2. the presentation ankara, 8 december 2011

Act 2.5 Training of trainers programme: first module 1

Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım

Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey

This project is co-financed by the European Union and the Republic of Turkey

Gerbrand van Bork: TAT Key Expert 2 (IPA Expert and trainer)Gerbrand.vanBork@ecorys.com

SessioSession 2n 2: the presentation: the presentation

Objective: we’ll explain how to get started

Structure:1. What does it mean to be a trainer? 2. Finding out what you need to know3. Organizing your presentation 4. Developing your presentation5. Which lingo to use?

1. What does it mean to be a trainer?1. What does it mean to be a trainer?Goal: to increase knowledge and skills of participants or

change behaviour

Profile:Public speakerConveyer of informationModerator of discussion

Your exact role needs to be determined: information is the key to success

Organizing your presentationOrganizing your presentation

Selecting materials and what not to useChoosing the structure of your presentation:

problem/solution; past/present/future; cause/effect; theory/practice; divide a quote or a word; your own topic pattern

Length and timing: deciding which points to includeCut, cut, cut, but never cut the conclusion

Take your time to prepare!Take your time to prepare!

if you have never prepared/given a presentation: count 1 full working day per hour of presentation

Session Session 22: The presentation: The presentation

Topics to be discussedStructure (A) Introduction (B)The end (C)Formulating clear and precise (D)

A. StructureA. Structure

Getting the message across -> clear structure of your presentation necessary

Main points / minor points / order of presentation to be determined in advance

Outline and / or presentation slides help

B. Introduction: generalB. Introduction: general

Setting the scenePowerful, witty, link to news, catching the interest of

the audience…“Did you ever see a slide with too little information

on it?”Max. 2 minutes

Introduction: partsIntroduction: parts

Draw attentionIntroduce yourselfIntroduce themeImportance for publicSketch topics to be treatedTime (total, break)HandoutsQuestions (any time, at the end)

C. The endC. The end

PARTSSummaryConclusionsPerspective

The endThe end

“Time to wake up for your public”Powerful rather than “Thank you for your attention”Opening towards discussionNot too long (max 10% of your time)

D. FormulatingD. FormulatingUse clear wordingRepeat in other wordsVariation helpsFluency pleaseArticulateMake it personalUse small breaks

Presentation methodsPresentation methods

Topics to be discussed1. (Audio)visual aid: an overview2. Why use them?3. Which ones when?4. How to use them?

1. (Audio)visual aid: an overview1. (Audio)visual aid: an overview

White boardFlip-overOverhead projectorBeamerPresentation softwareVideo, DVDObjectsE-learning on computer/internet

2. Why use them?2. Why use them?

One picture or diagram > 1000 wordsClarityAttentionLivelyRemember

3. Which one when?3. Which one when?Closed Half-open Open

Whiteboard/Flip-over

Overhead-Projector

Beamer

Video

Objects

4. How to use them?4. How to use them?

Don not just read slides; ilustrate and add examplesFlip chart: write clear (this trainer...)Video: do not use too long

Testing, testing: is everything functioning as it should

Preparing notes, hand-outs, slides etc.

Slides / sheetsSlides / sheetsSupport presentations

Less is more:Not too many slides: 1 slide is 3 minutes: max 20!6x6 rule: 6 words on a line, 6 lines

NOT ONLY CAPITALS or too much !!!!!!!!Never full sentencesUse pictures, diagrams or graphs and colorsCheck spelling

Slides / sheets:Slides / sheets:

Graphics, charts, pictures etc. OK but…. (dont overdo)• No small (small) print

Sensible use of colours OKText dark, not yellow etc. because not easy to readColour blindness widespread, no green / red

combinations

ConclusionsConclusionsPresenting is not so easy: try it and learn by

doing

Good experts can be bad presenters/trainers (think of some University professors)

This project is co-financed by the European Union and the Republic of Turkey

Act 2.5 Training of trainers programme: first module

Individual exercise:Individual exercise:1.Prepare a presentation of 3 slides on laptop or flip regarding A topic of your choice 2. Present your presentation in max 5 minutes

Participants and trainer will give feedback