDA coordination

Total input 2 months/y maily on 1108‐09

Incidental input to 1206 AKKOPSI about 1,0 month/y

Total about 6 months input mainly in 1201‐02‐03 ‐07‐08‐09

Intermittend input in NPSK review 2 months

Total about 6 months input mainly in 1201‐02‐03 ‐07‐08‐09



73

Table 6. 10 USDP Assignment Plan Cell PIU – AE

USDP Assignment Plan 2012 Cell PIU‐AETotal

Position Name of expert month

L‐11 Community Dev. Specialist‐PC Rianigustin Mozar 11

L‐9 Campaigns/Promotions Spec Hony Irawan 8.8

L‐19 Communications Specialist‐PC Alwis Rustam 3.3

L‐33 PROSDA ‐ Capacity Building and Tr (PPP, CSR) Asep Winara 2

L‐34 EHRA Studt Data Analist Asep Sunarya 3

Total Nat Cons 28


F ‐ 6 Hygiene Promotion Spec. Ingeborg Krukkert 2 short term spec input 2 x 1 month/y

F ‐ 15 Gender and Pro‐poor Development Specialist Christine Sijbesma 2 Short term spec inout 2 x 1 month/y

Total Int Cons 5.5

Total 3 months input to support EHRA

Intermittend input 1,5 months/ on Capacity Bldg and AE management

Full time, main input CEPG & Urban STBM, support to all programs incl Training

Input 9 months/y, 2208 Comm Strategy prominent, other intermittend, incl PMU activities

Total input AE 3 months/y with support to most activites

PPP Reference ProSDA West Java

DJ F M A M J J A S O N



74

Table 6. 11 USDP Assignment Plan Cell PIU ‐ IF

USDP Assignment Plan 2012 Cell PIU ‐ IFTotal

Position Name of expert wk

L‐1 Co‐Team Manager Syarif Puradimadja 1.5

L‐3 Policy&Strategy Specialist Mohammad Khalid Arya S. 6.3

L‐4 Senior Capacity Building/Training Specialist Avianti Zulaicha / Replacement 7.5



L‐14 Finance Specialist‐PC1 Ritzky Cahyanto / Replacement 6.0

L‐15 Finance Specialist‐PC‐2 Amrizal Amir 6.0

L‐18 Senior Institutional Development Specialist C. Yuni Kusmiati / Replacement 6.5

L‐30 Institutional Specialist‐PC2 Arief Budiman 11.0

L‐31 PROSDA ‐ Capacity Building Specialist‐PC1 Richard Tobias Daniel 2.0

L‐32 PROSDA ‐ Capacity Building Specialist‐PC2 Dyah Ernawati / Suhendi 2.0

Total Nat Cons 50.3


F ‐ 16 Institutional Specialist Rudolf van Ommen 3.0

Total Int Cons 9.5

DJ F M A M J J A S O N

About 6 months/y input in Institutional activities 3201‐02‐03‐04‐05

Full time in Training programs

Total 6,5 months/y in Capacity Building and Training Programs

Total 1,5 month/y on various activities

Input about 6 monyjs/y mainly in Finance 3203

Full time in Capacity Building and Training

Total about 1 month/y input in Pokja Province Institutional





75

Table 6. 12 USDP Assignment Plan Cell PIU ‐ T USDP Assignment Plan 2012 Cell PIU ‐ T

Position Name of expert months

L‐10 Communications Specialist (PC) Joy Irmanputhra 5.0


L‐17 Environmental Engineer‐PC2 Wita Purwasih 11.0

L‐20 Technical Expert (Studies/Designs) Budi Prasetyo 11.0

L‐21 Environmental Engineer‐PC1 Dhanang Tri Wuriandoko 9.0

L‐23 Technical Expert (Implementation) Suyitno 11.0

L‐24 Technical Expert (Implementation) Erry Kendriwati Y./Replacement 2.0


L‐27 Senior Capacity Building/Training Specialist Avianti Zulaicha / Replacement 3.5

L‐28 Institutional Specialist‐PC1 C. Yuni Kusmiati / Replacement 2.5

L‐35 Sanitation Specialist Indra Firmansyah 11.0

L‐36 Sr. Sanitation Specialist Bob Sinarko 3.0

L‐16 ProSDA ‐ Environmental Engineer‐PC1 Eko Widodo 12.0

L‐31 ProSDA Semarang ‐ Capacity Building Specialist‐PC1 Richard Tobias Daniel 10.0

L‐32 ProSDA Semarang ‐ Capacity Building Specialist‐PC2 Dyah Ernawati / Suhendi 10.0

L‐33 ProSDA ‐ Capacity Building and Tr (PPP, CSR) Asep Winara 10.0

L‐50 ProSDA ‐ Padang Desrates 10.0

L‐51 ProSDA ‐ Padang Herni Suwartini 10.0

L‐52 ProSDA ‐ Banten Heri Hermawan 10.0

L‐53 ProSDA ‐ Surabaya Agus Budiono 10.0

L‐54 ProSDA ‐ Surabaya Heri Subagio 10.0

L‐55 ProSDA ‐ Denpasar I Made Yudiarsana 10.0

L‐56 ProSDA ‐ Banjarmasin Arief Riyadi 10.0

L‐57 ProSDA ‐ Banjarmasin Yayat Hidayat 10.0

L‐58 ProSDA ‐ Makassar Rustam Abadi 10.0

L‐59 ProSDA ‐ Makassar Budi Rianto 10.0

L‐60 ProSDA ‐ Manado Kusrianto Dwiwarsito 10.0

Total Nat Cons 238.0

F ‐ 7 Environmental and Sanitation Engineer Mees van Krimpen 10.0

F ‐ 10 Sanitation Specialist Sjoerd Kersten 10.0

F ‐ 11 Sewerage Specialist Cees Keetelaar 3.0

Total Int Cons 23.0

Coordination Cell and ProSDA

4202 ‐ 4203 ‐ 4204 ‐ 4205

4202 4202 ‐3 4202 ‐ 3

4202/4204/4209

S O N

4204/4205

4201/4202 4101/4102/4202/4203/4208

4101/

DJ F M A M J J

4101/4102/4207/4208/4209

A

411

4101/4102/4206 4101/4102/4207/4208/4209

411

411

4101/4102/4106/4206 4101/4102/4207/4208/4209 411

4201/4202 4101/4102/4202/4203/4208 411

411

411

4101/4102/4106/4206

411

4101/4202/4208 4102/4103/4202/4208 411

4110/4202 4204

4103/4106/4206

4202/034106

4201 4203

ProSDA

ProSDA + 4101 / 4102 / 4104 4114101/4201

4203

ProSDA

ProSDA

ProSDA

ProSDA + 4101 411

ProSDA + 4101 411

ProSDA

ProSDA

ProSDA

ProSDA

ProSDA

ProSDA

ProSDA

ProSDA



76

7. USDP Organization and Management

7.1 Organization

USDP is to assist PPSP in the successful implementation following the adopted PPSP Roadmap 2010 – 2014. PPSP at national level is managed by its PMU and three PIUs in the lead partner ministries PPSP’s goal is to achieve accelerated sanitation development in the human settlements at Kabupaten and Kota level, hence making the local government institutions important PPSP stakeholders. Other stakeholders include donors, and donor funded projects, NGOs, benefiting communities and others. The Executive Authority of USDP is in the hands of Bappenas as the Beneficiary, representing the POKJA AMPL as the lead agency, and the Embassy of the Kingdom of the Netherlands as the Donor, representing the Government of the Netherlands. The USDP organization structure and its relationship to the PMU and three PIUs is presented in Figure 7.1. Figure 7. 1 USDP organization structure and its relationship to the PMU and three PIUs

Regular monthly coordination meetings will be continued between USDP and PPSP. Moreover, USDP regularly takes part in the monthly PMU‐PIU meetings. Strengthening of the PMU staff would improve the effectiveness PPSP coordination and of the meetings. Special support of USDP should be considered by the assignment of one staff member fully dedicated to PMU. USDP Jakarta consultants still will be organized around the PMU/PIUs with offices located in Bappenas and the partner Ministries of Health, Home Affairs and Public Works. The Provincial Sanitation Advisors Prosda will operate in the respective provincial Bappade offices. The USDP Team Management consists of a Team Manager, and Co‐Team Manager. They head the USDP Management Team further consisting of the Coordinators of USDP Cells at PMU and the PIUs.



77

The USDP Management Team is scheduled to meet once per month; the venue of Management Team meetings will circulate between PMU and PIUs. 7.2 Staffing Schedule

The USDP team composition for the period 2012 – 2014 has changed from the first two USDP years. In line with the Echelon 2 meeting of 20 December 2011, following the recommendations of the USDP Mid Term Review, USDP will follow a more hands‐on approach to PPSP implementation in ten selected provinces. In 2010 and 2011 all USDP consultants all were based in Jakarta and support to implementation in the field was by field visits. From 2012 onwards the USDP team also will include 15 consultants based in provincial capitals as Provincial Sanitation Advisors ProSDA. At the same time the number of Jakarta based USDP staff wil be reduced. Table 7.1 present the USDP organization in Cells and USDP staff consultants. One of the consultants, as indicated, will double as the coordinator of the Cell and be responsible for its day‐to‐day management. Several consultants are to provide inputs in multiple cells. Consultant names are only listed once, with their main cell, with three exceptions. Table 7. 1 USDP Organization and Consultants

USDP Organization Consultants (most will work for more cells)

USDP Team Management Team Manager Co‐Team Manager Assistant to Team Management

Bram van der BoonSyarif Puradimadja Yuliana Halim

USDP Cell PMU Syarif Puradimadja * Planning & Programming Policy & Strategy Communication Team Monitoring & Evaluation

Syarif Puradimadja (double)Khalid Arya Alwis Rustam Ida Bagus Hendra Caroline vander Sluys (part‐time)

USDP Cell PIU Advocacy Rianingustin Mozar* Team Advocacy & Empowerment

Rianigustin MozarHony Irawan Asep Sunarya (part time) Christine Sijbesma (part‐time) Ingeborg Krukkert (part‐time)

USDP Cell PIU Institutional John de Bresser* Team Institutional Preparation C.Yuni Kusmianti / replacement

Amrizal Amir Opi Firdhaus Dewanto Rudolf van Ommen (part‐time)

Capacity Building & Training (CBT)

Avianti Zulachai / replacement Arief Budiman John de Bresser

USDP Cell PIU Technical Mees van Krimpen * BP ‐ EHRA ‐ SSK ‐ MP

Mees van KrimpenWita Purwasih Dhanang Wuriyandoko Cees Keetelaar (part‐time)

Studies, Designs, Implementation Sjoerd KerstensRenan Jusal Indra / replacement Budi Prasetyo, Suyitno Sanitation Engineer TBN



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USDP Organization Consultants (most will work for more cells)

Indra Firmansyah Bob Sinarko (part time) Pool of Experts (TBN)

USDP Provincial Support Cell Mees van Krimpen * Jakarta Coordinators Ida Bagus Hendra (double entry)

TBN Provincial Sanitation Development Advisor (ProSDA) by province

Sumatra Barat Sumatra Selatan Banten Jawa Barat Jawa Tengah Jawa Timur Bali – NTB Kalimantan Selatan Sulawesi Selatan Sulawesi Utara

Desrates Iskandar; Herni Suwartini Yayat Hidayat Eko Widodo Asep Winara Richard Thobias Daniel; Dyah Ernawati Heri Subagio; Agus Budiono I Made Yudiarsana Abdullah Arafat, TBN Rustam Abadi; Budi Rianto Kusrianto Dwiwarsito

* Coordinator

Most USDP national professional staff has been and will be engaged on a full time basis. With the international staff a shift is made to longer term USDP involvement increasing effectiveness while creating a more stable team environment. Also in the period 2012‐2014 the overall ratio between local consultants to international consultants will not change and remain at about 7 to 1. The USDP capacity building and training cell/function still provides crucial contributions to PPSP. Also in the next three year this function will be fulfilled by USDP, which also means that USDP will retain the required capacity to deliver the training programs. To that purpose some USDP staff who has taken up the ProSDA position will take part in training delivery. Support and logistical staff will largely remain the same with exception that strengthening of the administrative staff will be undertaken to serve the ProSDA operations in the field. 7.3 Logistical Arrangements

Good logistical arrangements between the various parties are a condition for solid program development and implementation. This is particularly true for a project with the organizational complexity of USDP: a project where at national level four ministries are closely involved, which is meant to (indirectly) service 330 cities and which comprises a complicated support structure between the cities and the national level with involvement of the provincial authorities, PFs/CFs and ProSDA. The logistical arrangements concern a.o. the internet facilities and servers at the four project locations, the development and upkeep of an internal sharepoint site and an external website as part of the sanitasi portal as well as transport arrangements between the different office locations. Logistics will need to be continuously on the mind of the program’s management.



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Table 7. 2 USDP Jakarta offices – contact data

# Office Address Telephone Facsimile 1 PMU Jl. R.P. Soeroso No. 50

Gondangdia Jakarta 10350

(+6221) 319 353 12(+6221) 237 287 48

(+6221) 3193 1013

2 PIU‐Technical Jl. Pambaru I No. 1 Pejompongan (1st floor) Jakarta Pusat

(+6221) 5785 4264

(+6221) 5785 4264

3 PIU‐Advocacy Jl. Percetakan Negara No.29Jakarta Pusat Gedung Konsultan PPSP

(+6221) 23865654 (+6221) 23865654

4 PIU‐Institutional

Jl. Taman Makam Pahlawan No. 20 Kalibata Jakarta Selatan

(+6221) 798 1689

(+6221) 798 1689

In support of the mobility of the staff at each of the USDP Cells one car with driver has been allocated to each Cell. Another three cars are available for Team Management and general use at the PMU. 7.4 Reporting

Types and frequency of reports submitted to EKN will be adjusted as shown in the table below. Main changes are in the submission of Semi‐annual reports replacing the Quarterly Reports and Annual Reports. Table 7.3 presents the overview Table 7. 3 Reports by USDP

# Description Submission Person In Charge

1 Semi Annual Progress Report February 15 and August 15 each year USDP Team Management

2 Annual Year Plan Before 01 January of each year as from 2013

USDP Team Management

3 Subject matter reports Resulting from Activity outcome USDP Team Management

3 Audit Report for each year To be submitted within 6 months after the end of the year to be audited.

EKN

4 Draft Final Report One month before project completion USDP Team Management

5 Final Report Five days before project completion USDP Team Management



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8. USDP’s budget position

8.1 Brief overview of USDP’s budget utilisation

In USDP’s contract the overall budget is unevenly distributed over the contractual period of five years. Table 8.1 presents the overview and distribution as per contract. After the first two years a substantial numbers of USDP experts were scheduled to be discontinued following the original USDP plan, hence the reduces expenditures in the period 2012‐2014.

Table 8. 1 Contractual USDP budget

In Table 8.2 the actual expenditures of 2010 and 2011 are entered as well as the estimated cost of 2012 based on the resource allocations required to execute the USDP Work Plan 2012. This leads to a sharp increase in expenditures resulting from the appointment of fifteen ProSDA USDP staff members in the ten core provinces and consultants in the USDP Jakarta offices in support to the increased provincial presence. In Table 8.2 the budgets for 2013 and 2014 are not presented. The numbers stated simply represent the balance in the present USDP contract.

USDP has made direct financial contributions to PPSP‐USDP implementation for workshops and events for which the GOI agencies could not make budget allocation due its incidental occurrence. These direct financial contributions by USDP will continue due to the development nature of activities undertaken. GOI budget will include these activities once these are implemented as a recurrent annual activity.

In 2011 a special example was the funding of training of CFs and PFs for which budget could not be allocated. Based on EKN’s approval the cost of this training was paid for by USDP, hence the high amount in budget line 12 for 2011.

In general, there numerous events originating from USDP support activities that require direct cost contributions to assure that support is effectively shared and disseminated. Consultancy support without this financial back‐up would not be effective in many instances.

Year Year Year Year Year

2010 2011 2012 2013 2014

1 Consultancy services (Int. &related costs + Nat.) 1.950.268 1.805.082 1.394.021 1.119.619 1.074.507 7.343.497

2 Support Staff 95.500 95.500 95.500 95.500 95.500 477.502

3 Local flights 50.430 50.430 50.430 50.430 50.430 252.150

4 Hotels and meals 97.795 97.795 82.907 63.516 63.516 405.528

5 Local transportation costs 16.221 16.221 16.221 16.221 16.221 81.106

6 Car rent (8 cars) 50.186 50.186 50.186 50.186 50.186 250.928

7 Office cost (4 offices) 57.355 57.355 57.355 57.355 57.355 286.774

8 Communications (internet, telephone) 35.847 35.847 35.847 35.847 35.847 179.234

9 Office equipment 22.404 22.404 22.404 22.404 22.404 112.021

10 Materials/Documents 4.481 4.481 4.481 4.481 4.481 22.404

11 Workshops, promotion 33.620 33.620 33.620 33.620 33.620 168.100

12 Large events 21.013 21.013 21.013 21.013 21.013 105.063

13 Reporting and publications 16.131 16.131 16.131 16.131 16.131 80.655

14 Surveys and subcontractors (NGO) 5.253 5.253 ‐ ‐ ‐ 10.506

Provisional sums:

15 Policy Development (US$ 70,000) 46.721 46.721

16 Contingencies (incl. pilot projects (Studies/Designs)) 177.150

Total excl. VAT 2.503.224 2.311.317 1.880.115 1.586.323 1.541.210 9.999.340

Budget Lines

Prices in euros Total



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Table 8.2 Consultants budget status start 2012

In 2012 USDP will follow a more hands‐on approach to implementation with about half its (national) consultants stationed in ten provinces. Particularly in this new operating environment Provinces and Kabupaten and Kota will not have prepared for any USDP initiated activities. Therefore in preparing the 2012 budget, under line 11 and 12, a substantial allocation is made for support to workshops, training events, national seminars or conventions, city sanitation summits, facilitation and coaching sessions, field work etc. In addition USDP has budget allocation to cover the cost of USDP staff operation related to these activities incl. a.o. transportation, travel, boarding and per diems. The Work Plan 2012 tables in Chapter 5 presents the activities considered for USDP budget contributions.

A detailed break‐down of USDP contributions for 2012 is not made as yet. USDP ProSDA staff will in consultation with provincial POKJAs and Satker PPLP determine the work plan and main events and training that will form the basis of a more detailed budget.

Year Year Year Year Year

2010 Act 2011 Act 2012 WP 2013 2014

1 Consultants (Int + Nat incl related costs) 1.639.822 1.928.519 2.282.535 746.310 746.310 7.343.497

2 Support Staff 74.078 69.110 91.913 121.200 121.200 477.502

3 Local flights 22.558 29.650 84.050 57.946 57.946 252.150

4 Hotels and meals 21.073 26.771 202.564 77.560 77.560 405.528

5 Local transportation costs 7.161 11.231 27.557 17.578 17.578 81.106

6 Car rent (cars: 8 JKT & 10 ProSDA) 58.420 38.082 108.486 22.970 22.970 250.928

7 Office cost (offices: 4JKT & 10 ProSDA)) 20.892 19.350 107.355 69.589 69.589 286.774

8 Communications (internet, telephone) 19.865 23.231 75.847 30.146 30.146 179.234

9 Office equipment 30.512 16.391 22.404 21.357 21.357 112.021

10 Materials/Documents ‐ 369 4.481 8.777 8.777 22.404

11 Workshops, promotion 11.348 26.699 46.228 41.913 41.913 168.100

12 Large events, CFPF training 2011 11.623 89.021 31.519 ‐13.550 ‐13.550 105.063

13 Reporting and publications 3.957 5.942 16.131 27.313 27.313 80.655

14 Surveys and subcontractors (NGO) 3.953 7.965 ‐ ‐706 ‐706 10.506

Provisional sums: ‐ ‐

15 Policy Development (US$ 70,000) ‐ 30.000 8.360 8.360 46.721

16 Contingencies (incl. pilot projects (Studies/Designs)) ‐ 90.000 43.575 43.575 177.150

Total excl. VAT 1.925.261 2.292.332 3.221.070 1.280.338 1.280.338 9.999.340

Notes 2010 and 2011: based on actual expenditures made2012 : based on USDP WP 2012 2013 and 2014: balance contract value evenly didvidd over 2013 and 2014

Budget Lines

Prices in euros Total



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9. COLOPHON

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the “Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the POKJA AMPL, a sanitation‐oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands. DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP. Your letters, e‐mails, enquiries can be forwarded to: Urban Sanitation Development Program (USDP) Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62‐21) 3193 5312, 237 28748 Fax: (62‐21) 3193 1013 Email:[email protected] For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherlands, POKJA AMPL Nasional – Bappenas Project : Urban Sanitation Development Program Report Title : Workplan 2012 – 2014 Length of Report : 164 Pages Author : USDP Management Team Internal Check : Bram van der Boon, Mees van Krimpen Project Manager : Bram van der Boon Project Director : Hans Zewald Date : 1 May 2012 Status : Final



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ANNEX 1

Project D

igest



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Annex 1 Project Digest

1. PMU Act List

USDP ‐ Cell 1: PMU Activity List

1 PMU Lead

1101 Support to Pokja AMPL National

1102 Support to PMU

1103 PPSP Work Plan ‐ Progress and Annual Report

1104 Facilitate formulation and implementation of national sanitation advocacy strategy

1105 Knowledge Sharing

1106 PPSP Help Desk System

1107 Back up support National Event regarding policy development :

1108 Facilitation to the development of PPSP logframe

1109 Establishing a SenSanitational TV Award Program (Advocacy Pilot)

1110 Prepare ToR and provide input/facilitate:

12 USDP Lead

1201 Implementation of PMM and its adjustment to the structure of PPSP Institutions at central level


1203 Support to finalize optimization of public budget allocation among related ministries

1204 Review the need of NSPK adjustment

1205 Develop Guidelines on developing NSPK at Local level

1206 Strengthening AKKOPSI


1208 Development and implementation of Nawasis

1209 Monitoring Sanitation Sector Development



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 1206 1 Activity title: Strengthening AKKOPSI 2 USDP Cell:

USDP Cell at PMU 3 Activity Goal & Objectives

• To develop the capacity of the AKKOPSI to provide services to local governments that accelerate the development of sanitation

AKKOPSI as the alliance for mayors / head of local governments that wish to accelerate the development of sanitation can play an important role in organizing the sharing of sanitation planning and implementation experiences between local governments. AKKOPSI will be a force lobbying for increased sanitation funding in national and provincial budgeting, especially when its(paid‐up) membership covers large numbers of kabupaten and kotas. AKKOPSI through its (elected) members has strong connectionswith national political parties, parliamentarians and senior levels of government (e.g. Ministry of Public Works, Bappenas, Ministry of Finance, etc.). A concrete result of the advocacy process would be increased resource mobilization for sanitation development. AKKOPSI presently is developing a work plan based on its mandate, the ways of mobilizing resources with a lean and cost‐effective organizational set‐up. USDP would provide technical assistance to AKKOPSI to strengthen its operations. This TA could include support to determining a practical and focused organized set‐up of AKKOPSI activities, the development of a concept and “modus operandi” of horizontal learning, provide information system to set up sanitation development index, the on‐the‐job training of AKKOPSI in organizing advocacy events, the exposure of AKKOPSI to similar organizations elsewhere, the organization of city‐twinning relationships with local governments abroad, etc. Concrete inputs would be determined on the basis of the annual work plan that the AKKOPSI representative would prepare.

4 Outcomes and Indicators of Success • Horizontal learning exchanges between provinces, city/district governments • Appreciation of the horizontal learning exchanges as stated by the participating

institutions • Appreciation of the City Summits as stated by participants • Progress in sanitation development spending • Findings and award of urban sanitation system development index

5 Activity plan & time schedule for 2012 with follow‐up to be developed • Facilities to increase advocacy capacity in doing horizontal learning at Provincial

Level • Supporting the implementation of National Sanitation City Rating (NSCR) • Supporting City Sanitation Summit 2012 at Balikpapan

6 Workshops, Field visits, Meetings, publications, etc. • Regular meetings with AKKOPSI representative • On‐the‐job training events for AKKOPSI affiliates • City Sanitation Summits • Other types of exchange gatherings of local governments • International regional exchanges • Advocacy & communications materials / tools development

7 USDP staff members and time input PMU‐ cell: Advocacy & Communications Specialist: intermittent input of average 3‐7 days per month Monev Specialist: intermittent input of average 2 days per month PIU – T cell: through Prosda Team on implementation of horizontal learning



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 1206 8 Direct costs USDP

• Preparation meetings expenses • Travel & accommodation costs for AKKOPSI pilot event development outside

Jakarta where USDP technical assistance is required • Travel & accommodation expenses for USDP staff during facilitation of international

exchanges 9 AKKOPSI Staff &Budget required

• Promotion materials: AKKOPSI leaflet and publication • AKKOPSI website • Six Monthly Newsletter • Operational budget for running the AKKOPSI representational duties • Budget for preparing city summits, horizontal learning exchanges, national city

rating / index, etc. 10 Remarks

AKKOPSI would strive to be a flexible, loosely knit “partnership” of member cities/districts with the main aim to share best practices regarding sanitation planning and implementation, and in that way stimulating each other to accelerate sanitation development. Contact between the members would primarily be through the AKKOPSI website and meetings during events. A quarterly newsletter could be another means of keeping connected. The costs of running the representation (largely a ceremonial duty executed on a part‐time basis and without monetary compensation except a daily subsistence allowance to cover travel/hotel accommodation costs) would largely come from membership fees and donations (e.g. international through city twinning arrangements, or from domestic enterprises –CSR). Operational costs would be kept to a bare minimum. AKKOPSI would gradually build up its horizontal learning activities, starting with only a few provinces and/or city/districts to test whether its service complies with the expectations of its members.



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 1207 1 Activity title

Monitor PPSP Implementation in Planning Process 2 PIU – USDP Cell Responsible

PMU 3 USDP output resulting from activity

• Bi‐semester Report on: o Lessons learnt and potential new approaches identified o Financial spending on PPSP implementation captured

4 Results and Indicators of Success • Fine‐tuned approach available

5 Activity plan & time schedule See attached.

6 Workshops, Field visits, Meeting, others • First semester monitoring progress workshop • Second semester monitoring progress workshop • Regular monthly coordination meeting on progress • Workshop on PPSP process indicators and relevant national monitoring of substantive

sanitation outcomes 7 USDP staff members and time input

• monitoring and evaluation specialist (HG) • communication & advocacy specialist (AR) • financial specialist (AA) • institutional and policy specialist (RVO)

8 Direct cost USDP • First semester monitoring progress workshop (30 packs of meeting package) • Second semester monitoring progress workshop (30 packs of meeting package) • Field visit • Specific knowledge transfer in selected provinces

9 GoI Staff & Budget required for this activity, if any • Workshop on USDP Work Plan 2012‐2014 • Regular monthly coordination meeting on progress

10 Remarks



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Nawasis Development and Implementation 2 PIU – USCP Cell Responsible

PMU 3 USDP output resulting from activities

• Nawasis ‘Strategic Plan’. • Nawasis.info system is alive and utilised by PPSP cities. • Community of practice for Nawasis established in USDP provinces.

4 Results and Indicators of Success • Nawasis is fully utilised in sector and PPSP monitoring and evaluation by cities, provinces,

PMU and PIU of PPSP by 2012. 5 Activity plan & time schedule

See attachment. 6 Workshops, Field visits, Meeting, others

• Nawasis Strategic Plan workshop for PPSP. • Annual workshop on the use of Nawasis at provincial level • Annual Brokers Conference.

7 USDP staff members and time input 1 monitoring and evaluation specialist (HG) 1 junior programmer (AM) 1 Network manager (MH) 1 web designer (t.b.n)

8 Direct cost USDP Staffing and operation cost Community of practice workshop and assistance (30 packs of meeting package) Annual Nawasis Conference (100 packs of meeting package)

9 GoI Staff & Budget required for this activity, if any Operation cost of the panel team Nawasis strategic plan workshop Annual Nawasis Conference

10 Remarks



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Monitoring Sanitation Sector Development 2 PIU – USCP Cell responsible

PMU 3 USDP output resulting from activity

• Report on sanitation sector development includes: o Implemented sanitation development and its investment within PPSP framework

monitored and evaluated. o Outcome of sanitation development at city level monitored. o Output of sanitation development at city, provincial and ministry level recorded.

4 Result and Indicators of Success • Findings is used by PMU and PIU for policy in PPSP implementation

5 Activity plan & time schedule See attachment.

6 Workshops, Field visits, Meeting, others Workshop on the community practice Workshop on use of Nawasis in selected provinces Workshop on Biannual progress monitoring

7 USDP staff members and time input 1 monitoring and evaluation specialist (HG) 1 communication & advocacy specialist (AR) 1 financial specialist (AA) 1 institutional and policy specialist (MK)

8 Direct cost USDP Travel cost for data collection Workshop on the community practice Workshop on the use of Nawasis in selected provinces Workshop on Biannual progress monitoring workshop

9 GoI Staff & Budget required for this activity, if any Provincial based joint performance evaluation National joint performance evaluation

10 Remarks Finance work relates to USDP finance workplan Community of practice relate to support Akkopsi work



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2. AE Act List

USDP ‐ Cell 2: AE Activity List

21 PIU Lead

2101 Advise 2011 PPSP KaKo on application EHRA

2102 Support to design and conducting training EHRA

2103 Support Prov Pokja in supervising EHRA studies

2104 ToR preparation and back‐up support

22 USDP Lead

2201 Streamlining BP‐SSK

2202 Finalize design and print USDP promotion materials


2204 Finalize materials Rapid Assesment School Sanitation conditions

2205 Mainstreaming CEPG Strategies into SSK

2206 Manstreaming Urban STBM and School Sanitation Strategies

2207 Finalize Guidelines for assessing PPP conditions for Kab /Kota

2208 Development & implementation KaKo Sanitation Communication Strategy

2209 Advocacy of Prov Sanitation Strategy

2210 Directors PPSP Presentation ‐ Video Production



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 2205

1 Activity title Mainstreaming CEGP Strategies into SSK

2 PIU – USCP Cell : UC‐AE & PIU‐AE

3 Activity Goal & Objectives • Mainstreaming CEGP strategy in sanitation development programs in Indonesia Until now the SSKs rarely include any CEGP strategies. The purpose of this activity would be to prepare the conditions for CEGP strategies to be an integrated part of the overall sanitation strategy as described in the SSK.

4 Output: • CEGP Guidelines • IEC media for CEGP • Trained PMU & PIU staff members • Trained Provincial POKJA members • Lessons learnt & recommendations for improved CEGP Guidelines Outcomes and Indicators of Success • PIU‐AE is able to use the CEGP guidelines and training modules to improve capacity and

capability of Provincial POKJA and District/City POKJA • Provincial/POKJA Training Team is able to train in conducting CEGP survey • Districts/Cities POKJA are able to analyze and insert the outcomes of the CEGP survey into

BP/SSK 5 Activity plan & time schedule

• Review & finalize Guidelines for conducting the CEGP survey and inserting outcomes into BP/SSK (Jan 2012)

• Prepare and develop IEC media for CEGP kits (Feb – Apr 2012) • Prepare/conduct ToT for PMU & PIUs members (May 2012) • Prepare/conduct ToT for a Provincial/POKJA Training Team (PTT) **, PF Coordinator and

PROSDA about CEGP (June – Aug 2012) • Coach Provincial/POKJA Training Team to conduct training for District/City POKJA (July –

Sep 2012) • Prepare/conduct participatory monitoring & evaluation (Sep – Dec 2012)

6 Workshops, Field visits, Meeting, others • Meetings • Field visit • ToT programs • Training programs by Provincial/POKJA Training Team (PTT)

7 USDP staff members and time input • Rianigustin Mozar (Leader) ‐ 10 months Intermittently • Hony Irawan ‐ 10 months Intermittently • Christine Sijbesma – 1 month



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8 Direct cost USDP • Meetings/discussions x 10 times • Duty trips (travel cost, accommodation, pocket money) for training & coaching to 10

provinces 9 GoI Staff & Budget required for this activity, if any

To be defined but should include funding the IEC media & design, printing of CEGP guidelines, ToT and training events at provincial level, as below: Develop IEC media & design • Printing CEGP Guidelines (include IEC media) 250 exemplar • In‐house training (1x)for PMU & PIUs • Training events at 10 provinces

10 Remarks • The Guidelines have already been printed in Bahasa Indonesia and partly distributed to

Provincial/District/City POKJA’s valid until 2014 • Guidelines & IEC media can be used by the PIU‐AE, PTT, District/City POKJA for the

sanitation development activities with community‐based approach • Activity focus is on districts/cities that entered the MPSS & Implementation stage • This activity will be repeated each year with the same agenda until 2014 • There should be a continuous monitoring and evaluation from the USDP through PROSDA,

in order to keep the system sustainability and set it as a benchmark model for replication purposes.



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1 Activity title Mainstreaming Urban‐STBM and School Sanitation Strategies

2 PIU – USDP Cell: UC‐AE & PIU‐AE

3 Activity Goal & Objectives • Mainstreaming Urban Sanitation (Hygiene Promotion), including School Sanitation

strategy in sanitation development programs (SSK) Until now the SSKs rarely include any Urban‐STBM and School Sanitation Strategies. The purpose of this activity would be to prepare the conditions for Urban‐STBM and School Sanitation strategies to be an integrated part of the overall sanitation development strategy as described in the SSK. To achieve that the current draft guidelines would be distributed and used by POKJA’s City/Districts after their members would have been trained in the application of the guidelines. As a result of that, SSKs would need to show Urban‐STBM and School Sanitation strategies and lessons would be learnt to further improve the guidelines and finalize those.

4 Output • Draft Urban‐STBM Guidelines • Practical Guidelines for School Sanitation (include rapid assessment tools) • Urban STBM and School Sanitation Kits • Trained PMU and PIUs members • Trained POKJA Province members • Lessons learnt & recommendations for final Urban‐STBM Guidelines Outcomes and Indicators of Success • PIU‐AE is able to use the Urban‐STBM guidelines including the School Sanitation Practical

Guidelines to improve the capacity of the Provincial POKJA and District/City POKJA • Provincial/POKJA Training Team is able to conduct training about Urban‐STBM and School

Sanitation to POKJA City/District • Districts/Cities POKJA are able to apply the guidelines and insert the outcomes of the

hygiene promotion and school sanitation assessments into thr BP/SSK. In other words, the SSKs would include strategies on Urban‐STBM and School Sanitation strategies.

5 Activity plan & time schedule • Finalize Draft Guidelines to conduct Urban‐STBM (ex‐simplified PHAST) survey and to

insert outcomes into BP/SSK (Jan – Mar 2012) • Prepare School Sanitation Practical Guidelines (Mar – Apr 2012) • Prepare IEC media for STBM‐Urban and School Sanitation kits (Mar – Apr 2012) • Prepare/conduct ToT for PMU & PIUs member (May 2012) • Prepare/conduct ToT for the Provincial/POKJA Training Team (PTT), PF Coordinator and

PROSDA (May – Jun 2012) • Conduct monitoring & evaluation (Jul – Dec 2012) • Update/finalize the guidelines (Dec. 2012)



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6 Workshops, Field visits, Meetings, others • Meetings & discussions • ToTs • Training implementation • Field monitoring visits

7 USDP staff members and time input • Rianigustin Mozar ‐ 10 months (Leader) – Intermittently • Hony Irawan ‐ 10 months ‐ Intermittently • Christine Sijbesma – 1 month

8 Direct cost USDP • Meetings & discussion x 10 times,‐ • Duty trips (travel cost, accommodation, pocket money) for training & coaching to 10

provinces

9 GoI Staff & Budget required for this activity, if any To be defined but should include funding for IEC media & design, printing of CEGP guidelines, ToT and training events at provincial level, as below: • Develop IEC media & design • Printing Urban‐STBM Guideline (include IEC media) 250 exemplar • Printing Practical Guidelines for School Sanitation 250 exemplar • In‐house training for PMU & PIUs x 1 time • Training events at 10 province

10 Remarks • Final Draft Urban‐STBM Guidelines (in English) still to be tried out, but ready for printing • Activity focus is on districts/cities that entered MPSS & Implementation stage • This activity will be repeated each year in different locations • There should be a continuous monitoring and evaluation from the USDP through PROSDA,

in order to arrive at benchmarks for replication purposes. Assumption Districts/Cities POKJA will implement the activity on 2013 – 2014



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USDP ACTIVITY DIGEST for WORK PLAN 2012 2207

1 Activity title Formulating PPP Strategy for inclusion in BP/SSK

2 PIU – USCP Cell : PIU‐AE & UC‐AE

3 Activity Goal & Objectives • Finalize and disseminate Guidelines for PPP Assessment and Strategy Formulation The private sector has the potential to play a significant role in improving sanitation. For enabling the private sector to participate in this endeavor guidelines will be finalized and distributed to the POKJA’s. In the training of POKJA Province and POKJA City/District respectively, the guidelines will be brought forward. The result will be that PPP opportunities will be assessed during the preparation of the BP and possible PPP strategies formulated in the SSK.

4 Outputs • PPP Guidelines • PIU‐AE able to use the guidelines to improve capacity of Provincial, District/City POKJA Outcomes and Indicators of Success • PPP conditions assessed in the BPs • (potential) PPP opportunities described in the SSK

5 Activity plan & time schedule • Finalize draft Guidelines (Feb 2012) • Peer review of draft Guidelines by PIU‐AE and PMU (Feb 2012) • Finalize the PP Guidelines (Feb 2012) • Distribute the guidelines to Provincial/ District/City POKJA’s and PROSDA’s

6 Workshops, Field visits, Meetings, others • Meetings

7 USDP staff members and time input Asep Winara ‐ 2 weeks

8 Direct cost USDP • Meetings & discussions 2 times

9 GoI Staff & Budget required for this activity, if any • Printing of PPP Guidelines: 250 exemplar

10 Remarks



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1. Activity title Development and implementation of District/City Sanitation Communication Strategy

2. PIU – USCP Cell : PIU‐AE & UC‐AE

3. Activity Goal & Objectives • Review and updating the ISSDP National Sanitation Campaign Design • Prepare practical Guidelines for District/City Sanitation Communication Strategies”

Clear strategies on how to communicate sanitation to its constituencies are required from districts/cities to continuously improve sanitation conditions. This activity would enable the city/district POKJA’s to formulate and implement their sanitation communication strategies. These would be included in the SSK.

4. Outputs • Practical guidelines for formulating a Sanitation Communication Strategy • Trained POKJA Province members • Lessons learnt & recommendations for improvement of guidelines Outcomes and Indicators of Success • Simplified and updating national sanitation campaign design • Sanitation communication strategy included into SSK • Increased demand for sanitation services

5. Activity plan & time schedule • Desk Study and review ISSDP campaign design (March 2012) • Develop guideline “how to develop and implement District/City Communication Strategy”

(Apr – June 2012) • Peer review with PIU‐AE and PMU ( May 2012) • In‐house training for PMU, Communication Team of POKJA AMPL Nasional and PIU‐AE

(June 2012) • Conduct ToT for Provincial POKJA to develop District/City Communication Strategy and to

facilitate KKs to implement the strategy (July 2012) • Coach Provincial POKJA to conduct quick check of campaign budget availability among KKs

(July – Dec 2012) • Collect lessons learnt & make recommendations for improved guidelines (Aug – Dec 2012)

Follow up/Continued activity : • Collect lessons learnt & make recommendations (Jan – April 2013) • Coach/assist PMU, Communication Team of POKJA AMPL Nasional and PIU‐AE in:

Review and editing communication materials PPSP depend on updated campaign design (Apr ‐ Dec 2013)

Develop Media production list and media planning (Apr – Dec 2013) Implementation public campaign by PPSP (2013 ‐ 2014)

POKJA AMPL Nasional will develop campaign activities at the national level, based on updated ISSDP Campaign Design.



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6. Workshops, Field visits, Meetings, others • Meetings • In‐house training • ToT implementation • Field visits

7. USDP staff members and time input • Hony Irawan – 10 months (Leader) Intermittently • Rianigustin Mozar – 6 months Intermittently

8. Direct cost USDP (per year) • Meeting & discussions x 10 time • Duty trip (travel cost, accommodation, pocket money) for training & coaching in 10

provinces 9. GoI Staff & Budget required for this activity, if any

To be defined but should include funding as below: • Printing Sanitation Communication Strategy Guidelines 250 exemplar • In‐house training for PMU & PIUs x 1 time • Training event at 10 provinces

Follow Up (sharing cost bu PMU ‐TC POKJA AMPL National & USDP) on 2013 ‐ 2014:

• Printing campaign materials design/ storyboard • Implementation several kinds of activities for public campaign at Pilot Districts/Cities

10. Remarks The campaign design wil be such that it also serves its purpose beyond the year 2014.



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1 Activity title Supporting the formulation and implementation of the advocacy component of the provincial sanitation strategy

2 PIU – USDP Cell: UC‐AE & PIU‐AE

3 Activity Goal & Objectives • Formulation and implementation of the advocacy component of the provincial

sanitation strategy Provinces will be advised to prepare their provincial sanitation strategy. One component in that would be a strategy describing how the province would advocate the overall strategy. This activity would enable the provincial POKJA’s to formulate and implement their advocacy strategies aimed at influencing decision makers at the provincial level .

4 Outputs • Guidelines on how to develop a provincial advocacy strategy • Trained Dinas Infokom and Dinas Kesehatan at provincial level

Outcomes and Indicators of Success • Increased capacity of Dinas Kesehatan Provinsi and Dinas Infokom staff to design and

implement advocacy strategy • Provincial sanitation advocacy strategy to influence decision making at the provincial

level included in the provincial sanitation strategy 5 Activity plan & time schedule

• Provide input in ToR preparation of the provincial sanitation strategy (April 2012) • Prepare presentation materials and workshop session plan (May 2012) • Support and coach Dinas Kesehatan Provinsi and Dinas Infokom to conduct the

Formulation Workshop (Jun – Sept 2012) 6 Workshops, Field visits, Meetings, others

• Meetings & discussions • Workshops

7 USDP staff members and time input • Alwis Rustam – 6 months (Leader) Intermittently • Hony Irawan – 6 months Intermittently • Rianigustin Mozar – 6 months Intermittently

8 Direct cost USDP Meeting & discussion 9 times Duty trips (travel cost, accommodation, pocket money) 10 provinces

9 GoI Staff & Budget required for this activity, if any To be defined but should include funding for • Workshop Events including printing of materials

10 Remarks



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1 Activity title Production Video Presentation Director PPSP series.

2 PIU – USDP Cell: MPU/Scretariat POKJA AMPL Nasional 3 Activity Goal & Objectives

Video presentation about : • "Support Capacity Building and Institutional to Province and Kab/ Kota” speaker:

Chairman of the Working Group of the Institutional Sector AMPL , Mr. Dadang Sumantri.

• "Support Advocacy and Community Empowerment to Kab. / City" Speaker: Chaiman of the Working Group of the Advocacy and comunity development sector, Mr. Wilfried Purba.

Ready to use for advocacy, workshop and training for PPSP stakeholder. 4 Outcome and Indicators of Success

• Video can be use for any training, workshop internaly POKJA AMPL Nasional to get same perception about PPSP principe, process, services and product of PPSP.

• Having more fast and standarized material advocacy/promotion, training and workshop for province and Kab./Kota.

5 Activity plan & time schedule • Develop concept / Scenario (April 2012) • Geting aproval to the PMU and PIU Bangda (April 2012) • Preparation Production (May 2012) • Production (May 2012) • Editing and Mixing (May 2012) • Presentation first draf (Jun 2012) • Revision (Jun 2012) • Final Result (Jun 2012)

6 Workshops, Field visits, Meeting, others Video Production

7 USDP staff members and time input Hony Irawan (leader) – 3 months

8 Direct cost USDP • No budget from USDP

9 GoI Staff & Budget required for this activity, if any PMU/Secretariat POKJA AMPL Nasional

10 Remarks Follow up PMU/Secretariat POKJA AMPL requested.



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3. IFCBT Act List

USDP ‐ Cell 3: IF ‐CBT Activity List

31 PIU Lead

3101 PIU Recurrent activities

3102 Support to design and conduct training

3103 Support Provincial Pokja in supervising studies done by Pokja KKs

3104 ToR Preparation and back‐up support

32 USDP Lead

3201 Supporting development of sanitation institutional framework at all levels

3201 Supporting development of provincial sanitation policy

3203 PPSP Funding Strategy

3204 Development the draft of Join Decree of PPSP Implementation (part of 3203)

3205 Preparing draft of “MOHA decree regarding sanitation (part of 3203)

3221 “HRD Focal Point” for Developing Human Resources in Indonesian Sanitation Sector

3222 Support PMU/PIUs with planning and implementing Capacity Building Programs

3223 Design and Implement Train‐the‐Trainer (ToT) Programs for PMU/PIU and Pokja Province staff members

3224 Conducting Internal USDP/PPSP Training Events



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3201‐2 AD Act & Staff ID 120305

USDP: Institutional Development

J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

1 Supporting development of sanitation institutional framework at all levels1.1 Identify changes to PPSP implementation manual based on concept note AA+AB

1.2 Discuss proposed amendments with National Pokja AMPL AA+AB

1.3 Workshop on amendment to PPSP implementation manual AA+AB

1.4 Develop process and procedure for vertical communication between Pokjas RJ+AA

1.5 Transparent rules of vertical communication between Pokjas RJ+AA

1.6 Develop tupoksi (TOR) for Pokjas at provincial and LG level RJ+AA+RO

1.7 Tupoksi of Pokjas at provincial and local level RJ+AA+RO

1.8 Develop Tupoksi (TOR) for Pokja secretariat at provincial level AB+AA

1.9 Detrermine required capacity of Pokja secretariat AB+AA

1.10 Tupoksi of Pokja secretariat at provincial level AB+AA

1.11 Assist on drafting Permendagri on PPSP implementation manual AB

1.12 Workshop on socialization of Permendagri on PPSP implementation manual AB

1.13 Advocacy to governor and senior officials in provinces SP+AA

1.14 Agreement with province A and province B on Tupoksi of Pokja SP+AA

1.15 Determine CB need of Pokja and its secretariat in prov. A and prov. B AZ

1.16 Capacity building (assist w/ workplan Pokja) in prov. A and B AA+AZ+RJ

1.17 Preparing manual on Pokja strengthening AA+RO

1.18 Manual on strengthening provincial Pokjas AA+RO

1.19 Workshop for TOT of PFs on strengthening of provincial Pokja AZ+RJ

1.20 Backstopping to PFs on capacity building of Pokjas in other provinces AZ+RJ

1.21 Interim report on Pokja strengthening RJ+RO

1.22 Discussion of findings with National Pokja AMPL AA

1.23 Final report on Pokja strengthening AA+RO

1.24 Determine indicators for monitoring Pokja performance AA

1.25 Agreed indicators for monitoring Pokja performance AA

1.26 Monitor performance of Pokja AA+HG

1.27 Evaluation of pokja performance AA+RO

Person‐months

INITIATION GUIDED OPERATION INDEPENDENT OPERATION

2012 2013 2014

3201Activities and milestones

3201‐2 USDP Institutional Development



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2 Supporting development of provincial sanitation policy

2.1 Identify content of SSP and harmonize with compulsory plan documents AA+RO+MK

2.2 Drafting manual for preparation of SSP

2.3 Draft SSP preparation manual RO+MK

2.4 Training 2 provincial Pokjas on using SSP preparation manual AA+AZ+MK

2.5 Assist on formulating prov sanitation policy in province A and province BMK+AA

MK+AA

MK+AA

MK+AA+RJ

2.5 MK+AA+RJ

2.6 AZ+MK+AA+RJ

2.7 AA+MK+RO

2.8 AA+MK+RO

2.9 AZ+MK+AA+RJ

2.10 MK+AA+RJ

2.11 AA+MK+RO

2.12 AA+MK

2.13 AA+MK+RO

2.14 AA+MK

2.15 AA+MK

2.16 HG

Purpose: Name

Institutional specialist (local) Institutional expertise Amrizal Amir AA 36

Institutional and policy specialist (local) Involvement other ministries Arief Budiman AB 4

Policy and strategy specialist (local) Policy development Moh Khalid MK 5

Senior advocate (local) getting PGs to adopt and comply Syarif Puradimadja SP 1

Capacity building specialist (local)capacity building of Pokjas and secretariats

Avianti Zulaicha AZ 2

PPSP planning specialist (local) MPSS Renan Jusal Indra RJ 4

Monitoring and evaluation specialist (local) M&E IB Hendra Gupta HG p.m.

Institutional and Finance specialist (intl.) overall support and report R van Ommen RO 5

Person‐months


2012 2013 2014

Workshop for TOT of PFs on formulation of provincial sanitation policy

Determining indicators for monitoring impact of sanitation policy

Agreed indicators for monitoring impact of sanitation policy

Monitoring impact of prov sanitation policy on decisions re SSKs

Staff inputs:

Backstopping to PFs on formulating sanitation policies in other provinces

Interim report on formulation of sanitation policies in other provinces

Discussion of findings with relevant ministries

Final report on formulation of sanitation policies in the provinces

Workshop with senior provincial staff to expose prov sanitation policy

Activities and milestones

Preparing manual on formulation of provincial sanitation policy

Manual on provincial sanitation policy

3202

data collection

Chapter 1: background and justification

Chapter 2: sanitation policy framework

Chapter 3: Strategic management of sanitation in the province

Chapter 4: estimated resource requirements and program activities

Institutional Development



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3201‐2 1 Activity title: Institutional development

Sub‐Activities: • Supporting development of sanitation institutional framework at all levels • Supporting development of provincial sanitation policy

2 PIU – USDP Cell responsible: PMU + USDP Cell PIU‐IF + USDP Cell

3 USDP Output resulting from activity: Provincial POKJAs trained to implement standard TOR for guiding SSK planning and follow up

4 Result and Indicators of Success: Provincial POKJAs effective in providing CB to LGs for SSK development and in coordinating sanitation activities of central, provincial, and local level in the cities

• Able to formulate provincial sanitation policy • Able to guide LGs in SSK planning • Able to coordinate all levels’ sanitation activities based on approved SSKs

5 Activity plan & time schedule See Attachment

6 Workshops, Field visits, Meeting, others • Workshop on amendments to PPSP implementation manual based on pilot in 6

provinces • Workshop for socialization of Permendagri on PPSP implementation at all levels • Workshop for TOT of PFs on TOR for provincial POKJAs • Workshop for training of 2 provincial POKJAs on sanitation policy development • 2 Workshops to expose sanitation policy to senior level provincial staff (2 provinces) • Workshop for TOT of PFs on formulation of sanitation policy in other provinces

7 USDP staff members and time input • Institutional specialist (local) – 7 months • Institutional and policy specialist (local) – 4 months • Policy and strategy specialist (local) – 10 months • Senior advocate (local) – 1 month • Capacity building specialist (local) – 2 months • PPSP Planning specialist (local) – 4 months • Monitoring and evaluation specialist (local) – p.m. • Legal specialist (international) – 1 month • Institutional and finance specialist (international) – 5 months

8 Direct cost USDP: All workshops will be held in Jakarta. Cost:

• Venue x 7 workshops • Snacks / meals x no. of attendants

Support to sanitation policy development in 2 provinces: • 2 x 4 trips x 4 persons • Room and board 2 nights per trip

Backstopping support to PFs in other provinces • 50 trips x 1 person • Room and board 2 nights per trip

9 GoI Staff &Budget required for this activity, if any • PMU + PIU‐IF staff members • Travel budget and perdiem for provincial staff attending workshops



107

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3201‐2 10 Remarks

The involvement of the local monitoring and evaluation specialist is covered from the M&E activity digest



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3203 AD Act & Staff Finance 120304‐120221

USDP: PPSP Funding Strategy



1 PPSP Financial Roadmap

1.1 realistic assessment of needs for PPSP and sanitation MK+RO

1.2 realistic assessment of existing and future spending (business as usual) MK+RO

1.3 Updating funding gap MK+RO

‐ Updated financial projection for acceleration in sanitation development

1.4 Annual review of roadmap implementation MK+AA+RO

‐ link findings of financial review to review of other aspects MK+AA+RO

‐ annual workshop with stakeholders to review PPSP Roadmap MK+AA

‐ PPSP Roadmap updated based on annual review MK+AA

1.5 Strengthening M&E for finance at central, provincial, and local level MK+AZ+RO

‐ Identifying indicators to assess performance of PPSP funding MK+AA+RJ+RO

‐ workshop on indicators (joint with M&E indicator workshop) MK+HG

‐ Database on sanitation funding MK+HG

‐ Quarterly report on sanitation spending (Annual report in 5.7) MK

2 General potential for funding sanitation

2.1 Analysis of general financial capacity in provincial and local government MK+AA

‐ historic trends in budgeting (all sectors)

2.2 Identification of funding sources available to prov. and local government MK+AA

‐ historic trends in funding sources (all sectors)

2.3 Identification / analysis of allocations to sanitation in selected prov. and local govts. MK

2.4 Identification / analysis of sanitation‐related funding projections of central ministries MK

2.5 Workshop on funding projections of all related ministries MK

‐ baseline for sanitation in MTEF identified MK

‐ assessment of intersectoral commitment to sanitation development

‐ monitoring implementation of Kempinski agreement

2.6 DAK spending for sanitation

‐ bring criteria for DAK funding in line with PPSP

‐ workshop on indicators for DAK spending (joint with M&E indicator workshop)

‐ training provincial and local governments on DAK monitoring MK+HG

‐ analysis of DAK spending for sanitation MK

‐ Annual report on disbursement and use of DAK Sanitasi MK

2.7 Potential additional funding

‐ analysis of potential for sanitation of provincial financial support MK+RO

‐ analysis of potential for generating income through sanitation levies / fees MK+AA+RO

‐ analysis of potential of APBN grant funding after 2014 MK

Person‐months


2012 2013 2014



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3 Arrangements for budgeting and budget implementation for sanitation

3.1 Identification of overlaps / gaps in procedures and criteria for funding sanitation MK

‐ identify obstacles to funding sanitation development MK

‐ detemine generic funding approach MK

‐ recommend on mechanism for financial transfers for sanitation MK

3.2 Identification/analysis of mechanisms for financial coordination at all levels MK+AA+RO

‐ potential for leveraging sanitation spending through cost sharing

4 Aligning financial planning with LG and provincial budgeting cycle

4.1 Replicating the East Java (Jatim) model as generic funding approach MK+AA+RO

‐ Identifying determinants of success of East Java model MK+AA+RJ

‐ identifying potential for Jatim model in other provinces MK+AA+RJ

‐ Workshop on implementing Jatim model in other provinces MK+AA+RJ

4.2 Training provincial and local governments on Jatim model MK+AZ

4.3 Enshrining the position of SSK / MPS in budgeting AA

‐ Recommendations on position of SSK / MPS in annual budgeting process

5 Implementation plan for funding strategy

5.1 Collating recommendations into funding strategy MK+RO

5.2 LG Funding strategy review by stakeholders

5.3 PG Funding strategy review by stakeholders

5.4 Workshop funding strategy and mechanisms MK+AZ

5.5 Drafting guideline on utilizing sources of finance for sanitation MK+AA

‐ Guideline on sources of funding for sanitation MK

5.6 Training on guideline MK+AA

5.7 Review of implementation of funding strategy MK+RO

‐ Annual report on sanitation funding MK

Staff inputs: Purpose: Name

Public finance specialist (local) financial allocations Moh. Khalid MK 24

Institutional specialist (local) sustained mechanisms Amrizal Amir AA 6

PPSP planning specialist (local) MPSS Renan Jusal Indra RJ 2

Monitoring and evaluation specialist (local) M&E IB Hendra Gupta HG p.m.

Capacity building specialist (local) training / dissemination Avianti Zulaicha AZ 3

Institutional and Finance specialist (intl.) overall support and report R van Ommen RO 5

Person‐months


2012 2013 2014



110

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3203 1 Activity title: Updating (Access to) Funding Sources and Funding Mechanisms

Sub‐Activities: • Updating the projected funding needs and available sources for implementing PPSP • Assessment of the general potential for funding sanitation • Evaluating arrangements for budgeting and budget implementation for sanitation • Aligning financial planning for SSK implementation with LG and provincial budgeting

cycle • Formulating implementation plan for funding strategy

2 PIU – USDP Cell responsible: PIU‐IF + USDP Cell

3 USDP Output resulting from activity: Effective process for accessing funding sources that are available for sanitation agreed with PPSP stakeholders: • Financial planning for SSK implementation fits into regular planning and budgeting

cycle 4 Result and Indicators of Success:

Provincial and LG POKJAs able to control financial planning for sanitation development • Adequate funding identified for all PPSP activities • Effective arrangements for financial transfers

5 Activity plan & time schedule See Attachment

6 Workshops, Field visits, Meeting, others • 3 annual workshops to update financial roadmap (funding needs and availability of

sources) • Workshop on determining indicators for PPSP monitoring (joint with indicator

workshop for M&E) • 2 workshops on baseline of all related ministries for multi‐year expenditure framework • Workshop on determining indicators for monitoring disbursement and utilization of

DAK • Workshop on replicating the East Java financial planning model in other provinces • Workshops on funding strategy and mechanisms for implementation at provincial and

local level 7 USDP staff members and time input

• Public finance specialist (local) – 24 months • Institutional specialist (local) – 6 months • PPSP planning specialist (local) – 2 months • Monitoring and evaluation specialist (local) – p.m. • Capacity building specialist (local) – 3 months • Institutional and finance specialist (international) – 5 months

8 Direct cost USDP: All workshops will be held in Jakarta. Cost:

• Venue x 10 workshops • Snacks / meals x no. of attendants • Allowance for attendance x no. of attendants

9 GoI Staff &Budget required for this activity, if any • PMU + PIU‐IF staff members • Travel budget and perdiem for provincial staff attending workshops • Budget for printing revised guide “Sumber dan Mekanisme Perdanaan Sanitasi”



111

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3203 10 Remarks

The involvement of the local monitoring and evaluation specialist is covered from the M&E activity digest



112


1 Activity title: Identifying “HRD Focal Point” for the Development of Human Resources in the Indonesian Sanitation Sector Sub‐Activities:

• Review final report ‘HRD Study Sanitation Sector Indonesia” (scheduled for Feb. 2011)

• Identify potential capacity building organizations (CBOs) that might be ready to incorporate existing PPSP training programs and/or expand their current programs with sanitation specific education/training subject matter following projected HR demands in the study

• identify the conditions under which existing education/training institutions would either incorporate existing PPSP training and/or establish new sanitation education/training programs

• Identify preliminary outlines of concrete sanitation education/training expansion projects

• Prepare a concept paper on the potential role of POKJA AMPL Nasional regarding the development of human resources in the sanitation sector based on the above findings

• Present the concept paper to POKJA AMPL Nasional and facilitate the POKJA to take a formal position on the recommendations *

2 USDP Cell: USDP Cell at PMU + USDP CBT

3 Activity Goal & Objectives • To identify where and how current PPSP training programs could be institutionalized

in regular training institutes • To identify concrete sanitation education/training expansion options and outline

specifics for their realization • To position the POKJA AMPL Nasional to operate as a guiding force for the

development of human resources in the sanitation sector The “HR Study Sanitation Sector Indonesia” has indicated severe shortages in the supply of adequately skilled human resources for several job positions related to sanitation, certainly within the framework of the PPSP Road Map for sanitation development. The report suggests required leadership in encouraging existing education and training institutions to include sanitation‐related subjects into their curricula and for the Government (e.g. by the Ministry of Education)to pro‐actively initiate the creation of new education/training programs for certain critical job positions in the sector. In a similar fashion, ways would need to be found to sustain the currently existing PPSP training programs aimed at preparing PF/CFs and POKJA Province members by incorporating those into existing training institutes. In the process of identifying potential training institutes which in the future could play a role in servicing the human resource demands of the sanitation sector, attention will be given to training institutes (Pusdiklat, etc.) of the ministries directly involved in PPSP implementation. Efforts to stimulate the expansion of existing programs with sanitation‐related subjects and the creation of new programs would need to have a focal point for effective implementation and coordination. As the POKJA AMPL Nasional at the moment represents the main players in the sanitation sector in the country, it could be the right place to do that for the moment. Once an increase of relevant education and training programs has occurred, subsequently resulting in an improved output of human resources for the sanitation sector, this role of the POKJA AMPL Nasional could become obsolete as it would have been taken over by the



113


respective education/training institutions in the country.

4 Outcomes and Indicators of Success • POKJA AMPL Nasional has taken on role as the Focal Point for HRD in the sanitation

sector or, alternatively, the POKJA having proposed other solutions for that role to be executed

• Potential institutes ready‐in‐principle to incorporate the PPSP training programs and/or expand their curricula with sanitation education/training programs

5 Activity plan & time schedule April 2012 – December 2012 After decision on content of concept paper, follow‐up activities would be identified to be implemented during 2013‐2014

6 Workshops, Field visits, Meetings, etc. • Workshop for POKJA AMPL Nasional to review concept paper • Visits to education/training institutions throughout the country

7 USDP staff members and time input Senior capacity building specialist + Coordinator of USDP Cell to PMU (1,5 months intermittently each )

8 Direct cost USDP • Travel expenses for discussion with potential education/training institutes

9 GoI Staff & Budget required for this activity, if any • Funds for workshop POKJA AMPL Nasional

10 Remarks * : After agreeing on the proposed sanitation education/training expansion projects and the possible role of the POKJA AMPL Nasional, this activity could be followed up by one focused on guiding the institutes with implementing their education/training expansion projects and with guiding the POKJA AMPL Nasional to exercise its role as sanitation education/training catalyst and coordination role



114

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3222 1 Activity title:

Strengthening Capacity of PMU/PIUs in Planning and Implementing Capacity Building Programs

2 Leading: USDP Cell at PIU‐FI: CBT

3 Activity Goal & Objectives • To develop capacity to plan and implement building programs • To guide PMU/PIUs with effectively implementing training programs

Until now, the detailed planning and the substantial part of implementing capacity building programs for staff categories related to PPSP implementation, is mainly carried out by the USDP CB Team. The PMU/PIU’s Panitia take charge of the logistical part of each training program. It is expected that the overall responsibility for the planning and implementation of PPSP training programs for the next few years will still be with the PMU/PIUs. Ways will need to be found to transfer this capacity to existing (private sector) training institution throughout the country.

There are several programs that are to be implemented by the central level in order to increase the PPSP implementation capacity. Most of these are, strictly speaking, not training programs but more events to inform participants about particular PPSP procedures (e.g. events with Satker, local government administrators, etc.). There are also a few training programs. Two (2) crucial ones for PPSP implementation are the training of POKJA Province members and the one training the PFs/CF Coordinators and the PF/CF technical. It is important for field‐level PPSP implementation that these groups are adequately equipped with the necessary knowledge and skills.

This activity would focus on strengthening and sustaining the capacity of PMU/PIUs to plan and implement effective training, including keeping the PPSP training modules up‐to‐date.

Essential pre‐conditions for achieving this objective include, among others, the formal acceptance that PMU/PIUs take as a key role (under the leadership of POKJA AMPL Nasional as representing the PPSP HRD Focal Point) the continued development of PPSP implementation capacity, that trainable staff with a basic interest in capacity building is being deployed in/by the PMU/PIUs and that these are not annually transferred away from the PMU/PIUs. So far, these conditions have hardly been met.

PPSP‐related training is currently the responsibility of all PMU/PIUs; the respective PMU/PIU that has the budget for a particular training program is in charge of organizing it. Strengthening PMU/PIU training planning and implementation capacity will be in relation to the current (2012) PPSP implementation set‐up. For capacity building that means the following: USDP finalizes all training modules and trains the PMU/PIU staff responsible for the training planning and implementation as well as for conducting certain types of training (ToT). The trained PMU/PIU (and related) staff trains the PF/CFs and the POKJA Province members, where still needed with the assistance of USDP trainers. The POKJA Province ensures the training of the POKJA City/District members, again where needed using the PF/CF and/or PROSDA as the trainers.

4 Outcomes and Indicators of Success • Content PPSP training modules internalized by PMU/PIU staff*

o Module 1: Perencanaan Dan Pelaksanaan Program Percepatan Pembangunan Sanitasi

o Module 2: Penyusunan Buku Putih Sanitasi Kabupaten/Kota o Module 3: Penyusunan Strategi Sanitasi Kabupaten/Kota o Module 4: Penyusunan Memorandum Program Sektor Sanitasi (MPSS) o Module on the Implementation Stage is still to be developed



115

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3222 • Improved training management capacity at PMU/PIUs resulting in effectively planned

and organized training programs 5 Activity plan & time schedule

• Prepare and conduct a training needs workshop with PMU/PIU staff who have been earmarked as Pelatih PPSP Nasional (May 2012‐4 days)**

• On the basis of the above outcomes, design and conduct 4 training management workshops for PMU‐PIU staff (June – Sept. 2012 – 12 days)

• Review/integration of PPSP training modules by PMU‐PIU training staff (July‐Sept 2012‐ 3 days)

• Prepare Plan for a ToT for PMU/PIU staff (Sept 2012 – 3 days) 6 Workshops, Field visits, Meetings, etc.

• In‐house training sessions 7 USDP staff members and time input

Capacity Development Specialist (1 month intermittently) 8 Direct cost USDP

• Expenses related to 4 training management workshops (estimated number of participants: 30)

9 GoI Staff & Budget required for this activity, if any PMU/PIU staff who have been assigned (to become) as Pelatih AMPL Nasional would need to be available

10 Remarks * A Capacity Building Program is described in a training module. Each module consists of: a) module overview, b) training session plan, c) training (background) materials, d)handouts. In other words, designing the program includes the preparation of the above content of a training module. ** As currently several staff members of PMU/PIU are annually changed, this activity would need to be repeated in 2013 and 2014.



116

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3223 1 Activity title: Conducting Internal USDP/PPSP Training Events

Sub‐Activities: • Design and conduct ProSDA training • Design and conduct 2 annual teambuilding events for the entire USDP team • Design 1 annual USDP/PMU/PIU teambuilding event for the professional staff

2 USDP Cell: USDP CBT + all USDP (professional) staff

3 Activity Goal & Objectives • To develop the capacity of the ProSDA’s • To improve the collaboration and team spirit within the USDP team • To enhance further collaboration between USDP and the PMU/PIUs

4 Outcomes and Indicators of Success • Good quality SSKs as a result of PROSDA’s activities • Effective working mechanisms within the USDP team and between the PMU/PIU and

USDP teams 5 Activity plan & time schedule

PROSDA Training March 2012 (4 days) , July 2012 (3 days), February 2013 (refresher‐ 3 days), February 2014 (refresher‐ 3 days) USDP Teambuilding Activity: April/May 2012, Sept 2012, February 2013, February 2014 (all: 2 days) USDP/PMU/PIU Teambuilding Activity*: June 2012, February 2013 (all: 2 days)

6 Workshops, Field visits, Meetings, etc. • Teambuilding event preparation meetings • Training and Teambuilding events

7 USDP staff members and time input For PROSDA training 2012:

• Capacity building specialists ( 1 month intermittently) • USDP professional staff: (together 0,5 month) • PROSDA’s: incl. travel 9 days per ProSDA

For USDP Teambuilding 2012: • Capacity building specialists (0,5 month) • Trainers: outsourced • Participants: each professional USDP staff: 4 days

USDP/PMU/PIU Teambuilding 2012: • Capacity building specialists (4 days) • Trainers: outsourced • Participants: each USDP staff (4 days)

8 Direct cost USDP • PROSDA and Teambuilding event preparation meetings • Costs of ProSDA training • Fees of external trainers Teambuilding • Travel & Accommodation costs for USDP staff participating in teambuilding events • Venue expenses for the USDP teambuilding events; sharing costs in case of

PMU/PIU/USDP teambuilding event 9 GoI Staff & Budget required for this activity, if any

• Travel and accommodation costs for USDP/PMU/PIU teambuilding event 10 Remarks

*: subject to budget availability for PMU/PIU staff



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3224 1 Activity title: Design and Implement Train‐the‐Trainer (ToT) Programs for PMU/PIU staff

Sub‐Activities: • Design ToT programs for PMU/PIU who will take on the trainer role • Organize transfer‐of‐technology sessions between USDP specialists and PMU/PIU

trainers‐to‐be • Implement the ToT programs • Monitor the performance of the PMU/PIU and POKJA Province staff in training the

PF/CFs 2 USDP Cell

CBT section of USDP Cell at PIU‐IF 3 Activity Goal & Objectives

To skill a team of PMU/PIU staff as trainers for PPSP capacity building programs, in particular for PF/CFs and POKJA Province staff

This activity is both a continuation of activities already carried out in the period 2010‐2011 and one that is based on the 2012 PPSP implementation modalities. So far, a limited number of PMU/PIU staff has been trained in how to train others in PPSP. That process is not finished; partly because despite those ToTs, several PMU/PIU staff still feels not to have the self‐confidence. As a result, large parts of the training of PF/CFs is still done by USDP staff. Another reason is, that many of those who were trained in ToT 1 have been transferred outside the PMU/PIU or have been given other jobs. In any case, many of them did not turn up during ToT 2 (Feb. 2012), while new ones (who had not participated in ToT 1) were included in ToT 2. So, additional efforts are required to install increased training capacity in the PMU/PIUs.

Based on that, USDP would further improve existing ToT programs and train PMU/PIU staff in both the technical aspects of the PPSP implementation as well as the how‐to‐train part. In addition one‐to‐one sessions would be organized between PMU/PIU and USDP staff to familiarize the PMU/PIU staff more in depth about PPSP implementation techniques. Since this staff does not share the office with the USDP consultants, the planned one‐to‐one sessions seem to be the only option for the PMU/PIU staff to adequately absorb PPSP‐related knowledge.

A critical condition for success remains, that the respective Ministries formally allocate trainable staff of a sufficient level of technical expertise to the PMU/PIUs and keep these people in the PMU/PIUs until the end of PPSP.

4 Outcome and Indicators of Success • PMU/PIU staff skilled to effectively train in PPSP capacity building programs

5 Activity plan & time schedule March 2012 – March 2014

6 Workshops, Field visits, Meetings, etc. • Training preparation workshops • Transfer‐of‐technology sessions between USDP specialists and PMU/PIU trainers‐to‐

be • ToT Programs • PPSP implementation training for PF/CF and POKJA Province members

7 USDP staff members and time input Capacity building specialists, selective other USDP specialists

8 Direct cost USDP • ToT materials preparation costs • Costs for monitoring visits in the field



118

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 3224 9 GoI Staff & Budget required for this activity, if any

• Trainers‐to‐be to be formally endorsed by GoI prior to ToT (this is budget related) • ToT implementation budget excluding costs for USDP staff • ToT venue costs • PF/CF and POKJA Province training implementation costs

10 Remarks



119

4. Tech Act List

USDP ‐ Cell TEC 4: Activity Plan

41 PIU Lead

4101 Provide Input in Training Programs:

4102 Provide Input for Workshops

4103 Support progress Monitoring BP/SSK/MPSS

4104 Support with Recruitment PFs and CFs for 2013, 2014 batches

42 USDP Lead

4201 Streamlining of BP & SSK Manuals

4202 Development of a Sanitation Planning and Costing Scenarios Support Tools

4203 Development, Field Testing and Roll Out of Support Tools

4204 Training in Preparation of SSK in accordance streamlined method

4205 Provision of Supporting Guidelines for Procurement and Implementation

4206 Support PPLP PU and Kab / Kota to ensure optimum APBN budget allocation

4207 Support to buy‐in process

4208 Technical and Financial Support during SSK/MPSS Preparation

4209 Matchmaking SanDG and prospective Kab/Kota for donor support



120

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4201 1 Activity title: Streamlining of the Preparation Procedures BP and SSK (inclusive MPSS) 2 PIU – USDP Cell

PIU‐AE + USDP Cell Revision of the manual and guidelines to prepare an EHRA PIU ICB+ USDP Cell Training support PIU‐T + USDP Cell Revision of the manuals and guidelines to prepare the BP and SSK and blending the manual and guidelines to properly prepare Chapter 5 replacing the MPSS PMU + USDP Cell Monitoring

3 Activity Goal & Objectives Main beneficiary : Pokja Kab/Kota Secondary beneficiaries/users : Provincial Pokja, Provincial Satker PPLP, ProSDAs, PFs and CFs Current procedures and related Manuals & Guidelines are experienced as time consuming and rather complicated. Objective is to revise and streamline existing procedures, manuals and guidelines in a way that allows a shorter implementation time (maximum 10 months) yet maintaining minimum quality and comprehensiveness requirements of the end product that can be used as input for the prevailing planning and budgeting procedures of the government. Draft manuals will be field tested on applicability and effectiveness during. Activity Goals: 1. Revision of existing procedures and guidelines with the aim

a. to rationalize the process of the preparation of the BP and its related studies, including EHRA

b. to rationalize the process of the preparation of the SSK c. to merge the preparation of the Program Memorandum (PM) into the SSK d. to enable the preparation of the above in maximum 10 months

2. Related to the above:

a. Modify the existing manuals and guidelines for the preparation of the BP and related studies, including EHRA (existing Tahab B)

b. Modify the existing manuals and guidelines for the preparation of the SSK (existing Tahab C)

c. Blending the exiting manual and guideline for the preparation of the PM into the one for preparing the SSK (Chapter 5)

3. Field testing in 4 selected Kab/Kota 4. Roll out after Training of Pokja Kab/Kota and CFs/PFs 5. Monitoring 6. On the basis of monitoring feedback Improve and/or modify above procedures as

necessary 4 Outcome and Indicators of Success

1. At least 60 % of the BPs, SSKs/MPSSs prepared during PPSP 2012 completed in time and according to practical guidelines

2. At least 75% of the BPs, SSKs/MPSSs prepared during PPSP 2013 completed in time and

according to practical guidelines 3. At least 90% of the BPs, SSKs/MPSSs prepared during PPSP 2014 completed in time and

according to practical guidelines



121

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4201 5 Activity Plan and Time Schedule

1. Finalization existing procedure, manual and preparation practical guideline for BP

2. Finalization existing procedure, manual and preparation practical guideline for SSK

3. Field testing BP and SSK 4. Modification Training Modules 5. BP Training of Pokjas, PFs and CFs of 2012 6. SSK Training of Pokjas, PFs and CFs of 2012 PPSP Program 7. Roll out and monitoring 8. Improve / modify procedure, manuals and guidelines,

training modules 9. Training BP/SSK procedures for PFs and CFs of 2013

Program 10. Training BP/SSK procedures for PFs and CFs of 2014

Program 11. Evaluation lessons learned and Final Report Interim observations/conclusions will be reported in regular USDP Quarterly and Annual Reporting

January ‐ February 2012 January – February 2012 March – April 2012 March 2012 March / April 2012 June – July 2012 April 2012 – November 2014 November – December 2012 December 2012 December 2013 November 2014

6 Workshops, Field visits, Meeting, others • Field testing in 4 Kab/kota with 6 visits with 2 persons / 4 days effectively (2012) • 26 SSK Training events in Prov. Capitals by ProSDA plus Jakarta based back‐up of 1 ‐2

persons / 3 days effectively (2012, 2013 and 2014) • Ad hoc assessments in Kab/Kota will be combined with training, coaching and Stage 5

back up support visits • Progress monitoring is be included in MonEv • Internal workshop end of November 2012 and November 2013 to evaluate above and to

set out requirements for improvement and/or modification as necessary 7 USDP staff members and time input

See Staffing Schedule

8 Direct cost USDP See Cost Estimate

9 GoIStaff &Budget required for this activity, if any Not Applicable

10 Remarks



122

USDP ACTIVITY DIGEST for WORK PLAN 2012 4202 1 Activity title: Development of a Sanitation Planning and Costing Scenarios Support Tool 2 PIU – USDP Cell

PIU‐T + USDP Cell Preparation, testing, implementation (roll out) and evaluation PMU + USDP Cell Monitoring

3 Activity Goal & Objectives Main beneficiary/user : National Pokja AMPL/Kota Secondary beneficiaries/users : MoPW, MoHA, MoH Support Tool for Developing Sanitation Planning and Costing Scenarios (“SSK‐tool”) Thus far, a support tool to assess the short ‐ medium – longer term sanitation development is lacking. This, in addition also slows down a sound and well founded discussions at national level on resource requirements to achieve accelerated sanitation development. Furthermore at local level – Kab/Kota ‐ there is a need to quickly assess the overall sanitation development plan, to specify the type of systems, the required budget and the phasing of sanitation development (for all 3 sub‐sectors). Therefore, a tool will be developed to support the assessment of a typical sanitation development and budgets based on the sanitation zoning and priority setting as output of the tool mentioned above. Simple tables will support standard dimensioning and costing of sanitation facilities. For actual usage a practical guideline will be developed (English and Bahasa Indonesia) The objectives of developing this tool are three‐fold: A. National level: to obtain a well‐founded assessment of accelerated sanitation

development cost based on a number of representative Kab/Kota; Goal 2012 B. Provincial level: a tool to quickly assess the soundness and costs of SSKs prepared by

Kab/Kota; Goal 2012 C. Kab/Kota level: a tool to develop and cost the accelerated sanitation development plan

as input in the SSK; Goal 2013. The tools will be tested in the field in 4 Kab/Kota and the outcomes will be combined in a comprehensive report and used as a discussion with prime stakeholders. The objected output is acknowledgement of the content of the tool (required budget, time) endorsement of the tool by the main stakeholders (PU and BAPPENAS ) Objective is to contribute to the national debate how sanitation improvement is to be supported by sound policies and enhance awareness of funding requirements in the medium and long term. The tool to support the development of Sanitation Planning and Costing Scenarios will be tested and applied to illustrate the medium and long term funding requirements for 4 typical Kab/Kotas . Upon agreement of the basic principles and validity of the findings for the 4 sample Kab/Kotas expand the exercise to prepare a realistic estimate of sanitation development funding requirement at a national scale

4 Outcome and Indicators of Success 1. Discussion paper 2. Endorsement of and consolidation by prime stakeholders (PU/ BAPPENAS) on city

sanitation Development and budgets 3. Increased awareness about medium and long term funding requirements 4. Contribution to national policy on sanitation development



123

USDP ACTIVITY DIGEST for WORK PLAN 2012 4202 Activity plan & time schedule

a. Preparation of support tool b. Desk testing for 1 Kab/Kota (existing data) c. Application of support tool in 4 Kab/Kotas d. Preparation of draft discussion paper e. Presentation to Nat. Pokja AMPL f. Exercise national funding requirements mid and long term

January – February 2012 February 2012 March – May 2012 May 2012 May/June 2012 June – Dec 2012

6 Workshops, Field visits, Meeting, others 1. 3 Field visits to 4 Kab/Kota in March – May 2012 2. Presentation of findings during a regular meeting of Pokja AMPL

7 USDP staff members and time input See Staffing Schedule


9 GoI Staff &Budget required for this activity, if any

10 Remarks



124

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4203 1 Activity title: Development, Field Testing and Roll out of Support Tools 2 PIU – USDP Cell

PIU CBT + USDP Cell Financial Advice and inputs PIU‐T + USDP Cell System selection and technology options PMU + USDP Cell Policy advise and inputs

3 Activity Goal & Objectives Main beneficiary/user : Pokja Kab/Kota Secondary beneficiaries/users : Provincial Pokja, Provincial Satker PPLP, ProSDAs, PFs & CFs Buku Putih Database Support Tool The preparation of the BP is supported by a database that facilitates entry of a variety of basic, mainly secondary data and data based on the outcome of the EHRA study and processing these into standard tables. The data base used so far consists of a number of workbooks without internal links. The subsequent clustering of areas with a similar sanitation profile was mostly done manual. A new tool has been developed (in MS Excel) that:

• Clubs together the different worksheets used before • Facilitates quick and easy data entry • Facilitates sanitation zoning • Facilitates priority setting

For actual usage at field level a practical guideline will be developed (English and Bahasa Indonesia) System selection and Costing Scenario Support Tool: See Activity Digest 402 Both support tools (BP and SSK) will be field tested during 2012 and improved as necessary and rolled out over all Kab/Kota entering the program in 2013 the POKJA/CF have been trained in the application of the model. 20 selected pilot Kab/Kota in the 10 core provinces will be selected that, in close cooperation with PF’s and ProSDA will begin to apply the two tools.

a) Testing and updating of support tool through regular visits by USDP Consultants b) Training of PROSDA’s and PF’s on the use of model within the streamlined SSK‐MPSS

activities c) Monitoring and evaluation of applicability, viability and effectiveness d) Improve / modify tool as necessary

4 Outcome and Indicators of Success 1. Concise Kab/Kota level based database supporting

a. filtering of Kecamatan/Kelurahans with urban function b. sanitation zoning c. priority setting

2. System selection and realistic costing scenarios (for short / medium and long term) successfully tested in at least 15 of the Kab/Kota of the PPSP 2012 Program

3. System selection and realistic costing scenarios (for short / medium and long term) successfully implemented in at least 50% of the Kab/Kota of the PPSP 2013 Program

4. System selection and realistic costing scenarios (for short / medium and long term) successfully implemented in at least 60% of the Kab/Kota of the PPSP 2014 Program



125

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4203 5 Activity plan & time schedule

1. BP Database Support Tool a. Preparation of support tool b. Desk testing for 1 Kab/Kota (existing data) c. Hands‐on field testing 4 Kab/Kota and reporting d. Training of ProSDA and PFs (Jakarta) e. Final testing in at least 6 Kab/Kota with ProSDA support f. Consolidation lessons learned and improvements in tool

and adaption training modules as necessary g. Training of PFs/CFs PPSP 2013 program h. Roll out tool PPSP 2013 Program (BP Preparation) i. Training of PFs/CFs PPSP 2014 program j. Roll out tool PPSP 2013 Program (BP Preparation) k. Consolidation lessons learned and improvements in tool as

necessary 2. Support Tool for Developing Sanitation Planning and

Costing Scenarios (“SSK‐tool”) a. Training ProSDAs and PFs (Jakarta) b. Final testing in at least 6 Kab/Kota with ProSDA/PF supportc. Consolidation lessons learned and improvements in tool

and adoption training modules as necessary d. Training of PFs/CFs PPSP 2013 program e. Roll out tool PPSP 2013 Program (SSK Preparation) f. Training of PFs/CFs PPSP 2014 program g. Roll out tool PPSP 2013 Program (SSK/MPSS Preparation) h. Consolidation lessons learned and improvements in tool as

necessary Interim observations/conclusions will be described in USDP Quarterly and Annual Reports

January – February 2012 February 2012 March – May 2012 March 2012 April – June 2012 November 2012 December 2012 February – July 2013 December 2013 February – July 2014 August 2014 May/June 2012 June – October 2012 November 2012 December 2012 February – October 2013 December 2013 March –October 2014 November 2014

6 Workshops, Field visits, Meeting, others 1. Desk testing for 1 Kab/Kota (existing data) 2. Application of support tool in 4 Kab/Kotas 3. Central Training of ProSDAs on BP‐tool in Jakarta in March 2012, 3 days 4. Central Training of ProSDAs on SSK‐tool in Jakarta in May 2012, 3 days 5. In 2012: a total of 12 visits to 6 Core Provinces (6 Kab/Kota) with team of 2 consultants

each for typically 4 days effectively 6. Consolidation workshop in Jakarta 2 days (November 2012) 7. In 2013: back‐up support with a total of 20 visits to 10 Core Provinces with team of 1 – 2

consultants each for typically 3 days effectively 8. Consolidation workshop in Jakarta 2 days (November 2013) 9. In 2014: back‐up support with a total of 20 visits to 10 Core Provinces with team of 1 – 2

consultants each for typically 3 days effectively 10. Consolidation workshop (with ProSDAs) in Jakarta 2 days (November 2014)



9 GoI Staff & Budget required for this activity, if any



126

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4203 For each Province: Travel costs CFs, Board and lodging CFs and Training venue / logistics

10 Remarks



127

USDP ACTIVITY DIGEST for WORK PLAN 2012 4204 1 Activity title: Training in Preparation of SSK in accordance streamlines method 2 PIU – USDP Cell

PIU CBT + USDP Cell General Training Support PIU‐T + USDP Cell Training preparation SSK PMU + USDP Cell Training Monitoring

3 Activity Goal & Objectives Main beneficiary/user : PFs and CFs Secondary beneficiaries/users : POKJA Kab/Kota

Main target group are the Provincial and City Facilitators supporting 96 POKJA Kab/Kota of the PPSPm2012 program (in 26 Provinces) that will prepare an SSK in 2012 including an integrated MPSS as Chapter 5.

Objective is to introduce streamlined procedures and the practical guideline also blending the products formerly framed in the Program Memorandum in Chapter 5 of the SSK.

Training of 192 City facilitators Training of 52 Provincial facilitators (2 out of 3 will be trained)

a) General principles of SKK and the Program of Activities as part of SSK (Chapter 5) b) Application of streamlined procedures to prepare SSK Chapter 5 c) Monitoring of the above process and outputs

The USDP ProSDA will take the lead in organising the training in the provincial capitals and call upon back‐up support from USDP based consultants as required

4 Outcome and Indicators of Success 1. Increased capacity with the Facilitators at local (Kab/Kota) level to:

a) enable successful planning, preparation and implementation of the Plan of Activity and realistic budgeting as part of the SSK preparation (Chapter 5)

b) enable effective quality assurance c) enable effective monitoring of the process and outputs

2. 16 ProSDAs successfully trained 3. 192 CFs successfully trained (2 reps per Kab/Kota) 4. 52 PFs successfully trained

5 Activity plan & time schedule a. Preparation training modules b. Preparation of training schedules and logistics c. Training of ProSDAs (Jakarta) d. Training delivery to PFs and CFs in provincial capitals Note: Training of facilitators in 2013 and 2014 will be included in the regular induction and follow‐ up training evens for Provincial and City Facilitators and Kab/Kota and Provincial POKJAs

May 2012 May 2012 May 2012 June/July 2012

6 Workshops, Field visits, Meeting, others Training of ProSDAs: 3 days in Jakarta May 2012 Training of PFs and CFs: 3 days in provincial capitals: 3 days each (2 – 3 Teams) Training support: 1 person per provincial event 4 days (incl travel time) in 50% cases 2 person per provincial event 4 days (incl travel time) in 50% cases





128

USDP ACTIVITY DIGEST for WORK PLAN 2012 4204 9 GoI Staff & Budget required for this activity, if any

For each Province by Satker PPLP: Travel costs CFs, Board and lodging CFs and Training venue / logistics

10 Remarks Assumes mobilisation of CFs/PFs in March 2012 starting with facilitation completion of SSK and preparation of determination Plan of Activities in June/July period.



129


Provision of Supporting Guidelines for Procurement and Implementation 2 PIU – USDP Cell

PIU‐T + USDP Cell : Indicate available guidelines on procurement and implementation and agree on complimentary guidelines to be developed

3 Activity Goal & Objectives Main beneficiary : POKJA Kab/Kota Secondary beneficiaries/users : Satker PU PPLP, PU Facilitators and ProSDA To accelerate sanitation development it is imminent that local governments have simple and clear guidelines to support them transit projects, for which budget is allocated into implementation. An important step is procurement planning and the actual procurement of works, goods and services and the subsequent steps in contracting, contract management and construction supervision. The goal is the provide and dissemination of practical guidelines that will help local governments to speed up procurement and realization of projects Detailed sub‐activities: 1. Inventory of existing sanitation development related guidelines and rework as required 2. Provide a simple, brief handbook describing the key‐features of the most common

sanitation development investments, including references to existing guidelines, standard designs, typical unit costs, O&M requirements etc.

3. Provide complimentary guidelines, if so required, on procurement of works, goods and services, contract management, construction supervision, quality assessment/control, and monitoring and evaluation of the implementation stage

4. Provide assistance to PIU‐T/PPLP in disseminating those aforementioned guidelines 5. Provide assistance to Prosdas/Facilitators in facilitating City POKJAs to prepare

procurement plan comply with the aforementioned guidelines. 4 Outcome and Indicators of Success

1. Provisional list of guidelines to be rework as required agreed with PIU Technical by April 2012.

2. Handbook available, approved (PU) and disseminated in all PPSP Kab/Kota 3. Complimentary guidelines (if so required) on procurement of works, goods and services,

contract management, construction supervision, quality assessment/control, and monitoring and evaluation of the implementation stage, available by the end of 2012.

4. Guidelines disseminated in at least 10 provinces and by the end of 2012. 5. At least 5 cities in at least 5 provinces get direct assistance from USDP Team in preparing

its procurement plan FY 2013. 5 Activity plan & time schedule

No. Activities Time Schedule 1 Rework guidelines on procurement of works, goods and

services and its associated administrative affairs (ToRs, Sample ToCs etc)

March – April 2012

2 Preparation Handbook April – May 2012 2 List and agree with PU required complimentary guidelines

(On contract management, construction supervision, quality assessment/control, and monitoring and evaluation of the implementation stage)

March 2012

3 Consolidation or preparing complimentary guidelines April – December 2012

4 Dissemination of guidelines May – December 2012 Throughout 2013 and 2014



130

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4205 5 Direct assistance in preparing procurement plan FY 2013, FY

2014 April – Dec 2012 Throughout 2013 and 2014

Interim observations/conclusions will be described in USDP Quarterly and Annual Reports 6 Workshops, Field visits, Meeting, others

1 Knowledge Event (as side event of a City Sanitation Summit) for sharing information on availability of guidelines for procurement, and to get feedback for revision if so required.



9 GoIStaff &Budget required for this activity, if any PIU Technical to organize and chair a Knowledge Event (as side event of a City Sanitation Summit).

10 Remarks



131


Support PPLP PU and Kab / Kota to ensure optimum APBN budget allocation 2 PIU – USDP Cell

PIU‐T + USDP Cell : Provide funding policy and readiness criteria (of Dit. PPLP) for APBN FY 2013, to be disseminated and adopted

PIU‐AE + USDP Cell : Provide funding policy and criteria (of KemenKes) for APBN FY 2013, to be disseminated and adopted

3 Activity Goal & Objectives Main beneficiary/user : Provincial Satker PPLP Secondary beneficiaries/users : Provincial POKJA, POKJA Kab/Kota There is a demand from PIU Technical/PPLP in ensuring that portfolio programs and activities that arise from SSK and MPSS comply with funding policy and readiness criteria to be funded by APBN FY 2013. Having those eligible programs and activities, it is expected that the regular APBN budgeting process can be optimally followed by Kab/Kota in a close coordination with Satker PPLP Detailed sub‐activities: 1. Provide assistance to PIU‐T/PPLP in disseminating budget policy for APBN FY 2013 2. Verify programs and activities proposed in RPIJMD for FY 2013 3. Consolidate programs and activities proposed in RPIJMD as well as available MPSS for FY

2013 4. Identify programs and activities proposed in RPIJMD, SSK as well as available MPSS that

can be implemented immediately in 2013 5. Support Satker PPLP in preparing technical meeting as pre‐regional consultation to

consolidate programs and activities proposed in RPIJMD as well as SSK/MPSS 6. The above activities (1 till 5) to be repeated for FY 2013 and FY 2014

4 Outcome and Indicators of Success 1. PPLP PU budget policy for APBN FY 2013 disseminated widely and adopted for budgeting

process of FY 2013 in at least 40 Kab/Kota* 2. List of verified programs and activities proposed in RPIJMD for FY 2013 in at least 40

Kab/Kota submitted to PIU Technical/PPLP by the end of February 2012 3. Consolidated programs and activities proposed in RPIJMD and MPSS in at least Kab/Kota

to be implemented in FY 2013 submitted to PIU Technical/PPLP by the end of February 2012

4. Identified programs and activities proposed in SSK that can be implemented immediately in 2013 discussed and agreed with at least 30 Kab/Kota* by the end of April 2012

5. Technical meeting as pre‐KonReg, carried out in at least 5 provinces by the course of February and March 2012, to ensure programs and activities arise from RPIJMD, SSK and MPSS optimally funded utilizing allocated APBN FY 2013

* targets for 2014 to be determined in Annual Work Plan 2013

5 Activity plan & time schedule

No. Activities Time Schedule

1 Dissemination of budget policy. Feb – April 2012

2 Verification of programs and activities Feb 2012

3 Consolidation of programs and activities Feb 2012

4 Identification of immediate action plan for 2013 activities March ‐ April 2012



132


5 Support the technical meeting as pre‐KonReg in 10 provinces Feb – March 2012

6 Repeated activities in 2013 – PPSP 2012 Kab / Kotas Repeated activities in 2014 – PPSP 2013 Kab / Kotas

December 2012 – April 2013 December 2013 – April 2014


Field visits (1 visit/1 person/2 days) to support the technical meeting in at least 5 provinces (if so required)



9 GoI Staff &Budget required for this activity, if any Not applicable

10 Remarks



133


Support to buy‐in process 2 PIU – USDP Cell

PIU‐T + USDP Cell : Provide funding policy and readiness criteria (of Dit. PPLP) for APBN FY 2013, to be disseminated

PIU‐AE + USDP Cell : Provide funding policy and criteria (of KemenKes) for APBN FY 2013, to be disseminated

PMU + USDP Cell : Policy support in buy‐in process 3 Activity Goal & Objectives

Main beneficiary : POKJA Kab/Kota Secondary beneficiaries/users : Provincial POKJA, Provincial Satker PPLP, ProSDAs A successful implementation of formulated strategy relies on an effective buy in at higher levels within the (government) administration. Ensuring an effective buy‐in process at various level of government to fund sanitation development program is considered a big challenge to have optimum use of allocated government‐budget. In addition, there has been an established government budget cycle/process that stands side‐by‐side with regular document planning. The goal is to contribute to the internalisation of formulated sanitation strategy into the regular planning documents Detailed sub‐activities: 7. Provide assistance to PIU‐T/PPLP in disseminating readiness criteria for program and

activities eligible for APBN FY 2013 8. Provide support to Kab/Kota POKJA and PU Facilitators to meet the readiness criteria as

per budget policy for APBN FY 2013 9. Provide support to Kab/Kota POKJA and PU Facilitators to ensure buy‐in process of

program and activities to be funded by APBD‐P AND APBD‐K FY 2013 10. The above activities (1 till 3) to be repeated for FY 2014 and FY 2015 for the PPSP 2012

and PPSP 2013 Kab/Kota 4 Outcome and Indicators of Success

6. Readiness criteria for programs and activities eligible for APBN FY 2013 are disseminated and adopted in at least 10 provinces

7. For at least 20 Kab/Kota in at least 5 core provinces (with USDP ProSDA) there is a proven inclusion of interventions identified in the Program of Activities eligible for funding by APBN FY 2013

8. For at least 25 Kab/Kota in at least 5 core provinces (with USDP ProSDA) there is a proven inclusion of interventions identified in the Program of Activities eligible for funding by APBD(P) FY 2013

9. For at least 30 Kab/Kota in at least 5 core provinces (with USDP ProSDA) there is a proven inclusion of interventions identified in the Program of Activities eligible for funding by APBD(K) FY 2013

(Targets for FY 2014 and 2015 will be determined and framed in Annual Work Plan 2014 and 2015 respectively)

5 Activity plan & time schedule No. Activities Time

Schedule 1 Dissemination of readiness criteria March – Apr

2012 2 Ensuring inclusion of interventions out of PoA into APBN FY 2013 April – Nov

2012 3 Ensuring inclusion of interventions out of PoA into APBD(P) FY 2013 April – Nov

2012



134

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4207 4 Ensuring inclusion of interventions out of PoA into APBD(K) FY 2013 April – Nov

2012 5 Consolidate lessons learnt and reporting findings and recommendations Nov 2012

and 2013 6 Repeated activities in 2013 and 2014 for PPSP Kab/Kotas March – Nov

2013 March – Nov 2014


Field visit to at least 2 Kab/Kota (3 visits with 1 ‐ 2 persons/4 days) in 10 USDP core provinces, to conduct a hands‐on support in ensuring the buy‐in process for government budget sources.



9 GoI Staff &Budget required for this activity, if any

10 Remarks



135


Technical and Financial Support during SSK/MPSS Preparation 2 PIU – USDP Cell

PIU‐T + USDP Cell : Contribute to an appropriate Quality Assurance system to ensure effective QA carried out by Facilitators/Experts hired by Satker PPLP and ProSDAs

Chair the Regional Workshops on Quality Assurance of SSK and MPSS PIU‐AE + USDP Cell : Support the Regional Workshops on Quality Assurance of SSK and MPSS PIU‐KP + USDP Cell : Provide official guidance (through circulating letter) on Quality Assurance

procedure and mechanism PMU + USDP Cell : Co‐chair the Regional Workshops on Quality Assurance of SSK and MPSS

3 Activity Goal & Objectives Main beneficiary/user : POKJA Kab /Kota Secondary beneficiaries/users : Provincial POKJA, ProSDA The PPSP 2012 will see a different support structure towards the Kab/Kota, streamlined procedures and tools to be used in accordance of newly developed practical guidelines. The purpose of this activity is to support the Kab/Kota POKJAs and Facilitators to safeguard timely preparation of the operational products (BP, SSK and MPSS) within one calendar year (completion in November latest) and that these products meet minimum quality standards, which include well defined projects that meet eligibility criteria of various funding sources. The ProSDA will coordinate Jakarta based back‐up support, mainly for technical and financial issues Detailed sub‐activities: 1. Develop workable quality assessment criteria and implementation protocols 2. Provide support to PIU‐T and inputs to organize and implement 5 Regional Workshops on

Quality Assurance 3. Provide support to at least 60 Kab/Kota POKJAs and Facilitators to safeguard timely

preparation of the BPs. SSKs and MPSSs and meeting minimum quality standards of these products

4. Provide support to 15 Kab/Kota and PU Facilitators who are preparing SSK in 2012 to identify programs and activities that can be implemented immediately in 2013

5. Provide support to at least 15 Kab/Kota Facilitators to prepare proposal aimed to be funded by various government‐funding sources FY 2014 (APBDK, APBDP, APBN)

6. Provide support to at least Kab/Kota and PU Facilitators to prepare proposals (project digest) aimed to be funded by various non‐government (PPP, PSP, CSR, Donors, etc.) funding sources FY 2013 and FY 2014

7. The above activities (1 till 4) to be repeated for in the years 2013 and 2014 4 Outcome and Indicators of Success

In 10 USDP Core Provinces: 1. At least 60% of the BPs, SSKs/MPSSs prepared during PPSP 2012 completed in time and



according to practical guidelines 4. At least 60% of the BPs, SSKs/MPSSs prepared during PPSP 2012 are meeting minimum

quality standards 5. At least 75% of the BPs, SSKs/MPSSs prepared during PPSP 2013 are meeting minimum

quality standards 6. At least 90% of the BPs, SSKs/MPSSs prepared during PPSP 2014 are meeting minimum

quality standards



136

USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4208 7. Technically sound activities arise from SSKs in at least 15 Kab/Kota in 10 Core Provinces

that can be implemented directly in 2013 and for which budget is secured. 5 Activity plan & time schedule

No. Activities Time Schedule 1 Draft workable QA criteria and implementation protocols March 2012 1 Support PIU‐T with 5 Regional Workshops on QA [Act. 412] April, May, Sept,

Oct, Dec 2 Support Kab/Kota POKJAs and Facilitators with timely

completion of BPs/SSKs/MPSS in accordance with practical guidelines

March – December 2012

3 Support Kab/Kota POKJAs and Facilitators that products meet minimum quality standards

March – December 2012

4 Identification of programs and activities arise from SSK for immediate implementation in FY 2013

March – July 2012

5 Support Kab/Kota POKJAs and facilitators to ensure budget availability for immediate action plan FY 2013

March – July 2012

6 Repeated activities in 2013‐2014 for Kab/Kota PPSP 2013 and 2014

Feb – Dec 2013 Feb – Nov 2014


• 5 Regional Workshops Quality Assurance of SSK and MPSS • Field visits 10 provinces with focus on at least 20 Kab/Kota to support timely completion

and meeting quality standards of BP, SSK and MPSS

Note: In combination with Activity 422, 424 and 427 7 USDP staff members and time input

See Staffing Schedule 8 Direct cost USDP

See Cost Estimate 9 Go Staff &Budget required for this activity, if any

PIU‐T: organization and chair 5 Regional Workshops on Quality Assurance of BP, SSK and MPSS. Prov Satkers PPLP: Travelling, board and lodging for PFs and CFs

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Matchmaking SanDG and prospective Kab/Kota for donor support 2 PIU – USDP Cell

PMU + USDP Cell : Indicate potential donors under Sanitation Donors Group (SanDG) umbrella

Provide updated guidelines related to grant allocation and channeling mechanism; Chair SanDG forum for investments of projects requiring a substantial busget

PIU‐T + USDP Cell : Provide list of documents/templates related to project execution plan. 3 Activity Goal & Objectives

Main beneficiary/user : POKJA Kab/Kota Secondary beneficiaries/users : Satker PU PPLP, PU Facilitators and ProSDA The Sanitation Donors Group (SanDG) is a group of donors committed to sanitation development in Indonesia especially for sanitation projects that need a substantial investment (“big project”), i.e. beyond the financing capacity of the local, provincial and sometimes even central funds. The goal is to facilitate and encourage one on one meetings (forum) between SanDG and the Kab/Kota with a portfolio that contains such larger investments and thus secure necessary funds available for the proposed interventions. The project, in that way acts as a ‘broker’. This, is expected, will contribute to the acceleration of sanitation development throughout the country To properly execute the agreed projects a Project Execution Plan is often required by external donors. A Project Execution Plan outlines the objectives, processes and strategies that will be employed by the parties managing the project to execute the works and also the required institutional framework to ensure that the project is properly managed and maintained and that expectations and key performance indicators are met Detailed sub‐activities: e. Provide templates of project execution plan for infrastructure projects requiring

substantial investment f. Provide support to Kab/Kota and PU Facilitators in the identification of ”big projects” and

the preparation of the project execution plan g. Facilitate one on one meeting (forum) between SanDG and potential Kab/Kota to ensure

the availability of funds to execute various projects with big investments h. Provide support to Kab/Kota and PU Facilitators in facilitating Kab/Kota to prepare DIPK

(Daftar Isian Program dan Kegiatan) for identified “big projects” as an entry into the Bappenas Blue Book

i. The above activities (2 till 3) to be repeated for FY 2014 and FY 2015 4 Outcome and Indicators of Success (SMART)

10. Availability of good quality templates of project execution plan by end of 2012 11. Identified potential big projects in at least 10 Kab/Kota in the 10 USDP core provinces by

mid‐2012 12. At least 5 Kab/Kota get funding support from SanDG by the end of 2012 13. At least 5 Kab/Kota in 5 provinces get direct assistance in developing DIPK to be proposed

into the Bappenas Blue Book scheme 5 Activity plan & time schedule

No. Activities Time Schedule 1 Development of quality templates of project execution plan March – June 2012



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USDP ACTIVITY DIGEST for WORK PLAN 2012 – 2014 4209 2 Identification of “big projects” April – July 2012 3 Facilitate SanDG forum for investments of big projects 3rd Quarter 2012 4 Direct assistance in developing DIPK and Bappenas Blue Book April – December

2012 5 Repeated activities in 2013n‐ 2014 for PPSP members March – December

2013 March – October 2014

Interim observations/conclusions will be reported in regular PPSP and USDP Quarterly and Annual Reporting

6 Workshops, Field visits, Meeting, others • SanDG forum for investments of big projects. To be considered as event during the CSS in

Balikpapan with active involvement of AKKOPSI • Field visits to support Kab/Kotas, in combination with Activity 428 and others



9 GoIStaff &Budget required for this activity, if any PMU to chair SanDG forum for investments of big projects.

10 Remarks

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