lecture 8 - project planning with ms. project viet
DESCRIPTION
Lecture 8 - Project Planning With Ms. Project VietTRANSCRIPT
-
Project Management
PGSM International Executive MBA
BI 8
Hoch nh D n bng Ms Project
2
Microsoft Project 2010 l mt chng trnh hiu qu gip bn ln k hoch v qun l rt nhiu d n (hoc Primavera)
Ms Project l h thng phn mm qun tr d n c s dng rng ri nht trong mi trng kinh doanh ngy nay
N hiu qu, d s dng v c gi c phi chng
Gii thiu
-
Project Management
PGSM International Executive MBA
3
Nhng im mnh ca MS Project
Hng dn tng bc hiu qu cho nhng ngi bt u
Chc nng gip bng t kha tt
Da trn d liu nhp mt ln, ngi dng nhp d liu v Project hot ng mt cch t ng:
Tnh ton tt c thi gian v chi ph
Lc quan, bi quan, c kh nng v c lng PERT
Xc nh ng gng, tnh ngy khi cng sm & mun, thi gian d tr
Tnh % hon thnh mt nhim v v mc d n
Xc nh cc lnh vc chim qu nhiu ngun lc
V nhiu loi biu v th c th cho d n
To nhiu dng bo co c th cho d n
RT ty bin p ng nhu cu ca ngi s dng
4
Tt c cc biu , s v bo co c thit k nhm gip mt nh qun tr t chc v theo di mt d n
Tt c to thnh mt cu hnh tiu chun Thng tin c s dng c th nht Hnh thc d c nht
Tt c c th ty bin th hin nhng d liu c ngha nht
Nhng im mnh ca MS Project
-
Project Management
PGSM International Executive MBA
5
Linh hot v ty bin
c thit k nng cao kh nng truyn thng
Gia nh qun tr v cng nhn
Gia cc nh qun tr v c ng
Mt cng c hiu qu qun l cc k vng
Cc biu , s v bng biu vv. c th c lu di nhiu hnh thc s dng:
Trn web, dng bn in, lu in t
Nhng im mnh ca MS Project
6
Nhng Li ch ca MS Project
Review Ngi dng thao tc n gin hn so vi hoch nh d n th cng/MS Excel
Thc hin hu ht cc tnh ton cn thit
Nhiu th, biu , bo co
Rt ty bin v linh hot
Gip cng tc truyn thng tnh trng d n d dng hn qun tr k vng
-
Project Management
PGSM International Executive MBA
7
Nhng mi nguy ca MS Project
Review Tnh t ng cao d mt kim sot
Khng c chc nng nh Gi Ri Ro
Phi nh gi ri ro bng MS Excel/ th cng
Da trn PERT/CPM nhng cng b nh hng bi EVM
Tnh chi ph d n/cng vic, khng hon thnh ngay
Khng tnh c s tin trin v hnh ph bin trong cc d n Khoa hc X Hi
Kin thc l mt phn ca qu trnh, khng ring g kt qu
S tin trin l mt phn ca qu trnh ch khng ch l hon thnh cng vic
8
Nhng lu s dng MS Project
Bit mc ch ca d n trc khi bt u
Bit nhng nhim v cn thit trc khi bt u
Xc nh nhng ngun lc trc khi bt u
Xc nh nhng mi quan h cng vic trc khi bt u
Tham kho hng dn khi cn
Tham kho mc gip nu cn
Duy tr cu hnh n gin nht c th
Trnh vic mt lin h ti d n
-
Project Management
PGSM International Executive MBA
9
MS Project MS Project ch l mt cng cn khng to
lp hoc s hu d n n phn nh d liu c cung cp
Cu hnh cng n gin, d liu cng d hiu, i vi tt c cc loi d liu
Nu k hoch c v khng n th n c kh nng khng
Kim tra mi quan h/s phn chia gia ngun lc v cng vic
Kim tra nhng yu t rng buc v ph thuc
Tm kim nhng thay i trong mt k hoch v theo di nhng manh mi mt thay i khng nh trc c th dn n s tn ph
10
Nu c mt h thng qun tr d n hiu qu, bn s c th tr li c nhng cu hi sau:
1. Phi thc hin nhng nhim v no, th t nh th no, to ra kt qu chuyn giao ca d n?
2. Tng nhim v nn c thc hin khi no, v hn cui cng l khi no?
3. Ai s hon thnh nhng nhim v ny?
4. Mt chi ph bao nhiu?
5. iu g xy ra nu mt s nhim v khng c hon thnh ng lch trnh?
6. Cch no tt nht truyn thng cc chi tit ca d n cho nhng ngi lin quan n d n?
Gii thiu
-
Project Management
PGSM International Executive MBA
11
1. Gii thiu d n
2. Ln lch trnh cho d n mi
3. To mt danh mc nhim v
4. Thit lp cc ngun lc & phn chia ngun lc cho cc nhim v
5. Thit lp cc ngun chi ph
6. Xem xt li thng tin d n
7. Xem ng Gng
8. Theo di tin ca cc nhim v
9. Cn i cc ngun lc c phn b qu nhiu
10.nh gi v thng bo tnh trng d n
Gii thiu Cc bc
12
Gii thiu d nThanh cng ctruy cp nhanh
Tabs
Ribbons
Groups
Lnh
View label
Thanh trngthi
View shortcuts Zoom slider
-
Project Management
PGSM International Executive MBA
13
Lp lch trnh mi
To lp mt k hoch d n mi
1. Trn Start menu, chn All Programs, click Microsoft Office, v click Microsoft Project 2010
2. Click File tab v Click New tab.
3. Bn di Available Templates, chn Blank project v sau click Create
4. Trn Project tab, trong nhm Properties, click Project Information Project Information dialog box xut hin.
5. t lch d n. Trn Project tab, trong nhm Properties, click Change Working Time
6. Click OK v Save
14
Lp lch trnh miTn d n mi
-
Project Management
PGSM International Executive MBA
15
Lp lch trnh mi
Trong Start Date, g 3/17/2015, hoc click vo mi tn xung hin th lch v chn Mar 17, 2015.
Click OK chn ngy khi cng. Trn File tab, click Save.
Ngy khi cng D n mi
16
Lp lch trnh mi
-
Project Management
PGSM International Executive MBA
17
Lp lch trnh mi
Phn mm ny s dng cc gi tr mc nh: 8 gi mi ngy, 40 gi mi tun v 20 ngy mi thng.
18
Nhp tn nhim v: G Identify target consumers, v nhn phm Enter
Nhp cc tn nhim v sau y, nhn Enter sau mi tn nhim v: Lp bn cu hi s b, kim tra th nghim bn cu hi, Xem xt li cc nhn xt, Tng kt bn cu hi, Chun b nhn th, In bn cu hi, Pht bn cu hi, Nhn phn hi, Nhp d liu phn hi, Phn tch d liu, Chun b bo co v nhng pht hin v xut.
To mt danh mc nhim v
Nhng ch s trong ct ny cho bn bit mt nhim v c lp lch trnh th cng hay t ng
-
Project Management
PGSM International Executive MBA
19
To mt danh mc nhim v
Mn hnh ca bn ging mn hnh minh ha sau.
20
Nhp thi lng
Nu bn nhp dng vit tt Kt qu xut hin ngha
m Min Pht
h hr Gi
d day Ngy
w wk Tun
mo mon Thng
Khi x l MS. Project, bn c th s dng dng vit tt i vi thi lng
Cc nhim v c ln lch trnh t ng lun lun c mt thi lng (mc nh mt ngy).
Cc nhim v c ln lch trnh th cng, ban u khng c thi lng
-
Project Management
PGSM International Executive MBA
21
To mt danh mc nhim v
22
Chuyn Lp lch trnh nhim v t Th cng sang T ng
1. Chn tn nhim v t 1 n 13
Nhng nhim v ny c ln lch trnh theo cch th cng, c th hin bng ch s pushpin trong ct Task Mode.
2. Trn Task tab, trong nhm Tasks, click Auto Schedule.
Project chuyn nhng nhim v ny sang ch lp lch trnh t ng.
-
Project Management
PGSM International Executive MBA
23
Lin kt nhim v
Hu ht cc d n yu cu thc hin cc nhim v theo mt trnh t c th
Hai nhim v ny c mi quan h kt-n-khi (cng c gi l mt mi quan h ph thuc)
Bn loi quan h nhim v.
S ph thuc ln nhau gia cc phn vic
Bn cht ca s ph thuc ln nhau gia cc phn vic c kt ni vi nhau. Bn kt ni cc phn vic bngcch ch ra s ph thuc ln nhau gia cc ngy kt thc v bt u ca cc phn vic . V d nhim vLin h vi nh cung cp thc phm phi hon thnh trc khi bt u nhim v Xc nh thc n. C 4 loi quan h ph thuc trong Microsoft Project:S ph thuc gia cc nhim v V d M t
Phn vic B khng th bt u cho n khi phn vic A honthnh
Phn vic B khng th bt u cho n khi phn vic A bt u
Phn vic B khng th hon thnh cho n khi phn vic A honthnh
Phn vic B khng th hon thnh cho n khi phn vic A bt u.
Kt-n-Khi (FS)
Khi-n-Khi (SS)
Kt-n-Kt (FF)
Khi-n-Kt (SF)
24
Chuyn Lp lch trnh nhim v t Th cng sang T ng
Hin th trn ct Task Mode chobn bit rng nhng nhim v ny
c ln lch trnh t ng
Hnh thc ca cc thanh nhim v lp lch trnh t ng khc vi nhng nhim v lp lch trnh th cng
-
Project Management
PGSM International Executive MBA
25
Kim tra thi lng ca k hoch
Trong Hnh th hin Dng thi gian, bn c th thy ngy khi cng v kt thc d n
26
Kim tra thi lng ca d n
Trn Project tab, trong nhm Properties, click Project Information.
Hp Project Information dialog xut hin.
Khng th sa ngy kt thc
Click StatisticsThng tin thi lng chi tit hn
Thi lng ca k hoch
-
Project Management
PGSM International Executive MBA
27
Thit lp ngun lc
Microsoft Project 2010 h tr ba loi ngun lc
Ngun nhn lc: bao gm con ngi v thit b cn thit hon thnh cc nhim v trong mt d n.
Ngun chi ph: l chi ph ti chnh lin quan n mt nhim v m bn cn tnh. VD: cc loi chi ph nh i li, gii tr vv.
Ngun vt liu: l nhng tiu dng m bn s dng ht trong qu trnh d n. VD: mt d n xy dng c th cn theo di thp hoc b tng khi s dng trong d n.
Qun l ngun lc hiu qu l mt trong nhng li th mnh nht khi s dng MS Project
28
Thit lp ngun lc
Trn View tab, click Resource Sheet
Nhp danh mc ngun lc u tinKhi bn to mt ngun nhn lc mi, Project cho gi tr cao nht l 100%. n v mc nh
-
Project Management
PGSM International Executive MBA
29
Phn chia ngun nhn lc cho cc nhim v
Trn Resource tab, click Assign Resources hoc
Phn chia ngun lc trc tip theo tn nhim v
30
Thit lp ngun chi ph
Bn c th s dng ngun chi ph th hin chi ph ti chnh lin quan n mt cng vic trong mt d n
Mc ch duy nht ca ngun chi ph l lin kt mt loi chi ph vi mt hoc nhiu nhim v nh i li, gii tr hoc o to
Trong Resource Sheet, click vo trng bn cnh trong ct Resource Name.
G Travel v n phmTab.
Trong Type field, click Cost.
-
Project Management
PGSM International Executive MBA
31
Thit lp ngun chi ph
Loi chi ph
32
Nhp liu cc chi ph c nh
Chi ph c nh l mt s tin c th dnh cho mt phn vic, v d nh chi ph thit lp, tin thu theo ngy, tin mua trangthit b, giy php xy dng
Cc chi ph c nh nn c tnh ton nh sau:
Khi u: Tng chi ph c nh c ln k hoch chos tin hnh phn vic
Kt thc: Tng chi ph c nh c ln k hoch cho skt thc phn vic
Phn b: chi ph c nh c phn b u theo tin phn vic. V d nh nu mt phn vic c chi ph c nhbng $100 v hon thnh 75%, d n chi $75 chophn vic .
-
Project Management
PGSM International Executive MBA
33
Nhp liu cc chi ph c nh
Phn b 1 chi ph c nh cho 1 phn vic v ch ra phngthc tnh ton chi ph
1. Trong th View, mc Task Views group, nhp chut vo Other Views, sau nhp chut vo Task Sheet. Task Sheet hin th.
2. Trong th View , mc Data group, nhp chut vo Tables, sau nhp chut vo Cost.
Bng Chi ph hin th, thay th bng Nhp liu
3. Trong mc Fixed Cost ca phn vic 2, g 500, v nhn phm Tab
4. Trong mc Fixed Cost Accrual , chn End, v nhn phm Tab
34
R sot thng tin d n
Kim tra cc chi tit cnthit ca d n nh thi
gian v chi ph
D n khi cng D n kt thc
-
Project Management
PGSM International Executive MBA
35
Xem xt ng gng ca d n
ng gng l chui phn vic s khin ngy d nhon thnh b li li nu cc phn vic b tr hon
Ngy hon thnh d n ng vai tr rt quan trng ivi hu ht cc d n, nu bn mun rt ngn thi gianthc hin d n, bn phi ph v ng gng ny.
Cch nhn thy ng gng l chuyn sang ch xem Detail Gantt
Trong th View, mc Task Views, nhp chut vomi tn di nt the Gantt Chart v chn More Views.
Trong hp thoi More Views, chn Detail Gantt, tip nhp chut chn Apply. ng gng ca d ns hin th.
Trong th View, nhp chut chn Entire Project.
36
Xem xt ng gng ca d n
Slack/float
Critical task
Non-Critical task
Cc thanh trn ng gng c nh dng bng mu
Kim tra ng gng ca d n, khi cn thit, cng tc rt ngn thi gianthc hin d n l nhng k nng qun l d n quan trng
-
Project Management
PGSM International Executive MBA
37
Theo di tin ca cc phn vic
Theo di: theo di hiu qu thc hin d n v i chiu vi k hoch ban u ngha l ghi chp li cc chi tit v d n v d nh ai lm vic g, khi no hon thnh cng vic v vi chi ph bao nhiu.
Gim c d n phi nm c mc hiu qu cng vic ca i d nv thi im tin hnh cng tc iu chnh.
Trc khi bt u theo di tin , cn xc nh mc chi tit:
Ghi chp li cng vic d n theo lch trnh. Mc ny hiu qunht nu mi chi tit trong d n din ra ng theo k hoch
Ghi chp li mc hon thnh mi phn vic (tnh bng phntrm): 25, 50, 75, hoc 100%
Ghi chp li ngy bt u v kt thc trn thc t, cng vic thc t, thi gian thc t v thi gian cn li thc hin mi phn vic.
38
Theo di tin d n theo lch trnh
Phng php n gin nht theo di tin d n l ghi chp lirng cng vic thc t ang tin trin ng theo k hoch.
Trong th Project, mc Status, nhp chut vo Update Project. Hpthoi Update Project Dialog s hin th
Hy chn Update work as complete. Trong hp thoi ngy gn , nhp hoc la chn 7/10/15. Nhp OK
D n ghi chp li mc hon thnh tnh bng phn trm ca ccphn vic c khi cng trc ngy 10/7 theo lch trnh.
-
Project Management
PGSM International Executive MBA
39
Sau khi bt u mt phn vic, bn c th nhanh chng ghi chp li tin ca phn vic bng %; 0%, 25%, 50%, 75%, & 100%
Trong ct Task Name, chn tn phn vic 3, Pilot test questionnaire. Trong th Task ,mc Schedule group, nhp chut vo 100% Complete.
Trong ct Task Name, chn phn vic 7. Trong th Task, mcSchedule, nhp chut chn 50% Complete.
Nhp mc hon thnh ca mt phnvic (tnh theo %)
40
Cn bng ngun lc l qu trnh tr hon hoc phn tchngun lc ca mt phn vic gii quyt vn phn bngun lc qu mc.
Cn bng ngun lc l mt cng c c lc, nhng cng cny ch thc hin mt s phn vic c bn: tr hon cc phnvic, phn tch cc phn vic v tr hon phn b ngun lc. Cc bc nh sau:
Trong th View, mc Resource Views, nhp chut chnResource Sheet. Hy lu rng bt k tn ngun lc nohin th mu l ngun lc b phn b qu mc.
Trong th Resource, mc Level group, nhp chut voLeveling Options.
Cn bng cc ngun lc b phnb qu mc
-
Project Management
PGSM International Executive MBA
41
Cn bng cc ngun lc b phnb qu mc
42
nh dng Hin th s mng li
i vi phng thc qun tr d n truyn thng, S mng li l cng c tiu chun hin th cc hot ngca d n v mi quan h gia cc hot ng
Cc phn vic c hin th di dng cc hp, hoc nt, vmi quan h gia cc phn vic c v bng cc ngthng kt ni cc nt
Trong ct Task name, nhp chut vo tn phn vic 5, Prepare mailing labels.
Trong th View, mc Task Views, chn Network Diagram
Xem v in tin d n
-
Project Management
PGSM International Executive MBA
43
Hin th s mng li
Mi quan h gia cc phn vicc th hin bng mi tn
44
In tin d n
Trong th File, nhp chut vo Print
-
Project Management
PGSM International Executive MBA
45
In tin d n
Trong th Project, mc Reports, nhp chut vo Reports
Hp thoi Reports hin th, cho thy 6 loi bo co chnh phc v dn
46
In tin d n
Nhp chut chn Current, tip chn Select.
Hp thoi Current Activity Reports hin th.
-
Project Management
PGSM International Executive MBA
47
Hi & Tr li