Panel Discussion:Easy FI Uploading with GLSU

Z Option Customers Share Their Experiences

March 2014| Welcome to Todays Session

Introductions Panel Members

Robert JamesAOL

Lori PappCryoLife

Eric FrisvoldSalo Consultant at Kraft Foods

Moderated by Jim Halepaska and Trish Woods Z Option

In This Session

Find out how Z Option customers leverage the GLSU (FI Spreadsheet Uploader) solution to streamline everyday accounting tasks.

Learn how the use of GLSU can improve the efficiency of financial data entry functions, everything from importing cutover data to everyday FI postings to processing vendor invoices.

Understand how GLSU complements standard SAP functionality by using Microsoft Excel to validate and post more than 1,000 lines, attach source documents, utilize pick lists, create flexible user-defined templates, etc.

Audience Poll

Agenda What Well Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

Located in Lewisville, Texas (Near Dallas, TX U.S.)

Formed in 1998 by accountants and programmers

SAP software solution partner

Customers of all sizes and industries, worldwide

About Z Option

Z Option has hundreds of customers with thousands of users worldwide.

For a more complete list of our customers, visit www.zoption.com.

Software ToolsFree trial

Start posting documents in a few Start posting documents in a few hours with a free remote

installation service

GLSU uses standard SAP authorizations

Reduce support and development costs

Powerful, flexible, user-friendly solutions

Current ChallengesNon-flexible upload tool

Errors on large journal entries

New implementations

Multiple currencies

Cross company postingsLarge external file uploads

SAP upgrade

Mergers/acquisitions

Multiple vendors

Month-end closing process

Key Features of GLSUEasy user interface

Leverage existing Excel skills

Pre-validation of data before posting

Master data lookups

Post more than 1000 linesPost directly from the spreadsheet

Flexible layouts

SAP document numbers returned

Attach source workbook to posted document in SAP

Post multiple documents from one worksheet

GLSU Common UsesAttach source document

(entire workbook)

Misc. vendors

Multiple currency entries

Cross-company transactions

COPAPayroll

Travel and expense process

P-cards (ie. Phone bills, lease payments)

Accrual entries

Acquisition/Migration (moving legacy information)

Agenda What Well Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

Panel Participants

Robert JamesAOL

Lori PappCryoLife

Eric FrisvoldSalo Consultant at Kraft Foods

Panel Participants

Robert James AOL ERP Solutions

Robert has over 20 years of experience with Financial Systems and has worked with SAP for 13 years. He has worked for KPMG Peat Marwick and UUNET/WorldCom/MCI/ Verizon. He has worked as a Senior Manager with AOL for the past 7 years.

Over the past few years, Robert has led efforts to transform AOLs accounting systems into a global landscape with new companies in Europe and Asia. He is primarily working in the FI and CO areas, and specifically leads process improvement initiatives concerning SAP.

Panel ParticipantsLori Papp CryoLife Controller

Lori Papp, CPA started her career in public accounting as an auditor with KPMG. Prior to working at CryoLife, Lori was a member of the corporate accounting team of H.J. Heinz. Lori has been with CryoLife since 2001. CryoLife develops, manufactures, and commercializes medical devices for cardiac and vascular applications and preserves and distributes human tissues for transplantation.

Lori was the finance lead for CryoLifes initial SAP implementation in January 2002, and has been a regular SAP user ever since. CryoLife has been a long term customer of Z Option products, including GLSU since 2008 and Budget Loader since 2009. Lori is currently the Controller of CryoLife and manages the companys accounting and finance functions.

Panel ParticipantsEric Frisvold

Salo Consultant at Kraft Foods

Eric Frisvold has more than 25 years of project management experience, including 15 years on SAP projects. Having completed assignments in both information technology and accounting, he often serves the roll of bridging the gap between the user and technical communities.

In 2013 Eric developed an Excel GLSU journal entry template for companywide use at Kraft Foods. The rollout of Z Option GLSU to more than 500 users at Kraft was completed on schedule, defect-free and has been very well received. Krafts project success is a testament to the value of effective planning, collaboration, change management and support.

Agenda What Well Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

AOL SAP Environment

9 First implemented SAP R/3: 20059 Current SAP version: SAP ECC 6.09 SAP Modules: FI/CO, A/P, AA, IS-Media, MM, PS, BW, BI9 GLSU Customer since: February 20139 Process Before GLSU: Custom program to upload journal entries via .csv file

CryoLife SAP Environment

9 First implemented SAP R/3: 20029 Current SAP version: SAP ECC 6.09 SAP Modules: SD, QM, FI, CO, MM, HR, LO, CS. CryoLife also has separate instances of HR in EReq and Solution Manager primarily used by Basis today

9 GLSU Customer since: June 20089 Process Before GLSU: Manually entered all journal entries or used the account assignment template functionality in SAP

Kraft Foods SAP Environment

9 First implemented SAP R/3: 20079 Current SAP version: SAP ECC 6.09 SAP Modules: FI, CO, COPA, COPC, MM, SD, PS, PP, PM, HR, SD, BW, CRM, GRC

9 GLSU Customer since: December 20129 Process Before GLSU: Custom Excel solution uploaded via ABAP by a centralized accounting center

Customer Success Typical Uses of GLSU

Customer: AOL Robert James9 Quote: GLSU has dramatically improved our users journal and invoice entry experiences in two

specific ways: One by the ability to auto-attach the source documentation to the entry, and Two by providing an intuitive field-level validation of the whole entry prior to posting. Together, these two powerful improvements impact the time to post entries so much as to change the nature of their jobs.

Customer: CryoLife Lori Papp9 Quote: We like to use GLSU as a bridge to post data from our separate equity management and

expense reporting management software programs. We post the majority of our closing journal entries with GLSU and use the functionality to automatically attach the supporting spreadsheet right to these journal entries.

Customer: Kraft Foods Eric Frisvold9 Quote: All of Krafts 500 JE submitters use a single GLSU template with park and post and SAP

workflow for approvals. By using park and post and attaching supporting documentation to the Excel template, the entire JE process is now paperless, efficient and meets control requirements.

Customer Success Favorite Benefits of GLSU

Customer: AOL Robert James9 Real-time validation and real-time entry correction9 Auto-attachment of documentation and template flexibility9 Great customer service from Z OptionCustomer: CryoLife Lori Papp9 Ability to automatically attach the supporting spreadsheet9 Ease of useCustomer: Kraft Foods Eric Frisvold9 Front-end data validation of the entire document9 Wide range of implementation options (highly customized/controlled

template vs. complete user flexibility)9 Efficiency of GLSU with park and post and SAP Workflow

Agenda What Well Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

GLSU Wrap-Up

Maintain Your Security

Reduce Your Costs

Empower Your Users

Increase Your Productivity

Customer Success StoriesWith GLSU, we save time and money. FI

Project Manager

[GLSU] is the best of both worlds. We get the functionality of

SAP software and the user-friendliness of the Microsoft Excel

front-end. Manager of Finance

With GLSU, we dont have to maintain the

software, and it gives us better

flexibility with more options. IT

Project Manager

As accountants, we know Microsoft Excel

very well so the more we can do in spreadsheets, the

more productive we can be. Accounting

Manager

GLSU has increased our data integrity on

all levels, from finance to marketing. Users have commented on the quality, volume,

and accuracy of data. General Accountant

Customer Comments Well have been using GLSU for two years and I cannot tell you what a positive impact it has had on

our finance users. Director

Since implementing GLSU, weve managed to achieve our goal of a [much shorter] closing, down from 8 weeks. ICT Officer, FI Unit

There is simply no limit to how you can use GLSU if youre familiar with Excel. SAP Business Analyst

We use GLSU to improve overall productivity. Senior Accountant

SAP is dynamic, my clients businesses are dynamic, and they need dynamic tools like GLSU. Independent SAP Consultant

Review customer success stories and published articles at www.zoption.com.

Questions & Next Steps

Visit the Z Option BoothFinancials 2014 Premier Sponsor

Booth #700

Schedule a No-Obligation WebEx Demo

Set Up Your Free 30-day Trial

Contact Z Optionwww.zoption.com

877-653-7215 (US & Canada)972-315-8800 (Outside US)

Wrap-Up

Thank you for joining us for todays session.

Please contact us if you have questions or would like additional information.

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