use of it in school administration - edb.gov.hk · p.48 school liaison officers...
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Use of IT in School Administration
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Alfred YUEN EO(SIM)6 / SIM Section
Does Information Technology (IT) help schools to handle daily administration ? Yes ? No ?
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Daily Administration
Roll Call Attendance Record Student Leave Record Student Physical Record Teachers’ leave (Substitute Teachers) Create Voucher Prefix Circular Collection of money
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Annual Workflow Student Registration Calendar and Timetables Student activity Programmes / Events Assessment Reports School Accounting Matters Update Student Personal Records School Places Allocation HKEAA Matters Student Learning Profile Applied Learning Application
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Information Data in School
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Information Data in School
Information flow between EDB and schools
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WebSAMS
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28 Modules of WebSAMS School Management Student Attendance Student Activities Award & Punishment Assessment SLP (Student Learning Profile) Special Assessment Staff Deployment (Assign substitute
teachers) Talent Databank
Staff CDS (Communication & Delivery
System) HKAT (Hong Kong Attainment Test) Applied Learning HKEAA (Hong Kong Examination
and Assessment Authority) FMP (Financial Monitoring &
Planning) SPA (School Places Allocation)
(P1, S1 and S4) Student Activity Subsidy
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Code Management (including EDB and school-defined codes)
E-mail Archive
(To record and back up data )
Customization (To personalize the preferred scheme in accordance with the users’ computer configuration)
WFSFAA(SFO)(Working Family and Student Financial Assistance Agency (Student Finance Office))
Report Management (To tailor make report templates for school needs )
Data Management (To extract data from WebSAMS for use of school computers)
Data Query Tool Timetabling (TTL) Timetabling (TSI) Security
(To have control on access right)
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WebSAMS support school administration
28 Modules of WebSAMS
Relationships among modules in WebSAMS
FMP
Timetabling (TTL) Timetabling (TSI)
Attendance (ATT)
SCH Mgt
Staff (STF)
Sp. Ass. (SPE)
ANP
SLP
HKAT
EDB , SFAA , HKEAA
SPA
STA
Data Mgt
ApL
HKEAA
STD
Data Query Tool (DQT)
SAS WFSFAA
Report Mgt Code Mgt
E mail
Customization
Security
CDS
Archive
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TDB
Student (STU)
New Modules / Functions Enrolled Last Year
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Event-based Function in STA Module and related enhancement in other Modules
Talent Databank (TDB) Standalone Timetabling Tool (STT)
For details, please refer to : http://cdr.websams.edb.gov.hk/ 主頁 > 「網上校管系統」新發布及計劃中的主要新增功能 (Proposed Functions under planning)
Proposed Functions under Planning
P. 14 (This content page provides Chinese version only)
Modules related to School Management
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School terms School holidays School matters
Class info. Subjects Staff establishment School facilities
Plan school development
Class Subject Full List
School Calendar
Calculate school days
Teacher Substitution
Arrange manpower
Time Table
Arrange classes and class observation
Class Details
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Clear and Complete Information
Class Subject Full List
School Calendar Setup School
Holidays
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School Calendar Setup School Events
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School Calendar Setup
Automatic calculation of school days
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School Calendar Reports
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Timetabling (TSI) In order to be compatible with Standalone
Timetabling Tool (STT), WebSAMS now has a new model Timetabling (TSI) for schools to export data from SCH and STF modules and import the timetables. WebSAMS
STT TSI
Data Set
Result Set
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Standalone Timetabling Tool (STT)
TTL Data
Capture
TTL Timetable
Generation
Interactive Tuning
TTL Data Planning
TTL Validation Pre-assignment
Export Data from
TSI
Validation Pre-assignment
STT Timetable
Generation Interactive
Tuning
Data Planning
TTL Report
STT Report
TTL
STT
Import data set from TSI
STT Overview More Flexibility
Allow to add new teachers, rooms, classes and subjects
Allow to select the teachers or rooms from scheduled lessons
Effective Work Flow Batch edit in school information and lesson
information Use Drag & Drop to apply for Interactive Tuning
Provide more information Lesson Setup (Summary) Message Box
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STT Workflow
1.Import Data Set to STT
2.Structure Setup
3. School Data Setup 4. Lesson Setup
5.Manage Period Blocking
7. Pre-assignment 8.Auto Generation
9.Interactive Tuning
10. Print Timetable
6.Data Validation
Copy Data Set from Previous Year or Import
another Data Set
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Modules related to Student Management
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Student Information Award & Punishment
Attendance Student Activities
Assessment
Student Learning Profile
Registration Departure
Form B (STRN) Form C (STRN)
Form A
Update student personal data
Form D
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EDB
Student Information
Student Information
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EDB and Relevant Party
Name Sex Date of Birth Academic Results Subject Electives …
Facilitate extraction of student data
Attendance Record
Maintain attendance record by student
A=Absent
L=Late
EL=Early Leave
L/EL=Late / Early Leave
1. Form A (Suspected Dropouts)
Non-attendance for
consecutive 7 days
1. Maintain student attendance record
2. Handle suspected dropout cases
2. Form B (Resume schooling of suspected dropouts) P. 28
EDB
Award & Punishment
P. 29 Report Card
Award
Student Activities
Punishment
Attendance
Student Events
Student Activities
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Maintain student activities record Record student’s
participation and performance
Print report
Assessment
Set up school-based assessment
Input and calculate student’s assessment scores
Generate report cards and analysis reports
Set up assessed or not assessed subjects
Set up weighting for subjects and components
Handle special occasions (drop/exempt)
Set up Assessment Group to rank order of merit with different subject groupings
Strengths of WebSAMS - Calculate scores
efficiently - Reduce administrative
workload
Revise report
templates via Crystal Reports to cater for different school needs
Provide 71 reports
(e.g. report cards,
transcripts & analysis reports)
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Student Learning Profile
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Key Projects
Other Learning
Experience
Self- account
Award Outside School
Data input
Student Information
Data from other modules School
Information
Academic Results Award
Talent Databank (TDB)
Channel 1: Academic Results
Channel 2: Competition Results
Channel 3: Other Information
WebSAMS
Talent Databank
Assessment Module
Student Activities Module
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With the help of TDB module, schools can
identify, record and manage gifted students with diversified channels
create relevant reports provided in the module
establish school-based talent databank and relevant school-based curriculum
Talent Databank (TDB)
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Decision-making and Management
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• Non-attendance Reports
• Award/Punishment Record Tracing Reports
• Statistics and Reports on students’ home district council, allowance / assistance, school house, age, sex, religion, and non-Chinese speaking data
• Longitudinal Analysis of Public Exam Results (by Subjects)
• Balance Reports on staff leave, sick leave and teacher substitution
• Staff Duty Profile • Personal and Appointment
Information
• Class Enrolment List • School Facilities List • Staff Entitlement List
Different statistics and reports for analysis
Longitudinal Analysis of Public Exam Results (by Subjects)
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(Sample)
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Class Enrolment List
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( Sample )
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Data files, reminders, circular letters or results of school places allocation from EDB
Communication & Delivery System
Survey data (including class and subject details, students’ schooling information) and assessment scores of P5 and P6 for submission
HKDSE P. 38
Delivery of Message
Application results of School Textbook Assistance and Student Travel Subsidy
School Support from EDB
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EDB Webpage
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< http://www.edb.gov.hk>
(This content page provides Chinese version only.)
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Central Document Repository WebSAMS Central Document Repository <http://cdr.websams.edb.gov.hk>
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Reference Information
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System Document
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Application User Manual
Module Brief
Newly enhanced Functions
P. 46 (This content page provides Chinese version only)
Contact details of School Liaison Officers
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<http://cdr.websams.edb.gov.hk> 常用電話/電郵 > 網上校管系統學校聯絡主任名單及聯絡方法
(This content page provides Chinese version only)
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School Liaison Officers (網上校管系統學校聯絡主任名單)
下載網址： http://cdr.websams.edb.gov.hk/ WebSAMS Support Helpdesk (網上校管系統求助台)
電話： 3125 8510 傳真： 3125 8999 CDS Helpdesk (聯遞系統求助台)
電話： 3464 0550
傳真： 3464 0568 STT Hotline (「獨立版時間表編排工具」支援熱線)
電話： 3464 0579
WebSAMS Forum < http://forum.hkedcity.net/forumdisplay.php?fid=71 > 教師 > 教師討論區> WebSAMS討論區
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Catering for other Computer systems
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Import / Export Functions of WebSAMS
Report Management Module and use of SQL
Student Personal Information
School Information
Other Student Information
WebSAMS
Common SQL Repository
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http://cdr.websams.edb.gov.hk/html/SQL/SQL_Q&A.html
(This content page provides Chinese version only)
Import / Export Information
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Data Collection Year Planner A calendar showing the Bureau’s data
collection exercises/surveys to be conducted in the school year
Facilitates schools in checking what data/ surveys they have to send to EDB
Facilitates colleagues in checking the data collection plans of divisions/sections
Helps prevent repeated collection of the same pieces of information from schools
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Thank You
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