1. Food and Nutrition Services Department Summer Food Service Program 2014

2. Agenda Program Overview Purpose of the program Dates of operation Site agreement deadline Types of sites Central kitchen locations Job responsibilities Meal requirements Civil rights requirements Field trips Food safety Leftovers procedure Visits, reviews, and audits Recordkeeping requirements Media requests Training verification Questions 3. Purpose of the Program The Summer Food Service Program (SFSP) was established to ensure that low-income children continue to receive nutritious meals when school is not in session. Free meals, that meet Federal nutrition guidelines, are provided to all children at approved SFSP sites in areas with significant concentrations of low-income children. 4. Dates of Operation Start Date: Monday, June 9th 2014 End Date: Friday, August 1st 2014 Please note: No meal service at OCPS school sites between Monday, June 30th and Friday, July 4th 5. Site Agreement Deadline The site application deadline is Friday, May 2nd 2014 Site Agreement: https://mealapps.ocps.net/lfserver/SiteAgreement 6. Types of Sites Open Sites If a site is located in a needy area (where 50% of the children residing in the area are eligible for free or reduced-price school meals, and meals are made available to all children in the area on a first-come, first-serve basis, these sites are considered open. Open Restricted Sites On occasion, a sponsor that would normally operate an open site meaning initially open to broad community participation must restrict or limit the feeding sites attendance for reasons of space, security, safety, or control. These types of sites operate as open restricted. Closed Enrolled Sites These types of sites are open only to enrolled children or to an identified group of children, as opposed to the community at large. They are usually established where an identified group of needy children live in a "pocket of poverty;" identified low-income children are transported to a congregate meal site located in an area with 50% eligible children; or a program provides organized activities for a specific group of children. Please note: OCPS schools need to select either the open or open restricted site option. 7. Central Kitchen Locations Edgewater High School Oakridge High School East River High School Evans High School Jones High School Ocoee High School Winter Park High School Please note: Sites with less than 50 participants will be required to pick up their meals at their assigned central kitchen location. 8. Central Kitchen Contacts Evans HS Will Ramirez Phone: 407-522-3400 x2540 Email: william.ramirez@ocps.net East River HS Sharon Rouse Phone: 407-956-8550 x6332725 Email: sharon.rouse@ocps.net Jones HS Dontaye West Phone: 407-835-2342 Email: dontaye.west@ocps.net Oakridge HS Brian Allgood Phone: 407-852-3200 Email: brian.allgood@ocps.net Ocoee HS Nancy Brumbaugh Phone: 407-905-3005 Email: nancy.brumbaugh@ocps.net Winter Park HS Willie Wright Phone: 407-622-3205 Email: willie.wright@ocps.net Edgewater HS Charlene Michelman Phone: 407-835-4900 x6062226 Email: broadus.michelman@ocps.net 9. Job Responsibilities Field Manager Check on-site operations to ensure that site staff maintain records Ensure the program operates in accordance with state requirements Visit all sites within the first week of food service operations Review food service operations of all sites within the first four weeks of operation Prepare reports of visits and reviews Report unresolved or critical issues to the sponsor Revisit sites, as necessary Suggest corrective actions for problems encountered Ensure that sites take corrective actions Conduct on-site training, as necessary 10. Job Responsibilities Accountability Manager Check accuracy of reports submitted from sites Prepare weekly summaries Provide ongoing training for Site Monitors, per recordkeeping requirements Determine need for corrective action Review the meal counts submitted by sites for unusual meal count patterns Assist with Central Kitchen responsibilities, as needed 11. Job Responsibilities Site Monitor Visiting sites daily Review all required documentation at the site level to ensure its accuracy Review all site serving times, making any necessary changes Provide all sites with materials, thermometers, and documentation for proper recordkeeping Identify and implement any needed training Deliver completed paperwork to Accountability Manager, on a daily basis Adjust meal count deliveries based on site attendance, and convey changes to Central Kitchen Manager as soon as fluctuations occur 12. Job Responsibilities Site Supervisor Serve meals Clean up after meals Ensure safe and sanitary conditions at the site Ensure the safety of food, and comply with local health and safety standards Receive and account for delivered meals Ensure that children eat all meals on-site Take accurate meal counts at point of service Complete daily paperwork and ensure its accuracy Communicate any needs, questions, or concerns with Site Monitors 13. Meal Requirements A maximum of TWO types of different meal services may be chosen. Breakfast Lunch AM snack PM Snack All meals are unitized, meaning they are packaged, delivered, and served as a unit. Children are required to take all meal items. Monday breakfast items will be shelf-stable, as they are delivered Friday morning of the previous week. 14. Meal Requirements Requirements for meal service: Serve the same meal to all children, but accommodate children with disabilities Ensure that children eat all meals on-site Serve meals during the times of meal service submitted on the Site Agreement The State agency must approve any changes in meal service times Please note: If a change in meal time (or number of meals) is necessary, the site is required to submit a request to their Central Kitchen immediately and wait for approval before the time or meal count change is allowed. 15. Meal Requirements Sample two-week cycle menu: 16. Civil Rights Requirements Display in a prominent place at the site and in the sponsor's office, the nondiscrimination poster developed by the USDA Make reasonable efforts to provide information in the appropriate translation concerning the availability and nutritional benefits of the program Make program information available to the public upon request Include the nondiscrimination statement, and instructions for filing a complaint, in their public release and in any program information directed to parents of participants and potential participants Ensure that meals are served to all attending children, regardless of their race, color, national origin, sex, age, or disability Ensure that all children have equal access to services and facilities at the site regardless of race, color, national origin, sex, age or disability 17. Field Trips Because sponsors notify State agency of field trips that affect the time or location of meal service, sites MUST send an email to FSSummer@ocps.net at least two weeks in advance. Your email should include the following information: Who: Site name What: Field trip When: Date of field trip How: Do you still require meal service? Which meal(s)? How many meals are needed? 18. Food Safety Ensure that site staff adhere to all guidelines regarding safe food handling and personal hygiene, to prevent foodborne illness Please note: Temperature logs for receiving, storage, and serving of meals are required to be completed by trained staff at all sites whether an OCPS employee or community partner. 19. Leftovers Procedure Site Monitors will be tightly monitoring Site Supervisor reports on the number of attending children vs. the number of delivered meals, to minimize waste and cost. Extra meals are NOT reusable and MUST be discarded, per local health department regulations. Please note: The attendance at sites will probably fluctuate during the duration of the program. Site Supervisors should try to anticipate certain fluctuations in attendance and make arrangements in advance to adjust orders. 20. Visits and Reviews Pre-Operational Site Visit Conducted before sites begin operations Ensure that the sites have adequate facilities to provide meal services for the number of children expected to attend Site Visits Ensures that the food service is operating smoothly and that any apparent problems are immediately resolved Site visits during the first four weeks of program operations Site visits throughout the summer 21. Visits and Reviews Site Review Determine if the site is meeting all the various program requirements Observe a complete meal service from beginning to end This includes delivery or preparation of meals, the meal service, and clean up after meals Take prompt action to correct any problems Follow-up on problems found in previous reviews and inspections by the health department Document that corrections were made 22. Audits Florida Department of Agriculture State monitors make unannounced visits to sites to ensure compliance with state regulations. Noncompliance may result in reclaimed meals. Florida Department of Health in Orange County Health inspectors make unannounced visits to sites to ensure compliance with local health and sanitation regulations. 23. Recordkeeping Requirements USDA requires all SFSP sponsors to document all meals served to children. Site Monitors will make site visits daily to verify the completion, accuracy, and timeliness of recordkeeping. Please note: Noncompliance may result in reclaimed meals and loss of a sites summer food service program. 24. Media Requests Per district policy, all media requests MUST be approved through the proper channels PRIOR to allowing media coverage. For information regarding media requests, please contact your Central Kitchen. 25. Training Verification Click here to certify that you have viewed this training presentation in its entirety and have a general understanding of the OCPS- sponsored Summer Food Service Program. Please note: Training is required for all OCPS-employed summer staff and community partners summer staff 26. Questions? Please contact FSSummer@ocps.net with any questions or concerns