Time Management And

Organizational Skills

Working in Different Environments

Different Working Environments

• Central Offices• Main or Satellite Offices• Virtual Offices

Working in Different Environments

• Benefits of Each– Central offices– Main or satellite offices– Virtual offices

Working in Different Environments

• Challenges of Each– Central offices– Main or satellite offices– Virtual offices

Increasing Efficiency

• How can you increase your efficiency each day?

Reducing Stress

Causes of Stress

• What causes stress?– Internal sources– External sources

• What is stressful for you?

Effects of Stress

• Cognitive Symptoms – Memory problems– Inability to concentrate– Poor judgment– Seeing only the negative– Anxious or racing thoughts– Constant worrying

• Emotional Symptoms – Moodiness – Irritability or short temper– Agitation and inability to relax– Feeling overwhelmed– Sense of loneliness and isolation– Depression or general unhappiness

• Physical Symptoms – Aches and pains– Diarrhea or constipation– Nausea and/or dizziness– Chest pain and/or rapid heartbeat– Loss of sex drive – Frequent colds

• Physical Symptoms – Eating more or less– Sleeping too much or too little– Isolating yourself from others– Procrastinating or neglecting

responsibilities– Using alcohol, cigarettes, or drugs to

relax– Nervous habits (e.g., nail biting, pacing)

Reducing Stress

• Reduce your stress through:– Time Management– Organization– Delegation

Planning and Prioritization

Organize and Prioritize

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant ,but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Prioritize your tasksWhere do the majority of your tasks fall on the chart?

Organize and Prioritize

Quadrant IImmediate Attention Required

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Organize and Prioritize

Quadrant IIRequires attention, but not yet critical

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Organize and Prioritize

Quadrant III“Nice to do” Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Organize and Prioritize

Quadrant IVThese activities are time eaters

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Increase Effectiveness

• After organizing and categorizing tasks, prioritize tasks

• Develop new skills– Time Sense– Goal Setting– Time Planning– Recognize Procrastination

• Celebrate your accomplishments

Organize and Prioritize

• Plan your work, then work your plan– The “to-do” list– Assess your tasks– Plan for the unplanned