council agenda - 26-08-20...kia whakapapa pounamu te moana hei huarahi ma tatou i te rangi nei aroha...

A G E N D A

COUNCIL MEETING

Wednesday, 30 September 2020, 9.00AM

Council Chamber Hauraki House William Street PAEROA

Mayor

D A Adams Councillors Cr P G Anderson Cr R D T Broad Cr P D Buckthought Cr C A Daley Cr R G E Garrett Cr B J Gentil Cr R Harris Cr S Howell Cr P A Milner Cr D Smeaton Cr A M Spicer Cr J R Tilsley Cr R L Wilkinson Executive Leadership L D Cavers D Peddie A de Laborde P Thom Public Distribution Paeroa Office/Library Plains Area Office Waihi Area Office/Library Chief Executive L D Cavers

Hauraki District Council, P O Box 17, William Street Paeroa, New Zealand P: 07 862 8609 or 0800 734 834 (within the District) E: [email protected] www.hauraki-dc.govt.nz

Membership

Ngà Karakia Timatanga (opening) (1) Kia tau te rangimarie Kia whakapapa pounamu te moana Hei huarahi ma tatou i te rangi nei Aroha atu, aroha mai Tatou i a tatou katoa Hui e! Taiki e! (2) Whakataka te hau ki te uru, Whakataka te hau ki te tonga. Kia mākinakina ki uta, Kia mātaratara ki tai. E hī ake ana te atākura he tio, he huka, he hauhunga. Haumi e! Hui e! Tāiki e! Karakia Whakamutunga (closing) Kia whakai-ria te tapu Kia wātea ai te ara Kia turuki whakataha ai Haumi e. Hui e. Tāiki e!

May peace be widespread May the sea be like greenstone A pathway for us all this day Let us show respect for each other For one another Bind us all together!

Get ready for the westerly and be prepared for the southerly. It will be icy cold inland, and icy cold on the shore. May the dawn rise red-tipped on ice, on snow, on frost. Join! Gather! Intertwine! Restrictions are moved aside So the pathways is clear To return to everyday activities Join Gather Intertwine!

1 Council Agenda – 30-09-20 Doc. Ref: 2829157

COUNCIL AGENDA Wednesday, 30 September 2020 – 9.00am Council Chambers, Hauraki House, William Street, Paeroa Order of Business Pages

1. Karakia timatanga – Cr Tilsley

2. Apologies

3. Declarations of Late Items

4. Declarations of Interests

5. Confirmation: Council Minutes - 16 -09-20 - 2825257 6

6. Confirmation: Extraordinary Meeting of Council Minutes - 09-09-20 - 2822022 14

7. Receipt: Hearings and Judicial Committee (confirmed) Minutes -10-08-20 2808924

27

8. Planning and Environmental Services Report - August 2020 - 2828372 52

9. New Lease Kerepehi Bowls and Sports Club - 2828989 61

10. Request to Carry forward Unspent Budgets from 2019-20 into 2020-21 – 2828211

69

11. Transport Report - August 2020 - 2828076 81

12. Transport Decision Report - CON-475 - SP 2 - 2828080 93

13. Water Services Report to Council September 2020 (covering August) - 2828066 95

14. Waste Management Activity Report - August 2020 - 2828182 102

15. Report for School Funding – Enviro-schools and Zero Waste - 2828252 108

16. Reducing the Impact of Plastic on the Environment - 2828313 122

17. District Drainage Activity Report - August 2020 - 2828187 128

18. CEO Monthly Report for September 2020 - 2828144 132

Public Excluded 19. Item 1: Transport Decision Report - CON - 485 - Reseals 2020 - 2828475 135

20. Item 2: Ngatea Northern Estate - Stage 3 Section Price Setting - 2829016 153

21. Karakia whakamutunga

2 Council Agenda – 30-09-20 Doc. Ref: 2829157

Matters to be taken with the Public Excluded

The public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

1

Transport Decision Report - CON - 485 - Reseals 2020

Section 7(2)(i) Prejudice to Commercial Position/Negotiations To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

2

Ngatea Northern Estate - Stage 3 Section Price Setting

Section 7(2)(i) Prejudice to Commercial Position/Negotiations To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.


1 Council Minutes – 16-09-20 Doc Ref: 2825257

HAURAKI DISTRICT COUNCIL MEETING

MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY, 16 SEPTEMBER 2020 COMMENCING AT 9.00 AM

Karakia timitanga Cr Smeaton opened the meeting with a karakia. APOLOGIES RESOLVED THAT the apology for absence of Cr S Howell and Cr B Gentil for lateness be received and sustained. C20/399 Tilsley/Wilkinson CARRIED LATE ITEMS There were no late items. DECLARATIONS OF INTERESTS There were no declarations of interests. CONFIRMATION: COUNCIL MINUTES: 26-08-20 - 2816898 RESOLVED THAT the minutes of the meeting of the Hauraki District Council held on Wednesday, 26 August 2020 are received and confirmed as a true and correct record. C20/400 Wilkinson/Broad CARRIED Cr Gentil attended the meeting at 9.04am. MATTERS ARISING FROM THE MINUTES There were no matters raised.

PRESENT D A Adams (His Worship the Mayor), Cr P A Milner (Deputy Mayor), Cr P G Anderson, Cr R D T Broad, Cr P D Buckthought, Cr C A Daley,Cr R G E Garrett, Cr B J Gentil (from 9.04am), Cr R Harris, Cr DSmeaton, Cr A M Spicer, Cr J R Tilsley and Cr R L Wilkinson

IN ATTENDANCE L D Cavers (Chief Executive), A de Laborde (Group Manager -

Engineering Services), D Peddie (Group Manager - Corporate Services), P Thom (Group Manager - Planning & Environmental Services), E J Wentzel (Water Services Manager), L Chick (Engineering Services - Project Manager), J Nelson (Strategic Planning Projects Manager), C Mischewski (Policy Analyst), T Casey (Strategic Planner), D Varcoe (Community Services Manager), P Matthews (Parks and Reserves Manager), K McLaren (Community Engagement Officer), D Bezuidenhout (Property Officer) and C Black (Council Secretary)

Council Agenda - 30-09-20


REPORT - 3-WATERS STIMULUS FUNDING PROJECTS – 2823007 APPENDIX A - CROWN REFORM OBJECTIVES AND PROPOSED PROJECTS - 2810031 APPENDIX B - PROJECTS PRIORITORISED AGAINST HDC VALUES - 2822156 APPENDIX C - PROJECT FUNDING SOURCES - 2823009 The Water Services Manager and Project Manager presented a report that updated the member’s on Council’s progress towards accessing a 3-Waters stimulus-funding grant and to seek approval of the projects that Council intends to seek funding for. RESOLVED THAT the report be received. C20/401 Harris/Buckthought CARRIED RESOLVED THAT Council agrees that the Tier 1 and Tier 2 Projects outlined in Table 2 be included in the 3-Waters Stimulus Grant Delivery Plan to be submitted to the Crown, and THAT Council authorise the Chief Executive to approve the Hauraki District Council 3-Waters Stimulus Grant Delivery Plan, and THAT Council considers these decisions to be insignificant under its Significance and Engagement Policy 2017, and THAT Council informs the community that a draft 3-Waters Stimulus Grant Delivery Plan has been submitted. C20/402 Harris/Buckthought CARRIED PRESENTATION: SPORT WAIKATO - POWERPOINT - 2826241 Sport Waikato representatives - Matthew Cooper (CEO) and Andrew Corkill, General Manager – People and Communities, attended and provided a PowerPoint presentation. The presentation advised of Sport Waikato’s recent organisational transformation and new way of working, how Sport Waikato intend to increase impact in the Hauraki play, active recreation and sport sector under this new model. The representative’s also provided Council with information and clarity about future funding requests to support a continued Hauraki District Council and Sport Waikato partnership. The meeting adjourned at 10.14am The meeting reconvened at 10.30am. HAURAKI DISTRICT COUNCIL RECOVERY PLAN 2020 – 2822599 The Group Manager – Planning and Environmental Services presented a report that provided the Hauraki District Recovery Plan in response to the COVID-19 pandemic and localised effects of the drought experienced in 2020. RESOLVED THAT the report be received. C20/403 Adams/Buckthought CARRIED



RESOLVED THAT Council adopts the Hauraki District Council Recovery Plan 2020 and the summary document. C20/404 Adams/Spicer CARRIED DESTINATION COROMANDEL SIX MONTHLY ACCOUNTABILITY REPORT 2019-20 – 2822628 Hadley Dryden, CEO of Destination Coromandel attended in support of the organisation’s six monthly accountability report as required by Council’s funding agreement with Destination Coromandel. RESOLVED THAT the report be received. C20/405 Harris/Wilkinson CARRIED CCO EXEMPTION REVIEW FOR HAURAKI RAIL TRAIL CHARITABLE TRUST – 2822754 The Chief Executive presented a report that sought Council’s approval to exempt the Hauraki Rail Trail Trust from being a Council Controlled Organisation (CCO). RESOLVED THAT the report be received. C20/406 Adams/Spicer CARRIED RESOLVED THAT in accordance with section 7(3) of the Local Government Act 2002 the Council exempt the Hauraki Rail Trail Trust from being a council-controlled organisation. C20/407 Daley/Broad CARRIED SATISFACTION SURVEY 2020 REPORT TO COUNCIL (INCL. APPENDIX A AND B) – 2821779 PRESENTATION VERSUS RESEARCH - POWERPOINT - 2826316 The Strategic Planning Manager presented a report that provided a summary of the results of the 2020 annual satisfaction and perception survey carried out by Versus Research. Natalie Richards of Versus Research attended and provided a PowerPoint presentation of the findings of the survey. RESOLVED THAT the report be received. C20/408 Adams/Anderson CARRIED RESOLVED THAT the Council endorses the 2020 annual satisfaction survey results and approves the release of the results to the public. C20/409 Anderson/Tilsley CARRIED



2019-20 END OF YEAR NON-FINANCIAL PERFORMANCE TARGET RESULTS – 2822158 The Strategic Planner presented the report that provided the non-financial performance targets to year-end 2019-20. RESOLVED THAT the report be received. C20/410 Garrett/Smeaton CARRIED 2019-20 DRAFT ANNUAL REPORT EXCLUDING FINANCIALS REPORT TO COUNCIL - 2822723 The Strategic Planner presented the report that provided the members with the Draft Annual Report that excluded financials for the year 2019-20. RESOLVED THAT the report be received. C20/411 Spicer/Broad CARRIED COMMUNITY INITIATIVES REPORT - AUGUST 2020 – 2823535 APPENDIX A - REQUEST FOR FINANCIAL ASSISTANCE - WAIHI HERITAGE VISION - 2810031 APPENDIX B – REQUEST FOR FINANCIAL ASSISTANCE – PAEROA PIPE BAND AND TATTOO - 2823495 APPENDIX C - (FINAL PRINT) 2020 ELEPHANT IN THE PADDOCK - 4 PANEL - 2823009 The Community Engagement Officer presented the activity report on community initiatives covering the month of August 2020. RESOLVED THAT the report be received. C20/412 Tilsley/Gentil CARRIED RESOLVED THAT the correspondence from Waihi Heritage Vision and Paeroa Pipe Bands Tattoo Committee Inc., be received, and THAT $400 is granted from the Waihi Ward Community Assistance Fund to Waihi Heritage Vision towards the replacement of the granite plaque at the Tunnelling Company Memorial in Gilmore Park, Waihi. C20/413 Adams/Anderson CARRIED Request for Financial Assistance - Paeroa Pipe Bands and Tattoo Committee Inc. The secretary for the society has advised that they are planning to hold the 28th annual highland games and tattoo event on Saturday, 13 February 2021, and seek financial assistance towards their general costs from the Paeroa Ward and $5,500 towards sponsorship of the pipe bands competition from the Wards in general. They also request an additional $10,000 from Council towards general expenses and for Council to underwrite a further $10,000 should their other funding requests be unsuccessful.



In considering the request, the members supported that a level of funding is granted from the three Ward Community Assistance funds, a grant from the Social Strategy Fund towards general expenses of the event and a grant from the Transport budget towards the traffic management plan. RESOLVED THAT $500 is granted from the Plains Ward Community Assistance Fund to the Paeroa Pipe Bands Tattoo Committee Inc., for the 2021 event, and THAT $500 is granted from the Waihi Ward Community Assistance Fund to the Paeroa Pipe Bands Tattoo Committee Inc., for the 2021 event, and THAT $1,000 is granted from the Paeroa Ward Community Assistance Fund to the Paeroa Pipe Bands Tattoo Committee Inc., for the 2021 event, and THAT a contribution of $5,000 is made from Social Strategy Fund towards the event, and THAT an amount of $3,000 is funded from the Transport budget as a contribution towards the traffic management for the Paeroa Tattoo event. C20/414 Milner/Garrett CARRIED The meeting adjourned at 12.20pm. The meeting reconvened at 12.47pm COMMUNITY RECREATION REPORT - AUGUST 2020 – 2823107 The Libraries Team Leader and Parks and Reserves Manager presented the activity report on community recreation covering the month of August 2020. RESOLVED THAT the report be received. C20/415 Wilkinson/Garrett CARRIED

Findings of Trial - Library Hours It was requested that staff report to Council, the findings of the library hour’s trial that has been undertaken with recommendations for the future opening hours of the district libraries. SWIMMING POOL SEASON DATES - 2020 - 2822852 The Parks and Reserves Manager presented a report that updated the members on the opening dates for the upcoming district swimming pool season and sought feedback on the proposed dates. RESOLVED THAT the report be received. C20/416 Wilkinson/Buckthought CARRIED



RESOLVED THAT the Paeroa Pool be opened for an extended season, commencing Saturday, 31st October 2020 through to Sunday 4th April 2021, and THAT the hours of operation for the extended season at the Paeroa Pool from Saturday, 31st October 2020 to Friday, 13th November 2020 and Monday 15th March 2021 to Sunday, 4th April 2021 be limited to 6.00am to 9.00am and 3.00pm to 6.00pm Monday to Friday. Opening hours for Saturday and Sunday to be 11.00am to 5.00pm, and THAT the Ngatea and Waihi Pool be opened for a regular season, commencing Saturday, 14th November 2020 through to Sunday 14th March 2021, and THAT the hours of operation for all three pools from Saturday 14th November 2020 through to Sunday 14th March 2021 be Monday to Friday 6.00am to 6.00pm and for Saturday and Sunday 11.00am to 5.00pm, and THAT the Council considers these decisions are insignificant under its Significance and Engagement Policy 2017. C20/417 Smeaton/Tilsley CARRIED COMMUNITY FACILITIES REPORT - AUGUST 2020 - 2822935 APPENDIX A - RESIDENTIAL TENANCIES AMENDMENT ACT 2020 FACTSHEET – 2819330 The Parks and Reserves Manager and Property Officer presented the activity report on community facilities covering the month of August 2020. RESOLVED THAT the report be received. C20/418 Anderson/Milner CARRIED ABSTENTION Cr Spicer and Cr Broad abstained from the decision making process on the following Gambling Policy and the Responsible Freedom Camping Bylaw as they were not in attendance at the hearing of feedback held on 09 September 2020. FEEDBACK AND DELIBERATIONS - GAMBLING POLICY 2020 – 2823047 The Strategic Planning Manager provided an overview of the hearing of feedback on the policy to date following the hearing held at the extraordinary meeting on 09 September 2020. RESOLVED THAT the report be received. C20/419 Adams/Harris CARRIED Staff took the members through all written feedback received on the policy including verbal feedback received at the hearing held on 09 September 2020. All collated written feedback was provided separately for the member’s consideration. Staff provided members with the considered responses that had been prepared to all the feedback received.



Members were advised that Council could either adopt the policy as attached or instruct staff to make further amendments to the policy and/or provide further information on a particular matter. RESOLVED THAT all written feedback received to date on the draft Gambling Policy be received, and THAT Council considers all written and verbal feedback (heard on 9 September), and feedback providers be thanked for their participation in the process and responded to accordingly. C20/420 Smeaton/Anderson CARRIED RESOLVED THAT Council, in accordance with section 83 of the Local Government Act 2002, adopt the Gambling Policy 2020 as amended. THAT the Gambling Policy 2020 will come into effect on 1 October 2020. C20/421 Smeaton/Anderson CARRIED FEEDBACK AND DELIBERATIONS - RESPONSIBLE FREEDOM CAMPING BYLAW 2020 - 2822977 The Strategic Planner provided an overview of the hearing of feedback on the Bylaw to date following the hearing held at the extraordinary meeting on 09 September 2020. RESOLVED THAT the report be received. C20/422 Adams/Milner CARRIED Strategic Planning staff took the members through all written feedback received on the policy including verbal feedback received at the hearing held on 09 September 2020. All collated written feedback was provided separately for the member’s consideration. Staff provided members with the considered responses that had been prepared to all the feedback received. Members were advised that Council could either adopt the policy as attached or instruct staff to make further amendments to the policy and/or provide further information on a particular matter. In consideration of freedom camping sites, the members supported the following:

• Morgan Park be included as a self-contained designated freedom camping site. • Allow a maximum two-night stay at designated sites throughout the district. • Prohibition of freedom camping remains in the bylaw.

RESOLVED THAT Council considers all written and verbal feedback (heard on 9 September 2020), and feedback providers be thanked for their participation in the process and responded to accordingly. C20/423 Smeaton/Garrett CARRIED



RESOLVED THAT Council, in accordance with section 11 of the Freedom Camping Act 2011, adopt the Responsible Freedom Camping Bylaw 2020 as amended, and THAT in accordance with section 157 of the Local Government Act 2002, the adoption of the Responsible Freedom Camping Bylaw 2020 be publicly notified, and THAT the Responsible Freedom Camping Bylaw 2020 come into effect on 1 November 2020. C20/424 Smeaton/Garrett CARRIED Karakia whakamutunga Cr Smeaton closed the meeting with a karakia at 2.06pm. CONFIRMED D A Adams Mayor 30 September 2020


1 Extraordinary Council Minutes – 09-09-20 Doc Ref: 2822022

HAURAKI DISTRICT COUNCIL

EXTRAORDINARY MEETING MINUTES OF AN EXTRAORDINARY MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY, 09 SEPTEMBER 2020 COMMENCING AT 9.00 AM

Karakia timitanga The Mayor opened the meeting with a karakia. APOLOGIES RESOLVED THAT the apology of Cr Spicer and Cr Broad be received and sustained. C20/388 Harris/Tilsley CARRIED BUSINESS: HEARING OF FEEDBACK TO POLICIES AND BYLAWS REVIEW 2020 BYLAW AND POLICY REVIEWS HEARING AND DELIBERATIONS PROCESS (2820468) The Strategic Planning Manager presented a report that outlined the hearing and deliberations process of the policies and bylaws under review. It was noted that there was 45 submissions received. RESOLVED THAT the report be received. C20/389 CARRIED The Mayor spoke to the process for the hearing of feedback on the policies and bylaws under review and advised that the hearing would be recorded for accuracy and administrative purposes.

CONSIDERATION OF FEEDBACK TO THE PROPOSED SIGNIFICANCE AND ENGAGEMENT POLICY (2820118)

The Strategic Planning Manager provided a summary of the feedback received on the Proposed Significance and Engagement Policy.

PRESENT D A Adams (His Worship the Mayor), Cr P A Milner (Deputy Mayor), Cr P G Anderson, Cr P D Buckthought, Cr C A Daley, Cr R G E Garrett, Cr B J Gentil, Cr R Harris, Cr S Howell, Cr D Smeaton Cr J R Tilsley and Cr R L Wilkinson

IN ATTENDANCE Messrs L D Cavers (Chief Executive), A de Laborde (Group Manager

- Engineering Services), D Peddie (Group Manager - Corporate Services), P Thom (Group Manager - Planning & Environmental Services), Mrs J Nelson (Strategic Planning Manager), Mrs C Mischewski (Strategic Planner) and Ms C Black (Council Secretary)



The members were advised that the policy that was presented to the community had some minor changes predominantly on the financial thresholds. It was advised that Mr Gary Gothorp had advised that he would not be attending to present his submission in person as indicated in the agenda. It was noted that his submission supported the policy as attached. RESOLVED THAT the report be received. C20/390 Adams/Howell CARRIED RESOLVED THAT all written feedback received to date on the draft Significance and Engagement Policy be received, and THAT the Council considers all written and verbal feedback, and feedback providers be thanked for their participation in the process and responded to accordingly, and THAT in accordance with section 76AA of the Local Government Act 2002 adopt the Significance and Engagement Policy 2020 as attached. C20/391 Smeaton/Milner CARRIED CONSIDERATION OF FEEDBACK TO THE PROPOSED GAMBLING POLICY 2020 (2820079)

The Strategic Planning Manager provided an overview of proposed Gambling Policy 2020. There were 14 submissions received. In response to the submissions, staff proposed one change to Section 3.1.1 (d) of the policy to more clearly reflect the regulations around the primary activity of class 4 venues. This amendment clarifies that the primary activity is not anything other than onsite entertainment, recreation or leisure focused on persons 18 years and over. The proposed change is as per the staff suggestion noted on Page 50 of the agenda. RESOLVED THAT the report be received. C20/392 Adams/Garrett CARRIED The Mayor welcomed the first speaker to the hearing via zoom and invited them to present their submission. Jarrod True - True Legal Ltd. The Gaming Machine Association of NZ - Gambling Policy (via zoom) (presentation doc #2824422) Summary of Feedback Mr True stated that the Gaming Machine Association of New Zealand represents the vast majority of New Zealand’s gaming societies. The Association asks that the current restrictive cap be replaced with a cap of 123 gaming machines (the number currently operating). The Association also asks Council to expand the current relocation policy to enable venues to move to new, modern, refurbished premises, to move to higher earthquake rating buildings and to move if the landlord is imposing unreasonable terms.



Key points included:

• The problem gambling rate is very low – 0.2%. • There is no link between gaming machine numbers and problem gambling rates. • In the last 10 years, 4,618 machines have been removed (a 25% reduction). However,

over the same period, the problem-gambling rate has remained the same. A record is kept of people who seek help for problem gambling. Staff monitor patron’s gambling activity. As at July 2017/June 2018, no new person from the Hauraki District sought help. Hauraki District has a low risk profile with a risk profile score of 15, which is just outside low risk, bottom of high risk and only a high risk justifies a restrictive cap.

• Player entertainment (67.2% of adult New Zealanders gamble at least once a year). • Employment and support for local hospitality businesses. • $2.1m in community funding. In addition, to $2.1m local grants – there is significant

money that goes to the government and is distributed through to schools; hospitals etc and gambling machines provide $4m of revenue per year.

• Given the growth of online gambling, it is appropriate to replace the restrictive cap with a cap at current numbers.

• Online gambling generates zero community funding, no employment and no benefits to the community. People will always gamble and will gamble in the future.

• New Zealanders gambled $300 million with offshore online providers in 2017. • TAB - online market now 59.2% of all turnover. • The online gambling spend is growing annually at between 12% and 20%. The

government is concerned about online gambling growing and causing harm. Online gambling has frequent inducements to entice people to gamble online.

• The relocation provision should be not be limited to “extraordinary circumstances” such as lease expiry, public works acquisition and site re-development.

• Venues should also be able to move: – Out of earthquake prone buildings – From residential areas to town centres – To free up large blocks of land – When the landlord is demanding unreasonable rentals – To new, modern, refurbished premises

• Business redevelopment:

– It is positive to have vibrant town centres with modern, refurbished businesses – Improves the local economy, creates employment – Encourages tourism

Questions: The Mayor asked Mr True as regards to the risk profile he spoke of in his submission being at No. 15, what is the scale. Mr True advised that the scale is 1-30. The Mayor asked for further clarification from Mr True on the $2.1m local community funding he spoke of in his submission. Mr True stated that this funding is from machines, which include the pub environment and these funds go into the local community. This is what our organisation estimates goes to community groups. Cr Smeaton referred to the 0.2% problem-gambling rate. Does this percentile take into account the effect problem gambling has on other members of the problem gambler’s families? Mr True responded that for every problem gambler there are 7-10 affected people connected to that person.



Cr Milner asked if gambling venues also have inducements like online gambling does. Mr True stated that online gambling sites give you inducements i.e. give credit as an enticement to keep gambling. Cr Milner stated what we hear from budgeting services, church groups etc., could it be that the services are not available to the problem gambler. Maybe there is a disconnect that we are not getting accurate information on problem gambling numbers. Mr True stated that there was not one person recorded within the Hauraki District that sought help from the problem gambling services and he pointed out that there is a national helpline service that is available. The 0800 helpline is a well-known resource for assistance. Every gaming venue has this number available to patrons. Cr Buckthought referred to 15 score being just outside the low. The guidelines should be in the high before the restrictive cap is enforced. Where is this information derived from? Mr True responded that the Ministry of Health has commissioned this research (undertaken by KPMG). Cr Gentil asked regarding the increase in online gambling, is there any information to show anywhere if there has been a notable increase in people moving to online gambling from venue gambling. Mr True advised that there is no way of knowing what the numbers are that are gambling online. Gaming machine numbers has reduced by 25% but online revenue has increased. Paula Snowden – Problem-Gambling Foundation of NZ (presentation doc #2824423) Gambling Policy (via Zoom) Summary of Feedback Ms Snowden thanked Council for hearing her submission on behalf pf the Problem Gambling Foundation of NZ and provided a PowerPoint in support of the submission.

Ms Snowden quoted the approximate number of people being harmed by gambling to some degree in NZ. For every problem gambler there are six people affected.

The gambling machines are reducing in very small numbers but the spend is going up and problem gambling rates are staying the same.

Presentation to services is not a measure of harm.

With response to the question earlier as addressed by Mr True, Ms Snowden disputed the comment that people that play gaming machines do not go online gambling. This was proved during the lockdown period. Gaming machines remain the most harmful form of gambling in NZ. 49% who played pokies in a pub or club at least monthly experienced at least some level of gambling harm.

The focus of this policy is Class 4 Gambling. Concern about online gambling can only be addressed by Central Government.

Ms Snowden addressed the matter of community funding and where this comes from.

People living in our poorest communities spend an average of up to three times what people in the more affluent areas spend on Class 4 gambling.

Ms Snowden went through a breakdown of venues in the Hauraki District that identified the numbers of gaming machines per venue and gave a breakdown of funds distributed into communities from funding organisations. In Hauraki, $514,000 was paid out by eight organisations.

Ms Snowden provided a summary of social issues caused because of problem gambling which showed a breakdown by ethnicity.



Analysis indicates that the retail sector generates approx. four jobs per million dollars in sales from diverted gambling expenditure. Diverting $5.2m in gambling losses has the potential for up to 20 jobs, eight of those in retail in Hauraki.

Ms Snowden stated that philosophy and policy is the best way to reduce harm and benefit the local economy.

– By looking at ‘where’ the money is lost – 60 % of the losses from gamblers goes into the system and then 40% is re-distributed

in grants and not all into the area from where the money was lost. – Commit to reducing the number pokie machines ‘sinking lid’ – Do not permit venue relocations or mergers – Petition the Dept. of Internal Affairs to use the powers of Section 314 not to permit

pokie machines in areas of high deprivation.

Questions:

Cr Smeaton was concerned that the figures quoted (0.2% problem gambling) from the Gaming Association differs from the Problem Gambling Foundation figures.

Ms Snowden responded that the harm caused by problem gambling is a ‘cost’ to society.

Cr Smeaton - compared to alcohol addiction, how does gambling compare to the damage incurred by alcohol.

Ms Snowden – gambling is not so obvious, it is a hidden addiction. The cost of gambling has an impact in many areas.

Cr Milner – Mr True said the machine numbers are down by 10%. Machine numbers going down is a good thing would you not agree.

Ms Snowden – machine numbers are going down which is a good thing but they need to come down further to reduce harm.

Cr Milner – The machine numbers came down in Paeroa approx. 10 years ago and the rest of district was zero, how would machine numbers coming down in other areas of the country affect our district?

Ms Snowden – it is all assisting in reducing the harm.

Ms Snowden was requested to provide give further information on the numbers of people who have sought help from the Hauraki District.

This information was provided later in the hearing.

Bryce Millar – Minister - Paeroa Baptist Church Gambling Policy (In person) Summary of Feedback Mr Millar spoke to his submission. He opened his submission by stating he was representing his congregation. Supported continued sinking lid policy that minimises harm to the community and district. Mr Millar referred to and supported the Problem Gambling Foundation’s statement that identified a breakdown of harm being social, relationships, depression, suicide, reduced work productivity, isolation and anxiety and an increase in crime as a way to find funds to use for gambling. Families are affected when gambling becomes ‘problem gambling’. Reducing the machines reduces the harm. Councillors need to prioritise whom they need to protect. It is about protecting the vulnerable.



Gambling machines create a real risk to individuals and those around them. The communities and the district as a whole do not need more avenues of harm. The harm is not offset by the entertainment or economic value. Mr Millar reiterated his opinion that Council retain the sinking lid policy or ideally remove all gaming machines from venues. Questions: Mayor – compared to the $2.1m of community funding that Mr True referred to in his submission; we lost 4 times more than we received in grants in the district. Mr Millar stated the economic benefit is not there. The harm is greater than the economic benefit. Cr Milner with reference to the problem-gambling rate of 0.2% figure, asked Mr Millar if he thought that was an accurate figure? Mr Millar responded that people are presenting with issues. It is never an isolated situation, their gambling and other issues. He suggested that the figure quoted of problem gamblers is likely to be higher. Cr Buckthought asked Mr Millar, if gaming machines are removed from venues, did he think people would move to online gambling. Mr Millar believed they could go to online gambling but there was still issues with this form of gambling also. Like all forms of personal freedoms, some need to be reined in. He was unsure if people would move to online gambling if gaming machines at venues were removed. The meeting adjourned at 10.15am for morning tea. The meeting reconvened at 10.30am. Siobhan Kemp - Salvation Army Oasis Gambling Policy (via Zoom) Summary of Feedback Ms Kemp advised that she is a public health worker for the Christian based Salvation Army Oasis, contracted to the Ministry of Health. The organisation provides public health services, life skills services and serves the community for gambling harm.

She supported the regulation and the availability of gaming machines that contribute to cultural and social impacts.

There are 119 machines in the district. Ms Kemp believed the policy has not been adhered to. Supported the sinking lid to reduce the numbers of machines. The number of machines per head of district population was high.

She alerted to the need to work with gambling venues to improve the awareness of gambling harm they can cause.

Requested Council remove some of the machines already in the District and that no new venues be permitted to install gaming machines.

The Mayor clarified that this was not possible due to the law. Machine numbers will only drop if premises close down or merge.

It was noted that 69 machines is the maximum allowable in the district under the current Gambling Policy.



Questions:

Cr Gentil – because of COVID would people be going online more.

Ms Kemp – there has been an increase in online gambling generally but there still is a lot of venue gamblers.

Karen Sales Freedom - Camping Bylaw (In person) Summary of Feedback Mrs Sales opened her submission with the statement that she and her husband are themselves responsible campers not freedom campers.

Mrs Sales advised that they have been motor homers for 15 years and use their motor home every weekend and intend to become full time freedom campers in the near future.

She stated that they have suffered bad behaviour from the public particularly at beach areas.

They enjoy staying in Paeroa. They stay at the Paeroa railway reserve and use the Hauraki Rail Trail. The facilities offered by the Council to motorhome users is very good.

Kaiaua is very popular destination for motor homers. She believes the Council’s approach in Kaiaua is good.

She believed there are issues with non-self-contained campers with littering and bad behaviour, stating this is not a good for the image for responsible freedom camping. It is debatable how much they spend. They fly in, pick up a cheap van and put a motor campervan sticker on their vehicle to say they are members.

NZ motor homers support local communities. Spend local in communities and spend in the tourism sector.

Some people have sold their homes, have invested in amazing RVs, and spend locally.

Mrs Sales showed examples of Hauraki District sites in the annual RV magazine.

Paeroa is a motorhome friendly town. The NZMCA have a directory of all motorhome friendly towns.

She suggested there be better signage and larger carparks for the larger motorhomes as many parks are very small (standard car park size). Need more signage to inform people where toilets and other facilities are. There is an RV centre already in Paeroa that does have permanent residents.

Mrs Sales advocated the potential for a NZMCA RV centre on the KiwiRail land in Paeroa.

The Mayor wished to address Mrs Sales suggestion that non-self-contained freedom campers do not spend money locally. The statistics show that the freedom campers spend a national average of $77 per day.

Questions:

Cr Milner asked Mrs Sales regarding the railway land as an option for parking, how do you think it would be received with the RV centre across the road, which is a private business, providing that service, and how would that reflect on Council being in opposition to the RV centre potentially.

Mrs Sales believed that the RV centre is limited in their numbers and is not a motor camp. They themselves would not stay there. She believed Council could set a park up there on this land through their regulatory process. In other towns, such as Otorohanga, they have set up motor camps and provide parking for campervans. The RV centre has permanent people there.



Cr Gentil – the Waihi Ward members are looking at new sites for campervans in Waihi, where would you generally prefer to park in the centre of town or at a location where there is a view.

Mrs Sales responded they like views but they also like to spend in cafes and shops. She has looked at the Waihi RV parking available in Waihi but, generally, the parks are too small and there is not enough. The usual car parks are fine for smaller vans but not larger motor caravans.

Cr Gentil asked Mrs Sales did she prefer to stay at least 3 days at a site and asked if they go to a 1-2 overnight max. stay parking area, do they move on or stay longer. She stated that they are responsible campers so sometimes they are allowed to stay longer at certain sites.

The Thames-Coromandel District Council had ambassadors funded by central government. Over the Christmas period last year, they handed out free rubbish bags to campers and information on how to be a responsible camper.

The Mayor asked regarding overnight parks for larger motor homes, did they prefer the availability of power and ablution blocks.

Mrs Sales responded that these facilities are helpful, but their campervan is fully self-contained so they didnt require those services.

Bob Osborne – Responsible Campers Association Inc. Freedom Camping Bylaw (via Zoom) Summary of Feedback Mr Osborne referred to the previous submitter’s feedback stating there are a lot campervans owners that believe they are RV owners.

RV owners are less than 20% of freedom campers. The Department of Internal Affairs in 2016 undertook an analysis which opened up a debate on freedom camping which just focused on self-contained vehicles. Issues of non-compliance – some vans are small but are certified.

The Freedom Camping Act encompasses all types of campers. It has to allow for all types. NZCMA stated that the Freedom Camping Act is permissive in nature.

He believed there was too much emphasis on RV’s. The NZCMA are in favour of promoting certified self-contained motorhomes. It is very exclusive only available to the minority of campers.

Mr Osborne quoted the Bill of Rights Act and referred to section 11 of the Freedom Camping Act, which prohibits the use of specific sites for camping, with the Act generally permitting camping anywhere on public land unless specifically prohibited.

There is a misconception; under the Bill of Rights guidelines, people have a right to stay on public land and to have freedom of movement around the country. Most of the issues around non-compliance comes from NZCMA. Single berth vans are certified. It is not all about RV’s. Providing specific sites for freedom camping is not in line with the expectations and intent of the Freedom Camping Act. The Act applies to more than just the minority group of RV users. To have a specific site requirement would infringe on the homeless sleeping in cars, truck drivers sleeping in cabs while taking compulsory rest breaks and medically impaired persons needing rest beyond NZTA recommended power naps. All of these people can be defined as freedom campers under the Act.

There were no questions to Mr Osborne from the members.



James Imlach – NZ Motor Caravan Association Inc. Freedom Camping Bylaw (via Zoom) Summary of Feedback Mr Imlach thanked Council for the opportunity to give feedback in the review of the responsible camping bylaw.

Mr Imlach stated he was pleased with the approach the Hauraki District Council has on the freedom camping bylaw that it does encourage responsible camping in the district.

Mr Imlach’s main consideration was whether it maintains prohibition of camping in the Kaiaua township area. There is couple of sites in the Kaiaua township area but need to permit ‘limited’ freedom camping in the township similar to other townships. Makes it hard to host family members in town if you are a local. Allow it for one overnight stay in self-contained vehicles.

The NZCMA suggest permitting limited freedom camping in the Kaiaua Township as Rays Rest is very crowded and needs protecting. Do not want to see campers all around the streets of Kaiaua though.

Mr Imlach supported Councils assessment process.

Mr Imlach was pleased to hear that people in small camping vehicles spend money as per the earlier submission. He did not support the view that these smaller campers are an issue. They all spend money in the local economy. Research that has been commissioned by central government supports this fact.

There is a perception that the NZCMA has issues with non-self-contained vehicles, this is incorrect. NZCMA do not believe that freedom camping should be limited to only self-contained motor caravans. NZCMA have no problem with Council opening up areas for non-self-contained vehicles to camp. There are many small freedom camping vehicles, which if they are built well internally, and are certified self–contained, are no problem.

The NZCMA suggest in the assessment process, prohibition of non-self-contained vehicles be considered in ‘some areas’ for health and safety reasons. The reason being, that they are less likely to cause environmental health problems due to not needing to discharge waste.

Regarding the Freedom Camping Act, NZCMA did submit to central government requesting that self-contained vehicle standards be added to the legislation to try and encourage councils to at least consider self-contained vehicles to camp in areas rather than place a complete ban on them.

Need to add self-contained to legislation, this is not meant to be a blanket rule, it was meant to be encouraging self-contained campers not overruling them.

Questions:

Cr Gentil asked for an explanation of what a motor caravan is.

Mr Imlach advised the association use this term to cover all types of vans. It is our definition that covers all those vehicles, caravans, vans etc.

The hearing of submissions closed at 11.05am

DELIBERATIONS AND ADOPTION OF GAMBLING POLICY AND FREEDOM CAMPING BYLAW Due to the full written feedback on the Gambling Policy and Freedom Camping Bylaw not being available to the elected members in advance of the hearing, it was agreed that the deliberations and consideration to adopt the policy be deferred and undertaken at the 16 September 2020 Council meeting.



The meeting adjourned at 11.10am The meeting reconvened at 11.15am DRAFT SIGNIFICANCE AND ENGAGEMENT POLICY The Strategic Planner took the members through the one written submission received on the Draft Significance and Engagement Policy. The submission was received from Mr Gary Gothorp. Mr Gothorp supported that the wellbeing’s have been included in the policy. All recommendations pertaining to the draft Significance and Engagement Policy had been moved earlier in the meeting. Cr Smeaton (mover) and Cr Milner (seconder) agreed to receive the written submissions. CONSIDERATION OF FEEDBACK TO DRAFT DANGEROUS AND INSANITARY BUILDINGS POLICY 2020 AND DELIBERATIONS (2819887) The Strategic Planner presented a report that summarised the draft dangerous and insanitary buildings policy and provided an overview of all written submissions received. RESOLVED THAT the report be received. C20/393 Smeaton/Milner CARRIED Key changes: Removing earthquake prone building matters. Council decided to go with a reactionary approach to identify buildings. Staff will address if a service request is raised in relation to any matters concerning dangerous and insanitary buildings. Affected buildings (buildings located next to a dangerous and insanitary building). Council officers have legal avenues to address concerns - notices to fix can be issued. Submission received: Ngati Tara Tokanui Trust The Respondent is of the opinion that Council scrupulously document their efforts to work with the 'owner' to remedy a situation and that Council staff have appropriate delegations to execute, negotiate, waiver issues of noncompliance. That Council take a non-reactionary (proactive) approach to inspecting buildings built between the years 1834-1999. That the Council continue to take a ‘reactionary approach’ to identifying dangerous and insanitary buildings. Council notes the process - i.e. issuing warnings and notices that are noted on Land information Memorandums (LIMS). Council implements this process currently. The Respondent requests that all insanitary and unsafe buildings be identified and a repair code be formulated and issued and if necessary a notice to evacuate be provided and that administration procedures be in place to ensure all occupants are fully aware of the repairs required. That the Council take a reactionary approach to identifying dangerous and insanitary buildings but ensure good processes are in place to follow up noncompliance.



RESOLVED THAT all written feedback received to date on the draft Dangerous and Insanitary Buildings Policy 2020 be received, and THAT the Council considers all written and verbal feedback, and feedback providers be thanked for their participation in the process and responded to accordingly, and THAT the Council in accordance with section 131 of the Buildings Act 2004 adopt the Dangerous and Insanitary Buildings Policy 2020 as attached. THAT the Dangerous and Insanitary Buildings Policy 2020 will come into effect on 1 October 2020. C20/394 Milner/Anderson CARRIED

CONSIDERATION OF FEEDBACK TO THE PROPOSED VEHICLE CROSSINGS BYLAW (AMENDMENT TO NUISANCE BYLAW 2019) AND DELIBERATIONS (2819830)

The Strategic Planner presented the report on the consideration of feedback to the Proposed Vehicle Crossings Bylaw amendment to Nuisance Bylaw and provided an overview of all submissions received. RESOLVED THAT the report be received. C20/395 Howell/Garrett CARRIED

Key changes:

Amendment to current nuisance bylaw to include some clauses to maintain vehicle crossings. Submissions received:

Feedback written and received via Facebook. Gloria Kay Budgen The Respondent is of the opinion that even though a vehicle crossing is primarily for the use of the property owner to access their property, because it is physically located in the public domain it needs to comply with whatever safety measures are needed to ensure it is safe for the public. Ngati Tara Tokanui Trust The Respondent supports Council and is of the opinion that standards and compliance codes must be established for house entrance ways on main highways. Some entrances to houses along main highways need to be rehabilitated as they are very dangerous - difficult to see emerging cars from the main highway and a number of entrance ways are not visible. There is no warning, posing a danger when turning off from main highways. The Respondent advised that there are an increasing number of Poultry on the Whiritoa Whangamata Highway and that they are dangerous. The people who rear, feed and continually place poultry on the road siding need to be legally reminded of their actions that will result in a serious accident.



Name withheld The Respondent assumes that this Bylaw includes vehicle crossings in Whiritoa. They mentioned that some of their footpaths are in such a bad state, that you would not ride a mobility scooter on them; you would drive on the road. RESOLVED THAT all written feedback received to date on the proposed vehicle crossing bylaw (amendment to the Nuisance Bylaw 2019) be received, and THAT the Council considers all written and verbal feedback, and feedback providers be thanked for their participation in the process and responded to accordingly, and THAT the Council in accordance with sections 145 and 146 of the Local Government Act 2002 adopt the vehicle crossing amendment to the Nuisance Bylaw 2019 as attached. THAT in accordance with section 157 of the Local Government Act 2002 the adoption of the Nuisance Bylaw 2019 be publicly notified, and THAT the amended Nuisance Bylaw 2019 will come into effect on 1 October 2020, and THAT the Council delegate the power to enforce the Nuisance Bylaw 2019 to the Roading Manager and the Delegations Manual be amended accordingly.

C20/396 Howell/Garrett CARRIED

APPROVAL OF PROPOSED PLAN CHANGE 4 – 2020 PLAN CHANGE FOR PUBLIC NOTIFICATION (2820687, 2820688) 2795783 - Section 32 Report 2777718 – Appendix 1 – Final Draft – Plan Change Table 2811075 - Attachment 1 2811077 – Attachment 2 2811080 – Attachment 3 2811092 – Attachment 4 and 5 2811073 – Attachment 6 2820500 – Feedback on Item 79 – SNA (T13UP147)

The District Planner presented a report that sought Council approval of amendments to the Proposed Plan Change 4 to the Operative Hauraki District Plan following the consultation and feedback received to the proposed plan change. RESOLVED THAT the report be received. C20/397 Milner/Buckthought CARRIED Councillors were updated on the advice received from Iwi pursuant to clause 4A of the First Schedule to the Resource Management Act 1991. Direction was requested from the members on the comments received from directly affected parties on Specific Items of the Proposed Plan Change. It was requested that Proposed Plan Change 4: Miscellaneous Plan Change to the Operative Hauraki District Plan (Hauraki Section) as set out in the document titled “Proposed Plan Change 4: Miscellaneous Plan Change” as amended by Council’s decisions on the comments received.



RESOLVED THAT the Council determines the amendments to be made to the Proposed Plan Change as a result of consultation feedback received, and THAT the Council approve “Proposed Plan Change 4: Miscellaneous Plan Change to the Operative Hauraki District Plan (Hauraki Section) for public notification, and THAT the Council instructs staff to commence the public notification process in accordance with clause 5 of the First Schedule to the Resource Management Act 1991. C20/398 Tilsley/Wilkinson CARRIED

Karakia whakamutunga

The Mayor closed the meeting with a karakia at 12.01pm. CONFIRMED D A Adams Mayor 30 September 2020


1 Hearings & Judicial Committee Minutes – 10-08-20 Doc ref: 2808924

HAURAKI DISTRICT COUNCIL

HEARINGS AND JUDICIAL COMMITTEE MINUTES OF A MEETING OF THE HEARINGS AND JUDICIAL COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON MONDAY, 10 AUGUST 2020 COMMENCING AT 9.00AM PRESENT Cr P A Milner (Chairperson), A Spicer (Deputy Chairperson), Cr P

Buckthought and His Worship the Mayor, D A Adams IN ATTENDANCE Messrs P Thom (Planning & Environmental Services), Ms Louise

Cowan (Senior Staff Planner), Mr M Sexton and Mr D Hanna Dog Control Officers), Engineering Services) and Mrs A Harris (Animal Control Administrator) and Ms M Lankow (Acting Council Secretaries)

KARAKIA TIMATANGA Cr Milner opened the meeting with a karakia. APOLOGIES There were no apologies LATE ITEMS There were no late items. DECLARATIONS OF CONFLICTS OF INTEREST There were no conflicts of interest. CONFIRMATION OF PREVIOUS MINUTES 24-02-20 (2725494) RESOLVED THAT the minutes of the meeting of the Hearings and Judicial Committee held on Monday, 24 February 2020 are received and confirmed as a true and correct record. HJC20/06 Adams/Spicer CARRIED Matter arising from the Minutes There were no matters raised.



The Chairperson opened the hearing at 9.05am. Matters to be taken with the Public Excluded

RESOLVED THAT the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

1

Notice Under Section (33a) Dog Control Act (1996) Menacing Dog Appeal

Section 7(2)(a) – Protect the privacy of natural persons, including that of deceased natural persons.


2

Notice Under Section (6.6) of the Consolidated Bylaw – Part 3 Public Safety – Application For Dog Number Dispensation



3

Notice Under Section (25) Dog Control Act (1996) - Notice of Classification as Disqualified Dog Owner (consideration of Committee only)



HJC20/07 Milner/Buckthought CARRIED



RESOLVED THAT the public be re-admitted to the meeting and that the business in committee discussed be confirmed. HJC20/11 Adams/Buckthought CARRIED The Chairperson opened the hearing at 10.50am NON-NOTIFIED RESOURCE CONSENT APPLICATION – C W AND C D DE JONGH, 419 KAIAUA ROAD KAIAUA The final Statement of Evidence from Applicant was included separately (2795755) Appendix A: 2792265 - Scheme Plans and Fencing Plan Appendix B: 2792267 - Application and Appendices Appendix C: 2792268 - Further Information Request and Information Provided Appendix D: 2792271 - Peer Review, Ecological Potential Ltd Appendix E: 2773774 - Notification Report Appendix F: Potential Consent Conditions

Application under Section 88 of the Resource Management Act 1991 to subdivide one lot into three via the Environmental Lot provisions of the Franklin Section of the Operative Hauraki District Plan (2014).

In attendance: Applicants – C W and C D de Jongh and Chanel Hargrave (on behalf of Applicants) The Surveying Company - Senior Planner - Todd Shuker Consultant Planner – Joy Morse - 4sight Consulting Hauraki District Council - Resource Consents Team Leader - Louise Cowan Summary of Evidence presented by Applicant The Applicant’s Planner, Ms Hargrave, tabled and presented a summary of her evidence. In doing so Ms Hargrave set out the additional amendments to the application, namely that the proposed subdivision now includes the protection of Area’s ‘X’, ‘Y’ and ‘W’ being a total of 25.7ha of RIV. Ms Hargrave concluded that the proposal complies with all relevant performance standards of the District Plan, excluding Rule 22B.11.2.1(g) and therefore triggers consent as a Non Complying Activity. Ms Hargrave remained of the opinion that Area ‘B’ is the only RIV contiguous with the QNF (Area ‘X’). Area’s ‘C’ to ‘E’ are not contiguous with the QNF (Area ‘X’) as there is an open canopy between the QNF and these areas. Ms Hargrave also stated that these areas contain “dispersed, scattered vegetation with an open canopy and limited understory”. Ms Hargrave explained that the protection and fencing of RIV Area’s ‘C’ to ‘E’ would require 5km of additional fencing which is likely to outweigh the positive economic benefit of the subdivision and does not represent the most appropriate or efficient use of the land.

Council Agenda - 30-09-20 Page 39


Ms Hargrave stated that the proposal results in a large area of protection that will be self-sustaining and will result in positive environmental benefits, even in the absence of the protection of RIV Area’s ‘C’ to ‘E’. Ms Hargrave set out those reasons for why she considered the proposal to be consistent with the key Environmental Lot provisions of the District Plan, namely that the QNF (11.5ha) exceeds the minimum area of protection (8ha) and natural feature ranking required to qualify for Environmental lots. Further, Ms Hargrave was of the opinion that the District Plan would not set a minimum QNF protection area of 8ha if that area was not considered to be significant in the context of the District Plan. Ms Hargrave further noted that Council have placed excessive importance on Rule 22B.11.2.1(g) and suggested that the District plan places more emphasis on the QNF than the RIV. Ms Hargrave concluded that the proposal cannot be considered ‘contrary’ to the objectives and policies of the Plan that require “significant environmental protection or benefits” given the scale of RIV and QNF proposed for protection that will result in “positive environmental benefits”. Ms Hargrave stated that the “proposal demonstrates that the covenant boundaries represent appropriate, practical and logical use of the rural land resource. It is not appropriate to legally protect and physically protect all areas of RIV and the property given the specific constraints of the site.” Ms Hargrave explained that these constraints make the proposal materially distinguishable from other applications meaning that it is highly unlikely to set an adverse precedent that would erode the integrity of the Plan in relation to Rule 22B.11.2.1(g). Overall, Ms Hargrave reached the conclusion that the proposal is “largely consistent with the important plan provisions for Environmental Lot Subdivision”. And that the proposal “represents an appropriate use of the rural land resource and achieved the sustainable management purpose of Part 2 of the RMA”. Ms Hargrave stated that “it is appropriate for consent to be granted to the proposal.”

Evidence Presented by Planning Officer

Ms Morse tabled and presented a summary of her evidence to the Committee, the Applicant, and the Applicant’s Experts. Ms Morse stated that “the applicant has proposed meaningful amendments to the subdivision, subsequent to the circulation of the Committee Report. The proposed amendments represent an increase in the total area of RIV to be protected, being 25.7 hectares, including 11.5ha of QNF, and an increase in the level of protection awarded to some of these areas.” Ms Morse noted that she remained of the opinion that Area’s ‘B, ‘C’, ‘D’ and ‘E’ are areas of RIV contiguous with the QNF (Area ‘X’) and the decision to exclude these areas from protection attracts a Non-Complying Activity status. Ms Morse reiterated that that any adverse effects of the proposal will be less than minor, subject to appropriate conditions of consent, and that the proposal will have notable positive effects on the environment resulting from the legal protection of Area’s ‘X’, ‘Y’ and ‘W’.



Ms Morse agreed with Ms Hargrave that the Environmental Lot ‘Explanation’ included in Section 22B.11 of the District Plan provides helpful context and guidance in assessing Environmental Lot applications, and that the size and quality of a QNF are clearly important factors in assessing the merits of the application. Ms Morse stated that she did not agree with Ms Hargraves assessment that the protection of a large area inherently means significant ecological benefits will be gained. As, in her opinion, this would “have the effect of rendering the protection of any contiguous RIV’s as immaterial when assessing the proposal against Objectives 17A (11(b)) and 17C.2(7), and Policy 17C.2(8).” Ms Morse acknowledged that the scale of protection proposed for Areas ‘X’, ‘Y’ and ‘W’ is meaningful but noted that exceeding the minimum area of QNF protection (8ha) and natural feature ranking does not inherently achieve significant biodiversity gains and protection, where an accompanying provision 22.B.9.1(g) ‘Protection of contiguous RIV’ is not achieved. Ms Morse noted that “this is particularly so as neither provision is provided hierarchy over the other.” Ms Morse reiterated that “the dispensation from Rule 22.B.9.1(g), requiring the protection of contiguous RIV, attracts the Non Complying Activity Status and necessitates an assessment pursuant to Section 104D of the Act.” Ms Morse remained of the opinion that, “in determining whether the proposal is consistent/contrary to Objectives 17A (11(b)) and 17C.2(7), and Policy 17C.2(8), due regard should be given to the decision to exclude the protection of Area’s ‘C’, ‘D’ and ‘E’ which has opportunity to realise further biodiversity enhancement of the remaining RIV. This in turn could contribute to connectedness and overall resilience of the wider habitat network.” Overall, Ms Morse stated that “careful consideration should be given by the Committee to weighing the meaningful scale of RIV protection proposed by the applicant and those reasons put forward by Ms Hargrave detailing that protection of the remaining RIV is not practical/cost prohibitive for the applicant (also acknowledged by Ms Deichmann), against the lost opportunity to protect those remaining areas of RIV. I note that there appears to be no further readily available incentives, by virtue of the District Plan, to facilitate the protection of RIV areas ‘B, ‘C’, ‘D’ and ‘E’ in the future.”

Applicant’s Right of Reply Ms Hargrave reiterated those reasons for why RIV Areas’ ‘B, ‘C’, ‘D’ and ‘E’ were not, in her opinion, contiguous with Area ‘X’. Further, Ms Hargrave acknowledged that there is no hierarchy given to those Environmental Lot standards relating to the protection RIV and QNF, however in her opinion the QNF feature itself is the most important, as entitlements are only available where QNF is present. Ms Hargrave noted that the definition of contiguous has come up previously and is going to come up in other parts of the district, in relation to the interpretation of the District Plan provisions. It would be good to ensure that there is a consistent application of “contiguous”. Cr Milner asked Ms Hargrave whether the Applicant had any comment in relation to the provisions on pages 11 and 12 of Ms Morse’s supplementary report and whether the Applicant agrees on the inclusion of areas W and S. Ms Hargrave replied they have



considered these provisions and the Applicant would be willing to accept these as a condition. Area W has been looked at by Mr Shuker and there is very little animal intrusion into the bush, so there is very good under storey, which is why they are reasonably confident that the weed and pest management proposed would be suitable for that area. Mr Shuker, the Applicant’s Surveyor, provided additional evidence during the Applicant’s Right of Reply. He noted that he had undertaken a thorough site walk over and concluded that in his opinion the areas identified as RIV Areas’ ‘B, ‘C’, ‘D’ and ‘E’ were not contiguous with Area ‘X’. Mr Shuker noted he had assessed the potential for subdivision of other properties within the surrounding area and there would be only about eight sites that could be considered for subdivision in accordance with the environmental lot provisions. He noted regardless of the outcome of this application that each application would need to be considered on its own merit. Mr Shuker confirmed in his opinion that it would not be practical to fence Area C. Mr Shuker noted that Mr de Jongh has spent considerable funds over the years protecting native vegetation. The Chairperson adjourned the hearing at 11.55am. The Chairperson reconvened and closed the hearing on 15th of September at 11.00am. PRESENT Cr P A Milner (Chairperson), A Spicer (Deputy Chairperson) in

attendance via zoom) and His Worship the Mayor, D A Adams IN ATTENDANCE Ms Louise Cowan (Senior Staff Planner) Deliberations regarding the Non-Notified Resource Consent Application – C W and C D De Jongh decision were held from 11.00am 12.00. DECISION C W and C D de Jongh, 419 Kaiaua Road Kaiaua RESOLVED

THAT the report be received, and

THAT pursuant to Sections 104, 104B and 104D of the Resource Management Act 1991, the Hauraki District Council Hearings and Judicial Committee (under delegated authority) grant consent to this non-notified, non-complying activity application to subdivide one lot into three via the Environmental Lot provisions of the Franklin Section of the Operative Hauraki District Plan (2014) on a site legally described as Lot 2 DP 369806 and Section 8 SOP 44869, Section 9 and Section 10 Block III Wharekawa SD, subject to the following conditions: General 1) That the subdivision shall proceed, in general accordance with the information

submitted with the application and the scheme plan(s) prepared by The Surveying



Company titled “Proposed Subdivision of Lot 2 Deposited Plan 369806 and Section 8 SO Plan 44869, Section 9 and 10 Block III Wharekawa Survey District – Kaiaua Road, Kaiaua,” Sheets 1 to 2, referenced 326690, dated July 2020, stamped and signed as approved by Council.

In circumstances where there is any conflict between the documents listed in Condition 1 and the conditions of this consent, the conditions must prevail.

Power 2) That the Consent Holder shall provide written confirmation from the respective

supply authority that a power connection is provided to the reticulated power network for Lots 2 and 3.

Telephone 3) That EITHER:

a) A reticulated phone connection (land line) shall be provided from the reticulated

landline phone network to Lots 2 and 3, and written confirmation shall be provided to the Council from the appropriate supply authority, OR

b) That pursuant to Section 221 of the Resource Management Act 1991, a consent notice shall be registered on the Record of Title for Lots 2 and 3 stating that there is no telecommunication connection (land line), and that if a telecommunication connection (landline) is required, the cost of the connection will be the responsibility of the then landowner.

Engineering

4) That the consent holder must appoint a representative in respect of engineering

works, through whom all correspondence, relating to engineering matters, will be undertaken. Council’s Development Engineer shall be notified in writing of the name and contact details of the representative prior to the commencement of construction activities on site.

Access 5) The vehicle crossing for Lot 2 shall be constructed in accordance with Figure R29 of

the Franklin District Council Code of Practice for Subdivision and Development, October 2010. The vehicle crossing design shall address the following matters:

a) Overland stormwater flows shall be managed and controlled along the road side;

and b) Overland stormwater flows shall be directed away from the vehicle crossing to

avoid scour and washing debris onto Kaiaua Road. Easements

6) Prior to requesting approval under section 223 of the Act, the consent holder must

provide a written statement by a professional surveyor to the effect that all services



are confined to their respective lots or provision has been made for suitable easements to be granted and reserved and endorsed on the Land Transfer Plan.

7) The consent holder shall create the following easements:

Memorandum of EasementsShown Purpose Burdened Land Benefited Land R and T Right to Convey

Electricity Lot 3 hereon Lots 1 and 2 hereon

T and W Right to Convey Water

Lot 3 hereon Lots 1 and 2 hereon

Consent Notice 8) The following condition shall be complied with on a continuing basis by the

subdividing owner and subsequent owners: a) That for subsequent development of Lots 2 and 3 a suitably qualified and

experienced Engineer will be required to inspect the site and submit to Council for certification, at the time of building consent, design details on the foundations of the buildings, stormwater disposal and wastewater disposal. The designs shall be in accordance with either: i) The recommendations included in the Geotechnical Report prepared by

Ground Consulting Ltd titled “Geotechnical Assessment for Proposed House Sites: Lots 2 & 3”, reference R0226-3B, dated 30 September 2019 (Council’s reference – # 2724897); or

ii) An alternative specific engineering design by a Chartered Professional Engineer who is qualified and experienced in geotechnical design and investigation.

Note: The wastewater system will need to comply with Rule 3.5.7.6 (Permitted Activity) of the Waikato Regional Plan unless otherwise approved by the relevant consenting authority.

b) That for subsequent residential development of Lots 2 and 3, all earthworks shall be undertaken in general accordance with the recommendations included in Section 7 of the Geotechnical Report prepared by Ground Consulting Ltd titled “Geotechnical Assessment for Proposed House Sites: Lots 2 & 3”, reference R0226-3B, dated 30 September 2019 (Council’s reference - Magiq# 2724897), unless an alternative design prepared by a suitably qualified and experienced engineering practitioner is submitted for consideration and certification as part of any building consent process.

c) Any future vehicle crossing constructed on Lot 3 for the purpose of residential

access must be formed to a Class C entranceway standard in accordance with Section in 8.4.3.3(1)(e)(i) of the operative Hauraki District Plan and the Hauraki District Council Engineering Manual 2010 - Version 1.



d) Individual potable water supplies shall be provided to Lots 1, 2 and 3 to comply with the Ministry of Health Drinking Water Standards for New Zealand, Hauraki District Council and NZS 4404:2004 requirements. This is required at the time of individual building consent for habitable buildings.

e) The Heritage New Zealand Pouhere Taonga Act 2014 provides for the

recording, protection and preservation of archaeological sites whether registered or not. Any accidental discoveries of archaeological sites by the consent holder or contractors shall follow the procedure below:

i) Work shall cease immediately at that place; and

ii) The contractor must shut down all machinery, secure the area and advise

the Site Manager; and

iii) The Site Manager shall notify the Project Archaeologist (if relevant), Heritage New Zealand Pouhere Taonga Regional Archaeologist (if no authority has been granted) and if necessary the appropriate consent process shall be initiated; and

iv) If the site is of Maori origin the Site Manager shall also notify the

appropriate iwi group/s to determine what further actions are appropriate to safeguard the site or its contents; and

v) If skeletal remains are uncovered the Site Manager shall advise the Police.

vi) Works affecting the archaeological site shall not resume until the Heritage

New Zealand Pouhere Taonga, the Police (if skeletal remains are involved) and iwi groups have each given the appropriate approval for work to continue.

Area X – Qualifying Natural Feature, and Area Y – Remnant Indigenous Vegetation 9) The applicant shall provide evidence of compliance with the following prior to

Section 224 certification:

a) That the area shown as “X” (11.5ha) and Area “Y” (10.2ha), on the approved scheme plan for subdivision consent SUBD - 201.2019.000001102.001 shall be permanently protected by way of a Conservation Covenant; and

b) That a consent notice shall be registered on the Record of Title of Lot 3

advising that no Environmental Lot subdivision entitlements are available pursuant to Rule 22B.11.2 of the Franklin Section of the Operative Hauraki District Plan (2014); and

c) That the external boundaries of Area “X” and “Y” shown on Lot 3 of the

approved scheme plan for subdivision consent SUBD - 201.2019.000001102.001 shall be stock proof fenced in accordance with the Fencing Plan prepared by The Surveying Company, dated July 2020, reference 326690, and as follows:



i) The fence shall be a 7 wire post and batten fence; except for

ii) Where the fence is located within an area subject to flooding and/ or land slippage, the fence shall be electrified and constructed of a minimum of three wires;

iii) The northern boundary of Area “Y” shall be stock proof fenced in the event

that the pine plantation within Area “S” is felled and the landowner wishes to return Area “S” to pasture for grazing or purposes which does not afford protection to Area “Y”.

Evidence that the fencing at the external boundaries of Area “X” and “Y” have been upgraded to a fully stock proof fenced in accordance with Conditions 9(c)(i) and (ii) shall be submitted to Council’s Group Manager – Planning and Environmental Services for certification.

d) That:

i) A Conservation Covenant pursuant to Section 77 of the Reserves Act 1977 in respect of Area “X” and “Y” identified under Condition 9(a) shall be prepared by the Council and registered on the title of Lot 3 at the applicant’s expense; and

ii) That the Ecological Management Plan attached as Appendix 1 of the

Ecological Report prepared by BFL Forestry and Environmental Services (titled ‘Assessment of Areas of Remnant Native Bush Forest Proposed for Protection as the Basis for an Environmental Lot Subdivision – Meesrs CD ad CW de Jongh, 419 Kauiaua Road, Kaiaua’ dated 5 August 2017) shall be updated in accordance with the recommendations included in Section 2.2 of the Peer Review prepared by Ecological Potential Ltd titled ‘Peer review of an ecological report prepared by BFL Forestry and Environmental Services for the C.W. & C.D. de Jongh property at 419 Kaiaua Road, Kaiaua’, dated 7 February 2020, reference 022/19. The amended plan shall address ongoing management of Areas “X”, “Y” and “W”, shall be prepared by a suitably qualified and experienced person and shall be submitted to Council’s Group Manager – Planning and Environmental Services for certification; and

iii) That pursuant to Section 221 of the Resource Management Act 1991, a

consent notice shall be registered on the Record of Title of Lot 3 of subdivision consent SUBD - 201.2019.000001102.001 to advise that the Ecological Management Plan certified under Condition 9(d)(ii) shall be implemented in perpetuity for Area’s “X” and “Y”.

e) The covenant required by Condition 9 must be prepared and registered against

Lot 3 at the cost of the consent holder.

Area W – Remnant Native Bush 10) The applicant shall provide evidence of compliance with the following prior to




a) That the area shown as “W” on Lot 3 of the approved scheme plan for subdivision consent SUBD - 201.2019.000001102.001 shall be protected as a “Weed and Pest Control Area”; and

b) That the external boundaries of Area “W” shown on Lot 3 of the approved scheme plan for subdivision consent SUBD - 201.2019.000001102.001 shall be stock-proof fenced on the southern and eastern external boundaries where it intersects Areas “Y” and “X” in accordance with the Fencing Plan prepared by The Surveying Company, dated July 2020, reference 326690, and as follows:


ii) Where the fence is located within an area subject to flooding and/or land

slippage, the fence shall be electrified and constructed of a minimum of three wires.

Evidence that the fencing at the external boundaries of Area “W” has been upgraded to a fully stock-proof fence in accordance with Conditions 10(b)(i) and (ii) shall be submitted to Council’s Group Manager – Planning and Environmental Services for certification.

c) That pursuant to Section 221 of the Resource Management Act 1991, a consent

notice shall be registered on the title of Lot 3 for subdivision consent SUBD - 201.2019.000001102.001 (or any subsequent variation to that land description). The consent notice shall advise that: i) The indigenous vegetation within area “W” shown on the approved scheme

plan for subdivision consent SUBD - 201.2019.000001102.001 shall be maintained in perpetuity; and

ii) That the landowner has taken all reasonable and practicable steps to avoid damage, removal or destruction of indigenous vegetation within Area “W”, including that by domestic animals/stock;

iii) That the Ecological Management Plan certified under Condition 9(d)(ii) for

subdivision consent SUBD - 201.2019.000001102.001 shall be implemented in perpetuity for Area “W”; and

iv) That within 24 months of Section 224 certification for subdivision SUBD -

201.2019.000001102.001, the landowner of Lot 3 of SUBD - 201.2019.000001102.001 shall engage a suitably qualified and experienced Ecologist to inspect Area “W” and to prepare brief written confirmation on whether the indigenous vegetation within Area “W” has been subject to damage by domestic animals/stock that compromises the biodiversity values of Area “W” and whether further stock proof measures are required; and

v) Should it be determined by (iv) further stock proof measures are required,

all reasonable steps to restrict further access to Area “W” by domestic animals/stock to the satisfaction of Council’s Group Manager – Planning and Environmental Services.



Area S – Stock Exclusion Area 11) The applicant shall provide evidence of compliance with the following prior to


a) That the area shown as “S” on Lot 3 of the approved scheme plan for subdivision consent SUBD - 201.2019.000001102.001 shall be protected as a “Stock Exclusion Area”; and

b) That the external boundaries of Area “S” shown on Lot 3 of the approved scheme plan for subdivision consent SUBD - 201.2019.000001102.001 shall be stock proof fenced in accordance with the Fencing Plan prepared by The Surveying Company, dated July 2020, reference 326690, and as follows:


ii) Where the fence is located within an area subject to flooding and/ or land

slippage, the fence shall be electrified and constructed of a minimum of three wires; and

Evidence that the fencing at the external boundaries of Area “X” have been upgraded to a fully stock proof fenced in accordance with Conditions 10(b)(i) and (ii) shall be submitted to Council’s Group Manager – Planning and Environmental Services for certification.

c) That pursuant to Section 221 of the Resource Management Act 1991, a consent

notice shall be registered on the title of Lot 3 for subdivision consent SUBD - 201.2019.000001102.001 (or any subsequent variation to that land description). The consent notice shall:

i) Advise that Area “S” shown on the approved scheme plan for subdivision

consent SUBD - 201.2019.000001102.001 is a “Stock Exclusion Area” and that stock are permanently excluded from the area, except where supervised movement of stock is required to move stock from Lot 3 to Lot 1 DP 193419; and

ii) In the event that the fencing under Condition 11(b) is required to be removed to allow for pine harvesting within Area “S”, temporary stock-proof fencing shall be erected to ensure that Area “Y” and “W” are not subject to grazing; and

iii) Any temporary stock-proof fencing shall be reinstated with permanent

stock-proof fencing, as soon as harvesting is completed; and that area “S” shall be replanted with either pines or native vegetation on completion of the pine removal; and

iv) In the event that the landowner wishes to return Area “S” to pasture for

grazing purposes, the external boundaries of Area “Y” shall be stock-proof fenced to prevent stock access from Area “S” to the satisfaction of Council’s Group Manager – Planning and Environmental Services.



Note: To give effect to (iv) the landowner would need to arrange for the cancellation of the consent notice pursuant to Section 221(3) of the Resource Management Act 1991, following the certification of fencing of Area “Y”.

d) The covenant required by Condition 11 must be prepared and registered

against Lot 3 at the cost of the consent holder.

Fees

12) That pursuant to Section 36(1)(b) of the Resource Management Act 1991, the applicant shall pay Hauraki District Council charges for receiving, processing and granting the Resource Consent.

13) That pursuant to Section 36(1)(c) of the Resource Management Act 1991 the

applicant shall pay Hauraki District Council a fee of $110.00 for the administration associated with monitoring the consent, and thereafter shall pay to Hauraki District Council, all costs that arise for monitoring this consent, including all costs associated with site visits, and the consideration and certification of plans and details associated with the consent, as appropriate.

Advice Notes Engineering

1) Any work undertaken in the road reserve, including entrance construction, shall be

processed under a Corridor Access Request. This must be submitted for approval 10 working days prior to the commencement of any works. All enquiries in this regard must be directed to the Technical Services Business Unit Support Officer on 07-862 8609.

2) Please notify the Council’s Development Engineer at least 48 hours prior to

undertaking any engineering works so as to enable the scheduling of the following inspections:

a) Subgrade verification at time of trimming and near completion of rolling for

entranceways.

b) at installation or alteration of erosion and sediment control measures for the site.

Street Address

3) Please note that your street address may change as a result of the subdivision of your property. You will be advised at a later date if this is to be the case. Hauraki District Council follows the Standard New Zealand regulation governing the numbering of all rural and urban properties. This is to ensure the effective and efficient delivery of services and amongst them, emergency services such as fire, ambulance and police etc. Should you have any further queries regarding this matter, please contact the Hauraki District Council.



Archaeological 4) The Heritage New Zealand Pouhere Taonga Act 2014 provides for the recording,

protection and preservation of archaeological sites whether registered or not. Any accidental discoveries of archaeological sites by the consent holder or contractors shall follow the procedure below: i) Work shall cease immediately at that place.

ii) The contractor must shut down all machinery, secure the area and advise the

Site Manager.

iii) The Site Manager shall notify the Project Archaeologist (if relevant), Heritage New Zealand Pouhere Taonga Regional Archaeologist (if no authority has been granted) and if necessary the appropriate consent process shall be initiated.

iv) If the site is of Maori origin the Site Manager shall also notify the appropriate

iwi group/s to determine what further actions are appropriate to safeguard the site or its contents.

v) If skeletal remains are uncovered the Site Manager shall advise the Police.

vi) Works affecting the archaeological site shall not resume until the Heritage New

Zealand Pouhere Taonga, the Police (if skeletal remains are involved) and iwi groups have each given the appropriate approval for work to continue.

Reasons

The reasons for this decision are as follows: 1. All considerations under Section 104 are subject to Part 2 of the Resource

Management Act 1991 (‘the Act’), which sets out the purpose and principles of the legislation. The proposal is not contrary to Section 5, 6 or 7 of the Act. There is nothing in the proposal that would conflict with the principles of the Treaty of Waitangi (Section 8). Overall, the application would not offend any of the matters contained within Part 2.

2. The proposal is a Non Complying Activity under the Franklin Section of the Operative Hauraki District Plan (2014). Any adverse environmental effects resulting from the proposal are deemed to be less than minor or can be mitigated by the imposition of appropriate consent conditions. The proposal therefore meets the gateways test of Section 104D of the Resource Management Act, for Non-Complying Activities.

3. The proposal is not contrary to Objective 17A (11(b)) and 17C.2(7), and Policy 17C(8) of the Franklin Section of the Operative Hauraki District Plan (2014) which seek ‘significant environmental protection and enhancement’ of larger areas of indigenous vegetation, or ‘significant environmental benefits’ in return for lot entitlements. The scale of Remnant Indigenous Vegetation protection proposed (14.2ha) relative to the size of the Qualifying Natural Feature (11.5ha), and the positive environmental effects expected from that protection, has been



fundamental to the Committee reaching this conclusion. The proposal is consistent with all other relevant objectives and Policies of the Franklin Section of the Operative Hauraki District Plan (2014).

4. Engineering requirements will ensure that the subdivision is adequately provided

with services when the site is developed.

5. The proposal includes the legal protection and ongoing management 25.7 hectares of Remnant Indigenous Vegetation. This protection is expected to result in meaningful positive effects on the ecological and biodiversity values of Area’s ‘X’, ‘Y’ and ‘W’ and is likely to result in positive flow on effects for adjoining areas of indigenous habitat.

HJC20/12 Spicer/Adams CARRIED

VERBAL UPDATE FROM PLANNING AND ENVIRONMENTAL SERVICES MANAGER – 16 BOUNDARY ROAD, WAIHI

A verbal update was provided from the Planning and Environmental Services Manager on the matter concerning 16 Boundary Road, Waihi.

Cr Milner closed the meeting with a karakia at midday. CONFIRMED P A Milner Chairperson 28 September 2020


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FOR DECISION MŌ TE WHAKATAUNGA

TO The Mayor and Councillors

AUTHOR Group Manager Planning & Environmental Services – Peter Thom

FILE REFERENCE Document: 2820810

MEETING DATE Wednesday, 30 September 2020

SUBJECT

Planning & Environmental Services Report – August 2020

RECOMMENDATION | TE WHAIKUPU

THAT the report be received, and

THAT the Franklin District Council Dangerous and Insanitary Buildings Policy 2006 is revoked.

1 Summary

This month’s report began with the first rates instalments going out keeping our Customer

services team busy. The Miscellaneous Plan Change 4 is now out for public notification. BC online

training has commenced in earnest for the Building Control team. Staff continue to review the

LTP budgets. While completing the Annual Report for audit. Policy and Bylaw consultation

hearings have now been undertaken. Workshops on the draft risk assessment were held for

Wharekawa 2120 and there is an update on the Waihi Mine activity.

2 Customer Services Team

Historically August is a busy month for the Customer Services team and this year was no

different. The first rates instalment for the 2020/21 year hit the post early in the month

prompting a lot of rating enquiries with payment due on the 26 August. The team commenced

rate rebate appointments on 10 August, processing 460 applications for the month, which

represents 36% of last year’s total. Overdue dog registration payments also continued

throughout the month, with the penalty applied on 27 August. The team received 3,930 queue calls, (similar amount to this time last year) of which 3,587 calls

were answered in a timely manner. Unfortunately due to technical issues with the phones, there

was an increase of abandoned calls, totalling 343 (result 8.7% target 6.0%); a service level of

76% (answered within 20 seconds, target of 80%) was achieved. Over the month, the calls

related to rates 27%, building 14%, planning 9%, animal control 5% with the balance of calls

spread across the Council.


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3 Development

30 August 2020 Consents Issued 2019/20 2020/21 Year to date

Building Consents 69 65 94%

Subdivisions 8 14 175%

Land Use 5 18 360%

Designations - - -%

Objections - 1 100%

Certificates of Compliance - - -%

Variations 7 6 86%

Outline Plans 1 - -%

Right of Ways 2 - -%

Extension of Time - - -%

Permitted Boundary Activity

Certificates - 5 %

23 44 191%

LIMs 65 98 151%

All activity showing slight increase for the first two months of this financial year. 4 Communications During September, the team worked on communication plans for the upcoming switch to

processing building consents online, and the Ngatea main street footpath upgrade. The team

continues to be involved in planning communication for the Ngatea Library project, and will work

with the project manager to prepare a communications plan once project details are finalised. This month the communications team was advised of further changes to the Waihi Leader

incorporating Coastal News. Now called the Hauraki Coromandel Post the new paper has a larger

distribution area that includes most of the Hauraki District. Staff will take a report to council next

month seeking decisions about this and other paid media advertising. Other work on the horizon includes communicating the changes to responsible freedom camping

sites, and developing and implementing a communications plan for the Mayors Taskforce for

Jobs. 5 Iwi Liaison This month has seen an increase in assisting various departments with Iwi engagement as well

as a large focus on developing key Strategic documents that will guide all of Council work, in

engaging effectively with Hauraki Māori.

A lot of planning is going into organising Council engagement with Māori at various levels. These

being: Governance, Marae and tangata level. All three levels will become crucial to engaging

successfully with Māori. A key component of successful engagement will be taking Council and

Staff into the Māori worlds and environments instead of the traditional approach of wanting Māori


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to come into Council. Understanding a Māori approach to the District will be critical component

of developing stronger partnerships moving forward.

The other core business, has been developing better understandings around the key strategies,

and how these will assist in better Māori engagement.

6 Planning Implementation

6.1.1 Processing

The following applications were lodged during the month of August: Subdivision = 5; Land use = 10; Combined subdivision and land use = 1; and Permitted Boundary Activity = 6 A number of applications that have been on hold awaiting information have resumed processing

during this time. Six subdivision, two land-use, four-combined subdivision/land-use, three permitted boundary

activity certificates applications, two land use consent variations, one subdivision variation and

one objection to condition of subdivision consent applications were processed over the month all

within the statutory timeframe. All Duty Planner Days continue to be covered by staff located in either the Paeroa or Waihi office.

Where appropriate consent processing staff are continuing to work a couple of days per week

from home.

6.1.2 District Plan Changes

Public notification of Proposed Plan Change 4 – Miscellaneous, has been undertaken (17

September in the Waihi Leader and 18 September in the Hauraki Herald). This is now open for

submissions until 4pm on 16 October 2020. The Proposed Plan Change documents (including

submissions forms) are available on Council’s website, as well as at our offices and libraries. The

Proposed Plan Change consists of 130 separate Items. It is intended that those on which no

submissions are received will be placed before Council at its meeting at the end of October, with

the amendments then being incorporated into the District Plan. For those Items on which

submissions are received, a summary will be publicly notified, calling for further submissions, in

support or opposition. Reports will then be prepared and a hearing held.

6.1.3 Waikato Regional Council - Plan Change 1 Healthy Rivers Wai Ora

Appeals have now closed on decisions on WRC’s Plan Change 1 for the Waikato and Waipā river

catchments. Our Council is supporting the appeals made by Waipā DC, Taupo DC, South Waikato

DC and Hamilton CC. These appeals are generally on controls over point source discharges of

contaminants. 6.1.5. Kaimai Windfarm Wind Farm application – as reported last month we expect to receive the cultural values

assessment at the end of October. Based on this timing a hearing is likely to be early next year.


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7 Regulatory Services

7.1 Building Team

In the month of August 39 Building Consent applications were lodged with 10 of these being new

dwellings. Twenty-nine Building Consent applications were issued, all within 100% timeframe. Training on AlphaOne Building Consent online system kicked off on Monday 31 August, with

several weeks of training/testing occurring, with an anticipated go live date of 01 October 2020.

There will be a stakeholders evening later in September. Staff have been kept busy with both

training and keeping up with business as usual.

7.2 Food Control/ Environmental Health

Our Environmental Health food team are continuing to catch up with verifications that were due

in the Covid level 4/3/2 period. The team has also been training in noise and vibration

monitoring, and will be having some ‘out in the field’ training sessions in September. 11 Health/Regulatory complaints were responded to in the month of August. 7.3 Alcohol Licensing

Alcohol licences lodged with Council in the month of August, were four General Managers

Licences, and four Special Licences. The annual Alcohol Licensing report was completed online, meeting legislative requirements. 7.4 Animal and Noise Control

August saw the Animal Control team following up on unregistered dogs. As last month there

were around 400 odd dogs unregistered. End of August saw just over a hundred dogs

unregistered. 44 Dog/Animal complaints were responded to in the month of August. 18 Noise complaints were responded to in the month of August.

8 Strategic Planning

2021 Long Term Planning

Staff continue to refine budgets in preparation for the next major LTP workshop with Council on

the 21 October. At this workshop Council will be presented with the revised budgets, ratings and

funding impacts of the decisions made so far. As part of the 21 October workshop, councillors will be given an introduction to the upcoming

engagement side of things, with a full day workshop on consultation matters and engagement

scheduled for 18 November. An assessment of key issues which could potentially be consultation

matters is currently being undertaken. Content from the Community Growth workshop on the 29th September, will be incorporated into

the LTP process moving forward to ensure full alignment with all activities. 2019/20 Annual Report As of the drafting of this agenda item, Audit New Zealand are on site for their annual audit in

respect of the annual report. Following the review by Audit, we intend to present the Annual


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Report to the Audit and Risk Committee on 20 October, and will be asking Council to adopt the

Annual Report on 28 October.

Policy and Bylaw consultations

Processes are in place to ensure the public notification and response to submitters takes place

for the policy and bylaw matters that were adopted by Council earlier in the month. At the extraordinary meeting of the Council on 9 September 2020 the Council considered

feedback to the draft Dangerous and Insanitary Buildings Policy 2020. It also adopted the policy

and resolved it will come into effect on 1 October 2020. As part of the consultation process the

Council also proposed to revoke the Franklin District Council Dangerous and Insanitary Buildings

Policy 2006. The Council must pass a resolution to revoke the Franklin District Council Dangerous

and Insanitary Buildings Policy 2006, which is the last Franklin District Council policy still

applicable to the Hauraki District. Wharekawa Coast 2120

The Joint Working Party met on 19 August, in person and via Zoom. Reports considered included: updates on the project generally, the cultural values assessment and the community panel; a review of a research paper on Treaty of Waitangi considerations for climate change

adaptation; and information on the HDC Remit to Local Government NZ on climate change adaptation in

the coastal area. The draft risk assessment for the project area was prepared by Waikato Regional Council and is

being peer reviewed by Tonkin and Taylor. Workshops on the draft risk assessment were held

with council asset managers, civil defence staff and lifeline utility providers (power and

communications). Meetings with the community panel have been held off until Alert level 1 restrictions are back in

place. Climate Change Risks: Reporting requirements for Local Authorities

In accordance with section 5ZW of the Climate Change Response Act 2002 the Minister for

Climate Change or the Climate Change Commission can ask ‘reporting organisations’ including

local authorities and lifeline utilities for information on climate change adaptation.

The Council has received a request for information from the Ministry for the Environment under

delegated authority from the Minister for Climate Change. In this initial request the Ministry

wants to understand: • the Council’s general awareness and understanding of impacts and risks from climate

change that may affect the Council’s ability to carry out its functions and deliver services, • strategies or plans the Council may have in place to improve resilience and/or adapt to the

impacts of climate change, • the Council’s governance and decision-making processes relating to risks from climate

change, • any support or resources the Council might need to better prepare for the impacts of

climate change.

Hauraki District Council Remit to Local Government NZ

The Remit (on natural hazards and climate change adaptation in coastal areas), proposed by our

Council, was presented to the LGNZ Annual General Meeting on 21 August by the Mayor. The

Remit was passed with 98% support of the sector and will now form part of LGNZ’s work

programme.


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9 Mining Matters

Project Quattro

Oceana Gold continue to undertake community consultation regarding Project Quattro. Staff

expect a private plan change request and resource consents to be lodged with the Council in late

November, with resource consents also expected to be lodged simultaneously with the Waikato

Regional Council. Although the exact configuration of Project Quattro is at this stage unknown, staff have engaged a range of technical experts to help review and assess the applications once received.

Experts have been engaged in the following disciplines: Legal and planning/RMA Geotech engineering/ground stability Blasting/vibration Landscape architecture/urban design Acoustic engineering/noise Traffic engineering/design Social/economic impact assessment Ecology (terrestrial) Archaeology/heritage There continues to be only a handful of enquiries directed to Council staff from people within the

community concerned about the possible effects of Project Quattro. Peer Review1

The 2020 Peer Review site visit occurred on 31 August and the Peer Review meeting was on 1

September. The most notable observation this year was the lack of above ground activity in and

around Martha Pit, the processing plant and tailings storage facilities. None of Council’s peer reviewers - Phil Dight (geotechnical), Chris Kidd (hydrogeological) and

Robyn Simcock (land rehabilitation) - raised any notable issues relating to mining activity in

Waihi over the previous 12 months. Similarly, no issues were raised by the Waikato Regional

Council peer reviewers who have a particular focus upon water quality and quantity, particularly

water quality associated with the tailings storage facilities. Final reports from each of the peer reviewers are due at the end of October. If any issues

emerge from these, staff will report back to the Council. Current Mining Activity

As mentioned earlier, there is very little above ground mining activity currently taking place in

Waihi – although a second portal into Martha Pit was recently established as part of development

of the Martha Underground Project (MUG). Development of MUG is currently the main focus of Oceana Gold with underground spiral declines

being developed at the eastern and western ends of Martha Pit, with a drive and spiral decline

also being developed to access the Rex ore body (expected to come into production in the second

quarter of 2021). There is currently only very limited mining taking place in Correnso – mainly small scale narrow

vein mining with some limited remnant stoping planned for deep in Correnso. Peter Thom Group Manager: Planning and Environmental Services

1 Background information on the peer review process was provided to the Council via the Planning and

Environmental Services Monthly Report for August.


Whaarangi 7 | 9 M 2737214

Appendix A: Monitoring Report Publication of the Annual

Report.

That the Annual Report is

completed, audited and

adopted by Council by 31st

October, each year.

The last Annual Report for 2018/19 was adopted on 30 October

2019.

Special Consultative

Procedure

That all issues subject to a

special consultative

procedure meet the

requirements of the Local

Government Act, 2002.

This has been undertaken as required with all Council Plans; Policies and Bylaws. At the time of writing, the joint sub-regional

review of the Waste Minimisation and Management Plan is

currently being consulted on in the form of the special

consultative procedure.

Resource Consents &

LIMs

Target Progress towards success All notified resource

consents applications are

decided and issued within

statutory timeframes. 99% of all notified resource

consent applications are

decided and issued within 70

working days.

30 August 2020

Notified Consents to the end of August 2020 In 0 Out of time 0 (Limited Notified)

All non-notified resource

consent applications are

decided and issued within

statutory timeframes.

All non-notified consent

decisions, not requiring a

hearing, are issued within 20

working days.

1 July 2020 – 30 August 2020

Total 44 In time 44 100% Out of time 0 0%

Subdivision 14 In time 14 100% Out of time 0 0 %

Landuse 18 In time 18 100% Out of time 0 0 %

Other

Misc/Desig 5 In time 5 100% Out of time 0 0 %

Variations 6 In time 6 100% Out of time 0 0 %

Objections 1 In time 1 100% Out of time 0 0 %

Ext. of time - In time - 100% Out of time 0 0 %



Issue

building

consents

within

statutory

timeframes.

100% of all

building

consents are

issued within

statutory

timeframes -

20 working

days

Aug 19 YTD 2019/20

Aug 2020 YTD 2020/21

No. of Consents 32 69 30 65

% in time 100% 100%

New Houses

Paeroa 3 2

Waihi 13 13

Plains 2 7

TOTAL 18 22

0

5

10

15

20

25

30

35

40

45

50

No

. o

f B

C's

Month

Number of BC Processed

2019/20 2020/21

0.00

2.00

4.00

6.00

8.00

10.00

12.00

14.00

16.00

18.00

1 2 3 4 5 6 7 8 9 10 11 12

Nu

mb

er

of

Days

Month

2019/20 Average Processing Time of BC's

2019/20 2020/21



All LIMs are

issued within

statutory

timeframes All LIMS are

issued within

10 working

days

Aug 19 2019/20 Aug-20 YTD 2020/21

No. of LIMs 31 65 42 98

% in time 100% 100%

LIMs by Ward

Paeroa 16 28

Waihi 24 48

Plains 25 22 65 98

# LIMS 2019/20

%in time 2019/20

Avg Processing

# LIMS 2020/21

%in time 2020/21

% Overtime

Avg Processing

July 34 100% 5.9 55 98% 2% 8.5

August 31 100% 6.5 42 100% 0 6.6

September 24 100% 5.8

October 34 97.1% 6.5

November 57 100% 6.3

December 43 100% 4.1

January 32 100% 4.4

February 38 100% 5.3

March 32 100% 7.4

April 11 100% 7.2

May 19 100% 4.7

June 49 100% 5.2

TOTAL 404 99% 5.8 98 99% 1% 7.55

0

10

20

30

40

50

60

No

. o

f L

IMS

Month

LIMS Processed

2019/20 2020/21


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FOR DECISION

MŌ TE WHAKATAUNGA

TO Mayor and Councillors

AUTHOR Property Manager


PORTFOLIO HOLDER Councillor Broad (Property)

Councillor Wilkinson (Recreation)


SUBJECT: New Lease Agreement – Kerepehi Bowls and Sports

Club Inc. and Hauraki District Council

SUMMARY | TE WHAKARĀPOPOTANGA

The purpose of this report is to obtain a decision from Council on leasing Council owned land at 202 Kaikahu Road, Kerepehi, to Kerepehi Bowls and Sports Club Inc. for the purpose of conducting activities associated with recreational outdoor bowling, from October 2020 to 29 April 2025 with a further right of renewal for a further term of 5 years. The property is currently used by Kerepehi Bowls and Sports Club Inc.

Council does not have an immediate alternative use for the property for any other activity, and the existing tenant has satisfied all requirements of the old lease, it is therefore recommended that Council grants a new lease to occupy the property.

The annual lease value would be $150 plus annual CPI based on Council’s current Fees and Charges

policy and also a document set up fee of $150 and all outgoings.

No significant risks have been identified.

Council’s Miscellanous Property account will see a positive nett effect on it’s income.

The decision is not considered a significant decision.


THAT Council approves a new lease agreement between Kerepehi Bowls and Sports Club Inc. and the Hauraki District Council for a period of 5 years with a further right of renewal for 5 years and,

THAT the lease be subject to the conditions set out in the report.


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1 PURPOSE | TE ARONGA

This report seeks Council’s decision on leasing Council owned land at 202 Kaikahu Road, Kerepehi, to Kerepehi Bowls and Sports Club Inc., for conducting activities associated with recreational outdoor bowling.

The recommended decision does not involve a new activity, service, programme, project, expenditure or other deliverable

The recommended decision does not involve a new activity, service, programme, project, expenditure or other deliverable

2 BACKGROUND | TE KŌRERO Ā MUA

Kerepehi Men’s Bowls was established in 1948, joined by a Ladies Club in 1954. Club was amalgamated in 2010, name change to Kerepehi Bowling Club in 2015. It is the only sports club in Kerepehi that has survived and has also expanded to include Kerepehi Fish & Hunting Club.

Sporting one of New Zealand's best international sized Superturf carpet green (36.6m x 36.6m). The carpet was installed 2017/18, replacing the 2nd astro, (the original astro was laid 1991), and was the first one in the Thames Valley and gave all year round playing. The club also boast one of the best grass greens (34.8m x 34.8m) in the Thames Valley.

A popular club with good membership and plenty of opportunities for social/competitive bowls including other user groups which include:

Country Women’s Institute Kerepehi Women’s Gardening group Piako Wet Lands Conservation Kerepehi Transport (courses/seminars) Waikato Regional Council (courses/seminars) Te Kohanga Reo Kerepehi Primary School Anzac Parade Kerepehi Pony Club Kerepehi Rally Car Club Kerepehi Classic Car Club Kerepehi Hunting and Fishing Club Local Weddings and Funerals. Kerepehi Hall Kerepehi Recreation Reserve House

The Property Officer received a written request from Kerepehi Bowls and Sports Club Inc to enter into a new lease. The land located at 202 Kaikahu Road, Kerepehi has been used by Kerepehi Bowls and Sports Club Inc for use associated with recreational outdoor bowling

A summary of the proposed property lease is outlined below:

Current ownership and tenure

Land is owned by Hauraki District Council. Building ownership is that of Kerepehi Bowls and Sports Club Inc (relocatable).

Current use Clubhouse, pavilion and outdoor bowling greens.

Proposed lessor Kerepehi Bowls and Sports Club Inc

Proposed use Clubhouse, pavilion and outdoor bowling greens.


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Proposed duration of lease

Fixed term of 5 years with a further right of renewal for 5 more years.

Limitations / conditions / requirements on the lease of the property

The Lessee shall indemnify the Lessor against all claims, losses and expenses arising out of any act or matter involving the use of the land and premises.

The club will be solely responsible for conducting its liquor licence strictly in accordance with the provisions of the Sale and Supply of Alcohol Act 2012 and any regulations made under the Sale and supply of alcohol regulations 2013. If any improvements are required to the said premises as a condition of a renewal of such licence, then such improvements will be the sole responsibility and at the cost of the club.

Lease fees and charges and outgoings payable

$150 plus annual CPI. All new lease fees are determined by Council’s fees and charges for property leases and licenses, adopted on 24 April 2019 Council meeting $150 document set up fee All outings levied against the property, including sewerage, water and refuse charges.

Roles and responsibilities The lessee will pay all local and regional authority rates and service charges, maintain the land so as to prevent fire hazard and infestation by noxious weed and pest. Maintain any future buildings, fences, footpaths and driveways in a proper workmanship like manner. The Lessee shall insure any buildings situated on the land. The Lessee shall not bring upon the land or store any dangerous goods or carry out any noxious, illegal or dangerous activity.

At termination of the lease, all buildings and structures will be removed by the lessee and the land rendered back to a clean and tidy condition to the satisfaction of the Council. The lessee will be liable to reimburse the Council for any costs incurred as a result of default by the lessee of any of the requirements of the lease. The land and buildings shall not be put to any use that is not in keeping with or ancillary to the purpose of conducting activities associated with recreational outdoor bowling.


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The Lessee shall not sublet the land without the prior written consent from Council.

At the expiry of this lease, unless otherwise agreed, the lessee shall remove all buildings and structures from the land and shall reinstate the land in a clean and tidy condition.

Property Summary

Below is an aerial photo of the property showing the highlighted boundaries of the two areas for lease. Key attributes and limitations are outlined below.

FIGURE 1: AERIAL PHOTO SHOWING KEREPEHI BOWLS AND SPORTS CLUB INC, 202 KAIKAHU ROAD, KEREPEHI

Address / site name 202 Kaikahu Road, Kerepehi

Size of the property 7,900m2

Land ownership Recreation Reserve – Hauraki District Council

Current use Leased to Kerepehi Bowls and Sports Club Inc Inc. for outdoor bowling activities

Condition Land only

Seismic rating N/A

Leases Current lease expired with a lease value of $225 per annum.


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District Plan Zoning Recreation Reserve

Additional limitations The Reserve (Active) Zoning allows “indoor and outdoor sports of all

types” with some exceptions, to be carried out as of right (no resource consent needed).

Bowling is not one of the exceptions.

As long as the site continues to be used for bowling the Club can carry on it’s operations.

The Club may already hire out, or allow the use of its buildings by other users. If so, it can carry on doing those things too as long as the uses are generally the same as they have been, for similar numbers of people.

It if wants to extend existing buildings or build new ones it needs a resource consent.

A resource consent was obtained in March 2020 to extend the clubrooms. The Consent includes limits on hours of use of the site, and noise limits.

Legislation Sale and Supply of Alcohol Act 2012 and any regulations made under the Sale and Supply of Alcohol Regulations 2013

Building warrant of fitness

Previous Council decisions or involvement in the property

A summary of previous Council decisions and / or involvement with the property is outlined below:

N/A

OUR OPTIONS | NGĀ KŌWHIRINGA A MĀTOU

Strategic Alignment

An assessment of the potential lease of the property against Council’s strategies, plans, goals and

objectives has been undertaken. The lease to occupy the land will be consistent with Council’s strategic

direction.

Issues

Nil

Options

Staff have identified the following options for the Council to consider:

Options considered:

1. Grant a new lease 2. Do not grant a new lease

These options and their advantages and disadvantages are outlined below.


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OPTION 1: Do grant a new lease

ABOUT THIS OPTION

Granting a lease will continue to encourage sports participation in this community and benefit the entire village and wider district.

ADVANTAGES

Retain land ownership.

Kerepehi Bowls and Sports Club Inc Inc. will continue to enjoy lease tenure and conduct outdoor bowling activities which will benefit Kerepehi and the wider district. Aligns with Hauraki Sport and Active recreation Plan. Maintenance of grounds and shrubbery would be the responsibility of the lessee – nil nett effect to Council.

It benefits the village.

DISADVANTAGES

Reduced income of $75 to the Property Miscellanous account.

FINANCIAL COSTS

Annual lease income of $150 + CPI. Whole of life costs Capital costs: Nil

Ongoing annual operating: Local authority rates carried by lessee.

Budget source Property Miscellanous Budget will see a positive nett effect.

Changes to budgets In order to accommodate these costs there will not need to be changes to budgets.

Impact on the Council’s debt There is no impact on the Council’s debt

Potential impact on rates There will be no impact on rates.

OPTION 2: Do not grant a new lease

ABOUT THIS OPTION

Deciding not to grant a new lease will go against the wishes of the community and contradict the Hauraki Sport and Active Recreation Plan.


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ADVANTAGES

Retain land ownership.

DISADVANTAGES

Council will need to fund the rates and outings on the property.

Maintenance and upkeep of the grounds will be for Council’s account.

Kerepehi Bowls and Sports Club Inc Inc will need to find a new venue for their activities (70 years).

Kerepehi Bowls and Sports Club Inc Inc. will need to remove and relocate their building or gift it to Council if it is not granted a new lease.

No economic benefit to the village.

No central “hub” for active recreation in the

Kerepehi community.

FINANCIAL COSTS

Whole of life costs Capital costs: Nil

Ongoing annual operating: Local authority rates carried by lessor.

Budget source Property Miscellanous Budget will not see a positive nett effect.

Changes to budgets In order to accommodate these costs there will need to be changes to budgets.


Potential impact on rates There will be no impact on rates.

Assessing the Risks

The following risks and mitigation measures have been identified by staff for consideration by Council

in making a decision on the lease of the property:

Risk 1: Financial - The lessee will pay all local authority rates and service charges. There is a risk that

the payments may fall behind or be defaulted.

Mitigation: Property Officer to ensure regular invoicing and follow up on outstanding debt with a notice

to remedy.

Risk 2: Reputation – Council being seen to not support community led activities, sport clubs or

initiatives.

Mitigation: Grant lease with appropriate conditions.

Risk 3: Land - At the expiry of this lease, unless otherwise agreed, the lessee shall reinstate the land

in a clean and tidy condition.

Mitigation: Annually do an inspection of land to ensure the building is safe and in a good condition,

and the land is maintained in a husbandry manner.


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4 SIGNIFICANCE AND ENGAGEMENT ASSESSMENT

This decision does not trigger the Significance and Engagement Policy Assessment Tool and therefore

is not considered significant under the Significance and Engagement Policy 2014. No engagement is necessary for this decision as it is not a new service but extending what is currently

being provided.

5 BUDGET IMPLICATIONS

Key budget impacts are identified and assessed below.

Impacts on maintenance and capital costs over the duration of the lease

No capital outlay required. Maintenance of the grounds will be the responsibility of the lessees. Income of $150 per annum plus GST, plus all rates and outings on the property will be credited to the Property Miscellaneous account.

There are no budget implications to Hauraki District Council as a result of this decision. 6 PREFERRED OPTION| TE KŌWHIRINGA MATUA

Option 1: Do grant a new lease

Council should make its decision on which option to choose based on that option being the most cost effective, and good quality option for the Hauraki District (s10 of the Local Government Act 2002).

The Property Portfolio Holder and staff recommend to Council that it approves the new lease agreement between Kerepehi Bowls and Sports Club Inc Inc. and the Hauraki District Council for the period 1 October 2020 to 30 September 2025 with a right of renewal for one further term of 5 years, and that the lease be subject to the conditions set out in the report.

Approval

Prepared by David Varcoe Community Services Manager

Approved by Adrian de Laborde Group Manager – Engineering Services


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AUTHOR Duncan Peddie Group Manager Corporate Services

FILE REFERENCE Document: 2827541 Appendix A: Proposed Capital works program

PORTFOLIO HOLDER/S Councillor Daley Finance portfolio


SUBJECT Request to carry forward unspent budgets from 2019-20

into 2020-21


This report has been prepared to request Council approval to:

Carry forward into the 2020/21 financial year the financial amounts listed below from approved

but unspent Capital Expenditure budgets from 2019/20.

Acknowledge the balance of the 2016/17 Building Control revenue set aside for digital

enablement is $162,000 as at 30 June 2020

Acknowledge that due to timing issues a small number of planned operating spends that were

anticipated to be undertaken in 2019/20 are now scheduled to take place in 2020/21. This will

see some adverse budget variances in 2020/21 but positive variances in 2019/2020.

The decision is not considered to be a significant decision.


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THAT the report be received. THAT Approves the budget carry forwards from 2019/20 into 2020/21 as contained in this

report. THAT the Council considers these decisions to be insignificant under its Significance and

Engagement Policy 2017. THAT the level of engagement considered appropriate for this matter, at this point in time, is

to not to engage at this time.

1 PURPOSE | TE ARONGA To provide an opportunity for the Council to consider the requests from staff to carry forward

unspent budget from 2019/20 into the 2020/21 financial year. Each request has been vetted

by the ELT prior to their inclusion in this paper.


Due to a range of reasons, a number of operational and capital project works were not able to

be completed during the 2019/20 year. Staff have confirmed these projects are still required

and therefore necessitate a budget carryover of unspent funds to the 2020/21 financial year to

allow for their completion.

3 THE ISSUES | NGĀ TAKE

A number of these projects are underway but have not been completed as anticipated by the

end of the financial year. It is not reasonable to stop these projects mid-stream due to an

artificial date in a calendar. In relation to both the capital and operational projects that have been requested to be carried

forward the budget implications are timing issues as they have been provided for last year.

3.1 Operational Projects

In 2017 Council resolved to put aside $200,000 from the 2016/17 financial year building control

services income for future building control initiatives for the digitalisation of building consents.

As at 30 June 2020 $162,000 of this reserve remains unspent. Staff are progressing with the

digitalisation project in 2020/21. In addition, there are a number of other operational expenditure projects that were budgeted to

be delivered in 2019/2020 but due to timing issues will be delivered in this financial year. Unlike

capital expenditure projects we do not carry forward operational budgets. In the case of these projects the budget was provided for in the 2019/20 year and their unspent

budget will flow through to our retained earnings. This year we will deliver these projects which

will result in an overspend compared to budget and the funds will flow back out of our retained

earnings.


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These projects are:

Wharekawa Coast $21,000 Iwi Liaison (cultural values assessment) $27,000 RMA Policy (Waihi and Paeroa rezoning) $180,000 Roading pavement maintenance program (1) $137,056

(1) Represents the unspent portion of the strategy for the rehabilitation of sealed pavements

approved by Council 31 July 2019 that has been delayed due to Covid 19.

3.2 Capital Projects

The following requests, itemised in Appendix A, to carry forward unspent capital project budgets

have been reviewed, and endorsed by the Executive Leadership Team following a detailed

analysis from the responsible Group Manager and their teams. The table below provides a summary of the proposed capital works programme for 2020/21

highlighting these carry forward requests. It has an unrefined forecast – which reflects the raw

programme of works proposed. The refined column applies a completion expectation by

category. This applies a discount to reflect uncertainties such as availability of contractors and

staff to deliver the programme. More information on this ‘discounting for risk’ is contained in

Appendix A. While we do not know at this stage which individual project may be impacted we

have so we have made the discount at a category level.

Appendix A – Sets out:

List of capital projects requested to be carried forward from 2019/20 into the 2020/21

financial year. Priority Matrix and discounting by category for risk. Council resolution of 26/8/2020 regarding the carpark at the intersection of River

Road and Orchard West Road along with building removal and land purchase

associated with the Ngatea Main street renewal. Council resolution of 26/8/2020 regarding the Roof over a skip bin at the Paeroa

wastewater treatment plant.

4 ENGAGING WITH OUR COMMUNITIES | KIA UIA TE HAPORI WHĀNUI

Staff consider that the Council does have enough of an understanding of community views

and preferences on this matter. The level of engagement considered appropriate for this

matter, at this point in time, is to not to engage at this time.

Summary

20/21 Annual

Plan ($000's)

19/20 Carry

Forward

($000's)

Other

Adjustments

($000's)

Unrefined

Forecst ($000's)

Refined

Forecst ($000's)

Roading 4,280 2,611 - 6,891 6,891

Water 3,017 1,671 - 4,688 3,750

Wastewater 4,154 2,490 2 6,646 5,384

Land Drainage 1,406 746 - 2,152 1,722

Solid Waste - 84 - 84 67

Stormwater 289 282 - 571 491

Community Facilities 218 373 - 591 591

Recreation 1,901 2,477 235 4,613 4,613

Corporate 572 - - 572 572

Property 409 559 - 968 968

16,246 11,293 237 27,776 25,049


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The rationale for this position is that the projects carried forward were listed in previous in

Councils Annual Plans or were adopted by way of Council resolution.

5 OUR OPTIONS | NGĀ KŌWHIRINGA A MĀTOU

Staff have identified the following options for the Council to consider: Approve the requested carry forwards as set out in this paper. Approve, at Councils direction, some of the requested carry forwards as set out in this

paper. These options and their advantages and disadvantages are outlined below.

5.1 OPTION 1: Approve the requested carry forwards as set out in this

paper

ABOUT THIS OPTION Carry forward unspent operational project budgets from 2019/20 of: $527,056 Carry forward unspent capital project budgets from 2019/20 of: $11.312 million

ADVANTAGES Approval of the Carry forward programme

will allow projects to be delivered that will

assist Council in achieving its Level of

Service agreements with our ratepayers.

DISADVANTAGES Will put pressure on parts of the organisation

to deliver and increased work programme of

projects than that previously signalled for

2020/21. FINANCIAL COSTS

Whole of life costs Capital costs: Capital costs have been provided for in the

previous annual Plan of Council Ongoing annual operating: No impact as the 2020/21

Annual plan was based on the premise that these projects

were delivered in 2019/20. Budget source Budgets have been provided for in previous annual plans of

Council. The 2020/21 Annual plan was based on the

premise that these projects were delivered in 2019/20. Changes to budgets In order to accommodate these costs there will not need to

be changes to budgets. The 2020/21 Annual plan was based on the premise that

these projects were delivered in 2019/20.

Impact on the Council’s debt There is no impact on the Council’s debt The 2020/21 Annual plan and associated debt levels was

based on the premise that these projects were delivered in

2019/20. Potential impact on rates There will be no impact on rates because

The 2020/21 Annual plan and associated rates were based

on the premise that these projects were delivered in

2019/20.


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5.2 OPTION 2: Approve, at Councils direction, some of the requested

carry forwards as set out in this paper.

ABOUT THIS OPTION This option would allow Council to approve a selection of the projects identified in Appendix

A to be carried forward into 2020/21.

ADVANTAGES A reduced work programme, in comparison

to option one, would reduce the pressure on

some parts of the organisation in relation to

project delivery. Would reduce Councils projected borrowing

requirements by an amount equal to the

projects removed from the proposed list,

when compared to option one above.

DISADVANTAGES Approval of a portion of the proposed carry

forwards could negatively impact on Councils

ability to achieve its Level of Service

agreements with its ratepayers.

FINANCIAL COSTS

Whole of life costs Capital costs: Would reduce by an amount equal to the projects removed from the proposed list of capital project carry forwards. Ongoing annual operating: May or may not be impacted depending upon projects removed. One off operating cost: The removal of some projects may result in one off increased operating costs.

Budget source Once again individual activity budgets would be impacted depending upon which projects were removed compared to option one.

Changes to budgets In order to accommodate these costs there will need to be

changes to budgets. Individual budgets would be reduced depending upon which

projects Council elected to remove compared to option one.

Impact on the Council’s debt The impact on the Council’s debt will be a direct correlation

to the value of projects removed when compared to option

one. Potential impact on rates The impact on rates could be reduced based on interest,

and in the case of capital projects, depreciation costs that

would not be incurred in relation to the projects not

selected for carry forward. This would not occur until the

2021/22 rating year.

6 PREFERRED OPTION| TE KŌWHIRINGA MATUA

Staff recommend proceeding with option one – Approve the requested carry forwards as set

out in this paper. Staff have identified those projects that are required to be delivered in the


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2020/21 financial year in order for Council to achieve the service level agreement it has with

its community.

6.1 LINKAGES

STRATEGIC

DIRECTION The preferred option IS consistent

with the Council’s strategic

direction, including community

outcomes.

These projects need to be

delivered in order to attain

service level agreements with

the community.

LONG TERM PLAN /

ANNUAL PLAN

ALIGNMENT

The preferred option IS consistent

with the long term plan and/or

annual plan programmes and

budgets.

POLICIES, BYLAWS

AND PLANS

ALIGNMENT


with the Council’s other

strategies, policies, bylaws and

plans.

SIGNIFICANCE

ASSESSMENT The decision IS NOT considered

significant under the Council’s

Significance and Engagement Policy

2017.

These projects have been

previously identified in

Councils Annual Plans, Long

Term Plans, or by way of

Council resolution.

IMPLICATIONS FOR

MĀORI The decision DOES NOT involve a

significant decision in relation to

land or a body of water.

6.2 ASSESSING THE RISKS

Staff have identified the following risks associated with the recommended option.

Description of risk Level of risk How we could soften the risk Risk

remaining

Lockdowns as a

consequence of Covid-19

could impact our ability

to deliver the work

proposed work

programme

Moderate Lockdown risk is outside of

Councils ability to mitigate.

Good planning and early

engagement could reduce the

risk in the second half of the

financial year.

Moderate

Capacity to deliver work

programme will be

influenced by staff and

contractor availability.

High Engineering has assigned an

expectation of completion

probability to each category of

the work programme. This has

in effect reduced the expected

program from $27.7m to $25m

Moderate


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7 NEXT STEPS | TE ARA KI MUA

Timeframe Action Comments

30 June

2020

Delivery of the approved capital works

programme contained within this

paper.

8 Approval

Prepared by Steve Baker Finance Manager

Approved by Duncan Peddie Group Manager Corporate Services


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APPENDIX A - Proposed 2020/21 Capital Project Budgets including

carry forwards and Council resolutions.

All departments have reviewed the state of completion of their projects and forecast the

amount of budget that should be carried forward from 2019/20 into 2020/21. They have also

reviewed projects scheduled in 2020/21 and forecast how much of these projects will be

completed in 2020/21. This has generated the ‘Unrefined 2020/21 Capital Projects Schedule’

which lists individual expected budget by individual project. This list has then been refined based on the organisations priority matrix as is attached, and is

summarised in the table below. Community Services believe that all the projects now forecast on the 2020/21 schedule, will be

completed within the period. Engineering have reviewed their project list and categorised each project into the following

categories. Each category has then been assigned an expectation of completion. This then

produces the refined forecast which is summarised in the table below.

1 Top Priority – must be done this year 2 High Priority – should be done this year 3 Lower Priority – can be deferred 4 ‘Operational’ Capex – reactive works - done as required 5 Almost Complete

Based on discussions with Group Manager Engineering, it is expected that on average, 80% of

the forecast expenditure for categories 1, 2 & 4 will be carried out in any particular year. We

expect that 100% of Category 5, and 50% of Category 3, will be carried out during the

planning year. The Roading Activity is an exception to the above. It is expected that 100% of the roading

capital budget will be spent.

Proposed - 2020-21 Capital Project BudgetsNetworks

Priority Rating

Project budgets

approved per 2020-

21 Annual Plan

Historic project

budgets requested to

be carried forward to

2020-21

Other project

budget

variations

Detailed "raw'

Proposed 2020/21

budgets

Note

Levels of Service - Roading

Minor Improvements 1 - Must Do 635,221 635,221

New Footpaths - Paeroa 1 - Must Do 70,607 125,556 196,163

New Footpaths - Plains 1 - Must Do 7,938 7,938

New Footpaths - Waihi 1 - Must Do 29,507 26,707 56,214

New Road Extensions 2 - Should Do 156,673 455,805 612,478

New Kerb Channel Stormwater Control - Paeroa 1 - Must Do 57,447 25,789 83,236

Access and Mobility 1 - Must Do 73,114 50,555 123,669

New Kerb Channel Stormwater Control - Waihi 1 - Must Do 57,447 59,438 116,885

Total 1,087,954 743,850 - 1,831,804

Renewals - Roading

Footpath Renewal - Paeroa 1 - Must Do 10,445 10,445

Footpath Renewal - Plains 1 - Must Do 5,222 26,075 31,297

Footpath Renewal - Waihi 1 - Must Do 5,222 5,222

Minor Improvements - (Renewal) 1 - Must Do 181,740 745,601 927,341 1

Unsealed Roading Renewals 1 - Must Do 104,448 104,448

Sealed Road Resurfacing 1 - Must Do 1,288,893 302,724 1,591,617 2

Pavement Rehabilitation 1 - Must Do 1,201,370 324,823 1,526,193

Drainage Renewals 1 - Must Do 146,228 146,228

Structures Component Replacement 1 - Must Do 216,982 216,982

Traffic Services Renewal 1 - Must Do 11,005 82,790 93,795

Dust Coat Seals 2 - Should Do 20,890 20,890

Mahuta Rd North Underslip 3 - Nice to have 385,175 385,175

Total 3,192,445 1,867,188 - 5,059,633

Roading - Forecast - Unrefined 4,280,399 2,611,038 - 6,891,437

Roading - Forecast - based on priority matrix weighting 4,280,399 2,611,038 - 6,891,437


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Notes: 1 In accordance with Council resolution -the Minor improvement carry forward for both

ILOS and renewal has been combined and earmarked for the Mahuta Road North Bridge

renewal. a. Minor improvements (ILOS) 523,747 b. Minor improvements (renewal) 221,854

2 The following budget carry forwards from 2019/20 have been combined under Sealed

Road resurfacing a. Unsealed road resurfacing 39,794 b. Drainage renewals 71,611 c. Structures component 103,113 d. Sealed road resurfacing 88,206


Priority Rating

Project budgets

approved per 2020-

21 Annual Plan

Historic project



2020-21

Other project

budget

variations

Detailed "raw'

Proposed 2020/21

budgets

Note

Levels of Service - Water

District Water Demand Management 1 - Must Do 102,634 46,905 149,539

Ohinemuri Pipeline Encasement 1 - Must Do 37,896 37,896

Waikino Pukekauri Network Extension 2 - Should Do 236,852 236,852

Kaimanawa Connection with Paeroa 1 - Must Do 641,425 641,425

Waihi Zone metering 2 - Should Do 36,420 36,420

Total 377,382 724,750 - 1,102,132

Renewals - Water

District Cast Iron Pipe Renewal 5 - Op Capital 105,268 93,074 198,342

District Treatment Asset Renewals 5 - Op Capital 128,426 24,251 152,677

District Upgrading and Replacing of SCADA Equipment 5 - Op Capital 2,105 2,105

District Water Meter Renewals 1 - Must Do 376,272 109,164 485,436

District Wide Pipe Renewal Programme (Service Continuity) 1 - Must Do 578,971 171,413 750,384

Kerepehi Membrane Renewals 5 - Op Capital 1,145,433 18,407 1,163,840

Kerepehi Tanners Pond Desludging 1 - Must Do 26,948 26,948

Paeroa Intake Screen 1 - Must Do 15,000 62,180 77,180

Paeroa Raw Water Pumps 5 - Op Capital 65,792 65,792

District Wide Water Bulk Water Take Points 1 - Must Do 50,000 97,626 147,626

Plains Reticulation Booster and Transfer Pumps 1 - Must Do 145,000 145,000

Kerepehi Working Platform 1 - Must Do 5,000 5,000

Plains Resource Consents Waitakaruru 1 - Must Do 66,403 66,403

Paeroa Resource Consent Renewal 1 - Must Do 118,184 118,184

Plains Waitakaruru Riparian Planting 1 - Must Do 19,560 19,560

Water - H&S Upgrades 1 - Must Do 93,451 93,451

Paeroa UV Lamps 4 - Roll Over 4,108 4,108

Waitakaruru Caustic Dose Pump 4 - Roll Over 6,162 6,162

Waitakaruru Turbidimeter 4 - Roll Over 9,300 9,300

Waitakaruru UV Lamps Renewal 4 - Roll Over 23,700 23,700

Kerepehi UV Lamps Renewal 4 - Roll Over 12,497 12,497

Paeroa Standby Pump for Dell Pumpstation 4 - Roll Over 12,020 12,020

Total 2,639,215 946,500 - 3,585,715

Water - Forecast - Unrefined 3,016,597 1,671,250 - 4,687,847

Water - Forecast - based on priority matrix weighting 2,413,278 1,337,000 - 3,750,279


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Notes:

3 New Project - Roof over skip bin $16,000 as per Council resolution 26 August 2020

(C20/366) 4 Carry forward from 2019/20 combines:

a. District Wide pipe renewals condition 698,783 b. District wide pipe renewals 23,000

5 Whititoa Irrigation block budget reduction. Budget was due to commence in the

2020/21 year. Work was completed in the last couple of weeks of June. The reduction

of budget represents a timing issue.


Priority Rating

Project budgets

approved per 2020-

21 Annual Plan

Historic project



2020-21

Other project

budget

variations

Detailed "raw'

Proposed 2020/21

budgets

Note

Levels of Service - Wastewater

Optimisation of the Ngatea Pump network to allow for the Ngatea North 2 - Should Do 130,000 20,000 150,000

Wastewater Waihi DAF Sludge Process 1 - Must Do 375,000 375,000

Paeroa Chemical Phosphorus Removal Drum Filter etc 5 - Op Capital 140,000 140,000

Karangahake to Paeroa Wastewater Line 1 - Must Do 251,158 251,158

Victoria Street Wastewater Pump Station Generator 1 - Must Do 27,913 27,913

Roof over skip bin - Paeroa Wastewater treatment plant 16,000 16,000 3

-

Total 645,000 299,071 16,000 960,071

Renewals - Wastewater

District Wide Pipe Renewals Condition 1 - Must Do 675,094 721,783 1,396,877 4

Waihi East - Pipe Renewals Hydraulic 1 - Must Do 128,424 68,517 196,941

Paeroa - Pipe Renewals Hydraulic 1 - Must Do 526,338 868,345 1,394,683

District Wide Pond Desludging 1 - Must Do 464,362 464,362

District Wide Reactive Renewals Plants Pumpstations 5 - Op Capital 36,844 36,844

District Wide Replacement Pumpstation Cabinets etc 5 - Op Capital 34,696 96,149 130,845

District Wide Sewer Pump Renewals 5 - Op Capital 26,317 49,507 75,824

Kerepehi Resource Consents 1 - Must Do 142,632 8,537 151,169

Kerepehi WWP 3 - Nice to have 35,885 35,885

Ngatea Outflow Meter Renewal Sewer Plant 1 - Must Do 10,527 10,527

Wastewater Ngatea Inflow Metering 4 - Roll Over 21,000 21,000

Ngatea Aerator Component Renewals 4 - Roll Over 7,692 7,692

Ngatea Screen Refurbishment 4 - Roll Over 15,405 15,405

Paeroa Waveband Renewals 5 - Op Capital 209,350 209,350

Paeroa Nitrifying Filter Renewals 5 - Op Capital 31,580 31,580

Paeroa UV Lamp Renewals 5 - Op Capital 6,948 6,948

Paeroa VSD Renewals 5 - Op Capital 26,317 26,317

Wastewater Paeroa Replacement Screen 5 - Op Capital 75,484 75,484

Wastewater Paeroa Suspended Solids Analyser 4 - Roll Over 15,000 15,000

Wastewater Paeroa Aerator Component Renewals 4 - Roll Over 11,000 11,000

Turua Repair Blanket 1 - Must Do 60,000 60,000

Turua Aerator Component Renewals 5 - Op Capital 5,263 5,263

Turua Outflow Meter Renewal 2 - Should Do 8,000 8,000

Waihi DAF Sludge Process 1 - Must Do 307,543 307,543

Waihi Resource Consents 1 - Must Do 126,321 126,321

Waihi Aerator Component Renewals 4 - Roll Over 11,000 11,000

Waitakaruru Prostep Onsite Set Renewals 5 - Op Capital 17,685 17,685

Waitakaruru STP Component Renewals 5 - Op Capital 49,475 46,010 95,485

Waitakaruru UV Disinfection Unit 5 - Op Capital 10,106 23,606 33,712

Wastewater District Wide Pipe Renewals Waihi East Manholes 1 - Must Do 80,000 37,909 117,909

Whiritoa Irrigation Block Renewals 1 - Must Do 378,951 (13,695) 365,256 5

Whiritoa Upgrading WWTP 5 - Op Capital 78,951 78,951

Whiritoa Aerator Component Renewals 4 - Roll Over 5,135 5,135

Wastewater Whiritoa Inflow Metering 3 - Nice to have 20,923 20,923

WW H&S Upgrades 1 - Must Do 119,420 119,420

-

Total 3,509,208 2,190,823 (13,695) 5,686,336

Wastewater - Forecast - Unrefined 4,154,208 2,489,894 2,305 6,646,407

Wastewater - Forecast - based on priority matrix weighting 3,382,610 1,999,562 (895) 5,384,015


Whaarangi 11 | 12 M 2828195


Priority Rating

Project budgets

approved per 2020-

21 Annual Plan

Historic project



2020-21

Other project

budget

variations

Detailed "raw'

Proposed 2020/21

budgets

Note

Levels of Service - Land Drainage

EPDD H Drain Culverts 1 - Must Do 3,137 4,945 8,082

WPDD Capital contribution to WRC Muggeridge pump project 2 - Should Do 345,000 345,000

Pūkorokoro - Land Drainage and Flood Protection 2 - Should Do 550,000 82,164 632,164

WPDD Pouarua Maukoro Structures 2 - Should Do 204,000 204,000

WPDD Central North Scada Installation 1 - Must Do 4,690 4,690

WPDD Hopai West Scada Installation 1 - Must Do 4,990 4,990

WPDD Martinovich Scada Installation 1 - Must Do 4,990 4,990

WPDD Miranda Scada Installation 1 - Must Do 4,870 4,870

WPDD Rawerawe Scada Installation 1 - Must Do 5,110 5,110

-

Total 1,102,137 111,759 - 1,213,896

Renewals - Land Drainage

WPDD Smythes Flood Gates 1 - Must Do 304,242 304,242

EPDD Terrace Stop Banks 1 - Must Do 80,220 80,220

WPDD Hot Springs Canal Stop Banks (F1) 1 - Must Do 58,535 58,535

WPDD Waitakaruru Right Stop Bank (F1) 1 - Must Do 65,000 65,000

WPDD Foreshore Stop Banks (F1) 1 - Must Do 9,686 9,686

WPDD Miranda Stop Banks (F1) 1 - Must Do 53,000 53,000

WPDD Karito Canal Stop Banks (F1) 1 - Must Do 7,145 7,145

WPDD Miranda North Stop Banks (F1) 1 - Must Do 36,000 36,000

WPDD Mangawhero Flume replacement 1 - Must Do 19,588 19,588

WPDD Miranda Pump (F1) 1 - Must Do 19,243 19,243

WPDD Central North Pump (P) 1 - Must Do 16,000 16,000

WPDD Hopai West Pump Screens (P) 1 - Must Do 19,430 19,430

WPDD SB Reconstruction Hot Springs 1 - Must Do 250,000 250,000

-

Total 304,242 633,847 - 938,089

Land Drainage - Forecast - Unrefined 1,406,379 745,606 - 2,151,985

Land Drainage - Forecast - based on priority matrix weighting 1,125,104 596,484 - 1,721,588

Renewals - Solid Waste

Paeroa Transfer Station - Upgrade 1 - Must Do 36,048 36,048

Waihi Transfer Station - Upgrade 1 - Must Do 47,622 47,622

Total - 83,670 - 83,670

Solid Waste - Forecast - Unrefined - 83,670 - 83,670

Solid Waste - Forecast - based on priority matrix weighting - 66,936 - 66,936

Levels of Service - Stormwater

Stormwater Kaiaua Upgrades 2 - Should Do 10,527 23,920 34,447

Stormwater - Kaiaua Stream Works 2 - Should Do 47,500 47,500

Stormwater kerepehi Upgrades 2 - Should Do 1,579 2,054 3,633

Stormwater Ngatea Upgrades 2 - Should Do 18,948 25,347 44,295

Stormwater Paeroa Upgrades 4 - Roll Over 68,144 68,144

Stormwater Turua Upgrades 4 - Roll Over 16,359 16,359

Stormwater Waihi Upgrades 2 - Should Do 107,897 34,381 142,278

Stormwater Whirtoa Upgrades 4 - Roll Over 5,135 5,135

Total 186,451 175,340 - 361,791

Renewals - Stormwater

Stormwater Kaiaua Floodgates 2 - Should Do 20,000 20,000 40,000

Stormwater Waihi Renewals 5 - Op Capital 33,421 21,216 54,637

Stormwater Paeroa Renewals 5 - Op Capital 33,421 33,216 66,637

Stormwater Ngatea Renewals 5 - Op Capital 6,316 16,162 22,478

Stormwater Kerepehi Renewals 5 - Op Capital 3,158 10,081 13,239

Stormwater Turua Renewals 5 - Op Capital 3,158 6,306 9,464

Stormwater Kaiaua Renewals 5 - Op Capital 3,158 3,158

Total 102,632 106,981 - 209,613

Stormwater - Forecast - Unrefined 289,083 282,321 - 571,404

Stormwater - Forecast - based on priority matrix weighting 247,793 243,253 - 491,045


Whaarangi 12 | 12 M 2828195

Note:

6 Carry forward from 2019/20 combines: a. New Kerb and Channel 6,000 b. New Footpath - Plains 5,110 c. Ngatea Main Street 898,668

New Project budget 2020/21 as per Council resolution 26 August 2020 for unsealed

carpark and building removal.


Priority Rating

Project budgets

approved per 2020-

21 Annual Plan

Historic project



2020-21

Other project

budget

variations

Detailed "raw'

Proposed 2020/21

budgets

Note

Levels of Service - Community Facilities

Pukerimu Cemetery Major Development 148,655 5,921 154,576

Kaiaua Toilets 363,600 363,600

Total 148,655 369,521 - 518,176

Renewals - Community Facilities

Plains Pensioner Housing Renewals 19,787 19,787

Paeroa Pensioner Housing Renewals 22,911 22,911

Waihi Pensioner Housing Renewals 27,077 27,077

Waihi Event Centre - New LED lights 3,394 3,394

Total 69,775 3,394 - 73,169

Community Facilities - Forecast 218,430 372,915 - 591,345

Levels of Service - Recreation

Ngatea library and service centre 1,501,775 55,000 1,556,775

Paeroa Domain additional toilets/Trial recom 150,000 150,000

Paeroa Domain Amenity Gardens 20,828 20,828

District Libraries - Radio Frequency Identification 62,220 62,220

Paeroa - Wharf Street upgrade 635,603 635,603

Total 1,672,603 752,823 - 2,425,426

Renewals - Recreation

District Libraries - Book Budget 150,364 52,141 202,505

District Pools - Pool Toys 31,243 31,243

Ngatea - Main Street renewal 909,778 235,000 1,144,778 6

Kaiaua Boat Ramp Playground 20,828 20,828

Paeroa - Renewals Recreation 5,207 5,207

Swimming Pools Annual Allowance (District wide) 5,207 1,403 6,610

Plains - Renewals Recreation 10,414 10,414

Waihi - Renewals Recreation 5,207 5,207

Primrose Hill Project 15,265 15,265

Paeroa Domain Entrance Upgrade 60,741 60,741

Karangahake Reserve development 440,983 440,983

Wharf Street Jetty Project 200,000 200,000

Waihi - Victoria Park Playground Upgrade 44,000 44,000

Total 228,470 1,724,311 235,000 2,187,781

Recreation - Forecast 1,901,073 2,477,134 235,000 4,613,207

Renewals - Corporate

Plant Renewals 312,120 312,120

Technology Renewals (incl CCTV) 260,100 260,100

Corporate - Forecast 572,220 - - 572,220

Levels of Service - PropertyWaihi Transfer Station - 30,000 30,000Ngatea North Subdivision - Stage 3 - 272,325 272,325

Total - 302,325 - 302,325

Renewals - Property

Hauraki House Air Conditioning Unit Replacement 10,414 10,414

Ngatea Depot Reroof 8,331 8,331

Ngatea Service Centre Upgrade 32,284 32,284

Miscellaneous Property Renewal 358,383 90,000 448,383

Hauraki House - New toilets downstairs 20,000 20,000

Waihi - Replace Windows Waihi Art Centre 20,200 20,200

Paeroa Dog Pound 80,000 80,000

Paeroa Depot Reroof 20,400 20,400

Chambers Restaurant 6,000 6,000

Security fencing for pool cars 19,689 19,689

Total 409,412 256,289 - 665,701

Property - Forecast 409,412 558,614 - 968,026

Grand Total - Capital Works Program 'Unrefined Forecast' 16,247,801 11,292,442 237,305 27,777,548

Grand Total - Capital Works Program 'Refined Forecast' based on Prioity Matrix 14,550,319 10,262,936 234,105 25,050,098


Whaarangi 1 | 12 M 2823210

FOR INFORMATION NGĀ MŌHIOTANGA


AUTHOR Lukas de Haast Transportation Manager

FILE REFERENCE Document: M2823210 Appendix A: Risk Register

PORTFOLIO HOLDER/S Mayor Adams/Councillor Buckthought Transport portfolio


SUBJECT Transportation Report August 2020


This report provides the latest information on the Hauraki District Council’s Transportation

activities for the period ending 31 August 2020.

It is noted that all major projects are progressing, and that preparation for the Long Term Plan

process is on track.

Drought damage to roads on the Hauraki Plains also has a significant effect on delivery of the

Transport Activity at the moment.


THAT the report be received.


Whaarangi 2 | 12 M 2823210


This report provides the latest information on the Hauraki District Council’s Transportation

activities for the period ending 31 August 2020.

2 ACTIVITY UPDATE

2.1 ASSET MANAGEMENT

2.1.1 STRATEGIC OVERVIEW

The key focus area at the moment is the completion of the Asset Management Plan for

submission to NZTA.

2.1.2 STRATEGIC ACTIVITIES

The following sections show progress on key strategic activities.

2.1.2.1 Strategic Tools

As required by Section 17A of the Local Government Act, a Review of Land Transport

Activity is complete. Interviews with Cllrs. Daley and Buckthought, to convey findings

and to get feedback, were conducted in August 2020. LTP work on finalising the Activity Management Plan is continuing. The AMP Business

Case was presented to Road Efficiency Group Waikato representatives as a precursor to

submitting to NZTA in September. Adjustments were made to the Annual Depreciation value of pavement on gley and peat

soils, by making budget allowance in the LTP for emergency repairs during droughts

every 10 years. An external review of the Transport Team structure and processes has been completed. A

new Service Level Agreement between the Transportation Manager and the Technical

Services Business Unit is being drafted that will incorporate the findings of this review. An updated Risk Register was developed which is included in the AMP for 2021/24. The

Risk Register is included in Appendix A of this report. In summary the following key

risks were identified: o Uncertainty around load bearing capacity of bridges due to limited information. o Delivery of Land Transport services could be disrupted if in-house Technical

Services staff turnover is too high. o Not meeting levels of service on ride quality due to the backlog in pavement

renewal work. o Reputational damage to Council due to maintenance service requests not being

resolved timeously o Increased rate of injury from footpath hazards due to footpath condition and

ageing population. o Decreased levels of service for ride quality due to environmental factors such as

drought cycles.

2.1.2.2 Asset Understanding

Visual Road Condition Ratings have been completed and is now being used in dTIMS

modelling. Traffic Counting was halted as traffic movements under Level 2 will not be representative

of long term trends. Footpath condition data for 2020 has been analysed:

o In total 110km of footpath was assessed of which 108km was identified as Grade

1&2 (good condition). o 1721m of Grade 3 footpath was identified o 398m of Grade 4 footpath was identified o 56m of Grade 5 footpath was identified, which will be issued to C&M to repair in

the 2020/21 financial year. 4m in Keepa Ave, Paeroa


Whaarangi 3 | 12 M 2823210

43m in Grey Str, Waihi 9m in Kenny Str, Waihi

o In total the following number of faults were identified per ward

The first dTIMS trigger model was field validated and is now being optimised. The output

of the trigger model is a forecast of treatments expected to be required on each road

section in the next ten years.

2.1.2.3 Work Programmes & Projects

Pavement Forward Works Programme – The current FWP contains 29.6km of Pavement

Rehabilitation work to be done over the next three years. This list was prioritised and

financial feasibility calculations are being done for sections on: o Corbett Rd, Waihi o Hauraki Rd in Turua o Hauraki Rd (2 sections) between Captain Cook Rd and Wharepoa Rd o Pukekauri Rd from the Waitawheta intersection to approximately 189 Pukekauri

Rd. o Waitawheta Rd from Waitawheta bridge to Pukekauri Rd intersection. o Trig Rd North from No.45 to No.264 o Waihi Beach Rd, 884m approximately halfway between Fisher Rd and Trig Rd.

Work to compile and prioritise all Minor Projects from potential project lists into a

Forward Works Programme for the Long Term Plan is progressing. Department of Conservation requested that gates are to be installed on Maratoto Rd and

Taieri Rd to prevent motorised traffic to enter the Public Conservation Land. A formal

proposal from DOC is awaited. Initial investigation on entering into a maintenance agreement with the owners of Pah

Rd, Kerepehi revealed that there are approximately 400 owners that have to be

consulted. The process involves gaining confirmation from the Maori Land Court after

numerous meetings with owners. This process is significantly more complex than

initially thought, and will have a significant impact on budgets. Preparation of a retrospective resource consent for the construction of a rock revetment

wall next to East Coast Rd in Kaiaua is still ongoing. Discussions with NZTA about funding for planning the way forward for transportation

infrastructure along Wharekawa Coast has commenced.

2.1.2.4 Contracts

The reseal tender for 2020/21 and 2021/22 closed and was evaluated for appointment. NZTA agreed that the current General Road Maintenance Contract can be extended with

another 2 years to 7 years (2021/22 to 2022/23). The Streetlighting Maintenance

Contract will however be retendered to commence in 2021/22 financial year. General performance of the Road Maintenance Contractor with regard to cyclic activity

has been deficient in some areas. This is being reflected in performance monitoring

results. Deficiencies in cyclic activities are to be addressed in workshops with the

Contractor.

Faults Paeroa Plains Waihi Grand Total

Cracked sections 434 186 823 1443

Depressions 24 8 30 62

Pothole/Broken surface 225 15 190 430

Scabbing 16 25 99 140

Service Cover not flush 27 5 32

Tree root damage 8 3 18 29

Trip hazards 97 315 214 626

Vegetation in road reserve 3 14 1 18

Vegetation encroaching from Private properties 4 6 12 22

Grand Total 838 572 1392 2802


Whaarangi 4 | 12 M 2823210

2.1.2.5 Road Safety Promotion

Free adult cycle skills courses in Hauraki District are scheduled on the following dates: o Waihi: Wednesday 14 October and Monday 19 October o Paeroa: Thursday 21 January 2021 and 27 January 2021

A Driver refresher course was held in Paeroa on 5 August and further courses are also

scheduled for o Waihi: Friday 16 October o Ngatea: Wednesday 21 October

The Road Safety Coordinator for East Waikato will present the Road Safety Promotion

programme to Council on 28 October 2020. Hauraki District Council is a part of this

programme with TCDC and MPDC.

2.2 CAPITAL PROJECTS

2.2.1 PROJECT ACHIEVEMENTS

Table 1 below shows the progress on the main capital projects scheduled for the 2020/21

financial year.

Table 1: Main Capital Projects – 2019/20

Budget, Programmes and

Projects

Progress

% complete

Comments / explanations (if off-track)

Reseals – 2020/21 20%

Pre-seal repairs were 96% complete in

2019/20 because of CV-19, but are

scheduled to recommence in the first week of

September. The reseals are currently out on Tender.

Pavement Rehabilitation –

2020/21 10%

East Coast Rd and Awaiti West Rd design

completed. Contract documentation

completed. Advertised in August for

construction during summer of 2020/21.

Minor Improvements (2019-

20) 20%

Progress on current projects:

Waitete Rd footpath between Kimberley

and Rata Streets. Construction put

on hold following complaints from

residents. Discussions underway with

Ward working party on the way

forward. Mahuta Rd North Bridge No. 2: Project

appointment between the Transport

Team and PMO in progress Network wide assessment and making

safe of slips on unsealed roads – final

report received. Site instructions to

the Contractor to be processed. Signage to indicate the end of

maintained network – design to be

reviewed Potential upgrades to existing Kea

Crossings in Norwood Ave – updated

changes to intersection with

Ohinemuri Place - Decision report

required. Whiritoa streetlighting upgrade –

Design completed for whole of

Whiritoa. Option approved to upgrade


Whaarangi 5 | 12 M 2823210

Budget, Programmes and

Projects

Progress

% complete

Comments / explanations (if off-track)

selected areas on Whiritoa Beach Rd

and Marlin Place. Contract

documentation being completed. Package of edge lines and centrelines

to be implemented district wide as

part of annual remark –delayed to

next annual remark due to Covid-

19

Speed limit bylaw review (speed

management) – Speed Management

Plan to be done. System for

mapping proposed changes is

being developed by NZTA. Hauraki/Huirau intersection widening

project – design option selected

for completion of detail design Waitawheta Bridge Minor Safety

Improvements – design being

reviewed

Ward Projects 2020/21 10%

Budget reconciliation and project

identification underway – will focus on

progressing previously identified projects

that fits within remaining LTP budgets

Waihi Ward projects – submitted to Ward for

approval

Plains Ward projects – being finalised

Paeroa Ward projects – work in progress

Bridge and Structures

Component Replacement 15%

Design inspections completed and design of

package of high priority works progressing.

Selected projects to be implemented during

current LTP.

Bradford Street Extension 20% Tender closed and is being evaluated.

Ainslie Rd Footpath Extension

and Streetlighting 70%

Ainslie Rd footpath extension and road

widening related to the new Kindy has been

completed.

Physical installation is being arranged by the

streetlight maintenance contractor.

Mahuta Rd North Underslip 65% Project to restart in October after being put

on hold due to winter.

Progress Key:

= Off track / behind schedule / over budget

= Rescheduled

= Off track but will be back on track soon

= On track

= Completed


Whaarangi 6 | 12 M 2823210

2.2.2 PROJECT GOALS FOR NEXT MONTH

The work scheduled for September 2020 is shown in Table 2 below.

Table 2: Capital Work Programme for September 2020

Project Ward Comments

Pavement Rehabilitation –

2020/21 District Tender for Awaiti West Rd and East Coast Rd

AWT’s to be awarded

Sealed Road Resurfacing –

2020/21 & 2021/22 District Tender to be awarded.

Minor Improvements District Individual projects to continue

Mahuta Rd North Underslip District Construction to restart in October

Ward projects Wards

Paeroa Ward – Programme to be approved

Waitete Rd footpath construction to continue

Waihi Ward – Consol str footpath and swale to

be approved for construction.

Plains Ward – Programme to be approved

Maintenance Contract

Renewals District Unsealed road re-metalling to continue

2.2.3 KEY ISSUES AND RISKS

The following major risks associated with the capital programme have been identified.

Table 3: Capital Programme Risks

Issue or Risk Budget Implications Mitigation Measures

Claims for cost and time

extensions due to CV19

lockdown

The contractor submitted a

claim of approximately $37k

for lost opportunity

The details of the claim is

being evaluated

2.3 OPERATIONAL ACTIVITIES

2.3.1 GENERAL BUSINESS

Transport activities were largely unaffected by rise to Covid-19 Alert Level 2 in August 2020,

with the team now accustomed to Covid-19 H&S protocols. Although the wetter weather

means there were less works in August 2020, with spring a tricky time to construct roads due

to the typically unsettled weather, routine maintenance and the planning for the upcoming

season’s maintenance programme continues. There are more pavement repairs to be completed this construction season when compared to

a typical year, because of outstanding repairs delayed due to the Covid-19 restrictions and

drought damage.

i. Health & Safety and Wellbeing

The Technical Services team are still working with the H&S team on a better process to

comply with the H&S requirements for the transport activities we undertake. We are

endeavouring to put in place processes consistent with Council-wide policy and

guidance in this process.


Whaarangi 7 | 12 M 2823210

The team is currently arranging for more one-on-one meetings with the Transport Team

members to encourage better communication on all aspects. Well-being of the each

team member will be touched upon in these meetings.

ii. Strategic

The transport team is to hold a final meeting in a series of workshops to implement

improvements in how we deliver transport activities. Key improvements include: An updated Service Level Agreement between the Transport Manager and

Technical Services providing clearer understanding of roles; Improved communication, using ongoing fortnightly meetings with the Transport

Team with an alternating operational and strategic focus; and Enhancing strategic level understanding and decision-making using the above

agreement and meetings, and a new Transport Team charter. Looking forward, we will start refining the Transport Team job descriptions to align with

the improved service level agreement too. Actions stemming from a meeting with key roading staff of HDC and the road

maintenance contractor in July 2020 are being worked through. The Contractors

performance and initiatives to enhance the level of service are the focus. This will

influence the award of a further two-year separable portion commencing in July 2021.

2.3.2 CUSTOMER SERVICE REQUESTS

138 transport related service requests were received in August 2020. The CSR types,

performance response, and request resolution statistics for our customers in August 2020 are

shown in the following charts:


Whaarangi 8 | 12 M 2823210

The August 2020 CSR performance was mixed. CSRs resolved on time improved by 8%

compared to July 2020, however timely initial response to requests was down by 6%. Enabling

the road maintenance contractor to reassign requests back to the transport team via the CSR

system when further clarifications are needed, or if the resolution is not our responsibility,

appears to have improved resolution timeframes. A workshop including staff from the transport team, road maintenance contractor as well as

the Development Team Leader is scheduled for September 2020. Improvements to the service

request system and process used for resolving CSRs is the focus. As can be seen in the graph below, customer request numbers for August 2020 are at a similar

level to the previous year.


Whaarangi 9 | 12 M 2823210

Notably, almost a third (36, 31.25%) of CSRs received by the Transport Team in August 2020

are for issues which the Transport Team doesn’t resolve. This comprising streetlight bulk

outages (multiple lights out), and issues on state highway. Although it may not reduce the

number of CSRs received, the transport team have reached out to the NZTA operations team

within the last month to improve communication lines.

2.3.3 PERMITTING

Table 4: Permits Issued for August 2020

Activity Description August 2020

Quantity

Overweight Permits Processed 11

Corridor Access Requests Processed 58

2.3.4 ACTIVITIES & PROGRAMME

The team continues cyclic maintenance and unsealed road resurfacing (as the weather

permits). A road network spray round commenced in August 2020 to ensure visibility of

roadside furniture such as signs and EMPs for road users.

A key focus remains planning for the quantum of pavement repairs to be completed in the

upcoming construction season, which is larger than usual due to the combined effects of

outstanding repairs delayed due to Covid-19 and drought damage repairs.

Throughout August 2020, the team continued cyclic activities as detailed in Table 5 below.

Table 5: Ongoing cyclic maintenance activities during August 2020

Activity Description Unit August 2020

Quantity

Sealed pavement pothole repairs ea 276

Unsealed pavement pothole repairs ea 922

Unsealed road additional aggregate (approximate) km 7.9

Bridge Maintenance (routine tasks completed) ea 7

Storm water structures checked and cleared (Drainage

routine maintenance) % of network 3.1%

Sign routine maintenance (replace sign, reinstate pole,

rehang sign) % of network 3.5%

Edge marker post (EMP) replacement ea 276

Detritus and slip removal for sealed surfaces and rural

lined & unlined channels m3 8

Volume of litter & refuse removal m3 6

Roadside mowing % of network 51%

The contractor held meetings with staff and supplied non-conformance reports to Council

following two occurrences of poor completion of unsealed road repairs. We will continue to

monitor future repairs for improvements moving forward.


Whaarangi 10 | 12 M 2823210

2.3.5 BRIDGES & STRUCTURES

The team continue working to complete routine maintenance items from the three-year

forward work programme compiled in 2018/19. This programme of works is 49% completed. A

summary of completion by item priority is shown in Table 6.

Table 6: Bridge Routine Maintenance FWP works completion

Bridge Routine Maintenance % Completion

High Priority 82% (34/41)

Medium Priority 53% (19/36)

Low Priority 28% (21/75)

The team received bridge and structures inspection information from our professional services

consultant in late July 2020. This information will inform an updated three year forward works

programme, which we are currently preparing.

2.3.6 ULTRA-FAST BROADBAND

Despite UFB reticulation installation being complete in all areas of the district, resolving

outstanding reinstatement issues continues to be problematic. Progress on resolving these with

the UFB contractor is frustratingly slow, but Council will not sign off completion certification

until the reinstatement is to Council satisfaction.

The transport team are in the process of formalising a Non-Conformance Notice in terms of

Schedule A13 of the New Zealand Utilities Advisory Group (NZUAG) national code of practice

for utility operators.

2.3.7 RISKS

Moving forward, the Transport Team will be reviewing our risks as a group in regular meetings.

The aim is to raise awareness, encourage improvements, and provide a platform for innovative

solutions. The current Transport Risk list, taken from the Land Transport Activity Management

Plan, is shown in Appendix A. In line with our shared drive for continuous improvement, we

aim to continue to develop and improve this tool, which will feed into the Council risk

management process.


Whaarangi 11 | 12 M 2823210


In conclusion it is noted that all major projects are progressing and that maintenance activities

are implemented on a monthly basis.

It is hereby recommended:

THAT the report be received

Approval Prepared by Lukas de Haast

Transportation Manager

Approved by Adrian de Laborde Group Manager - Engineering Services


Whaarangi 12 | 12 M 2823210

APPENDIX A: Land Transport Activity updated Risk Register

Risk Event Risk Cause Initial

Risk

As the number of heavy vehicles

increases in the District and sub-

regionally, the increased weight can

potentially lead to failure of bridge

structures and/or permanent

damage

While a desktop capacity screening has

been completed on a selection of bridge

structures, no specific capacity analysis

has been completed to date. There are

uncertainties around capacity because

of limited information and knowledge

High

Land transport delivery of services

will be disrupted if in-house

professional services capability is

lost

Staff turnover, inadequate resourcing

and training, and lack of knowledge

sharing High

Not meeting technical performance

target or agreed levels of service for

sealed road

Inadequate funding to address backlog.

Reseal and rehabilitation programme

developed on limited data. Inadequate

reseal and rehabilitation programme

scheduled or executed resulting

renewal backlog

High

Council's reputation damaged from

time to time because of maintenance

related services requests are not

responded to within agreed response

time

The current service request handling

process is not efficient (not

incorporated sufficient status levels to

reflect the progress of resolution)

High

Increased rate of injury from

footpath hazards

Walking and the use of mobility scooter

become a more popular mode of

transport. Hazards only addressed

reactively in response to customer

complaint

High

Decreased levels of service for ride

quality as pavement deterioration is

attributed by factors other than

load-related stress

Prolonged dry weather condition as well

as very wet periods, pavement built on

soft subgrade soils High


281 Whaarangi 1 | 2 M 2819662



AUTHOR Lukas de Haast Transportation Manager

FILE REFERENCE Document: M2819662

PORTFOLIO HOLDER/S Mayor Adams/Councillor Buckthought Transportation portfolio

MEETING DATE 30 September 2020

SUBJECT Bridge and Structures Professional Services – Contract

CON-475 – Award of Separable Portion 2


THAT the report be received. THAT Contract CON-475 is extended (rollover) to cover the period from 1 July 2020 to 30 June

2021, for an contract amount of $120,000 (excluding GST).

1 PURPOSE | TE ARONGA The Bridge and Structures professional Services Contract with WSP was awarded on a three-

year plus 1-year plus 1-year agreement. As the 3-year period has concluded, Council is

requested to approve the extension of the Contract for the first 1-year period.


The Contract is for the provision of professional services for the management of Matamata-

Piako, Waitomo and Hauraki District Councils’ bridges, large culverts and other road network

structures. The Contract is being managed by the Waikato Road Asset Technical Accord (RATA)

on behalf of the participating Councils. The Contract was awarded to WSP in June 2017. The term of the engagement was an initial period of 3 years. Up to two extensions of 12

months each may be offered to the Consultant at the sole discretion of the Client. The initial 3-

year contract period concluded on 30 June 2020. The Contract took a bit of time to gain momentum and WSP was issued one low scoring

performance assessment compiled by the partner Councils. However, WSP has improved their

performance and the rating has improved to a level which all partner Councils are now

satisfied. As a result, RATA is recommending to the Councils that the first 12-month rollover of

the Contract is granted to WSP.


281 Whaarangi 2 | 2 M 2819662

The estimated value of the works for Hauraki District Council is $120,000, which includes

Provisional Sums of $30,000 for Principal (detailed) Bridge Inspections and New Postings of

Bridges. Provision has been made for an amount of $90,000 in the Professional Services

Budget and a further $30,000 in the Structures Maintenance Budget for 2020/21. The Contract

if awarded will therefore be funded out of existing approved LTP budgets.

3 THE ISSUES | NGĀ TAKE If the Contract is not extended, Council will have to prepare a new tender, request offers and

make an award. This process could take the best part of three months with the result that no

work on bridge inspections will be possible during the first six months of the financial year. It

will increase the risk of failure on some of the structures.

This Contract is a joint venture between three Councils. It will have a detrimental effect on the

other Councils if one of the three Councils decides not to extend the Contract.




matter, is not to engage at this time. This Contract is part of the operations and maintenance function of Council roads that is an

ongoing exercise for years to come.


Staff have identified the following options for the Council to consider: Retaining the status quo by extending the existing Contract with one year in accordance

with the Contract Conditions


Staff recommend proceeding with the existing Contract for another year.

7 Approval

Prepared by Lukas de Haast Transportation Manager

Approved by Adrian de Laborde Group Manager Engineering





AUTHOR EJ Wentzel - Water Services Manager

FILE REFERENCE Document: 2819736 Appendix A: NA Appendix B: NA

PORTFOLIO HOLDER/S Councillor Harris


SUBJECT Water Services - Monthly Activity Report for September

SUMMARY | TE WHAKARĀPOPOTANGA This report summarises performance and issues in the Water Services work area. The body of

the report refers to the August period.



THAT a mural be approved for the Pekapeka Pumpstation.

THAT the existing design be accepted or

THAT the design be altered to include the wording Te Mana o te Wai or

THAT a new design be developed along certain guidelines



1 PURPOSE | TE ARONGA To provide an overview on the maintenance activities, project progress, risks and financial

standing of the Water Services activity.

2 BACKGROUND | TE KŌRERO Ā MUA This report provide an overview of the activities in the Water Services environment.

3 FINANCIAL MEASURES There will be no financial report for this month.

4 WATER SUPPLY

4.1 Water Networks Operations Notebook

Various water mains renewals are underway in: Consols street - Waihi Abbot Road - Pipiroa Annual district wide air valve maintenance 80% complete. Waste water air valve

cleaning about to start

4.2 Water Treatment Operations Notebook

Tetley’s Quarry water level is climbing slowly, although we are filling as fast as our

Resource Consent allows depending on the Waitakaruru River level. It is still predicted to

be a dry spring. The Mangatarata River (Suicide Intake) level is now high enough to

partially supply Waitakaruru WTP as well. Since the changes made to the control philosophy of the Waitakaruru WTP reticulation

pumps, no significant brown water complaints have been received. Work has begun with our SCADA contractor on reprogramming the compliance reporting

blocks to rectify the compliance issues identified previously by the DHB.

4.3 October / November Planned Works

Water main replacements: Waikino Bridge, and Wharf Street - Kerepehi. Install bulk water supply point for tankered water at Waihi. Replacement of Paeroa WTP and Waihi WTP hot water tanks. We have quotes for

fabrication and delivery, and aim to have installation costs soon to allow for replacement

in October. Annual servicing and calibration of WTP instruments planned for October, to synchronise

this with the start of summer.



5 WASTEWATER

5.1 Wastewater Networks Operations Notebook

Junction Road pump 1 suffered a failure and was sent to Pump & Valve to determine if it

was fixable. The cost of repair is un-economical therefore a new one has been ordered

ex Sweden (Delivery has been delayed and is now expected end of September) Smith Street Pumpstation in Waihi has now been added on to SCADA. This is the last of

the stations with Multismarts already installed to be given communications. Waihi East Manhole inspections are well underway and will be completed during the next

rain event. An interim list of works required is being produced while we complete the

inspections. Miro Street pumpstation suffered from rat damage. They chewed through the motor

cable but there was enough slack in the cable to allow it to be reconnected. Wet wipes Flushability Standards – Update from Water NZ

Water NZ is currently developing a Flushability standard for wet wipes due to the amount of

blockages suffered by councils in the wastewater reticulation. Below an extract from the

recent WaterNZ report:

Thanks to the councils that have supported our work in the development of joint Australian/ NZ Flushability

Standards.

Covid-19 is taking its toll on the flushability standard. It has taken more than 30 days to get the same batch of various wipe products to testing facilities around the world. This has slowed down testing and caused inevitable delays to the development of a proposed standard. The next meeting is 25 September where we expect to go through the results from the labs on how repeatable the testing process is. It is now expected that the proposed Standard will be released for consultation in November 2020.

5.2 Wastewater Treatment Operations Notebook

The Resource Consent (RC) exceedances reported at Hauraki District Council (HDC)

wastewater/sewage treatment plants (WWTP/STP) for samples taken in August 2020

were: 1. Waihi STP Total Ammoniacal Nitrogen (TAN)

a. 9.7 g/m3 b. This value is above both the median limit of 4 g/m3 and the 90th percentile

limit of 8 g/m3. Investigations into the non-compliance have determined the

most likely cause to be a build-up of sludge in the oxidation ponds. Council

have made provision in the current Long Term Plan to remove sludge from the

ponds, and to divert the DAF discharge from the ponds. DAF sludge is currently

being discharged back in to the ponds and that would also increase the TAN.

Council is working on a long-term strategy to deal with the sludge at all its

plants. 2. Paeroa STP Total Ammoniacal Nitrogen (TAN)

a. 14.2 g/m3 b. This value is above the 90th percentile limit of 10 g/m3. Investigations into the

non-compliance have determined the most likely cause to be a build-up of

sludge in the oxidation ponds. Council have made provision in the current

Long Term Plan to remove sludge from the ponds, and to divert the DAF

discharge from the ponds. DAF sludge is currently being discharged back in to

the ponds and that would also increase the TAN. Council is working on a long-

term strategy to deal with the sludge at all its plants. 3. Ngatea STP Escherichia coli (E. coli)



a. 50 000 cfu/100 mL b. This value is above the median consent limit (13 850 cfu/100 mL). This is

attributable to high TSS in the plant, as reported previously. This is also

consistent with previous years’ results, where high results were recorded after

heavy rainfall. The plant needs to be desludged, which works will be considered

once the new RC is issued. 4. Kerepehi STP Escherichia coli (E. coli)

a. 1 100 cfu/100 mL b. This value is above the lower consent limit, but not the higher consent limit

(No more than 4 exceedances above 2 000 cfu/100 mL; No more than 8

exceedances above 1 000 cfu/100 mL). Low flows through the ponds due to

the drought are suspected to have caused algal blooms, hindering the

digestion process. 5. Tanners Pond (Kerepehi STP) Dissolved Aluminium (DA)

a. 0.32 g/m3 b. This value is above the consent limit of 0.055 g/m3. This is the first exceedance

for the year. A review of the ANZECC trigger levels has highlighted that the

0.055 g/m3 limit applied to this discharge is based on the classification of a

‘slightly disturbed ecosystem’. Extensive ecological investigations carried out

in the past identified that this ecosystem should be classified as a ‘moderately

disturbed ecosystem’, in which the ANZECC classification permits a threshold

of 0.15 g/m3. Council would like to meet with Regional Council to discuss this

matter further. Summary from July 2020 to August 2020 (exceedances for this month in bold and

underlined): 1. Kerepehi STP

a. e. Coli: 1 above lower consent limit but not higher consent limit. 2. Kerepehi STP (Tanners Pond)

a. TSS: 1 above consent limit. b. DA: 2 above consent limit.

3. Ngatea STP a. e. Coli: 1 above median limit.

4. Paeroa STP a. e. Coli: 1 above consent limit. b. TAN: 1 above 90th percentile limit.

5. Turua STP a. e. Coli: 1 above median and 90th percentile limit. b. TSS: 1 above median but below 90th percentile limit.

6. Waihi STP a. TAN: 1 above median but below 90th percentile limit; 1 above median and

90th percentile limit. 7. Waitakaruru STP 8. Whiritoa STP

The Whiritoa Wastewater Treatment plant discharge consent process is ongoing. The

application has been submitted to Waikato Regional Council for consideration. WRC has

indicated that they will publicly notify the consent application. An application was submitted for the renewing of the Paeroa STP’s resource consent. HDC

has received a recommendation from the WRC Resource Officer that WRC allow us to

continue operating Paeroa STP under the existing consent until new consents is granted.

The public consultation process is planned for September. A hui will be held with iwi to

get their views on the matter. Work is continuing on the resource consent application for Kerepehi STP.




Continue repairs and maintenance at WWTP’s around sensor renewal and calibration,

vulnerable wiring and similar housekeeping issues. Maintenance on Waitakaruru pressure pump network Preventative network cleaning about pit rim walkway sewers. Install Multismarts at wastewater pump stations Paeroa WWTP Consent renewal – Consultation process



6 STORM WATER

6.1 Storm water Networks Operations Notebook

No major faults were found on the network during this time.


Installation of 70mtrs of 225mm pipe on Pipiroa Road which had been delayed due to Covid

lockdown. 3C Claremont/40 Thames Road - Work to rectify missed connection of one section of

stormwater network to the downstream network

7 Pekapeka Intake Murial Council has a pumpstation building at the Waihou River next to Hauraki Road. This building is

constantly tagged and needs to be repainted on a regular basis. One solution would be to paint

the building with a tag resistant paint and then to clean it up every time the building gets

tagged. Another solution would be to paint a mural on the facade. A local artist was

approached and he suggested the design below.

The artwork depicts the Endeavour as the site is very close to Cooks Landing. The artist suggested to have the words “Water equals Life” on the door. The National Policy Statement for Freshwater



promotes the concept of Te Mana o te Wai. Te Mana o te Wai is a concept that refers to the fundamental importance of water and recognises that protecting the health of freshwater protects the health and well-being of the wider environment. It protects the mauri of the wai. Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. An option could be to replace the wording “Water equals Life”with “Te Mana o te Wai” to show Council’s commitment in this space. The artwork will connect the building to its function and show the community what the purpose of the building is but it will also remind the community of the importance of water. A mural option would be more aesthetically pleasing and it is therefore the proposed solution. Council should debate the theme and content of the mural and comment if the design is appropriate for the environment.



NA

Approval

Prepared by Karen Steffek, Connan Negus, Dave Richards and EJ Wentzel

Approved by Adrian de Laborde Group Manager Engineering





AUTHOR Steve de Laborde Infrastructure Systems and Planning Manager

FILE REFERENCE Document: M2822108 Appendix A:

PORTFOLIO HOLDER/S Councillor Duncan Smeaton Solid Waste Portfolio


SUBJECT Waste Management – Monthly Activity Report

August 2020


August was generally uneventful with the waste volumes starting to reduce after the initial Covid experience.

The Capital works are nearing completion at Waihi, however there is a fair amount to do in Paeroa.

The interface between HDC and Smart Environmental Ltd (SEL) has changed over the last three months or so. We now have a Contract Manager (Renee Wentzel) dedicated to our interests within the contract, interacting with SEL’s new Eastern Waikato Area Manager (Kiri Carew). A good collaboration is starting to form between these two, as we confront the waste problem within our district. This includes working with SEL on waste education and recycling. It is in their (SEL’s) best interests to have a clean, uncontaminated product.

To prepare for Recycling Week in October, the Waste Minimisation Working Party have put into action their plans, which includes the rollout of the ‘Pull-up Banners’ (Figure 3). It was agreed to order 4-6 pull-up banners to be placed in the Countdown (Paeroa), Lotto Shop (Ngatea), Foursquare (Ngatea & Paeroa) and New World (Waihi). These will be printed in both Te Reo Maori and English showing, in three steps, how to deal with milk bottles and meat trays and will be placed near these items in the shops.

Other initiatives and work include fridge magnets, the Waste Minimisation Communication Plan and public education.






The purpose of the report is to give Council a monthly update on the operations and capital work pertaining to the Waste Management activity.


HDC has a contract with Smart Environmental Ltd for a Kerbside collection of refuse and recycling and the management of the refuse transfer stations in Paeroa and Waihi. We also have a contract with Waste Management who manage the landfill at Tirohia.

3 ACTIVITY UPDATE Financial Comments: Expenditure, year to date.

While no financial profile is available yet, there is nothing out of the ordinary or unexpected to report for the Waste Management activity.

Operations:

Transport Tonnages:

The tonnage of waste transported from the Paeroa and Waihi transfer stations to the landfill at Tirohia is presented in Figure 1.

Figure 1: Waste Transported from RTS’s

The volumes of waste show an indication of receding. This is encouraging, however an analysis of the waste source entering the RTS shows that the volume is being generated via the public, rather than commercial waste.



Diversion: Figure 2 below shows the weight in tons, of each waste stream coming from the three source areas managed in the contract, namely Kerbside collections and the Paeroa and Waihi Refuse Transfer Stations (RTS’s). It shows the current month plotted against the three previous months for easy comparison. The definitions of the different components of the waste stream are as follows:

• Recycling: Mixed cardboard, plastics, aluminium, etc., from a Kerbside Wheelie Bin. • Glass: As it says, but sorted into clear, green and brown. • Cardboard: Cardboard on its own, not mixed, from RTSs. • Commingle: The same as recycling, but from the RTSs. • Green Waste: As it says and includes the category Mulch. • Refuse: None of the above, everything that goes to landfill.

Figure 2: Summary of waste streams for June, July and August.

On the following page are the graphs representing the waste stream going to landfill, compared to the targets set for 2022 in the Waste Minimisation Plan. Also shown and compared are the volumes of refuse and recycling generated from the various sources, namely: Kerbside col lection, Paeroa RTS and Waihi RTS. Data Confidence: The data obtained to produce the following graphs comes from the landfill company, Waste Management and our kerbside/RTS contractor, Smart Environmental. The calculations for the graphs were based on the following assumptions:

• Rated properties: 6,927 (rated for refuse collection) • District Population: 20,022 (2018 Census Data) • Applied Kerbside Population: 13,300 (2018 Census Data)

The graph clearly shows that the waste stream is on a downward trend. It should be noted that HDC’s recycling has a 30+% contamination rate currently. This will be addressed as part of our education message.

Summary of Waste Streams for 2019 - 2020

3.0

29.6

52.3

29.8

5.4

5.3

10.5

13.6

16.7

10.0

79.0

48.3

7.0

15.6

9.3

180.69

137.22

96.53

364.86

365.72

309.56

195.12

175.18

174.82

- 50.0 100.0 150.0 200.0 250.0 300.0 350.0 400.0 450.0 500.0

Jun

Jul

Aug

Jun

Jul

Aug

Jun

Jul

Aug

Kerb

side

Paer

oa R

TSW

aihi

RTS

Weight (t)

Refuse Recycling Glass Cardboard Commingle Green Waste

MRF, Kopu - 16/09/2020



HDC Waste Summary for 20202022 Targets Kerbside 2022 Target Total 2022 Target (kg/Prsn/Yr) 74.0 316.0

Jan 10.6 6.2 20.5 26.3Feb 8.7 6.2 18.3 26.3Mar 7.8 6.2 18.2 26.3Apr 11.2 6.2 20.5 26.3May 13.8 6.2 34.6 26.3Jun 13.6 6.2 37.0 26.3Jul 10.3 6.2 33.9 26.3

Aug 7.3 6.2 29.0 26.3 Population Data used: updated Jan 2020

Sep #N/A 6.2 #N/A 26.3 Properties Rated: 6,927 (properties)

Oct #N/A 6.2 #N/A 26.3 Kerbside Population: 13,300 (2018 Census)

Nov #N/A 6.2 #N/A 26.3 District Population: 20,022 (2018 Census)

Dec #N/A 6.2 #N/A 26.3

Diversion: Refuse (t) Re-cycling (t) Total (t)Jan 410.6 183.2 593.8Feb 366.8 151.9 518.7Mar 365.1 121.3 486.4Apr 414.8 42.9 457.7May 694.5 67.7 762.2Jun 740.7 56.2 796.9Jul 678.1 171.9 850.0

Aug 580.9 114.9 695.8Sep #N/A #N/A #N/AOct #N/A #N/A #N/ANov #N/A #N/A #N/ADec #N/A #N/A #N/A

Recycling: Kerbside Paeroa RTS Waihi RTS Total (t)Jan 134.4 12.3 36.5 183.2Feb 98.1 7.1 42.1 147.3Mar 80.0 6.9 34.4 121.3Apr 9.1 14.9 12.3 36.3May 16.7 18.7 20.6 56.0Jun 29.6 5.4 13.6 48.6Jul 131.3 5.3 35.4 171.9

Aug 78.1 17.5 19.4 114.9Sep #N/A #N/A #N/A #N/AOct #N/A #N/A #N/A #N/ANov #N/A #N/A #N/A #N/ADec #N/A #N/A #N/A #N/A

Refuse: Kerbside Paeroa RTS Waihi RTS Total (t)Jan 140.6 129.2 140.7 410.6Feb 115.4 124.6 126.7 366.8Mar 104.0 135.6 125.6 365.1Apr 149.2 247.3 13.8 410.2May 184.0 476.1 32.2 692.3Jun 180.7 364.9 195.1 740.7Jul 137.2 365.7 175.2 678.1

Aug 96.5 309.6 174.8 580.9Sep #N/A #N/A #N/A #N/AOct #N/A #N/A #N/A #N/ANov #N/A #N/A #N/A #N/ADec #N/A #N/A #N/A #N/A

0.0

200.0

400.0

600.0

800.0

1000.0

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Tons

(t)

DiversionRefuse vs Recycling

Refuse (t) Re-cycling (t) Total (t)

0.0

50.0

100.0

150.0

200.0


Tons

(t)

Recycling

Kerbside Paeroa RTS Waihi RTS Total (t)

0.0

100.0

200.0

300.0

400.0

500.0

600.0

700.0

800.0


Tons

(t)

Refuse

Kerbside Paeroa RTS Waihi RTS Total (t)

0.0

2.0

4.0

6.0

8.0

10.0

12.0

14.0

16.0


Kg p

er P

erso

n pe

r M

onth

Kerbside WMMP Landfill Comparison74kg/person/year (6.2kg/month)

2022 Target Kerbside

0.0

5.0

10.0

15.0

20.0

25.0

30.0

35.0

40.0


Kg p

er P

erso

n pe

r M

onth

Total WMMP Landfill Comparison316kg/person/year (26.3kg/month)

2022 Target Total



Capital Works Update:

Paeroa RTS Site:

The major works of this project has become the raising of the rear section to construct a new drain at the back of the property to accommodate water that sometimes occupies the inundation zone during a large rain event. Since the original planning, the Reuse and Repair Centre has been established. The project has now evolved to the extent that more construction work is required to accommodate this facility. New fences have to be installed, the layout had to be revised and would require more construction and preparation work to accommodate this facility on site. The following is the status to date:

• Certain fences removed, • Replaced waste oil bin with new bin, • Enviroblocks ordered to replace steel barrier at the tip face. • Fencing to be installed before end September, • Resource Consent – the design is 95% complete, with a few quantities outstanding. • The layout of facility has changed, new kerbs installed and asphalting to proceed in

conjunction with HDC Carpark. Waihi RTS: This project is near completion with the only outstanding item left is finalising the safety rails. Completed works are as following:

• Installation of concrete slabs on both sides of the main refuse shed is complete; • Installation of concrete pad with Enviroblocks – (scrap steel area), • Barbed wire fencing around the top of the Enviroblocks, • Fence repairs, • Hazardous Goods (HG) Shed sealed and painted, • Installation of new concrete pads on either side of HG Shed • Installation of new gas bottle cages, • Replaced waste oil bin with new bin, • Replaced existing barge boards, • Electrical upgrade, • CCTV Installation.

Waste Minimisation Working Party:

Staff have been and continue to work on the following Working Party initiatives to promote public awareness:

• The pull-up banners (right) and fridge magnets have been approved;

• Collaboration talks with Smart on education is in progress, this will be focussed on the recycling process as it starts in the home;

• Collaboration with MPDC on Waste Minimisation Communication Plan;

• Funding for public education, aimed at the adults, but includes anyone who can read.

• Reuse and Repair Centre, we’re working on the finer details on site preparation, quantities of metal required, establishment costs, etc. Figure 3: Pull-up Banners



Approval Prepared by Steve de Laborde

Infrastructure Systems and Planning Manager

Approved by Adrian de Laborde Engineering Group Manager


Whaarangi 1 | 14 M 2780984

FOR DECISION

MŌ TE WHAKATAUNGA


AUTHOR Steve de Laborde


FILE REFERENCE Document: M2780984

Appendix A: Enviroschools overview

Appendix B: Zero Waste overview

PORTFOLIO HOLDER/S Councillor Duncan Smeaton


SUBJECT Continued Funding for Enviroschools and

Zero Waste Education Programmes

SUMMARY | TE WHAKARĀPOPOTANGA The Waste Management activity has, in its performance measures, embarked on two educational

waste minimisation programmes a year. The one programme focusses on educating school

children by introducing an environmental perspective to their daily life. The other is focussed

on the general public, generally adults. The idea being that the two programmes will dove tail

in the home or on a shopping trip. This is where waste minimisation starts, within the

family/home.

Within this two pronged approach, Hauraki District Council (HDC) has been supporting two “in-

school” programmes for the children, the Enviroschools Educational Programme and the Zero

Waste Educational Programme. Currently, external programmes such as these are the best

options we have at reaching this younger age group.

Enviroschools Education Programme (WRC); (see Appendix A)

The Enviroschools kaupapa is about creating a healthy, peaceful, sustainable world through

learning and taking action together.

Their Kaupapa is embodied in five guiding principles that underpin the whole Enviroschools

journey:

Empowered Students are enabled to participate in meaningful ways in the life of their

early childhood centre or school. Their unique perspectives are valued for the knowledge

and insight that they bring and they are supported to take action for real change.


Whaarangi 2 | 14 M 2780984

Learning for Sustainability recognises the type of teaching and learning that use

connecting experiences to develop holistic and ecological perspectives, foster student

enquiry, decision-making, action, reflection and create sustainable outcomes. Maori Perspective honours the status of tangata whenua in this land and value of

indigenous knowledge and wisdoms in enriching and guiding learning and action. Respect for the Diversity of People and Cultures acknowledges the unique gifts,

contributions and perspectives of individuals and groups, reinforcing the value of

participating decision-making and collaborative action. Sustainable Communities act in ways that nurture people and nature, now and in the

future to maintain the health and viability of our environment, society, culture and

economy. Enviroschools empowers the whole school to work collectively on projects and encourages their

creative minds. A visit to any of these schools it will not be difficult to see the passion the

students have for this programme and what has been achieved because of it.

Zero Waste Education Programme; (see Appendix B)

The Zero Waste Education (ZWE) programme has been educating children about the topic of

sustainable resource use since 1993. This programme is offered to students between the years

1-8. As the units alternate each year students will constantly receive new material.

Zero Waste is a comprehensive classroom based programme focussing on a specific solution to

our waste problem taught by a specialist educator.


RECOMMENDATION | TE WHAIKUPU THAT the report be received.

THAT the Council approves expenditure of:

approximately $22,000 in the Enviroschools Education Programme and approximately $22,000 for the Zero Waste Education Programme

in this current financial year, to be funded from the Government Waste Levy.

THAT the Council considers these decisions to be insignificant under its Significance and

Engagement Policy 2017.


The purpose of this report is to gain approval for continued funding for the Enviroschools

Education and Zero Waste Education Programmes.


Enviroschools (see Appendix A)

Enviroschools has been part of the Hauraki District Council education program since late 2007

with three schools initially signing up.


Whaarangi 3 | 14 M 2780984

Since then we now have 15 schools reaching 2158 students, which is 67% of HDC schools

currently using this programme. This is above any other district in the Waikato Region which

makes it the most successful district in terms of the number of engaged schools

This programme starts at early childhood centres and continues right up to level 13. Each district

has its own Enviroschool facilitator who is employed by the Waikato Regional Council. They

facilitate with a lead teacher who supports the delivery of the programme on a day to day basis.

Then there is a core group of students who are the leaders in their school and can be from

different age groups.

The lessons may start in the class room, but are put into practice around their school grounds.

They also work within the community they live. The program is to educate and encourage the

students into thinking about ways to look at the way we go about everyday life. The products

we use, the food we eat and when we want to build something, is there a better way to deal

with the waste that is created in today’s society? What can be reduce, reused and recycled into

something else?

Within the contract are Key Performance Indicators (KPI’s) for both parties to work towards. For

the most part they are achieved, however there are some that require more effort.

Key Performance Indicators for both parties:

KPI’s for Hauraki District Council (HDC): KPI’s for Waikato Regional Council (WRC):

To provide accessible touchpoints for

Enviroschool’s facilitators to communicate

with WRC staff. To attend regular meetings (as agreed)

with WRC (incl Enviroschools facilitators) to

establish district priorities, goals and local

issues that can be supported by

Enviroschools To help broker relationships with

environmental champions (including

relevant Councillors) to encourage

interations between schools, businesses

and communities in the district when

necessary To have a representation at Enviroschool

events such as reflection celebrations. Acknowledge Enviroschools action

whenever possible To share HDC strategies related to

environmental sustainability for the Hauraki

District to inform focus areas To schedule an annual report presentation

to elected members to showcase student

learning

To establish opportunities and events for

territorial authority representatives to

connect and experience student learning

journeys. To engage, train and provide ongoing

supervision and support for Enviroschools’

facilitators To manage all contributions and funds

ensuring that facilitators costs,

Enviroschools resources, teacher release

expenses and training are catered for to

advance the programme To identify opportunities to align

Enviroschools learning opportunities with

key regional initiatives (e.g Healthy River

Wai Ora, Wai restoration etc.) To encourage Enviroschools particpants to

undertake units of most relevance to each

Hauraki districts needs To provide six monthly reports indicating

outputs and related data including school

participation, facilitated learning units To provide and facilitate an annual report

presentation to territorial authorities’

elected members focused on learning and

community outcomes


Whaarangi 4 | 14 M 2780984

Zero Waste (see Appendix B)

Zero Waste has been part of the Council’s education programme for approximately the same

length of time as Enviroschools. They currently have about 25 schools listed, however not all

schools participate each year. Payment is only provided to those that receive Zero Waste

Education. The programme starts at early childhood up to year 8 only. During the 2019-20

period six schools engaged in this programme and a total of 450 pupils were taught.

This programme is mainly classroom based with specific workbook set out for each school year

level that are called units. The programme is taught by a specialist educator who has experience

in waste minimisation. Preschools are offered one 45 minute lesson. Two units for Years 1-2

comprise of two 45 minute lessons. Six units for Years 3-8 comprising of four 45 minute lessons.

Lessons are booked through the school throughout the year for the classes involved. It gets the

students the look closer at everyday things we take for granted and what the extra waste we

create can be used for. The hope is that they then take it home and educate their families.

The students who engage in these education programmes are our future and one day will be

living, working and contributing to our district. Getting their young minds naturally thinking

about ways to reduce, reuse and recycle in their everyday life will hopefully become second

nature.

Key Performance Indicators for Zero Waste

Upon completion of units, an evaluation from teachers will be required as a measure of the

contractors performance The contractor will provide a summary, at the end of each calendar year. This will include

the classes taught, number of pupils taught, number of schools/preschools taught and

overall satisfaction of the delivery of the programme by the schools/preschools To highlight the benefit gained from receiving the contractor service, the contractor may

include, where possible, a brief presentation by pupils to council. Two schools giving a

presentation to Council per year is adequate 60% of Public Primary and Intermediate Schools within the Council district are visited by

the Contractor each year ending 30 June 90% of schools that receive the Zero Waste Education program are either satisfied or very

satisfied with delivery of the program and the content of the course, each year ending 30

June as determined by a standard survey to be agreed between parties via evaluation

form comments At least 5 schools annually will have discussions with the educator about their own Waste

systems




matter, at this point in time, is to inform (i.e. one-way communication disseminating

information).


Whaarangi 5 | 14 M 2780984


Staff have identified the following options for the Council to consider:

Keep funding the programmes, or Cancel the programmes in schools.

The options and their advantages and disadvantages are outlined below.

4.1 OPTION 1: Keep funding the programmes

ABOUT THIS OPTION

Funding of these programmes are covered using some our Government Waste Levy fund.

ADVANTAGES

The schools continue with these programmes

educating the young minds. We don’t have a

better way of doing it collectively.

This is part of our performance measures –

two programmes, one aimed at children, the

other at the rest of the community.

DISADVANTAGES

It might be seen that the waste levy fund

could be used elsewhere.

FINANCIAL COSTS

1. Whole of life costs Capital costs: Nil

Ongoing annual operating: $22,000 approximately yearly

per programme

(depending on how many more schools join)

One off operating cost: Nil

Budget source Waste Levy funds

Changes to budgets In order to accommodate these costs there will not need to

be changes to budgets.


Potential impact on rates The impact on rates will be nil


Whaarangi 6 | 14 M 2780984

4.2 OPTION 2: Cancel the funding

ABOUT THIS OPTION

Cancel the funding for the school programmes.

ADVANTAGES

The money could be used elsewhere, if

deemed more important.

DISADVANTAGES

We won’t be embedding environmental

stewardship into the minds of the future

generation.

We would have to find other ways of

reaching the children. We would essentially

have to “re-inventing the wheel”.

FINANCIAL COSTS

2. Whole of life costs Capital costs: Nil

Ongoing annual operating: Nl

One off operating cost: Nil

Budget source N/A

Changes to budgets N/A

Impact on the Council’s debt Nil

Potential impact on rates The impact on rates will be nil


Staff recommend proceeding with option 1 – Keep funding the programmes.

5.1 LINKAGES

STRATEGIC

DIRECTION The preferred option IS consistent

with the Council’s strategic

direction, including community

outcomes.

It supports the WMMP, our

performance measures and

the ethos of Council.


Whaarangi 7 | 14 M 2780984

LONG TERM PLAN /

ANNUAL PLAN

ALIGNMENT


with the long term plan and/or

annual plan programmes and

budgets.

Activities such as these have

been budgeted for in the LTP

etc.

POLICIES, BYLAWS

AND PLANS

ALIGNMENT


with the Council’s other

strategies, policies, bylaws and

plans.

It fits under the WMMP

SIGNIFICANCE

ASSESSMENT The decision IS NOT considered

significant under the Council’s

Significance and Engagement Policy

2017.

IMPLICATIONS FOR

MĀORI The decision DOES NOT involve a

significant decision in relation to

land or a body of water.


There are no risks as such to measure, as such. The risk is that the next generation is

ignorant to issues facing the environment, that is almost immeasurable.



Immediately Renew the schools programme

contracts These require sign-off by the GM:

Eng Services.

7 Approval

Prepared by Steve de Laborde


Approved by Adrian de Laborde

Engineering Group Manager


Whaarangi 8 | 14 M 2780984

APPENDIX A : Enviroschools Overview


Whaarangi 9 | 14 M 2780984


Whaarangi 10 | 14 M 2780984


Whaarangi 11 | 14 M 2780984

APPENDIX B : Zero Waste Overview


Whaarangi 12 | 14 M 2780984

School Participation


Whaarangi 13 | 14 M 2780984

Examples of the reporting from the Zero Waste schools involved:


Whaarangi 14 | 14 M 2780984





AUTHOR Project Manager: Renée Wentzel


PORTFOLIO HOLDER/S Councillor Duncan Smeaton


SUBJECT Reducing the impact of plastic on the environment


The Ministry for the Environment has released a consultation document on reducing the impact of plastics on our environment. The consultation period runs until 4 November 2020. The Council is being asked to consider a submission to the consultation process.





THAT the report be received. THAT the Council:

a) request staff to prepare a submission for the Council’s consideration on the Ministry for the Environment’s consultation on “Reducing the impact of plastic on our environment” to phase out of some polyvinyl chloride (PVC), polystyrene packaging and all oxo-degradable plastic products1 and seven types of single-use plastic items.

OR b) does not submit on the Ministry for the Environment’s consultation on “Reducing the

impact of plastic on our environment” THAT the Council considers these decisions to be insignificant under its Significance and Engagement Policy 2017.


The Government, through the Ministry for the Environment, is currently undertaking consultation on reducing the impact of plastic on our environment. This report is to request Council to consider submitting on the consultation document (https://www.mfe.govt.nz/sites/default/files/media/Waste/reducing-the-impact-of-plastic-on-our-environment.pdf). The Ministry for the Environment plans to reduce the impact of plastics in our environment by moving away from hard-to-recycle plastics. This will include phasing out some polyvinyl chloride (PVC), polystyrene packaging and all oxo-degradable plastic products.


Central government holds the powers to reform waste policy, but local government is charged with day-to-day management of rubbish and recycling and setting objectives and methods for local waste management and minimisation (Waste Minimisation Act, s43). Arguably, central government’s practical detachment from these tasks has shielded it from a sense of urgency regarding policy reform and the deleterious impacts of reform not being implemented. To redress this governance gap, local government holds ‘an important voice’ (Envision New Zealand, 2015, p.9). Indeed, many councils list lobbying central government to implement the WMA as an action under their waste management and minimisation plans The Ministry for the Environment(MfE) has launched a consultation process which will be seeking feedback on two proposals related to plastic design, use and disposal. Their consultation page can be located here: https://www.mfe.govt.nz/reducing-impact-of-plastic-on-environment. It is proposed that this be achieved over two phases. Phase 1 will be to phase-out some polyvinyl chloride (all PVC food and beverage packaging) and some polystyrene food and beverage packaging and all oxo-degradable plastic products. Phase 2 will be to phase-out all remaining polystyrene food and beverage packaging and all other expanded polystyrene (EPS) packaging. MfE has not set dates for individual single-use plastic items, i.e. plastic straws, cotton buds, some cups and lids, drink stirrers, produce bags both plastic and compostable,

1 Oxo-degradable plastics are usually polyethylene (PE) that contain additives, which accelerate their degradation when exposed to heat and/or light.



tableware (plastic plates, bowls, cutlery), non-compostable fruit skewers and non-compostable produce stickers, but they proposed that all bans are in place by January 2025. To move away from hard-to-recycle plastics will develop and/or improve a more circular economy for plastics where packaging materials are made of higher value materials that are easier to recycle. To move away from single-use items will encourage reuse, reduce waste to landfill and minimise harm to the environment from plastic litter.

3 THE ISSUES | NGĀ TAKE

We know that plastics can enter the environment at any stage of product manufacturing, use and disposal and may eventually reach the ocean. Some examples how plastics can enter the environment are by accidental loss at transport, illegal dumping, abrasion from tyres, raw materials lost at production sites, use of products containing microplastics (small pieces which is less than 5 mm long), poor waste management, landfills due to run-off and wind, overflow and discharge at treatment plants, part of sewage sludge and deliberate littering. It is estimated that ±640,000 tonnes of fishing equipment is discarded into the marine environment each year by recreational fishing, aquaculture, tourist cruises, commercial fishing and shipping. Microplastics and microbeads (used in health and beauty products such as cleansers and toothpaste) washes down drains and are so tiny and light that they do not get removed in the treatment process. These plastic fragments leave the treatment plant to enter our waterways and oceans. Bigger fragments that are removed during wastewater treatment end up in sewage sludge that is used as fertilizer in agriculture. When the fertilizer breaks down, these microplastics seeps into soil, waterways and aquifers and end up being ingested by aquatic life. It is estimated that the daily plastic waste in New Zealand in 2016 was 159g per person. Compared to Australia which is 117g and Norway’s 26g per person. The Royal Society of New Zealand has undertaken a number of studies on our plastic behaviour in NZ (https://www.royalsociety.org.nz/major-issues-and-projects/plastics). A particularly interesting and recommended read to understand the plastic caused environmental issues we face in NZ is summarised in this report: https://www.royalsociety.org.nz/assets/Uploads/Plastics-in-the-Environment-evidence-summary.pdf. In the last 10 years the world has produced more plastics than the whole of the last century and plastic production might quadruple by 2050. The use of plastics has outpaced our ability to deal with plastic waste. In New Zealand, most waste end up in landfill but it doesn’t always stay there. Plastic pollution harms our communities and industries linked to the environment. It is a systems problem and we need to work together to make a linear economy a circular economy. Let’s make it easier for consumers to do the right thing. Plastics are not the problem, it is what we do with it. It is our responsibility to be far smarter in how we discard of it and by changing how we produce, use and dispose of plastics. We can only start to turn the plastic problem around if we are part of the solution.

Manaaki whenua, manaaki tangata, haere whakamua

Care for the land, care for the people, go forward




Staff consider that the Council does have enough of an understanding of community views and preferences on this matter. The level of engagement considered appropriate for this matter, at this point in time, is to inform (i.e. one-way communication disseminating information).


Staff have identified the following options for the Council to consider: These options and their advantages and disadvantages are outlined below. 1. To prepare a submission; or 2. To withhold a submission to phase out hard-to-recycle plastics.

5.1 OPTION 1: Prepare submission to MFE supporting their proposal to phase out the use of hard-to-recycle plastics:

ABOUT THIS OPTION In supporting Government to phase out hard-to-recycle plastics HDC will actively participate in the facilitation to change attitudes, implement solutions, support elimination, commend innovation and promote circulation, leading the community into a better future. In 2016, New Zealanders sent an average of 730.6 kilograms (kg) to landfill per person*. This means: New Zealand is currently one of the highest producers of waste in the developed world; we’re wasting the natural resources that went into creating the products in the first

place, which in turn puts pressure on those that remain; we’ve adopted a throw-away culture that is ‘enabling’ us to pollute our land, air, water

and associated ecosystems; any unnecessary waste we create here also contributes to worldwide pollution; Minimising our waste is key to protecting ourselves, our natural world, and our future.

ADVANTAGES reducing waste to landfill. comply with the strategic objectives and

goals as set out and agreed to in the Eastern Waikato Waste Management and Minimisation Plan;

supporting the protection of the land, water and aquatic life from harmful waste;

to encourage resource efficiency and beneficial reuse that would develop a sustainable, circular economy;

Cost savings is achievable should Government adopt a pro-active rather than a reactive approach;

DISADVANTAGES None



5.2 OPTION 2: To withhold a submission to phase out hard-to-recycle plastics

ABOUT THIS OPTION The second option would be to withhold a submission to phase out hard-to-recycle plastics and not support Government in its endeavour to reduce waste to landfill.

ADVANTAGES None for council

DISADVANTAGES increase in waste to landfill; non-compliance with the strategic

objectives and goals as set out and agreed to in the Eastern Waikato Waste Management and Minimisation Plan;

failing to protect NZ’s natural resources, the land, water and it’s people;

increase in operational costs to manage the growth in waste;

exorbitant costs to remediate contaminated land, water and aquatic life;

Environment under pressures as a result of the increase in the human footprint;

rates increases as a result of waste that has to be carted further afield for disposal.


Staff recommend proceeding with option 1 – Prepare submission to MFE supporting their proposal to phase out the use of hard-to-recycle plastics.

6.1 LINKAGES

STRATEGIC DIRECTION

The preferred option IS consistent with the Council’s strategic direction, including community outcomes.

LONG TERM PLAN / ANNUAL PLAN ALIGNMENT

The preferred option IS consistent with the long term plan and/or annual plan programmes and budgets.

POLICIES, BYLAWS AND PLANS ALIGNMENT

The preferred option IS NOT consistent with the Council’s other strategies, policies, bylaws and plans.

SIGNIFICANCE ASSESSMENT

The decision IS considered significant under the Council’s



Significance and Engagement Policy 2017.

IMPLICATIONS FOR MĀORI

The decision DOES involve a significant decision in relation to land or a body of water.


Staff have identified the following risks associated with the recommended option.

Description of risk Level of risk How we could soften the risk Risk remaining

No Risks identified



14 October Submission prepared and included in Council agenda 28 October

8 Approval

Prepared by Renee Wentzel Project Manager

Approved by Adrian de Laborde Group Manager Engineering Services


Whaarangi 1 | 4 M2821670



AUTHOR Steve de Laborde Infrastructure Systems and Planning Manager

FILE REFERENCE Document: M2821670 Appendix A: Rainfall figures and charts

PORTFOLIO HOLDER/S Councillor Phillip Buckthought Land Drainage & Flood Protection Portfolio


SUBJECT District Drainage Activity Report

To 31 August 2020


August rainfall, as measured at Ngatea, is a few millimetres above the average. There have

been no significant rain events and the system has worked well for the rainfall that we did have. Progress is being on the Capital projects with tenders almost ready, work is expected to start in

mid-October. While minor expenses have occurred, most of the expenses occur in summer.




The purpose of the report is to give Council a monthly update on the operations and capital

work pertaining to the Land Drainage and Flood Protection activity.


Hauraki District Council provides infrastructure for the land drainage activity in conjunction

with the Waikato Regional Council. The land drainage network is comprised of pump stations,

stopbanks, flood gates and land drains. It will soon be extended to include toe drains which are

currently held by the Regional Council.

In general assets are classified as flood protection (primary) or drainage (secondary) assets

where Waikato Regional Council own the flood protection assets and Hauraki District Council

own the drainage assets. The land drainage service is provided to over 47,000 ha of highly

productive pastoral land and the activity aims primarily to ensure the productive capability of

the land.



3 ACTIVITY UPDATE Financial Comments: Expenditure, year to date.

While no financial profile is available for this month, there is nothing out of the ordinary or

unexpected to report for the Land Drainage activity.

The Operations report follows:

Vegetation Control

• 1.14km out of 650km of drains have been sprayed so far this financial year. Mechanical Cleaning:

• 3.5kms of drains have been machine cleaned during the start of this financial year. Other works:

• General maintenance has been undertaken in all districts. The Taramarie outlet was cleaned

out during this month. Approximately 166 man-hours were spent on pump screen cleaning

during this reporting month. Capital Works Programme

The Capital Works programme consists of:

Assessing and raising stopbanks Refurbishing pumps and pump screens

Due to the requirements of the draft resource consent conditions, maintaining the Level of

Service on the stopbanks is to be treated separately to maintaining the canal/stream.

Tenders have been drawn up for both the left and right banks of the Hot Springs and Karito

canals (modified streams) to be reconstructed using imported material. Once peer-reviewed,

they will be issued. Work is expected to start in mid-October.

As a separate body of work, we will go back to WRC and discuss the maintenance of these types

of watercourses. The thinking is that we will not have to remove as much silt to maintain

drainage as opposed to removing enough silt to build a stopbank, thus not attracting such

difficult resource consent conditions.

4 CONCLUSION

While there has been some high rainfall and even some ponding in the last couple of months,

the farmers report that the ground is still soaking a lot of water up in the wake of the summer

drought. This is reflected in the drains and the paddocks.

Approval Prepared by Steve de Laborde


Approved by Adrian de Laborde Engineering Group Manager



APPENDIX A : Rainfall figures and charts

Ngatea Monthly Rainfall Haywards Road (to 1999). HDC Depot (2000 on)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals

1993 36.0 28.5 95.0 50.0 123.0 181.5 8.0 111.0 58.0 37.0 100.0 28.5 857

1994 81.0 47.5 51.5 64.0 78.0 116.0 155.0 100.5 153.0 112.5 30.0 26.5 1016

1995 37.0 71.0 196.5 245.5 88.5 181.0 203.5 74.0 73.0 94.0 136.5 128.5 1529

1996 29.5 89.5 88.5 227.5 82.0 166.5 137.5 147.0 149.0 34.0 72.5 222.0 1446

1997 4.5 51.0 195.0 58.0 97.5 138.5 64.5 65.5 221.5 61.0 39.0 49.0 1045

1998 12.0 97.0 67.0 48.0 56.5 97.0 299.0 104.0 48.0 100.0 85.0 89.0 1103

1999 81.0 28.0 81.0 91.0 45.0 94.5 142.0 132.0 88.0 53.0 206.5 109.5 1152

2000 60.0 11.5 52.5 171.0 85.0 75.5 154.5 114.0 97.5 48.0 96.5 79.0 1045

2001 16.5 156.5 49.0 169.0 165.5 50.0 74.5 121.0 47.5 134.0 114.0 177.0 1275

2002 117.0 39.5 50.5 62.0 61.0 168.5 135.0 79.0 75.5 73.0 34.5 54.0 950

2003 110.0 105.0 102.0 134.0 73.0 124.5 101.5 58.5 155.0 107.0 36.5 111.5 1219

2004 98.5 230.0 11.5 21.0 175.5 106.5 120.5 112.0 119.0 80.0 56.0 130.5 1261

2005 30.5 32.0 32.5 7.0 147.5 118.0 152.5 59.0 87.0 145.5 65.5 107.0 984

2006 37.0 47.5 34.5 120.0 82.0 86.0 76.0 108.0 57.0 90.5 64.0 36.0 839

2007 56.0 27.0 146.0 45.0 41.0 92.0 281.0 95.0 68.5 76.0 40.0 53.0 1021

2008 2.0 35.0 40.5 146.5 71.0 152.5 253.0 166.0 52.0 94.0 47.0 61.0 1121

2009 59.0 120.0 30.0 72.0 91.0 150.0 124.0 91.0 85.0 119.0 35.0 81.0 1057

2010 63.0 4.0 13.0 44.0 139.0 230.5 90.0 229.0 146.0 18.0 28.0 62.0 1067

2011 270.0 9.0 172.0 85.0 101.0 110.0 127.0 57.0 74.0 76.0 15.0 157.0 1253

2012 63.0 82.0 130.0 39.0 111.0 52.0 179.0 130.0 85.0 69.0 71.0 64.0 1075

2013 2.0 17.0 23.0 128.0 162.0 117.0 48.0 122.0 133.0 41.0 104.0 96.0 993

2014 41.0 8.0 35.0 98.0 42.0 237.0 109.0 110.0 137.0 73.0 50.0 72.0 1012

2015 10.0 44.0 79.0 114.0 136.0 59.0 121.0 185.0 96.0 51.0 125.0 19.0 1039

2016 103.0 167.0 39.0 51.0 96.0 137.0 152.0 100.0 162.0 82.0 66.0 50.0 1205

2017 24.0 107.0 341.0 255.0 142.0 63.0 131.0 98.0 127.0 117.0 50.0 9.0 1464

2018 100.0 213.0 49.0 127.0 106.0 175.0 116.0 119.0 46.0 134.0 93.0 228.0 1506

2019 21.0 15.0 40.0 98.0 52.0 59.0 128.0 157.0 105.0 84.0 40.0 54.0 853

2020 10.0 15.0 43.0 25.0 83.0 264.0 85.0 116.0 641

Ave. 56 68 82 100 98 129 135 113 102 82 70 87 1108

Max 270 230 341 255 176 264 299 229 222 146 207 228 1529

Min. 2 4 12 7 41 50 8 57 46 18 15 9 641



0

20

40

60

80

100

120

140

160

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Current year compared to average (1993-2021)


Whaarangi 1 | 2 2826862



AUTHOR Chief Executive – Langley Cavers



SUBJECT Chief Executives Monthly Report – September 2020



1 Staff Janet Stuart has been appointed as a part-time Project Manager within the Project

Management Office, with her first day being 21st September 2020. Lily Brunton has been seconded to the Project Officer role vacancy to replace Louise Chick who

was promoted to Project Manager. Lily was seconded from the Information Management team. Maree Ralls is retiring from the Payroll Officer position effective from 11th December. Maree

has worked for the Council since 2006. We are currently advertising this position to provide an

opportunity for a transitional period before Maree’s retirement. A good number of applications were received for the position of Development Engineer to

replace Warwick Meyer and we are working through the recruitment process. There was strong interest in the pool life guard positions with a large number of predominantly

high-calibre applications being received. The interview process is underway to fill the 18

available positions. Shey Scott has been appointed as a new part-time Library Assistant effective from 16

September. The library has also been successful in securing 2 externally funded secondment

positions which will boost personnel resources. Christine Laurenson will be extending her work hours to include the Business Unit Assistant

Administrator job functions alongside her existing Office Assistant role. The Business Unit

position is for a 6-month fixed term within the Construction and Maintenance Business Unit.


Whaarangi 2 | 2 2826862

Current vacancies include the:

Community Employment Liaison – a new fixed term position to work on the Taskforce

for Jobs programme. Applications have closed and short-listing is underway.

Information Management Officer – to fill the fixed term vacancy due to Lily’s

secondment. Applications have closed and short-listing is underway.

Serviceperson (Drainage) – re-advertised with the closing date of 25 September, this

position is within the Construction and Maintenance Business Unit.

Payroll Officer – closing date 5 October 2020. Langley Cavers Chief Executive


Public Excluded Business


(Pages 135 -164 have been removed)

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