cla student handbook 2012-2013

7/29/2019 CLA Student Handbook 2012-2013

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The Childrens Learning Academy(CLA)

2012/2013 School Year

06374-994131Siedlung 19b

67686 [email protected]


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TABLE OF CONTENTS

2012/2013 School Year Calendar 3Mission Statement 4

Office Hours 4Admission Requirements 4Registration 4Program Listing 5Program Information 6Fees & Payments 7Extended Care Requests 8Withdrawal 8Drop-off/Pick-up Times 9Dress Code 9Food 10

Nap/Quiet Time 10Potty Training 10Illness 11Medication 12Emergency Procedures 12Biting 13Behavior/Discipline 14Bullying Policy 15-18Documentation 19Abuse/Neglect 19Missing Children 19Complaints 20School Closures 21Snow / Inclement Weather Policy 22Holidays/Birthdays 22Parking 23Personal Toy Restrictions 23Special Events 23Photos 23PTC 24PTC Skills/Helper Form 25

PTC Event Calendar 26-27Constitution and By-laws 28

FormsComplaint Form (to Director)Complaint Form (to PTC Advisory Council)Accident/Unusual Occurrence NoticeIncident ReportDaily Medication OrderStanding Medication OrderMedical Notification for Child Sent Home

Extended Care Request FormChanges In Account Information

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The Children's Learning Academy2012/2013 School Year Calendar

2012

9 July Summer Camp Begins

17 August Last Day of Summer Camp20 - 24 August Center Closed (staff prepares school and

classrooms)24 August Open House 2-6 p.m. (for parents &students)27 August First day of school3 September Labor Day- Center Closed8 October Columbus Day- Center Closed2 November Teachers Workday- Center Closed5-9 November Parent/Teacher Conferences

(Classes will post schedule)12 November Veterans Day (Center Closed)22/23 November Thanksgiving Recess- (Center Closed)

15 December Christmas Pageant 10am-12pm.24 Dec 4 Jan Winter Recess- No School

Limited Daycare Only (TBD)25 December Christmas Day (Center Closed)

2013

1 January New Years Day (Center Closed)7 January School Resumes21 January Martin Luther King Day- (Center Closed)25 January Teachers Workday- (Center Closed)18 February Presidents Day (Center Closed)

5 April Teachers Workday (Center Closed)8-12 April Spring Recess-No School-Limited Daycare

Only15 April School Resumes22 - 26 April Returning Student Registration-2013/2014

SY6 May New Students & Summer Camp Reg. Begins27 May Memorial Day (Center Closed)27 June Last Day of School28 June Teacher Workday (Center Closed)8 July Summer Camp begins

Limited Daycare will be available only on the day indicated. Sign-up sheets forLimited Daycare is posted two weeks prior to the scheduled date(s). A minimum amount ofsign-ups are required to hold each Limited Care session.

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MISSION STATEMENT

The mission of Childrens Learning Academy is to give all children an equalopportunity to learn and succeed in a caring and nurturing environment.

OFFICE HOURS

8:30 a.m. to 4:30 p.m. Monday through Friday during the school year.9:00 a.m. to 2:00 p.m. Monday through Friday during summer camp.Closed on all school holidays.

ADMISSION REQUIREMENTS

All students must meet the following criteria before enrolling in The ChildrensLearning Academy:

1. The child must meet age and potty training requirements for their specificclass.

2. One or both parents must attend a scheduled registration appointmentwith a member of the Administrative Staff. The parents/ legal guardianssignature is required on all registration paperwork.

3. During this appointment all registration paperwork will be completed andregistration fees will be collected.

4. A copy of the childs shot record is required at this appointment. Shotsmust be up to date and follow age appropriate guidelines.

5. At least two (2) emergency contacts, aside from the parent/legal guardian,must be given during registration. These contacts must be adults residingin Germany.

REGISTRATION

Registration is accepted by appointment only. During this appointment,additional program information will be given to you, as well as a school tour.Parents will be responsible to follow the guidelines stated on this Handbook.Childrens Learning Academy 2012/2013 Handbook can be found on theschool website at www.childrens-learning-academy.org. Registration isongoing throughout the school year subject to classroom availability.

Returning student registration for the next school year will be held at the endof April each year. Open registration will begin in May. A slot will not bereserved for your child until all paperwork has been completed andregistration fees have been paid. CLA provides a waiting list for yourpreferred class if all slots are filled. We will notify the parent on a first-come,first-served basis (in-house students will be called first).

Scheduled before and after care can be setup at registration. Scheduledbefore- and after-care is for children who will regularly utilize the programbetween set hours.

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PROGRAM LISTING

Moms Day Out (Ages 12-24 mos., must be 12 mos. by 1 Sept.) Full-day Program Tuition:

Mon. Fri. (9:00 am to 3:00 pm) - 540.50 /monthMon/Wed/ Fri (9:00 am to 3:00 pm) - 317.40/month

Tue/Thu (9:00 am to 3:00 pm) - 223.10/monthPart-day Program Tuition:

Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offeredMon/Wed/ Fri (9:00 am to 12:00 pm) - 270.25/monthTue/Thu (9:00 am to 12:00 pm) - 207.00/month

Transition Program (Ages 2-3, must be 2 by 1 Sept.)Full-day Program Tuition:

Mon. Fri. (9:00 am to 3:00 pm) - 540.50 /monthMon/Wed/ Fri (9:00 am to 3:00 pm) - 317.40/monthTue/Thu (9:00 am to 3:00 pm) - 223.10/month

Part-day Program Tuition:

Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offeredMon/Wed/ Fri (9:00 am to 12:00 pm) - 270.25/monthTue/Thu (9:00 am to 12:00 pm) - 207.00/month

Preschool Program (Ages 3-4, must be 3 by 1 Sept)Full-day Program Tuition:


Part-day Program Tuition:Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offered

Mon/Wed/ Fri (9:00 am to 12:00 pm) - 270.25/month

Tue/Thu (9:00 am to 12:00 pm) - 207.00/month

Pre-Kindergarten(Ages 4-5, must be 4 by 1 Sept.)Full-day Program Tuition:


Part-day Program Tuition:Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offered

Mon/Wed/ Fri (9:00 am to 12:00 pm) - 270.25/monthTue/Thu (9:00 am to 12:00 pm) - 207.00/month

German Immersion (Kindergarten) (must be 5 by 1 Sept.)Pre-K students that are under 5 must be teacher recommended or pass a proficiency test forthis program.

Full-day Program Tuition:Mon. Fri. (9:00 am to 3:00 pm) - 540.50 /month

Before & After Care (Ages 12 mos. 10, must be 12 mos. by 1 Sept )Hourly Rate: 4,42 an hour (Mon. Fri. 6:30 am9:00 am/3:00 pm6:00 pm)

Registration Fee: 125.00 for classroom programs / 75 for Before & After Care.These fees must be paid each time a child is enrolled, even within the same school

year.Supply Fees: 35.00 (additional 35.00 Feb. 1) _ Before and After Care SupplyFees 17,50 (additional 17.50 Feb. 1)Co-op Fee: 50.00 one time per familyAll Fees are NON-refundable.

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PROGRAM INFORMATION

The Childrens Learning Academy is dedicated to providing a developmentallyappropriate academic program in a safe, caring, and nurturing environment. We helpchildren to develop a life-long desire for learning and pride in their individualachievements.

The Moms Day Out program utilizes a sensory-based curriculum that stimulateslanguage development, promotes coordination and encourages age appropriateinteractions in a small, friendly and often musical environment.

The Transition program utilizes an activity-based curriculum that teaches languagedevelopment, group participation, art exploration, structure, creative movement,music, community concepts, and social development. In addition to the curriculum,potty training is addressed in this classroom.

The Preschool program utilizes a flexible curriculum that teaches colors, shapes,numbers, structure, letter identification, beginning writing concepts, communityconcepts, social development, art, music and movement.

The Pre-Kindergarten program utilizes a hands-on curriculum that teaches letteridentification, beginning writing skills, sounds, number concepts, community conceptsand social development, art, music and movement.

The German Immersion program is a multi-age classroom that utilizes a theme-based curriculum that teaches phonics, sight words, handwriting, mathematics, socialstudies, science, community concepts and social development. In addition to thestandard curriculum, German language and culture will be integrated into thisprogram. Children in this program will meet and exceed grade level standards.

The Before and After Care program is supervised care available to children whoare attending our programs between the ages of 12 months and 6 years. It isavailable from 6:30 a.m. to 9:00 a.m. and from 3:00 p.m. to 6:00 p.m. We also offerbefore and after care for children attending (Ramstein) DoDDS schools between theages of 5 and 10. Care for DoDDS children is offered from 6:30 a.m. to 9:00 a.m. and3:00 p.m.- 6:00 p.m. Scheduled care is for children utilizing the before and after careprogram on a regular basis during set hours. Extended care is based on spaceavailability and must be set up through the main office at least one day prior to theday needed.

Limited daycare is available during recesses such as Winter and Spring Break.

Limited dates are listed in the school calendar section of this handbook. Sign-upsheets for limited daycare will be posted two weeks prior to the scheduled day.Children must be registered in our school and signed-up on the event sheet to attendlimited daycare. Cancellations must be made seven business day in advance toavoid the cancellation fee. Limited daycare fees are added to your monthly beforeand after care bill.

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FEES & PAYMENTS

All tuition fees must be paid by direct deposit allotment. Forms are availablefrom the financial officer. Before and after care payments must be paid inEURO () cash. We cannot accept personal checks or credit cards.

Tuition: September tuition is to be paid in person in EURO cash, at thefinancial office. All subsequent tuition payments are to be made by directdeposit allotment. Automatic transfer payment paperwork is completed whenSeptembers payment is made. Automatic transfers must be set up startingfor the month following your registration. There will be a monthly 25.00handling fee for failing to set up your automatic transfer. Tuition is due in theschools account by the first of each month. Full tuition is due regardless ofholidays, vacations, illness or school closures. Tuition can be pro-ratedonly if a child registers after the 15th of the month. (This pro-rated amount willonly be used for the first months tuition.) Tuition amounts for each class are

listed in the Program Listing portion of this handbook. A thirty- day writtennotice is required to withdraw your child from CLA during the school year.Tuition is due during this thirty-day period.

Before and After Care: Before and after care, for all class enrolled students,is billed for time used only. DoDDs students enrolled in our Before and AfterCare program must pay a minimum of 10 hours per month to reserve theirslot. Any usage in excess of the minimum will be billed for time used. Beforeand after care bills are due the 15th of the month for the proceeding monthscare. Before and after care bills will be posted by the 8th of each month.

Late Fees: There is a five-day grace period for all fee payments. Paymentsnot made during this grace period are late. A late fee of 25.00 will beassessed on all late payments. If payment is late for a period of four weeks,written notice will be given, and your childs classroom and before and aftercare slot will be forfeited one week following the notice. If your payment willbe late due to emergency leave or TDY, please call and make arrangementsahead of time.

Late pick up fees: Our center closes at 6:00pm. There will be a late pick upfee of 10.50 per every 5 minutes after 6:00pm that a parent is late. ForMWF/TTH full-day students, the late pick up fee of 10,50 will be charged

starting at 3:05pm, and for part-day students, the late pick up fee of 10,50will be charged starting at 12:05pm if prior arrangements have not been madein advance. In addition, if you are called to pick up your child for illness,behavior difficulties or school closures, late pick up fees will apply for childrennot picked up within 1 hour of contact.

Cancellation Fees: Cancellation fees are assessed for no-shows duringlimited daycare. Limited daycare cancellation fee is 145 and hourly limitedcare cancellation fee is 25. You must cancel a reservation by phone, email,or in office at least seven business days in advance of the scheduled date forlimited daycare and 72 hours in advance for hourly limited care to avoid thisfee.

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EXTENDED CARE REQUESTS

Extended care (care outside of the contracted schedule) is based on spaceavailability. To arrange extended care, call or stop by the office at least oneday prior to the day you need care to reserve a slot for your child. TheExtended Care Request form must be completed. Requests for same daycare will not be accepted.

WITHDRAWAL

Thirty (30) days written notice must be submitted to the director before a childis to be withdrawn from the school. CLA reserves the right to give a 30 daynotice to families when it is in the best interest of the child and/or school (Thismust be approved by the Director and Advisory Council). Parents arerequired to pay for the full 30 days regardless of when your child leaves CLA.

Full payment will be required for early withdrawals in May or June withoutPCS orders.

CLA allows children a 4-week adjustment period. During this adjustmentperiod, children may experience some difficulties adapting to the structuredenvironment. Most children will adapt to the structure and routine of theclassroom well before this period is over. For children who are not adjustingto our settings, we will have a conference with the parent(s) and recommendother options or courses of action that may help the child adjust within a setamount of time. If the child is unable to adjust at the end of the set amount oftime, CLA will remove the child from the program. CLA welcomes children ofall abilities. Unfortunately, we are not currently equipped to providespecialized attention for children requiring continuous one-on-one care.

The following are some scenarios will merit removal from the program:

1. Children enrolled in Preschool, Pre-K, & German Immersion programswho have excessive potty accidents, as outlined in potty trainingsection of this handbook.

2. Children who have excessive behavior/discipline difficulties, as outlinedin the discipline policy of this handbook

3. Failure to adhere to the illness policies in this book after written noticehas been given.4. Children who resume biting behavior after being reintroduced into the

classroom after a biting suspension, as outlined in the biting policy inthis handbook

5. Delinquent tuition or before and after care payment of more than fourweeks after written notice has been given.

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DROP-OFF/PICK-UP TIMES

Our before care program opens at 6:30 a.m. Children may not be dropped offprior to this time. Students must be escorted into the building by a parent ordesignated adult. Parents must sign their child in and out on the computer (orwritten sign sheet designated) and inform the provider/teacher when arrivingand leaving.

Classroom time begins at 9:00 a.m. Students may be dropped off no earlierthan 8:55 a.m. If a student is dropped off prior to 8:55 a.m., they will be sentto before care and you will be billed for the before care time.

Classroom time ends at 12:00 p.m. for our part-day programs and at 3:00p.m. for our full-time programs. Any student who is not picked up by 12:05p.m. or 3:05 p.m. will be sent to after care and you will be billed for the aftercare time.

Our after care program is closed at 6:00 p.m. Students must be picked upprior to 6:00 p.m. Late pick up fees will be assessed for children not pickedup by the center closing time.

CLA requires written authorization from parents for other adults to pick uptheir children. Anyone dropping off or picking up a child must stop by theoffice to get a sign in/out code for the computer. Siblings under the age of18 may not pick up children.

DRESS CODE

Children should be dressed appropriately for the weather of the day andseason. It is a good idea to send a sweater or light-weight jacket for the childto have on hand since the local weather can change quickly. Clothing shouldbe easy for the child to take on and off. All clothing items need to be welllabeled in indelible ink with the childs name.

During the winter months children need to have a coat, hat and glovesor mittens. We will continue to have outside time as long as the weather

permits.

All children need to have a complete change of clothing that fits at schoolevery day. This should include shirt, pants, socks and underwear. Thischange of clothing should be kept in your childs personal bag. Clothesshould also be appropriate for the season.

Flip-flops and jellies are not permitted. All shoes must have a full straparound the back of the foot. Open-toed shoes are not recommended

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FOOD

Parent must provide morning snack.

Parents need to provide a nutritious lunch, which includes something to drinkfor their child. Chocolate, cookies and other snacks are not prohibited, butshould be provided in small amounts only. Carbonated beverages sodasare prohibited. (All lunchboxes and containers should be well labeled inindelible ink with the childs name.)

Children will be required to eat one half of their main course item (sandwich,soup, lunch meat, etc.) before they are allowed to eat the snack and dessertitems provided in their lunch. All leftovers, containers and trash items will bereturned home. Please provide a large Ziploc bag with your childs lunch boxto reduce the mess.

Because of the large number of students attending CLA and healthcode/food preparation regulations, we are unable to heat or preparechildrens lunches. If you would like to send soup or other hot items, pleaseheat them at home and place them in an insulated thermos container.Refrigerators are provided in each classroom for items that need to berefrigerated.

If your child attends aftercare, an afternoon snack should also be provided.

NAP/QUIET TIME

Children in full-day programs will have rest time from 12:30 p.m. to 2:00 p.m.Children are not required to sleep during this time, but they are expected torest quietly for thirty minutes and not disturb those who are sleeping.Students may do quiet activities for the remainder of rest time. All studentswill be awakened at 2:00 p.m. to continue with the afternoon activities.

POTTY TRAINING

Potty Training is administered in our Transition programs (2-year-olds).Children attending Preschool, Pre-K, and German Immersion must be fullypotty trained and may not wear pull-up style diapers to school. A child whohas continuous potty accidents numbering more than three a week over a twoweek period, after the 4-week transition period, will be removed from class.

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ILLNESS

As a general rule, children unable to participate in school activities, includingoutside play, need to be kept home.

Any child with fever, diarrhea or vomiting, within the previous 24-hour period,must be kept home the following school day and subsequent days, asnecessary, until they are symptom free without medication. Children may notbe sent to school with fever reducing medications. Any injury or illness,occurring during the school day, will be evaluated by school administration.Those children determined to be potentially contagious will be sent home withthe advice to seek medical attention. A child with a fever of 100.5 (99.5 axill. /38 C.) or higher and/or two or more episodes of vomiting or diarrhea will besent home. The child must remain home the following school day, andsubsequent days, as necessary until they are symptom free for 24 hourswithout a medication.

If your child has any of the following illnesses, they may not return to schooluntil the time indicated:

Varicella Chicken Pox The child may return to school after 7 daysand when all lesions have crusted over.

Impetigo The child may return to school when lesions are no longerweeping and after 48 hours of antibiotic treatment.

Conjunctivitis Pink Eye The child may return to school 24 hours

after beginning the antibiotic treatment.

Ringworm The child can continue to attend school as long as themedication has been applied and the lesion is covered with a band-aidor bandage.

Strep Throat The child may return to school 24 hours after beginningthe antibiotic treatment.

Scarlet Fever The child may return to school 24 hours after beginningthe antibiotic treatment.

Head Lice The child may return to school when they are nit free. Thechild will be monitored periodically thereafter for re-infestation.

With all of the above illnesses, a doctors note and verification of treatmentstart date must accompany the child upon his/her return to school.

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MEDICATION

The administration staff can only administer medications as long as thefollowing criteria have been met:

1. The medication must have the original prescription label and be in theoriginal container. Medication may not be pre-dosed in syringes andleft at the school.

2. Non-prescription/over the counter medications must be in their originalcontainer and labeled with the childs name.

3. A medication form must be completed with specific dosage times,instructions, and must be signed by the parent. Instructions cannotindicate when needed. Medication forms need to be completed at thetime the medication is brought to the school. A new medication formmust be completed for use of non-prescription medication after 4 days.A doctors note must be presented with dosage and reason for use.

4. Children requiring antibiotics for a specific duration of time only requirethe initial medication form unless the dose, time of administration, orthe medication itself has changed. Medications that are to be given ona permanent, daily basis require an initial medication form. A new formmust be completed whenever the status of the medication changes.Medications need to be placed in the locked cabinet in the front officeor in the locked box in the front office refrigerator. The medication formmust be left with front office staff or placed in the drop box. DO NOTLEAVE MEDICATIONS IN THE CHILDS LUNCHBOX, BACKPACK,OR ON THE DESK IN THE FRONT OFFICE.

Childrens Tylenol, Motrin, & Benadryl are kept in the front office and may beadministered with parental consent when medically warranted.

EMERGENCY PROCEDURES

All of our teachers and staff have been Red Cross certified. They will makeevery effort to handle situations to the best of their ability. The administrativestaff, or another staff member if administration is unavailable, will evaluateand tend to injuries or illnesses that are not serious and do not requireadditional medical attention. Parents will be notified, in writing at the end of

the school day, as noted in the documentation section of this handbook.

If the childs injury or illness requires emergency attention, emergencyservices will be called immediately and the parent will be notified. If theparent is unable to arrive at the school before the ambulance, a staff memberwill accompany the child to the hospital with the medical power of attorney.

If an injury or illness is determined to be less serious, parents will be notifiedand a plan of action will be established. If time is a factor, two staff memberswill be designated to transport the child to the emergency room with themedicalpower of attorney and the parent can meet them there. If time is notcritical, parents will be notified to pick their child up and seek appropriatemedical care.

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BITING

Most toddlers and early preschoolers will engage in biting at one time oranother. This behavior can be the result of normal curiosity, an attention-seeking device, a quick action to compensate for lack of verbal skills, and/or adefense mechanism. In most cases, biting does not become a chronicproblem and is curbed with reinforcement of appropriate behavior.

On rare occasions, biting becomes a persistent behavior issue or is indicativeof a more serious behavior problem. Because the safety of all our children isour primary concern, a more stringent discipline policy is necessary in suchcases. After three consecutive biting incidents within a two-month period, thechild will be suspended for one month; tuition will remain current during thisperiod. The child may return to class after the suspension period. If furtherbiting incidents occur after the suspension, the child will be removed from theprogram. Please note that the biting policy is different for ages 2 and under.

For specific questions regarding this policy, please see the Director.

BEHAVIOR/DISCIPLINE

Appropriate behavior choices are essential for a child to thrive and learn in aneducational setting. Disruptive behavior can hinder the learning process forall students in a classroom, and can even create an unsafe environment. Forthese reasons, classroom rules are set and must be followed by all children.

When a child is disrupting class, and not following the classroom rules, the

initial step for discipline is verbal redirection. The teacher, or provider, mayfirmly tell the student No followed by an explanation of the inappropriatebehavior and direction to correct the behavior.

If verbal redirection is ineffective, time out may be utilized. The teacher, orprovider, will explain the inappropriate behavior and place the child in time outaway from the other children and activity for an age-appropriate period. Afterthe time out the child will be returned to the activity without furtherrepercussions.

If a second time out is necessary, it will be completed in a separate portion of

the classroom under the supervision of the teacher or provider.

If inappropriate behavior continues, a supervised time out in the main officemay be required.

If all of the above steps have been taken without any progress, a parent maybe called to speak with the child about appropriate behavior choices.

For the safety and well being of all children and staff, severe misbehaviorcannot be tolerated. A child who deliberately injures another child or staffmember will be sent home for the day. Additionally, any excessivemisbehavior will result in the child being sent home for the day. Excessivemisbehavior is defined by the teacher or provider in conjunction with thedirector.

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If patterns of misbehavior or injurious behavior develop, a conference will bearranged between the director and the parents. At the time of the conference,a specific plan for behavior improvement will be developed and a time periodwill be set. If the childs behavior has not improved at the end of this timeperiod, the child will be removed from the program.

Anti-Bullying policy for age 5 and up

Bullying, by definition, is any single incident or pattern of behavior directed atanother person that results in that person feeling intimidated or harassed, orresults in the physical or emotional injury of the person. Some examples ofbullying are:

1. Pushing, hitting, kicking or throwing things at someone.

2. Stealing or damaging another person's property.

3. Name calling or teasing.

4. Threatening to hurt someone.

5. Leaving someone out on purpose and without good reason.

6. Spreading rumors about someone.

Any student, who believes they have been bullied, or who has seen anotherstudent being bullied, should report the problem immediately to a teacher orother adult. Furthermore, any employee or parent who witnesses a bullyingincident should report it to the Director.

For any violation of the Anti-bullying policy, the following consequences will beapplied in sequential order as each violation occurs. The Director may applymore than one disciplinary action, or skip a step, depending on the severityand nature of the violation.

Step 1: Intervention , Warning, and Redirection

The staff member who receives the report will ensure that the immediatebehavior stops and will reinforce to the student that bullying will not betolerated. During this meeting with the student, the staff member will redirectthe student to come up with a plan to prevent similar behaviors in the future.The staff member will ensure that proper documentation is made. Note: It ispossible to have more than one step one for a student depending on thenature and severity of the behavior. However, one student should nothave many step ones.

Step 2: Meeting with Teacher/Director

The student will meet with their teacher/Director to discuss the problem,solutions to the problem and to reinforce that bullying will not be tolerated.Parents are contacted by phone and student is notified in writing, on the

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documentation form, of future consequences if the behavior continues.Student must sign form.

Step 3: Formal meeting with parents, Director.

School staff will notify the parents of the involved student. The parents will beasked to meet with the Director and/or other members of the school supportstaff. Previous documentation will be reviewed with parent and student. Thestudent will be required to sign the anti-bullying contract with parent signatureas a witness.

Step 4: Suspension

In cases of severe or repeated bullying, the student may be suspended.

Step 5: Expulsion

In the event of dangerous bullying (such as serious physical violence orthreats), or where repeated efforts to address the problem have failed, thestudent may be expelled.

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Bullying Documentation Form

Before this document can be shared with anyone other than CLAs administrators,the teacher or a reporting staff member, a copy must be made and any information inthis document that identifies any student other than the student named on this formmust be blacked out.

Student Name:_______________ Students Teacher:____________________

Step 1: Reporting staff member: __________________________ Date:________________

Description of violation:______________________________________________________________________________________________________________________________________



I understand that my bullying behavior will not be tolerated and it has been explainedto me what the future consequences will be if I continue to bully other students atCLA.

Student signature: ___________________________ Date:_____________________



consequence: _______________________________________________________


Description of violation:___________________________________________________________________________________________________________________________________________________________________________________________________.

Suspension terms:_______________________________________________________


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Description of violation:___________________________________________________________________________________________________________________________________________________________________________________________________.

Expulsion terms:_______________________________________________________

Anti-bullying Contract

Bullying, by definition, is any single incident or pattern of behavior directed atanother person that results in that person feeling intimidated or harassed, orresults in the physical or emotional injury of the person. Some examples ofbullying are:

1. Pushing, hitting, kicking or throwing things at someone.

2. Stealing or damaging another person's property.

3. Name calling teasing.

4. Threatening to hurt someone.

5. Leaving someone out on purpose and without good reason.

6. Spreading rumors about someone.

I, ___________________________, understand that my previous behavior isby definition bullying, and I fully understand that CLA has a zero tolerancepolicy for bullying. I have also been made aware of the severe consequencesthat will be enforced if my bullying behaviors continue. Therefore, I promisethat I will make every effort to keep our school a safe and caring place bystopping my bullying behaviors and following these simple rules.

1. Treat everyone with kindness and respect.

2. Resolve disagreements with other students peacefully.

3. Never tease, hurt, name-call or bully another student.

4. Refuse to join in if I see someone else being bullied.

5. Ask for help from an adult if I am bullied or see someone else being bullied.

6. Practice new, kind behaviors, and ask for help when I don't know how tohandle a

situation.

Date: _____________________

Student signature: ______________________________

Parent Signature: _______________________________

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DOCUMENTATION

All injuries and illnesses are documented in the students file and anaccompanying medical report is sent home. Medical reports will note the typeof injury, cause of injury and medical attention given. When a child is senthome due to illness or injury, an additional form is provided outliningsymptoms, treatment recommendations and when the child may return toschool. This note requires a parents signature.

Unusual occurrence notices are sent home for the occasional accident orsmall incident. The notice will indicate the nature of the occurrence and whataction, if any necessary, was taken.

The incident report (with space for parental response) is utilized for events ofrepetitive inappropriate or injurious behavior or incidents of more seriousconcern. The report will note the type of behavior, action taken, and futureconsequences for such behavior. This form requires parental signature. Theparental response portion should be filled out and returned to the schoolwithin two (2) days.

All notices and reports are copied and kept in the students files. Notices andreports are placed in the students cubbies to be picked up. Please makesure you check your childs cubby daily and read any notices carefully. It isvery important that communication lines be kept open.

Forms requiring a parent signature need to be returned to the office. Failureto return the form does not relinquish notification. Copies of these forms arelocated at the end of this handbook.

ABUSE/NEGLECT

Any suspected case of abuse or neglect will be evaluated and documented.The administrative staff will evaluate any suspect injuries or marks. Copies ofall documentation will be kept in the students files. If the evaluation indicatesfurther action is warranted, a conference will be set up with the parents andadministrator. Proper authorities will be notified when necessary.

MISSING CHILDREN

All possible care is taken to ensure a student does not hide or leave the area

they should be in. However, if a child is suspected missing the followingprocedures will be implemented: Any child not located within 5 minutes isconsidered missing. The police and parents will be notified immediately andall available staff will search for the child following a specific plan. One

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person will be designated to remain in the main office to answer the phoneand handle all communication between searchers.

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COMPLAINT PROCESS

We recognize that from time to time parents of the school, as well as staff, willbe unhappy with decisions made about the management of the school. TheAdvisory Council has developed the following process for addressing suchcomplaints:

1. All complaints should first be brought to the attention of the schoolsDirector, and he or she should be given the opportunity to resolve thesituation first. If the problem is directly related to the Directorsperformance, he or she should still be made aware of concerns if at allpossible prior to filing a formal complaint.

2. If the Director is unable to resolve the issue to the parents or staffmembers satisfaction, a written complaint should be filed with theAdvisory Council. A form is provided for this purpose; copies are

available from the office. Please be as detailed as possible; it will allowthe Advisory Council to address your problem in a timelier manner.

3. The Advisory Council will address the issue at its next scheduledmeeting, or, if time is an issue, an emergency meeting will be held. AnAdvisory Council member may contact the person filing the complaintfor further information if needed.

4. The Advisory Council will advise the person filing the complaint ofdecisions made no later than 7 days after the Advisory Council hasmet. If the Advisory Council is unable to reach a majority decision, the

matter will be brought to the next General Membership Meeting.

5. All personnel matters will be considered confidential, whether handledby the school Director or by the Advisory Council. Should such mattersrequire discussion at a General Membership Meeting, names andcircumstances will be kept confidential.

Teachers and staff please note: Individual Advisory Council members do not direct day-to-dayoperations of the school, supervise staff members, involve themselves in personnel issues (unlessrequested), or speak for the Advisory Council or organization as a whole, except when the AdvisoryCouncil has authorized a member as spokesperson. The advisory council only exercises authorityas a group.

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SCHOOL CLOSURES

Procedures for School Closure-FPCON Delta

1. In the event of Force Protection Condition DELTA (D), CLA will close.2. If local military bases switch to D before 6:00a.m., we will be closed all

day. The Director will begin calling staff using the recall roster.3. If local military bases switch to D during the school day, we will

implement the following procedures:

a. The Director or his/her designee will notify all staff immediately.b. All rolladens will be lowered immediately.c. Attendance sheets from that day will be reviewed and brought to

the office ASAP.d. One staff member from each class and designated daycare staff

will report to the office for instructions.

e. The Financial Officer or his/her designee will notify AFN radio toannounce the school closure.f. Designated staff members will begin calling parents to notify

them of the closure.g. As students are picked up, attendance sheets will be updated to

keep an accurate count of students.h. As student numbers go down, the children and staff will be

moved to daycare rooms. The Director or his/her designee willdirect staff when and where.

i. Staff will be released in the following order:

If the base is being locked down to oncoming traffic, on-

base staff will be released first. If the base is not locked down to oncoming traffic, staff

will be sent home prioritizing by number of staff childrenand home location.

j. At the one-hour from closure announcement point, we will begincontacting emergency contacts for all students not picked up.

k. CLA will remain open until all students have been picked up.Snack arrangements and activities will be implemented by theDaycare leads.

l. When all students have been picked up or alternatearrangements have been made, the remaining staff members

will perform a building check inside to ensure all doors arelocked, all windows are closed, all rolladens are lowered, allappliances are unplugged, all food is properly stored, and alltrash is taken outside. When the building is secured, all staffmembers will leave the building together. Make sure all cars arestarted and everyone pulls out of the parking lot at the sametime.

m. If the Director is not at school when Force Protection Conditionchanges to D, the Financial Officer or Student Coordinator willimplement closure procedures.

n. If no administrative staff is present, one employee needs to takecharge. Implement closure procedure and contact the Director,another member of the administrative staff or and AdvisoryCouncil member immediately.

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SNOW / INCLEMENT WEATHER POLICY

CLA serves a large active duty, NATO and civilian community. Our snow andinclement weather policy is intended to ensure the safety of CLA students andstaff. Therefore, CLA will follow DODDS schools closures and delays, butbecause of our off base location we reserve the right to determine CLA

closures and delays on immediate conditions at our school.

Closures: When DODDS schools are closed, Childrens Learning Academywill be CLOSED.

Delayed Start: If DODDS schools announces an amended schedule (i.e.: latestart) prior to opening, CLA will operate on an amended schedule as well. Fordelayed starts our doors will open at 0830 for those students needing beforecare. Class will begin at 1000. Unless weather warrants otherwise, closingtime will remain the same on these days.

Early Release: If DODDS schools revert to an amended schedule after thenormal school day starts (after 0900), we will also revert to our amendedschedule and close no later than1500. Aftercare will not be provided.

Notification will be sent via CLA web-site www.childrens-learning-academy.org and email. Recall rosters will be activated only for earlyrelease.

HOLIDAYS/BIRTHDAYSThe Childrens Learning Academy observes most federally observed holidaysin close coincidence with that observed by DoDDs. Please refer to the schoolcalendar at the beginning of this handbook for the scheduled days of closure.

At CLA, we encourage the celebration of special holidays and birthdays.Classes will often plan parties around these days. We do allow parents tobring food they have prepared at home for such celebrations. Please ensureyou use proper techniques when preparing, storing and transporting bakedgoods to the classroom. Cleanliness should always be top priority to maintain

safety. Please speak with your childs teacher about any food allergies thatmay be present in your childs class.

When planning birthday celebrations, please communicate with the teacher toensure your plans fit into the daily classroom schedule. Cupcakes, cake orother food items are appropriate for birthday celebrations. We do not suggestyou plan a full party for the classroom. Invitations, presents, games andfavors are best saved for outside celebrations.

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PARKING

For safetys sake, when making the final left turn onto our street, please makesure to SLOW DOWN. Oncoming traffic is still difficult to see even though atraffic mirror has been installed. The Children Present signs have beenposted by the city and all appropriate traffic laws will be enforced by the localgovernment. The best areas to park are on either side of the street in front ofthe building, or down near the playground. Please do not park on sidewalksor block driveways on the street leading to the school residents can and docall the Polizei. In addition, please do not block entrances to the walkingpaths or park in the volunteer of the month parking slots.You may not leaveother children under the age of 12 in the car unattended while you enterthe building to drop off or pick up students.

PERSONAL TOY RESTRICTIONS

Toys belonging to students are not permitted in the building, with theexception of scheduled show-and-tell days in the classroom. Any items of thisnature belonging to the student will be confiscated to be returned at pick-up.Blankets and stuffed animals may only be brought out during naptime.

SPECIAL EVENTS

CLA and the Advisory Counsel host many special events throughout theschool year. These events usually include a fall carnival, Milk & Cookies withSanta, Easter egg hunts, spring clean up, field day and an end of the yearpicnic. In addition to these events, classes have special events of their own.

Parent participation is encouraged and necessary for all of these events tooccur. Volunteer information is distributed in the monthly newsletter, on thevolunteer board and at the individual classrooms.

PHOTOS

CLA traditionally schedules professional photos twice during the year.

Individual photos are scheduled in the fall and class photos in the spring.

Any other photos taken in the classroom or during events are for classroomand school use only. Photos will not be used for publicity or other purposeswithout consent of the parent. A photo permission form will be filled out foreach student during registration. This form does not include professionalphotos. Order forms will be sent home for professional photos and your orderwill be considered consent for the photographer to take those pictures.

ACCOUNT UPDATES

It is vital to keep your contact information up-to-date in case of emergency.Forms to update your account can be found beside the front office. A copy isprovided in this handbook.

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Advisory Counsel

Welcome to the Childrens Learning Academy PTC! By enrolling your child at theChildrens Learning Academy, you are automatically a member of the PTC, so wedlike you to know what were all about.

The PTC supports the school by organizing fundraisers to help purchase extras for

the school and sponsors fun activities for the children, such as Milk & Cookies withSanta and Field Day. We have also tried to show our appreciation for the dedicatedstaff who work here at Childrens Learning Academy through lunches, small gifts, andpurchase of items they need but could not get within the school budget.

The Advisory Council

The Childrens Learning Academy is a parent-owned cooperative, which means thatevery family with children enrolled here is an owner of the school. The school ismanaged through its PTC Advisory Council, elected each May by the membership.The Advisory Council meets monthly to review school business and to plan futureactivities. Day-to-day management is in the hands of the school Director and parents

are encouraged to contact her first if a concern arises. A complete complaintprocess is posted on the PTC Board.

General Membership

The General Membership of the Childrens Learning Academy PTC thats you! meets four times a year to review the actions of the Advisory Council and providesuggestions and ideas. A schedule of this years meetings is listed on the back of thisbrochure. Remember, this is your childrens school, so we hope you will find time toattend the PTC meetings and share your ideas.

VolunteersAs you know, when you registered your child at the school, you agreed to spend 10hours volunteering at the school over the next year. We have lots of activities to planthis year, and we hope every parent will see some activity that makes use of his orher special talents. On the next page of this booklet, we have listed some of the skillswe think we may need, and we hope you will find a minute to fill it out and return it tothe Childrens Learning Academy office.

In addition to one-time activities, we are also looking for a room parent from eachclass to help us coordinate with the other parents from that class and find volunteersfor inside and outside the classroom as needed. If you are interested in this role,please let your childs teacher or an Advisory Council member know. Obviously, any

of these activities will fulfill your volunteer requirement!

Volunteer requests will be posted on the Volunteer Opportunity Board outside theoffice. We hope you will find an activity that interests you involvement in yourchilds school sends the message that education is important!

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Can You Help Us?

Attached is a list of skills/activities with which the AC anticipates needing help overthe next year. We would like to be able to call you when we need skills you are mostinterested in sharing. To that end, wed appreciate your taking a few minutes tocheck off your preferences from the attached list and returning it to the ChildrensLearning Academy administrative office. Please note that some activities would bewithin your childs classroom, while others would be schoolwide.

Name: ______________________________

Home Phone: ________________________

Child(ren)s Name(s): ___________________

Teacher(s): ___________________________

Yes, Id like to help! I have the following skills that Im willing to share:

Carpentry/Cabinetry

Clean Up (outdoor)

Cleaning (indoor)

Computer knowledge especially troubleshooting!

Cooking/Baking

Designing/Painting (murals, etc.)

Gardening

Grilling (hotdogs, hamburgers, etc.)

Handiwork (mechanical, plumbing, electrical, etc.)

Helping during special events (Santas Visit, Fall Carnival, Field Day)

Holiday Decorating (Halloween, Christmas, Easter)

Impersonate Santa Claus (costume provided)

Organizing a special event (Fall Carnival, Santa Visit, Field Day/End of Year Picnic)

Painting (walls/building)

Photography (especially Polaroid)

Room Parent (specify teacher)

Set up/clean up for special events (Pumpkin Patch, Fall Carnival, Easter Egg Hunt)

Sewing

Special Programs for kids (dance, karate, art, music, German, etc. please specify)

Other skills youd like to share:

Please return your responses to the Childrens Learning Academy AdministrativeOffice, or you can give it to any member of the PTA Advisory Council. Thanks foryour willingness to help!

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PTC Event Calendar 2012 - 2013

24 Aug 12 OPEN HOUSE & SPIRIT WEAR SALEThis is your opportunity to meet your childs teacher, visit theirclassroom, and ask any questions you have about the school. Youwill also be able to purchase some great spirit wear items.

12 Sep 12 GENERAL MEMBERSHIP MEETINGMeeting to update parents on whats happening at the school.

26 & 27 Sep 12 STUDENT PICTURESStudents take individual photos with a professional photographer.

1 5 Oct 12 ORIGINAL ARTWORKS FUNDRAISERChilds original artwork is turned into quality items for gifts.

26 Oct 12 FALL CARNIVALThis is a night filled with fun for family and friends. Costumes areoptional and harvest pictures will be available.

14 Nov 12 GENERAL MEMBERSHIP MEETINGMeeting to update parents on whats happening at the school.

28 & 29 Nov 13 JINGLE BELL SHOPPEOpportunity for students to purchase holiday gifts for their familyusing a budget set by you.

MILK AND COOKIES WITH SANTAOpportunity for students to share their holiday wishes with Santa.They can also have their photo taken with or without Santa.

9 & 10 Jan 13 FUNDRAISING COMMITTEE or STAFF CHOICE

13 Feb 13 GENERAL MEMBERSHIP MEETINGMeeting to update parents on whats happening at the school.

13 & 14 Mar 13 CLASS PHOTOSStudents take class photos taken with a professional photographer(no individual photos will be taken at this time).

13 & 14 Mar 13 MARCH FUNDRAISER

20 & 21 Mar 13 EASTER EGG HUNTClasses hunt for Easter Eggs filled with toys/candy.

15 - 19 Apr 13 EARTH DAY FUNDRAISERIn observance of Earth Day we offer you this wonderful reusable

bags.

29 Apr - 3 May 13 TEACHER APPRECIATION WEEKSpecial meals and gifts provided to the teachers and staff for all theirhard work each day of the week.

15 May 13 GENERAL MEMBERSHIP MEETING & ELECTIONSMeeting to update parents on whats happening at the school. Dinnerand childcare will be provided.

6 & 7 Jun 13 FIELD DAY

Picnic and fun-filled outdoor activities (weather permitting)

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On-going Events FISHER HOUSE BREAKFAST& Fundraisers Last Tuesday of each month watch for sign-up sheets when

its your class turn to support this project.

BOX TOPS FOR EDUCATIONSeveral companies offer educational funding by redeeming Box

Tops from their products. You can also earn money for CLA

when you shop online through the Box Tops website at

hundreds of your favorite retailers, such as Oriental Trading,

Target, and Barnes & Noble!www.btfe.com

CURRENT ORDERSThis is an easy way to make some extra funds for the school by

placing an order through the catalog, or through Currents

website: http://currentfun.com/category.asp

At checkout choose Armed Forces Europe, Childrens LearningAcademy

SPIRIT WEAR SALESAn order form for Children's Learning Academy spirit wear can

always be found on the PTA board by the front door.

SCHOLASTIC BOOKSYou can purchase incredible resources and gifts for your child.

The school earns points on every order! The PTA uses those

points to provide prizes for contests throughout the year,

supplies for the classrooms, and books for the library.

Scholastic Book orders close on the 16th of every month.

www.scholastic.com/parentordering

Class User Name: cla_ge, Password: books4kids

STUCK ON YOULabels great for EVERYTHING: clothes, lunch boxes,

backpacks, food allergies & more! There are also some home

decor items and BAGS! Backpacks, sports bags and lunch

bags! https://www.stuckonyou.biz/usa/index.asp

Type in Children's Learning Academy for the school nameduring checkout.

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FORMS

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INSERT Director Complaint FORM HERE

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CHILDRENS LEARNING ACADEMYPARENT TEACHER ASSOCIATION ADVISORY COUNCIL

COMPLAINT FORM

INSTRUCTIONS FOR SUBMISSION:

Please submit all documents double-spaced for legibility

All complaints must be submitted in writing and deposited in the CLA PTA drop box(located by the front door) or posted by USPS or Deutsch Post. No personal emails orverbal complaints will be accepted.

Title documents as follows:o Section 1 Nature of Complaint

Describe as best as possible the nature of the complaint, includingdates, times, witnesses and timeline

o Section 2 Timeline of Interaction with Staff / Director

Please list chronologically all interaction with the CLA staff includingthe Director concerning your efforts to raise this issue to theirattention and your combined efforts to resolve the complaint.Remember: The Director must first be notified and allowed arespectful amount of time to handle all complaints.

o Section 3 Desired outcome / recommendation

If you have what you believe is a reasonable solution to thiscomplaint, list it here. The advisory council will consider yourrecommendations in their deliberation.

DISCLOSURE STATEMENT:

By signing and submitting this form, the complainant agrees to disclose all information,statements and allegations in this form to all members of the advisory council. In addition, theAdvisory Council may request additional information from the complainant in their

deliberations. The Advisory Council will notify you in writing within seven days of theirdeliberation. If the advisory council cannot come to an agreement on this issue, it may bebrought to the general membership.

Individual Advisory Council members do not direct day-to-day operations of the school,supervise staff members, involve themselves in personnel issues unless requested, or speakfor the Advisory Council or organization as a whole, except when the Advisory Council hasauthorized a member as spokesperson. The advisory council only exercises authority asa group.

The complainant understands that neither the rules of any legal proceedings in a court of lawnor the legal code of the United States or Germany applies to this process. This process isbound solely by the guidelines of the CLA PTA bylaws and constitution.

SIGNATURE:____________________

DATE SIGNED:__________________

DATE COMPLAINT ACCEPTED BY THE CLA PTA ADVISORYCOUNCIL:__________________

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INSERT ACCIDENT REPORT HERE

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Children's Learning AcademyIncident Report

Childs Name: ________________________Date:_______ Time:________

Name of Teacher/Daycare Provider_________________________________

Incident:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

ActionTaken:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Administration Initials:_____

Parental Signature and response must be returned to theoffice within 2 days.

Parental Response__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Signature________________________________ Date__________________

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Daily Medication Order

Name and class of Student: _________________________________________________

Medication and dose: ______________________________________________________

Time to be given at school:

(0900-1600): ____________________________________________________________

Special Instructions: _______________________________________________________

Dates to be given at school: _________________________________________________

Reason for Medication: ____________________________________________________

Any known drug allergies?

(If yes, list them) _________________________________________________________

______________________ ______________________________

Date Parent Signature

*MEDICATIONS CAN NOT BE GIVEN IF ALL BLANKS ARE NOT COMPLETED*

All medications will be given within 30 minutes of the time designated; we will try and schedule a timethat does not interfere with naptimes, and around meals for those medications that require an empty

stomach.

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Standing Medication OrderChildrens Learning Academy

Name and class of Student: _________________________________________________

Medication and dose: ______________________________________________________

Time to be given at school:(0900-1600): ____________________________________________________________

Special instructions and or guidelines for medication (ie: empty stomach, may cause drowsiness):

_____________________________________________________________________________________________________________________________________

Dates to be given at school: _________________________________________________

Reason for Medication: ____________________________________________________

Any known drug allergies?

(If yes, list them) _________________________________________________________

______________________ ______________________________

Date Parent Signature

*MEDICATIONS CAN NOT BE GIVEN IF ALL BLANKS ARE NOT COMPLETED*All medications will be given within 30 minutes of the time designated; we will try and schedule a time

that does not interfere with naptimes, and around meals for those medications that require an emptystomach.

****ALL STANDING MEDICATION ORDERS MUST BE

ACCOMPANIED BY A PHYSICIANS NOTE AND BE INORIGINAL PRESCRIPTION BOTTLE LABELED WITH

CHILDS NAME. NO PRE-DRAWN SYRINGES ****

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MEDICAL NOTIFICATION FOR CHILD SENT HOME

To the Parent/Guardian of:

Date: Time called:

Your child has the following symptoms:

These symptoms indicate your child may have:

Per school policy your child may return to school after symptom free for 24 hours

without medication, no earlier than: .

Nurses Signature:

--------------------------------Detach and Keep Bottom Portion for File---------------------------

Students Name:

Date: Time Picked Up:

Students symptoms:

Indications:

Student may return to school once symptom free for 24 hours without medication, no

earlier than: .

Parents Signature:

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Extended Care Request

Please hand your completed form to a member of administration. Thank You!

Date: Student:

Date(s) requested: Times Requested:

Nap: Yes or No (Please circle one; if yes, please provide blanket)

Extended care is based on space availability. 4,42 per hour will be billed

to your account on the 8th of the following month.

Parent/Guardian Name: (Please Print) Parent/Guardian Signature:

Home Phone Number: Emergency Contact Phone Number:

Allergies, Special Instructions, Comments:

Office use only: Do Not Write Below This Line

Admin. Approval: Yes No Admin. Signature:

Classroom from: Classroom to:

Date(s) Time In: Time Out:

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Changes in Account Information

Please fill out form below if there are any changes you would like to

make to your childs account (ie: phone number, work location,

emergency contacts, etc.) Please return to Admin drop box in front office.

Student Name: ________________________________

Home Phone Number:

Cell Phone Number (Mom or Dad):

Work Phone Number (Mom or Dad):

Home Address:

Work Address:

Emergency Contact Info:

Misc:

________________________________ ________________

Parent Signature Date

cla student handbook 2012-2013

Documents