simdiary2011_do thi thu phuong_w11

8/12/2019 Simdiary2011_Do Thi Thu Phuong_W11

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Important note: When you do next week's Diary, save and re-nameCtrl+j to clear To-Do List contents and press Ctrl+i

1.1 color codes:

Boxes with this colour means you should enter the rele

Boxes with this colour means data-entry is not required

1.2 Task No.:

(a) Each task should be allocated a Task Number for easy identification(b) Below is the convention of numbering the Task Number:

(c) Task No. in To-Do List should be unique

Important note: Please do not insert or delete any rows or columns

1.3 Task Description

(a) Generally, the duration to complete a task should be about 1-3 hours.

(b) Big task should be broken down into smaller tasks with each not more than 2 hours to complete.(c) Task description should be as brief as possible.

2.1 Each week, you are to fill up next week's (W + 1) Week No. in F3 of the "to_do_ list" Worksheet. Eg ifweek ( W+1) is Week No. 43, then type 43 in F3

2.2 The "From" & "To" dates in G4 & H4 (covering Monday to Sunday of the week) will be filled automatic

2.3 Enter the no. of days of work for the week as per contract and the relevant days deductibles in K5 toholidays and others) and also the no. of contract working hours per day in K2 and the Net Contract Ho

2.4 Enter the tasks to be done in the box designated for W+1 and W+2 respectively

2.5 Data to be entered are:

(a) Task No.(b) Task Description

1. Data entry rules

2. To-Do-List

Week No. Task No.XX YY

03 08

Example: WK No.3, Task No.8


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(a) VA = Task that adds value to your scope of work(b) NVA = Task that does not added value to the socpe of work as per your JD

NVAM = Non valude added meetingNVAT = Non valude added taskNVAP = Personal activityNVAO = Other non valude added activityImportant note: If not sure which NVA to select, select NVAT

2.6 Priority code (according to urgency of task completion) of each task to be entered:(a) H = High priority(b) M = Medium priority

(c) L = Low priority

3.1 The Diary consists of 6 separate boxes. Each box represent one day from Monday to Saturday. Oncehave entered the Week No.in F3 of "to_do_list" worksheet, the respective dates and week days will b

3.2 Schedule the tasks from the To-Do List to the respective time and days in the Diary.

3.3 Each week, you should schedule tasks as stated in Week W+1 of the To-Do List only.

3.4 After each task is done, you should enter the actual duration and date involved.Other relevant data in the Diary will be populated automatically.

4.1 Save the file to a new file name

4.2 You can manually delete all the completed/scheduled tasks in the To-Do List o

4.3 Alternatively, you may press Ctrl+j to clear all contents in To-Do List and press Ctrl+i to clear all conte

4.4 Copy the planned tasks in last week's W+2 and paste to the empty space in W+1 To-Do List

4.5 Add any other new tasks in W+1 To-Do List and also update the Contract Hours section

4.6 Sort the new To-Do List in W+1 by due date (Column G)

4.7 List new planned tasks in W+2 To-Do List and also the Contract Hours section

4.8 Schedule the tasks in 4.6 above to the Diary

5.1 Status of Tasks Planned:

3. Diary

5. KPI's (These will be updated automatically)

4. Weekly maintenance


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5.2 Task Completion Rate = No. of tasks completed/No. of tasks planned * 100 (Measuring the % task co

5.3 Plan Loading Rate = Total planning hours/Total contract hours * 100 (Measuring the % of planned houNote: The rule of thumb optimum % is around 60 - 70%, balance of your time could be spent to suppo

5.4 Actual Loading Rate = Total actual hours/Total contract hours * 100 (Measuring the % of actual hoursNote: If the Actual Loading Rate is higher than 100%, this reflects that you're working longer hours tha

5.5 %VA Workload = Total VA hours/Total VA and NVA hours * 100 (Measuring the %VA workload perfor

5.6 Unplanned Tasks

(a) % of unplanned tasks to contract hours = No. of unplanned tasks/Total contract hours * 100

(b) % unplanned - VA = No. of "Value-Added" unplanned tasks/Total unplanned tasks * 100

(c) % unplanned - NVA = No. of "Non-Value-Added" unplanned tasks/Total unplanned tasks * 100

5.7 Total VA/NVA hours and % incurred for the week

5.8 Summary of time consumed in NVA activities for the week

5.9 HR will extract the Plan Loading Rate (5.3), Total VA/NVA (5.7) and Summary of NVA activities (5.8) f

7.1 This Reminder section gives the following reminder alerts:

(a) If due date past today, alert is "Overdue!"(b) If due date is today, alert is "Due today!"(c) If due date is within n days of due date, alert is "Do now!"(d) If due date is more than n (no. of pre-alert days) days from due date - no alert (blank)

n=no of days (from 3 to 7 days) in advance to give the alert. User to click cell O64 & choose option

Note: This Reminder has no linkage to the To-Do-List or Diary

6. Reminder in To-Do-List (Optional)


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he file to next week's filename, then only press o clear Diary contents

ant data inside there

, data will be filled automatically

next

lly.

5 (leave, travel, publicurs in J4 will be computed automatically


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you've filled automatically.

ts in the Diary


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pletion at end of each week; target is to achieve 100%)

rs as compared to contract hours available for the week) rt functional/cross functional unplanned tasks

spent as compared to contract hours available for the week) n you've planned to complete your tasks.

med in a week; the higher the % the better time utilized in your work)

r further VA/NVA and Workload Analyses


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Owne Today is:

TaskNo.

Task Description VA/NVA?Priority(H/M/L)

Duration(Hr)

110 1101 SIM dairy VA M 0.50110 1102 Email checking (Mon) VA H 3.00110 1103 Email checking (Tue) VA H 3.00

110 1104 Email checking (Wed) VA H 3.00110 1105 Email checking (Thu) VA H 3.00110 1106 Email checking (Fri) VA H 3.00110 1107 SLICE report VA H 1.00110 1108 SSA report VA H 3.00110 1109 Review of Material planning process VA M 1.00111 1110 JNI review VA M 1.00111 1111 Follow up new Materials Planner VA H 5.00111 1112 OTD meeting VA H 1.00

111 1113 Review UFS Job Codes VA M 1.00111 1114 G8D Feb-2011 VA M 2.00111 1115 ESSR weekly tracking VA M 2.00111 1116 Discussion with Purchasing on LT,MOQ and Su VA M 2.00111 1117 Weekly leadership meeting VA M 1.00111 1118 Pill bag follow up VA H 1.00111 1119 UFS F2F VA M 1.00112 1120 Follow up shortage VA H 5.00112 1121 Review LA & SGB with PUR VA M 1.00112 1122 SPS Review_9A1 VA M 1.00

Do Thi Thu Phuong

To-Do List for (W + 1) Week No. 11


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Total: 44.50

TaskNo.

Task Description VA/NVA?Prioirty(H/M/L)

Duration(Hours)

12011202

120312041205120612071208120912101211

12121213121412151216121712181219122012211222122312241225122612271228

12291230

To-Do List for (W + 2) Week No. 12


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12351236123712381239124012411242124312441245

12461247124812491250

Total: 0.00


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Contract Hrs/Day 8.5

To Contract Hrs/Wk Gross Leave Travel P/Holidays20/Mar/11 42.50 42.50 0.00 0.00 0.00No. of days 5 0 0 0

Due Date Time Completed?

14/Mar/11 16:30 Open #14/Mar/11 8:00 Open #15/Mar/11 8:00 Open #

16/Mar/11 8:00 Open #17/Mar/11 8:00 Open #18/Mar/11 8:00 Open #15/Mar/11 13:00 Open #16/Mar/11 13:00 Open #14/Mar/11 11:00 Open #15/Mar/11 16:00 Open #14/Mar/11 10:00 Open #15/Mar/11 14:00 Open #

14/Mar/11 15:30 Open #15/Mar/11 10:00 Open #16/Mar/11 9:30 Open #15/Mar/11 13:30 Open #18/Mar/11 9:00 Open #14/Mar/11 9:00 Open #15/Mar/11 11:00 Open #14/Mar/11 13:00 Open #17/Mar/11 13:00 Open #17/Mar/11 10:00 Open #

0000000

000000000

00

6/Mar/14Excluding lunch and tea brea

From14/Mar/11

JanJan 2011

Sun Mon Tue Wed Thu Fri

26 27 28 29 30 31

2 3 4 5 6 7

9 10 11 12 13 14

16 17 18 19 20 21

23 24 25 26 27 28

30 31 1 2 3 4


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000000

0

Contract Hrs/Day 8.5

To Contract Hrs/Wk Gross Leave Travel P/Holidays42.50 42.50 0.00 0.00 0.00

No. of days 5 0 0

Due Date Time Status Due DateReminder

27/Mar/11

Excluding lunch and tea

From

21/Mar/11


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Others0.000

s

2011

Sat

1

8

15

22

29

5


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Others0.00

0

Alert 5

breaks


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Owner: Today is:

Time Plan VA/NVA? Actual

8:00 1102 Email checking (Mon) E 3.00

8:30

9:00 1118 Pill bag follow up Pill 1.00

9:30

10:00 1111 Follow up new Materials Planner Fol 5.00

10:30

11:00 1109 Review of Material planning process Re 1.00

11:3012:0012:3013:00 1120 Follow up shortage Fol 5.0013:3014:00

14:3015:0015:30 1113 Review UFS Job Codes Re 1.0016:0016:30 1101 SIM dairy SI 0.5017:0017:30

18:0018:3019:0019:3020:0020:3021:00

16.50 0.00 0.00

6/Mar/14

Task No. & Description

SIMonday, March 14, 2011

Do Thi Thu Phuong

Unplanned Tasks

Total:


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0.00


8:00 1104 Email checking (Wed) E 3.008:30

9:00

9:30 1115 ESSR weekly tracking ES 2.0010:0010:30

11:0011:30

12:0012:3013:00 1108 SSA report SS 3.0013:3014:00

14:30

15:0015:30

16:0016:3017:0017:3018:0018:30

19:0019:3020:0020:3021:00

8.00 0.00 0.00

Wednesday, March 16, 2011


Total:

Total:


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0.00


8:00 1106 Email checking (Fri) E 3.008:30

9:00 1117 Weekly leadership meeting W 1.009:30

10:0010:3011:0011:30

12:00

12:30

13:00

13:3014:0014:3015:0015:3016:0016:3017:00

17:3018:00

18:3019:0019:3020:0020:30

21:00 4 00 0 00 0 00Total:

Friday, March 18, 2011


Total:


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14:0015:00

0.00Total:


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Comp Date Time Plan VA/NVA? Actual

8:00 1103 Email checking (Tue) Em 3.00

8:30

9:00

9:30

10:00 1114 G8D Feb-2011 G8 2.00

10:30

11:00 1119 UFS F2F UF 1.00

11:3012:0012:3013:00 1107 SLICE report SLI 1.00

13:30 1116 Discussion with Purchasing on LT,MOQ and Su Dis 2.00 14:00 1112 OTD meeting OT 1.00

14:3015:0015:3016:00 1110 JNI review JNI 1.0016:3017:0017:30

18:0018:3019:0019:3020:0020:3021:00

11.00 0.00 0.00

M Diary for W11

Total:

Tuesday, March 15, 2011


Unplanned Tasks


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0.00 0.00


8:00 1105 Email checking (Thu) Em 3.00 8:30

9:00

9:3010:00 1122 SPS Review_9A1 SP 1.00

10:30

11:0011:30

12:0012:3013:00 1121 Review LA & SGB with PUR Re 1.00

13:3014:00

14:30

15:0015:30

16:0016:3017:0017:3018:0018:30

19:0019:3020:0020:3021:00

5.00 0.00 0.00

Thursday, March 17, 2011

Total:


Total:


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0.00 0.00


8:008:30

9:009:30

10:0010:3011:0011:30

12:00

12:30

13:00

13:3014:0014:3015:0015:3016:0016:3017:00

17:3018:00

18:3019:0019:3020:0020:3021:00

0 00 0 00 0 00


Saturday, March 19, 2011

Total:

Total:


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0.00 0.00Total:


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Comp Date

Jan 2011Jan 2011

Mon Tue We d Thu Fri Sat Sun

27 28 29 30 31 1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31 1 2 3 4 5 6


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0.00

Comp Date


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0.00

Comp Date


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0.00


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Task No. Task Description A/NVA rity(H/M/ uration (Hr) Due Date Time1101 SIM dairy VA M 0.50 14/Mar/11 4:30 PM1102 Email checking (Mon) VA H 3.00 14/Mar/11 8:00 AM1103 Email checking (Tue) VA H 3.00 15/Mar/11 8:00 AM1104 Email checking (Wed) VA H 3.00 16/Mar/11 8:00 AM1105 Email checking (Thu) VA H 3.00 17/Mar/11 8:00 AM1106 Email checking (Fri) VA H 3.00 18/Mar/11 8:00 AM

1107 SLICE report VA H 1.00 15/Mar/11 1:00 PM1108 SSA report VA H 3.00 16/Mar/11 1:00 PM1109 Review of Material planni VA M 1.00 14/Mar/11 11:00 AM1110 JNI review VA M 1.00 15/Mar/11 4:00 PM1111 Follow up new Materials VA H 5.00 14/Mar/11 10:00 AM1112 OTD meeting VA H 1.00 15/Mar/11 2:00 PM1113 Review UFS Job Codes VA M 1.00 14/Mar/11 3:30 PM1114 G8D Feb-2011 VA M 2.00 15/Mar/11 10:00 AM1115 ESSR weekly tracking VA M 2.00 16/Mar/11 9:30 AM

1116 Discussion with Purchasi VA M 2.00 15/Mar/11 1:30 PM1117 Weekly leadership meetin VA M 1.00 18/Mar/11 9:00 AM1118 Pill bag follow up VA H 1.00 14/Mar/11 9:00 AM1119 UFS F2F VA M 1.00 15/Mar/11 11:00 AM1120 Follow up shortage VA H 5.00 14/Mar/11 1:00 PM1121 Review LA & SGB with PU VA M 1.00 17/Mar/11 1:00 PM1122 SPS Review_9A1 VA M 1.00 17/Mar/11 10:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

KPI for WeStatus of Tasks Planned


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0.00 12:00 AM

0.00 12:00 AM

0.00 12:00 AM

Total: 44.5


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Completed? Week No. 11 12Open No. of Planned Tasks 22 0Open Completed Tasks 0 0Open Task Completion Rate 0.0% 0.0%Open Total Planning Hours 44.50 0.00Open Weekly Contract Hours 42.50 42.50Open Plan Loading Rate 104.7% 0.0%

Open Actual Loading Rate 0.0%OpenOpen % VA Hrs/Ttl Planned & Unplanned Hrs 0.0%OpenOpenOpen Week No. 11Open No. of Unplanned Tasks 0Open Unplanned Hours Used 0.00Open % to Contract Hours 0.0%

Open VA Unplanned Tasks 0Open NVA Unplanned Tasks 0Open % Unplanned - VA 0.0%Open %Unplanned - NVA 0.0%Open Total VA Hours 0.00 #DIV/0!Open Total NVA Hours 0.00 #DIV/0!Open Total VA + NVA Hours 0.00 #DIV/0!

NVA Meeting 0.00 #DIV/0!NVA Task 0.00 #DIV/0!

NVA Personal 0.00 #DIV/0!NVA Others 0.00 #DIV/0!

k No. 11Task Planning & Completion Efficiency

7 7

3 3

2

1

2

3

4

5

6

7

8

No. of tasks


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110.0%

44.542.5

0.00.0

Note: Do not "copy" then"paste" directly into SIMDiary Tracking file . Plschoose "Paste special"then "Paste value"

Last SIM diary updatedThis week SIM diary updateTotal Planning HoursWeekly contract hoursTotal VA Hours

Task Completion Rate

Total NVA Hours

Copy to SIM Diary Tracking

Week No.


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From To From To

Monday Sunday Monday Sunday1 3/Jan/11 9/Jan/112 10/Jan/11 16/Jan/113 17/Jan/11 23/Jan/114 24/Jan/11 30/Jan/115 31/Jan/11 6/Feb/116 7/Feb/11 13/Feb/117 14/Feb/11 20/Feb/118 21/Feb/11 27/Feb/119 28/Feb/11 6/Mar/11

53 27/Dec/10 2/Jan/11 10 7/Mar/11 13/Mar/1111 14/Mar/11 20/Mar/1112 21/Mar/11 27/Mar/1113 28/Mar/11 3/Apr/1114 4/Apr/11 10/Apr/1115 11/Apr/11 17/Apr/1116 18/Apr/11 24/Apr/1117 25/Apr/11 1/May/1118 2/May/11 8/May/1119 9/May/11 15/May/1120 16/May/11 22/May/1121 23/May/11 29/May/1122 30/May/11 5/Jun/1123 6/Jun/11 12/Jun/1124 13/Jun/11 19/Jun/1125 20/Jun/11 26/Jun/11

26 27/Jun/11 3/Jul/1127 4/Jul/11 10/Jul/1128 11/Jul/11 17/Jul/1129 18/Jul/11 24/Jul/1130 25/Jul/11 31/Jul/1131 1/Aug/11 7/Aug/1132 8/Aug/11 14/Aug/1133 15/Aug/11 21/Aug/1134 22/Aug/11 28/Aug/11

35 29/Aug/11 4/Sep/1136 5/Sep/11 11/Sep/1137 12/Sep/11 18/Sep/1138 19/Sep/11 25/Sep/1139 26/Sep/11 2/Oct/1140 3/Oct/11 9/Oct/1141 10/Oct/11 16/Oct/1142 17/Oct/11 23/Oct/1143 24/Oct/11 30/Oct/1144 31/Oct/11 6/Nov/11

2010 2011Wk No. Wk No.


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49 5/Dec/11 11/Dec/1150 12/Dec/11 18/Dec/1151 19/Dec/11 25/Dec/11

52 26/Dec/11 1/Jan/12


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Items Elementary Task


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Fri 28 Fri Fri

Sat 29 Sat Sat

Sun 30 Sun SunMon 31 Mon Mon

Tue

Business TravelSPS ReviewSPS Mock AuditSPS AuditMnthly meetinSend/Sbmt rprt

Attend trainingGive trainingPublic HolidayOn leaveOther


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D a y

D a

t e

D a y

D a

t e

D a y

D a

t e

Mon Mon Mon

Tue Tue Tue

Wed Wed Wed 1

Thu Thu Thu 2

Fri 1 Fri Fri 3

Sat 2 Sat Sat 4

Sun 3 Sun 1 Public Holiday National Labor day Sun 5

Mon 4 Mon 2 Mon 6Tue 5 Tue 3 Tue 7

Wed 6 Wed 4 Wed 8

Thu 7 Thu 5 Thu 9 Send/Sbmt rprt

Fri 8 Send/Sbmt rprt Quarterly Sugg submit Fri 6 Fri 10

Sat 9 Send/Sbmt rprt SPS Plus Sat 7 Sat 11

Sun 10 Sun 8 Sun 12

Mon 11 On leave Private Mon 9 Mon 13 Other

Tue 12 Public Holiday King's day Tue 10 Send/Sbmt rprt SPS Plus Tue 14 Other

Wed 13 Wed 11 Wed 15 Other

Thu 14 Thu 12 Thu 16

Fri 15 Fri 13 Fri 17

Sat 16 Sat 14 Sat 18

Sun 17 Sun 15 Sun 19

Mon 18 Mon 16 Mon 20

Tue 19 Tue 17 Tue 21

Wed 20 Wed 18 Wed 22


Fri 22 Fri 20 Fri 24 Mnthly meetin



SuggEvaluation Mon 25 Mnthly meetin SuggEvaluation Mon 23 Mon 27

SPS Plus review w aLong Tue 26 Tue 24 Mnthly meetin SuggEvaluation Tue 28

Wed 27 Wed 25 Mnthly meetin SPS Plus review w aL Wed 29Thu 28 Thu 26 Thu 30

March April May


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Fri 29 Mnthly meetin SPS Plus review w aLong Fri 27 Fri

Sat 30 Public Holiday Independence Day Sat 28 Sat

Sun Sun 29 SunMon Mon 30 Mon

Tue 31


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D a y

D a

t e

D a y

D a

t e

D a y

D a

t e

Mon Mon 1 Mon

Tue Tue 2 Tue

Wed Wed 3 Wed

Thu Thu 4 Thu 1

Fri 1 Fri 5 Fri 2

Sat 2 Sat 6 Sat 3

Sun 3 Sun 7 Sun 4


Wed 6 Wed 10 Wed 7

SPS Plus Thu 7 Thu 11 Thu 8

Fri 8 Send/Sbmt rprt Quarterly Sugg submit Fri 12 Fri 9

Sat 9 Send/Sbmt rprt SPS Plus Sat 13 Sat 10


APP review Mon 11 Mon 15 Mon 12

APP review Tue 12 Tue 16 Tue 13

APP review Wed 13 Wed 17 Wed 14









SPS plus review w aL Fri 22 Fri 26 Fri 23





Wed 27 Wed 31 Wed 28Thu 28 Thu Thu 29

June July August


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Fri 29 Mnthly meetin SPS review w aL Fri Fri 30

Sat 30 Sat Sat

Sun 31 Sun SunMon Mon Mon


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D a y

D a

t e

D a y

D a

t e

D a y

D a

t e

Mon Mon Mon

Tue Tue 1 Tue

Wed Wed 2 Wed

Thu Thu 3 Thu 1

Public Holiday Victory Day Fri Fri 4 Fri 2

Sat 1 Sat 5 Sat 3

Sun 2 Sun 6 Sun 4


Wed 5 Wed 9 Wed 7

Thu 6 Thu 10 Thu 8

Fri 7 Fri 11 Fri 9

Sat 8 Sat 12 Sat 10

Sun 9 Sun 13 Sun 11


Tue 11 Tue 15 Tue 13Wed 12 Wed 16 Wed 14















Thu 27 Thu Thu 29

November September October


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Fri 28 Fri Fri 30

Sat 29 Sat Sat 31

Sun 30 Sun SunMon 31 Mon Mon

Tue


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D a y

Mon

Tue

Wed

Thu

Fri

Sat

Sun

MonTue

Wed

Thu

Fri

Sat

Sun

Mon

TueWed

Thu

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Mon

Tue

Wed

Thu

December


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simdiary2011_do thi thu phuong_w11

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