臺灣文檔數位匯流的 趨勢與展望 - archives.gov.tw ·...
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局長 林秋燕 Director-General, Chiu-yen Lin
臺灣文檔數位匯流的 趨勢與展望 The Trends and Prospects of Digital Convergence of Official Documents and Records in Taiwan
November 14, 2018
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Agenda
簡報大綱
04 結語
Conclusions
01 組織改造與文檔標準化
Reorganization and documents and records
process standardization
02 跨機關檔案目錄數位匯流
Inter-agency’s records catalog convergence
03 國家檔案與機關檔案數位匯流
Convergence of archives and records
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3
組織改造與文檔標準化 Reorganization and documents and records process standardization
跨機關檔案目錄數位匯流 Inter-agency’s records catalog convergence
國家檔案與機關檔案數位匯流 Convergence of archives and records
結語 Conclusions
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4 組織變革/ Organizational change
行政院 Executive Yuan
文書流程管理 documents process
workflow management
公文電子交換 official document electronically exchange
民國101~102年 (2012~2013) Before After
經建會 CEPD
研考會 RDEC
檔案管理局 National Archives
Administration (NAA)
行政院 Executive Yuan
國家發展委員會檔案管理局 National Archives
Administration, National Development Council
(NAA)
國家發展委員會National
Development Council(NDC)
電子公文 electronic official documents
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5 文檔標準化
Documents and records process standardization
• 文書及檔案管理電腦化作業規範修訂 Revision of Operational Guideline for Government Documents and Records Management
Computerization (OGGDRMC)
民國99年/2010 民國104年/2015
公文電子交換electronically
exchange
文書流程管理 process flow
control
公文製作 official documents creating
線上簽核規定 online approval
檔案管理規定 Records
management
行動簽核規定 mobile approval
跨機關簽核規定 inter-agency’s
online approval
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• 公文及檔案管理資訊系統驗證
2A 2B
文檔標準化 Documents and records process standardization
基本功能驗證(含公文製作、線上簽核、流程管理及檔案管理)
basic functional validation
行動簽核 Mobile
approval
Electronic documents and records management information system validation procedures
跨機關簽核 Inter-agency
approval
There are 4,191 units that are using validated EDRMs until October 2018. 截至2018年10月,累計達4,191個機關學校使用通過之驗證系統。
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組織改造與文檔標準化 Reorganization and documents and records process standardization
跨機關檔案目錄數位匯流 Inter-agency’s records catalog convergence
國家檔案與機關檔案數位匯流 Convergence of archives and records
結語 Conclusions
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公文線上簽核/online approval
檔案庫房 Records Storage
電腦機房 server room
掃描/Scan 公文紙本簽核/handwritten approval
電子公文/e-official documents
檔案線上檢調及閱覽 Online retrieval and browsing
機關間公文交換 inter-agency
exchange
數位儲存 Digital Storage
線上簽核 online approval
紙本簽核 handwritten approval
決行 approved
機關文檔數位匯流 Digital convergence of agency’s e-documents and e-records
決行 approved
檔案紙本檢調及閱覽 hard copy retrieval and browsing
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To Be
機關彙送目錄 catalog
submission 機關檔案目錄公布open agency records catalog (NEAR) 機關銷毀目錄
catalog for destruction
機關移轉目錄catalog for transferring
比對&更新 recheck and updating
國家檔案目錄公布 open collection catalog in the NAA (A+)
比對&補正comparison & correction
機關/agencies
民眾/the public
跨機關檔案目錄變革 Inter-agency’s records catalog renovation
比對&更新 recheck and updating
NAA
Aims to modify automatically in the future
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組織改造與文檔標準化 Reorganization and documents and records process standardization
跨機關檔案目錄數位匯流 Inter-agency’s records catalog convergence
國家檔案與機關檔案數位匯流 Convergence of archives and records
結語 Conclusions
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機關檔案目錄查詢網(NEAR)
累計彙整公布約3,500個機關(構) 及大專校院檔案目錄約5.2億筆/ 0.52billion entries from 3,500 agencies (university included)
檔案5A服務網
5A archival online services
檔案應用
A+
線上展覽
ATC
支援教學
ART
跨域資源
ACROSS
輕鬆小品
ALohas
滿足多元檔案應用需求
satisfying multiple needs
機關檔案 agency records
國家檔案 collections in the NAA
便捷檔案應用服務 Facilitating records and archives access
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• 政治檔案專區/archives related political issues
目錄公布 open catalog
縮圖 thumbnails
政治檔案內容分析 Content analysis
政治檔案專區 Politic-issued archives area
A. 檔案目錄查詢catalog search
B. 全文影像 full-text images C. 參考索引 reference indexing D. 保密具結 non-disclosure agreement
國家檔案已主動開放/Proactively open access
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• 國家檔案服務流程/Archives access services procedures
查詢 search
申請 apply for
應用 access
複製付費 Duplication
payment
民眾 The Public
檔案局 NAA
全文影像 Full-text image
會員資料 membership
檔案目錄 catalog
加值 value added
一站式服務規劃/One stop service
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機關檔案目錄
records catalog
國家檔案 archives
catalog &images
會員資料
membership information
機關基本資料agency general
information
文檔資訊整合管理服務平臺/integrated archival service platform
國家檔案資訊網 A+
機關檔案目錄查詢網NEAR
機關檔案管理資訊網Online
機關/agencies 民眾/the public
內部管理資訊網 internal website
文檔資訊整合管理服務平臺 Integrated archival service platform
NAA
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組織改造與文檔標準化 Reorganization and documents and records process standardization
跨機關檔案目錄數位匯流 Inter-agency’s records catalog convergence
國家檔案與機關檔案數位匯流 Convergence of archives and records
結語 Conclusions
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2019年
• 建置智慧審查、檔案目錄公布及檔案應用單一平臺 Single platform construction for conducting smart catalog inspection, records catalog open, and archives access.
• 發展檔案目錄共筆協作機制,並以國家檔案作為標的 Developing a catalog collaborative description mechanism for aiming to archives collections in NAA.
• 累計開放政治檔案影像至少300,000頁 Open political issue related archives images to the public access were accumulated up to 300.000 pages.
2020年
• 推動機關檔案銷毀目錄線上作業 Promulgate complete online procedure for agency records disposal catalog
• 整合機關檔案移轉國家檔案線上作業 Integrate the procedures of online transferring agency records into the NAA
作業時程/Scheduled
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17 預期效益/Expected benefits
提升系統功能/ Functionality enhancement
發展新興功能/ New features development
保持資料一致性/Data consistency
降低維運成本/Maintenance cost reduction
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18
Thank You