2018年2月 February 2018

工作場所整理好 安全健康效率高Enhancing OSH performance through 5S Good housekeeping practices

辦公室內除了傢俬及文具外，還有很多所需的物品，例如文件及電腦設備等。

不妥善的擺放或貯存物品會增加辦公室發生意外的風險，包括：滑倒及絆倒，

過高或不穩固堆叠存放容易造成物料下墮，也會造成阻塞走火通道。因此，一

個潔淨及井然有序的辦公室，有助促進工作場所的安全，健康及生產力。今期

通訊為大家介紹一個有效的良好工作場所整理方法 – 5S。

In addition to furnitures and stationeries, there are many items in the office, such as documents and computers. Improper placement or storage may increase the risk of office accidents, including slipping and tripping, objects falling down as a result of too high or unstable pile-up, as well as obstructing fire escape routes. Hence, a tidy and well-organised office helps to facilitate safety, health and productivity of work. This bulletin introduces an effective way to organise your workplace - “5S”.

工作場所整潔是機構改善安全工作環境的基礎，更與防止職業意外息息相關。根據勞工處 2016年的職業傷亡個案統計，「滑倒、絆倒或在同一高度跌倒」及「與固定或不動的物件碰撞」等可能與不良工場整理相關的意外，佔工作意外總數超過三成半。如地面沒有積水或雜物、物件存放井井有條，能有助減少意外的發生。

「5S」是源於日本的良好工作場所整理準則，包括 1.整理、2.存放、3.清潔、4.標準及5.修養。

Good housekeeping is the foundation for a safe workplace and can minimize occupational injuries. According to the Occupational Injuries Statistics 2016 conducted by Labour Department, over 35% of work accidents are resulting from ‘slip, trip or fall on same level’ and ‘striking against fixed or stationary object’, which may be caused by poor housekeeping. Such injuries are preventable and can be greatly reduced if the floor is free of stagnant water while sundries and equipment are neat and tidy.

5S Good Housekeeping is originating from Japan and comprised of the five principles: 1.Organization, 2.Neatness, 3.Cleanliness, 4.Standardization, and 5.Discipline.

如何於辦公室做好 5S 良好工作場所整理 How to apply “5S good housekeeping” in the office?

1

2

3

4

「整理」 ： 辦公室內的各種物品分類及處理，將「要」及「不要」的物品分類，並把不要的物品作處理，例如棄置及放進倉庫儲存。

Organization: Classify various items in the office into which you NEEDED and which you DON’T NEEDED. Discard or store in warehouse those unwanted items.

「存放」 ： 按「要」的物品的重量、使用量、危害性及運作流程等特性，訂出儲存的位置和數量，以達致有條理地儲存和放置物品。例如把經常使用的物品應擺放較近使用者的位置。手提滅火筒應放在顯眼，不被阻塞及易於取用的位置。

Neatness: For those items you NEEDED, list out the storage location and quantity based on their weight, frequency of use and hazards as well as operational procedures to ensure that these items are stored and placed in an organised manner. For instance, items that are frequently used shall be placed in proximity to the users. Portable fire extinguishers should be put in a conspicuous, unobstructed and accessible place.

「清潔」： 清除污垢，使物品或設備經常處於潔淨和運作良好的狀態。定期清潔工作桌面和通風設備等以保持環境衛生及檢查設施和工具是否運作正常。

Cleanliness: Clean the items and facilities, so that they are often kept in a clean and well-functioning state. Keep the environment clean by cleaning the desktop and ventilation equipment regularly and check whether the facilities and tools can operate properly.

「標準」： 藉着為前3S「整理」、「存放」、「清潔」訂立準則和程序來鞏固其執行及監察成效。例如把文件櫃內的文件夾以顏色作分類，並在文件夾加上顏色斜線以設定其擺放的位置，以達致「易找、易取、易放回」；通風系統的出風口貼上送風的顏色紙條，顯示出風的情況。

Standardization: Strengthen the enforcement and monitor its outcome through setting up rules and procedures for the first 3S, “organization”, “neatness” and “cleanliness”. For instance, use different colours to classify folders in the file cabinet and add colour straps to set their designated location for easy access. A slip of colour paper shall be sticked on the air outlet of the ventilation system to show the outflow of air.

會議室牆上貼上「正常狀態」的相片以作為傢俬擺放的標準

A photo that shows furniture in normal position should be sticked on the wall of the conference room for the standard setting of furniture

5「修養」： 管理層的身體力行和公司舉辦不同良好工作場所整理推廣活動，從而提高各員工積極參

與良好工作場所整理的自發性，並時刻將良好工作場所整理應用到不同層面的工作，讓員工能夠親身感受到成果。

Discipline: The management shall set an example as to organise various activities to promote good housekeeping for mobilising employees’ spontaneous participation in well-organised workplace and apply good housekeeping to different work levels, allowing employees to feel the outcome personally.

5S 良好工作場所整理的好例子Good examples of 5S good housekeeping

有效推行5S良好工作場所整理，可有效減少辦公室滑倒及絆倒的意外，以下是一些相關的好例子。 Effective implementation of 5S good housekeeping can effectively reduce slipping and tripping accidents in office. Some good examples are set forth below.

沒有關好的文件櫃可絆倒或撞傷員工

Employees may got tripped and hit by file cabinet that is not fully closed

關好的文件櫃就不會絆倒或撞傷員工

Employees will not get tripped and hit when file cabinet is fully closed

電線沒有妥善收好，橫過通道

Electrical cables are not properly placed and randomly spread in the aisle

電線應妥善收好於通道兩旁

Electrical cables shall be placed properly at the sides of aisle

文件夾亂放工作間地面

Document folders are scattered all over the floor at workplace

文件夾整齊及按顏色擺放於文件櫃內

Document folders shall be neatly placed in the file cabinet according to the colour tags

茶水間地面有積水會引致滑倒風險

Water on the floor of pantry may cause slipping risk

地面的積水應即時清理，否則應擺放“小心地滑”等警告標示

Water on the floor should be immediately cleaned up, or warning signs, such as “Caution, Wet Floor”, should be placed

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如何推行 5S 良好工作場所整理 ? How to implement 5S good housekeeping?

推行5S 必須從最高管理層的政策方針開始，然後透過成立5S執行委員會，制定5S 的行動計劃。最後主管應就推動表現作出評核。確定是否達到所定目標，並尋找改善方向。 Implementation of 5S starts from policy of the top management, then formulating 5S plans through the establishment of 5S steering committee. Finally, supervisors may assess the performance to see whether the goals set can be achieved and seek improvement.

1. 政策Policy 3. 策劃與執行Planning and implementing

2. 組織Organization 4. 定期量度表現及檢討Regular measuring performance and review

在推行5S的初期，員工或需管理層督促工作。但隨著不斷的實踐，經驗交流和借鑒等，員工可望逐漸養成良好的工作習慣，並會自覺地遵守安全工作程序，令意外減少。「員工自律守規，自發改善」正就是「5S」最後一個「S」「修養」的意思。

In the early stage of implementation of 5S, management supervision may be required. But with continuous practice, exchange of experience and benchmarking, employees will gradually foster good working habits and consciously comply with work safety procedures resulting in fewer accidents. “Self-discipline and self-motivated improvement of employees” are what “Discipline”, the last “S” of 5S, is to be achieved.

總結 Conclusion

• 做好5S其實一點都不困難，而5S的確為我們帶來很多的好處；

• 保持工作場所整潔及妥善存放物件不單有助減少意外發生，亦提升職安健表現；

• 在工作中對物品、設施及工具的儲存有所規範；減少因尋找而影響工作進度，有助增加工作效率；

•清潔時也檢查各項設施以確保它們運作正常，減少故障出現；

•促進員工對工作環境產生歸屬感，從而建立自發性的安全改善行動，孕育良好的安全文化。

簡單的整理、有條理的存放，就能達到提高生產力，建立良好的工作習慣和安全文化。

• Doing good in 5S is not difficult at all. However, the benefit of 5S is more than we expect;• Reduce accidents and enhance OSH performance safety by keeping the workplace clean and storing objects properly;• By setting rules for use of objects and facilities as well as storage of tools, to increase work efficiency and reduce time spent

on searching that affects work progress; • Examine all facilities when cleaning to ensure that they function well to avoid equipment failure;• Foster a sense of belonging to the workplace, so as to create an environment for spontaneous improvement on safety, nurturing

a safety culture.

Implementing a good housekeeping not only helps to build a clean and tidy working environment, but also helps to establish good work habits and safety culture and thereby improve enterprises’ productivity.

職安熱線 OSH Hotline：2739 9000

有獎問答遊戲 Prize Quiz

第48期文職及專業服務業安全及健康通訊Issue no. 48 – Sedentary and Professional Services Safety and Health Bulletin答案 Answer： 1. B 2. C 3. A得獎者 Winners：霍明輝，Lam Pik Wan，Tsang Lai Kuen，Ngan Siu Fung Tammy，Chau Chung Nga

恭喜以上各得獎者，得獎者將獲專函通知領獎事宜。Congratulations to the above winners, winners will be notified separately.

職安健小百科 OSH Infotainment

辦公室活躍小貼士 Office Exercise Tips

體能活動不足和長時間坐著會大大增加患心臟病及死亡風險。大家不妨參考以下小貼士，減低長時間坐下

帶來的壞處，又可享受多走多動的好處，一舉兩得。

Lack of exercise and prolonged sitting will greatly increase the risk of heart disease and death. Welcome to follow below tips to

minimise the disadvantage brought by prolonged sitting and enjoy the benefits of doing exercise.

• 每次小休時都在辦公室內走一圈或做一些伸展運動鬆下筋骨，放鬆心情

Walk around the office or do some stretching for relaxation when taking a break

• 站起來聽電話

Keep standing when talking on phone

• 親自走到同事面前交談，不用電郵或電話

Approach your colleagues for face-to-face

conversation rather than using email or phone calls

• 身體狀況如許可，多走樓梯及散步

Take stairs or have a walk if physically able

• 經過辦公室或家居附近的公園時，內進走走

Have a walk in the park near office or home

請 3 出正確答案及填妥下列表格，遞交至本局辦事處。截止日期：2018 年 4 月 6 日。Please circle the correct answers, fill in the following form and submit to the Council. Closing date: 6/4/2018.（ 傳真fax: 2739 9779或電郵email: connie@oshc.org.hk）

姓名Name

必須與香港身份證姓名相同 As appeared on HK Identity Card

香港身份證號碼HK Identity Card No.

只須填寫首四個號碼， 例如：A123XXX(X)HK Identity Card No. (First 4 digits),e.g.: A123XXX(X)

地址Address

聯絡電話Contact Tel. No

所有資料將於活動結束後銷毀。Data will be destroyed after completion of the activity.

1. 5S 的良好工作場所整理準則是指甚麼？ What does 5S refer to?

A. 整理、分類、存放、標籤、修養 Organization, Classification, Neatness, Labelling, Discipline B. 整理、存放、清潔、修理、準時 Organization, Neatness, Cleanliness, Maintenance, Punctuality C. 整理、存放、清潔、標準、修養 Organization, Neatness, Cleanliness, Standardization, Discipline

2. 實施良好工作場所整理對機構有甚麼好處？What is the advantage of implementing Good-housekeeping Discipline in workplace for an Organization?A. 有助減少意外發生 Reduce accidents B. 有助改善工作效率 Improve work efficiency C. 以上兩項皆是 Both A and B

3. 在推行 5S「標準」的過程中，在通風出口加上下列哪樣物品，可以幫助檢視通風出口是否正常送出清新空氣？During the implementation of 5S, which of the following item should be added to the air outlet of the ventilation system to help examine whether the air outlet is giving out fresh air?A. 黃黑相間貼紙 Yellow and black sticker B. 「通風出口」字樣 Labels written in “Ventilation outlet” C. 顏色紙條 Colour paper strip

參加細則1.歡迎年滿15歲或以上的香港居民參加，

每人只限參加一次。

2.得獎者的姓名必須與香港身份證上的姓

名相同，否則將被取消得獎資格。

3.參加者有機會贏得價值$150超市禮券。

4.主辦機構之員工及其直系家屬均一律不

得參加。

5.得獎結果以主辦機構的決定為準，各得

獎者將獲專函個別通知。

6.主辦機構保留更改有關是項活動事宜的

權利，恕不另行通知。

7.倘有任何爭議，一切以主辦機構的決定

為最終決定。

8.歡迎複印參加表格。

Rules for Participation1.Hong Kong c i t izens aged 15 or above arewelcome to participate, each participant canonlysubmitoneentry.

2.Winnerswill be disqualified if their name arenotidenticaltothenameontheirHKIdentityCard.

3.ParticipantwillgetthechancetowinaprizeofsupermarketvouchervaluedatHK$150.

4.Theemployeesanddirectfamilymembersoftheorganizationarenoteligibletoenter.

5.Thedecisionoftheorganizationregardingtheprize results is final,winnerswill be notifiedseparatelyinwriting.

6.Theorganisingbodyreservestherighttomakechanges to anymatters andwill not providefurthernotice.

7.Intheeventofanydispute,alldecisionsmadebytheorganizerarefinalandbinding.

8.Welcometophotocopytheform

免費訂閱表格Free Subscription Form 本人對文職及專業服務業安全健康通訊感興趣，並希望以電子郵件索取：

I am interested in the Sedentary and Professional Services Safety and Health Bulletin and would like to subscribe by e-mail:

中文姓名Chi Name 英文姓名 Eng Name 電話 Tel. No.

傳真 Fax No. 電子郵件 E-mail Address

填妥後請將表格遞交至職業安全健康局 Please submit the form to Occupational Safety and Health Council

收集個人資料聲明

1. 你向職業安全健康局〔「本局」〕所提供的資料，包括《個人資料〔私隱〕條例》所指的個人資料，只會用於相關活動。

2. 為讓你得知最新的本局活動，本局將使用你的個人資料，包括你的姓名、電話號碼、郵寄和電郵地址，將有關職業安全健康訓練課程、活動、服務及資訊提供給你。你的個人資料亦可能被用作本局之研究及統計用途。

3. 你可選擇是否同意接收上述資訊。若不同意的話，請於下列拒收資訊一欄之空格內加上「3」號 *。

4. 你有權要求查閱及修正你的個人資料。有關申請須以書面向本局提出，地址為香港北角馬寶道 28號華滙中心 19樓。

□ * 本人不同意日後接收由職業安全健康 局發出其活動和相關的資訊。

Personal Data Collection Statement

1. The information you provide to the Occupational Safety & Health Council (the Council), including any personal data as defined in the Personal Data (Privacy) Ordinance (the Ordinance), will be used solely for purposes related to the activities of the Council.

2. To keep you informed of Council’s activities, the Council would like to use your personal data, including your name, telephone number and correspondence and email addresses, to update you in relation to our training courses, events and other OSH related information. Your personal data may also be used for our research and statistical purposes.

3. You are free to decide whether you wish to receive such information. If you choose not to do so, please put a tick in the box below*.

4. You are also entitled to request access to and correction of any errors in your personal data. If you wish to do so, please write to the Council at 19/F, China United Centre, 28 Marble Road, North Point, Hong Kong.

□ * I do not wish to receive any information from the Council in relation to its activities.

簽署 Signature 日期 Date

2018 Occupational Safety & Health Council 職業安全健康局 2/2018

Occupational Safety & Health Council

文職及專業服務業安全及健康委員會Sedentary and Professional Services Safety and Health Committee地址 ：香港北角馬寶道28號華匯中心19樓 Address: 19/F China United Centre, 28 Marble Road, North Point, HK

電話 Tel：2739 9377 傳真 Fax：2739 9779

電郵 E-mail：oshc@oshc.org.hk

網址 Website：www.oshc.org.hk

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