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STANDARD OPERATING PROCEDURE SOP

QUALITY ASSURANCE AND QUALITY CONTROL 04.

QUALITY ASSURANCE AND QUALITY CONTROL OF MINE SEARCH AND/OR MINE CLEARANCE

04.01

HUMANITARIAN DEMINING

TO 523

� PLANNING

� APPROVAL OF THE TASK EXECUTION PLAN

� INTRODUCTION TO OPERATIONS

� QUALITY ASSURANCE DURING MINE SEARCH AND/OR MINE CLEARANCE

� QUALITY CONTROL OF THE COMPLETED MINE SEARCH AND/OR

MINE CLEARANCE AND GEODETIC MEASUREMENT

� ANALYSIS OF THE COMPLETED TASK

� TAKEOVER

� DOCUMENTATION

DIRECTOR OF CROMAC: Oto Jungwirth

MARCH 2008.

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TABLE OF CONTENTS Introduction

1. Subject 2. Related Documents

3. Terms and Definitions

4. Planning

5. Review and Approval of the Task Execution Plan

6. Introduction to Operations

7. Quality Assurance

� Quality Assurance during mine search and/or mine clearance � Monitoring during mine search and/or mine clearance

8. Quality Control

� Quality Control of the completed mine search and/or mine clearance and geodetic measurement

9. Analysis of the Completed Task

10. Takeover of the Mine Searched or Mine Cleared Areas

11. Delivery of the File Related to the Completed Task

12. Documentation

13. Annexes

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INTRODUCTION

The objective of this SOP is to enable coordination and standardization of Quality Assurance and Quality Control of mine search and/or mine clearance. These two activities are defined by the Law on Humanitarian Demining (Official Gazette 153/05 and 63/07 CHAPTER VII « QUALITY ASSURANCE AND QUALITY CONTROL 1» and by the Rules and Regulations on Humanitarian Demining2 (Official Gazette 53/07 and 111/07, Chapter 6 «METHODS OF IMPLEMENTATION OF THE QUALITY ASSURANCE AND QUALITY CONTROL». This SOP defines all the phases of implementation of Quality Assurance and Quality Control, including the procedures and production of respective documents during the course of mine search and/or mine clearance. The ultimate goal is to set up mechanisms of Quality Assurance and Quality Control, which will result in the fulfilment of all requirements and the handover of mine free land to the beneficiaries for safe use. Quality Assurance and Quality Control are sets of procedures, which are conducted by CROMAC’s Quality Control Officers and Quality Assurance Monitors.

1 Translator's note: This chapter is translated as „Quality Assurance“ in the translation of the Law on

Humanitarian Demining 2 Translator's note: The document translated on previous ocassions as: „The Book on Rules and

Regulations on the Method of Conducting Humanitarian Demining Operations“

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1. SUBJECT The following topics are elaborated in this document:

� PLANNING � EXECUTION DEADLINES AND RESPONSIBILITY � APPROVAL OF THE TASK EXECUTION PLAN3 � INTRODUCTION TO OPERATIONS � Quality Assurance – INSPECTION DURING MINE SEARCH AND/OR MINE

CLEARANCE - MONITORING

� Quality Control – INSPECTION OF COMPLETED MINE SEARCH AND/OR MINE CLEARANCE AND GEODETIC MEASUREMENT

� ANALYSIS OF A COMPLETED MINE SEARCH AND/OR MINE CLEARANCE TASK

� DOCUMENTING Planning is of utmost importance for the successful completion of any task. CROMAC conducts annual, quarterly and monthly planning and follows up respective achievements on a weekly basis. It is impossible to precisely define the start date of every of mine search and/or mine clearance since it is dependent on other factors (such as: on when the contract is signed and when the request for introduction to the operations is received ). Therefore, the planning in the QA and QC Department is conducted on a weekly basis. The QA and QC Department plans the implementation of the following activities: introduction to operations, beginning of the mine search and/or mine clearance, Quality Assurance and Quality Control of mine search and mine clearance activities. Completion deadlines give a timeframe for the realisation of a specific activity, i.e. for approval of the Task Execution Plan, Quality Assurance, implementation of the Quality Control, delivery of the required task documentation and update of the database accordingly. The process of approval of the Task Execution Plan involves receipt of the required paperwork sent to CROMAC’s Quality Assurance and Quality Control Department after the tender has been completed , the Task Execution Plan, all segments for evaluation and approval, implementers and the procedure of the Task Execution Plan approval. Introduction to operations is conducted following the receipt of a demining organisation’s request. It is done by Quality Control Officers with mandatory presence of the Head of Site and Quality Assurance Monitor. Quality Assurance – inspection during mine search and/or mine clearance. It is a set of procedures defined by the Law on Demining and Rules and Regulations on Demining. SOP emphasizes guidelines and methods for each phase, as well as the procedures in case of

3 Translator's note: It is refered to as „Execution Project“ in English translation of the Law on

Humanitarian Demining

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any deviation from the Task Execution Plan. Monitoring of mine search and/or mine clearance is conducted from safe distance by authorised CROMAC monitors. Quality Control – inspection of the completed mine search and mine clearance. It is conducted by CROMAC’s Quality Control Officers after the completion of mine search and/or mine clearance and receipt of task documentation, which is defined by the Law on Humanitarian Demining and the Rules and Regulations on Humanitarian Demining. Quality Control is conducted by sampling and the survey of the samples is done by CROMAC’s deminers. Re-marking and geodetic measurement of mine searched and/or mine cleared land are done after the completion of the Quality Control. Analysis of the completed task is a procedure that is conducted following completion of the Quality Control. It involves the Quality Control Officer, who conducted the Quality Control of the task, the Head of the Survey Section in the respective Regional Office and a Database Advisor. The objective of this process is to give a final task analysis (analysis of minefield records, searched and/or cleared land and re-marking). Documenting is an important activity of Quality Management and involves the documenting of written minefield records and recording them in the database.

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2. RELATED DOCUMENTS 2.1. Law on Humanitarian Demining, Official Gazette 153/05, 63/07, 2.2. Rules and Regulations on Humanitarian Demining, Official Gazette 53/07, 111/07

2.3. Rules and Regulations on Task Documentation in Humanitarian Demining, Official

Gazette 40/074

2.4. Rules and Regulations on Training and Exam for Employees in Humanitarian Demining Official Gazette 42/07

2.5. Rules and Regulations on Statement on Mines and UXO Found, Statement on

Established Non-contamination of Area and/or Premises, Statement on Clearance and, Records on Destruction of Mines and UXO, Official Gazette 53/075

2.6. Rules and Regulations for Evaluating Competence of Demining Organisations to

Implement Humanitarian Demining, Official Gazette 53/076

2.7. Rules and Regulations on Technical Requirements and Conformance of the Machines Used in Humanitarian Demining, Official Gazette 53/07

2.8. Rules and Regulation on Technical Requirements and Testing of Handlers and Mine

Detection Dogs in Detection of Mines for the Purposes Humanitarian Demining, Official Gazette 53/077

2.9. Rules and Regulations on Technical Requirements and Conformance Assessment

of Devices and Equipment Used in Humanitarian Demining , Official Gazette 53/07

2.10. IMAS 9.20 (Guidelines for Post Clearance Sampling)

2.11. SOP 03-02, Capability assessment of humanitarian demining organisations to conduct the activities of humanitarian demining

2.12. SOP 04-02, Sampling for the purpose of inspection and control of the soil depth

reached by demining machines 2.13. SOP 04-03, Sampling during and after mine search and/or mine clearance

4 Translator's note: The document translated on previous ocassions as: „Rules and Regulations on

Method of Project Documentation Development“ 5 Translator's note: The document translated on previous ocassions as: „Book of Rules and

Regulations on the Following Forms: Satement of Mines and UXO Found on the Site, Statement on Non-determined Mine Contamination of the Site and/or Building, Statement on Mine and UXO Clearance and Their Parts, and Register on Mine and UXO Destruction“ 6 Translator's note: The document translated on previous ocassions as: „Book of Rules and

Regulations on Competence Assessment Procedure for Authorised Legal Entities and Tradesmen Conducting Humanitarian Demining Operations“ 7 Translator's note: The document translated on previous ocassions as: „Book of Rules and

Regulations on Technical Requirements and Evaluation Procedure for the Training and Handlers and Dogs for Mine Detection in Humanitarian Demining.

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3. TERMS AND DEFINITIONS

� Site is a place (zone) where mine search, and/or mine clearance and/or technical survey are undertaken. The site boundaries are determined with the Task Execution Plan;

� Team Leader is a person that manages a team. He/she must possess a deminer’s ID card;

� Head of Site is a person that manages mine search and/or mine clearance at the site. He/she must possess a head of site ID card;

� Task Execution Plan is a collection of sketches and documents suggesting a technical solution in accordance with the Project Proposal and defining methods of technical survey, mine search and/or mine clearance of a specific area and/or premises;

� SOP is a collection of defined operating procedures in humanitarian demining. With this document an authorised demining organisation defines methods of mine search and mine clearance, use of equipment and resources, procedures with mines and UXO, protective and safety measures;

� Introduction to operations is a procedure conducted by the Croatian Mine Action

Centre. On this occasion an authorised demining organisation takes over the site defined by the bidding documentation and the respective Task Execution Plan for Mine Search and/or Mine Clearance;

� Site marking is a procedure of division of the area where mine search or mine clearance is conducted from the areas that are not subject to those activities. It is done by the authorised demining organisation;

� Mine search is a procedure used to establish precision of information collected through general and technical surveys and mine and UXO contamination of the entire mine suspected area and/or premises defined by the Task Execution Plan;

� Non-contamination of area and/or premises is a status of the area and/or premises for which no contamination with mines, UXO or their fragments has been established during mine search, up to the depth specified by the Task Execution Plan;

� Contaminated area is an area contaminated with mines, UXO (KB-1, MK-1) or their fragments in a number and deployment that indicates a systematic mine contamination of a specific area;

� Mine clearance is a procedure of finding and marking, disarming and destruction of mines and UXO in situ;

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� Fully cleared site is a status of an area and/or premises that has been completely cleared of mines, UXO and their fragments to the depth specified by the Task Execution Plan;

� Quality Assurance and Quality Control is inspection conducted by authorised CROMAC’s employees during and after mine search and/or mine clearance.

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4. PLANNING Planning of the activities is of utmost importance for the successful realisation of tasks set. 4.1. CROMAC produces the following plans: � Three-Year Plan, � Annual Plan, � Quarterly Plan and � Monthly Plan.

4.2. Department for Quality Assurance and Quality Control produces: � Weekly Plans.

Weekly planning is done in accordance with actual indicators: � Activity plans of demining organisations for the following week (Rules and

Regulations on Humanitarian Demining, Article 73).

All information is integrated into a Weekly Plan of the Quality Assurance and Quality Control Department. (Form OTPR - _/_). 4.3. The Plan contains the following information: � Name, ID and size of the task; � Implementing organisation; � Activity period including working hours on the site; � Planned dates for Quality Control and planned date for Quality Assurance during the

following week and � A list of conducted Quality Control activities during the previous week; � Appointed Quality Assurance Monitor and Quality Control Officer.

The following is noted under NOTES: working hours on the site, status of the site (ongoing or inactive). 4.4. Subject to inclusion into the Plan: � If a demining organisation delivers a request in writing on the form OZTP by a Friday

12:00 hours and if all requirements are met, a site may be included into the Plan for Quality Assurance of mine search and/or mine clearance.

� If required documentation, in accordance with Article 15 of the Law, is delivered to the

Quality Control Officer by a Thursday 16:00 hours, the site may be included into the Plan for Quality Control of mine search and/or mine clearance.

4.5. Planning procedures

• Receipt of the request (OZTP) coming from a demining organisation; • Inclusion into the Plan;

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• Coordination with the QA and QC Head of Section in the Regional Office; • Production and approval of the Plan and • Delivery of the Plan.

- Receipt of the request (form OZTP) The demining organisation faxes it by Friday 12:00 hours to the Quality Assurance and Quality Control Department. - Inclusion into the Plan

The task will be included into the Plan if the request have been received (form OZTP), i.e. if all preconditions have been fulfilled (Support Division has to produce a document in writing).

- Coordination with the QA and QC Head of Section in the Regional Offices

After all requests have been processed, the Coordinating Quality Control Officer, in cooperation with the QA and QC Heads of Section, determines the Plan (appoints Quality Assurance Monitors and Quality Control Officers to follow the tasks).

- Production and approval of the Plan

After the coordination has been completed, the Plan is finalised and approved by the Head of Quality Assurance and Quality Control Department. The Plan is approved by Friday at 15:00 hours for the following week (Monday is the first day of the realisation).

- Delivery of the Plan

The Plan is delivered to: • Ministry of Interior, Inspectorate; • Heads of QA and QC Sections; • Department of 112 and • Office of Director of CROMAC

4.6. Procedures of the Head of Section following the receipt of the Plan The Head of Section for Quality Assurance and Quality Control in the Regional Office introduces the Plan to the Section’s employees. Then, the Head of Section, in cooperation with the Quality Control Officers, makes daily schedules for the Quality Control Officers and deminers who will be supporting the Quality Control activities (description of activities and disposition). The Head of Section delivers the schedule to the Head of Quality Assurance and Quality Control Department on the OPTA form on Monday by 9:00 hours for the current week. The Head of Quality Assurance and Quality Control Department must be informed on every change of the schedule prior to its occurrence. LIST OF ENCLOSURES:

� WORKING SCHEDULE, OPTA FORM � WEEKLY WORKING PLAN AND THE REPORT ON PREVIOUS WEEK’S

ACTIVITIES, OTPR_/_ FORM

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5. REVIEW AND APPROVAL OF TASK EXECUTION PLANS 5.1. Procedure for review and approval of Task Execution Plans After the tender has been completed and the best bidder selected, the Support Division delivers to the Quality Assurance and Quality Control Department the following documents:

• Task folder with given classification and register numbers (original and one copy), • Original version of the Project Proposal, one hard copy and one copy on a CD; • Bidding offer of the best bidder (original version and one copy); • Decision on Selection of the Best Bidder.

The folder is received by a clerk at the Department, who records it in the Quality Assurance Database and the register. The following is recorded in the database:

• Project Proposal; • Bidding offer of the best bidder.

The best bidder is obliged to deliver the Task Execution Plan to CROMAC’s Quality Assurance and Quality Control Department within 7 days from receipt of the decision on assignment. The Task Execution Plan made by a demining organisation is received by a clerk. He/she registers it and records it in the Quality Assurance Database, fills in the respective form, informs the Head of Department and hands over the folder to the Coordinating Quality Control Officer. 5.2. The first level of review of the Task Execution Plan The Coordinating Quality Control Officer inspects it in accordance with the Codes of Controlling Parameters (ŠKPIP) and verifies the Control Form (KLPOIP) listing the codes and descriptions of irregularities, in case there are any. The first level reviews adherence to the Codes of: � General part of the Plan; � Implementation and content of the Plan.

5.3. The second level of review of the Task Execution Plan Accreditation Advisor conducts the second level review against the Codes. He/she reviews the information on personnel, resources and equipment and verifies the Control Form, listing the codes and descriptions of irregularities, in case there are any. The second level reviews adherence to the Codes of: � Resources and equipment; � Personnel on the site.

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5.4. Delivery of the Task Execution Plan to the Quality Control Officer If all the requirements of the first and second level are met, the Coordinating Quality Control Officer, in cooperation with the Head of Section in the respective Regional Office, appoints the Quality Control Officer to review and verify the Task Execution Plan. He/she sends the following by mail (or a messenger): � A copy of the task folder; � CROMAC’s Project Proposal; � Project Proposal on a CD for the Quality Assurance Monitor � The best bidding offer; � Decision on Selection of the Best Bidder; � Task Execution Plan; � A copy of a part of the Task Execution Plan for the Quality Assurance Monitor

(personnel, equipment, dynamic plan) and � Control Form signed after the first and the second review levels.

Decision on the Quality Control Officer who will be following the task is dependent

on: � Current engagement (optimally – inspection of not more than four sites); � Locations of other sites he/she is inspecting (related to optimal use of vehicles).

5.6. The third level of review of the Task Execution Plan Review and verification of the Task Execution Plan on the third level is done by a Quality

Control Officer. 5.6.1. Studying of the Project Proposal: � Task; � Task location; � Contamination in mines and UXO; � Technical specifications listed in the task paperwork and � Access roads.

5.6.2. Studying of the offer: � Planned methods; � Planned resources; � Planned completion date.

5.6.3. Studying and check up of the Task Execution Plan: The Quality Control Officer checks if the bellow listed elements are congruent with the Codes (ŠKPIP) and verifies the Control Form, listing codes and descriptions of irregularities, if any: � Task; � Site scheme; � Communication system; � Technical description of the mine search / mine clearance process; � Safety and protection measures.

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5.7. Production of the Report on Verification of the Task Execution Plan The Report is prepared after the Task Execution Plan is reviewed and if everything is in conformance. If the Task Execution Plan has any deviations from the Codes, and if they are listed and verified in the Control Form, the Plan is given a negative evaluation with detail explanation of deviations and shortcomings. (Form OOIP). After the review and verification of the Task Execution Plan has been completed, the Quality Control Officer faxes the Report on Verification of the Task Execution Plan and the Control Form to the Quality Assurance and Quality Control Department (Form OOIP). 5.8. Approval of the Task Execution Plan Based on verification or negative evaluation given by the Quality Control Officer, the Coordinating Quality Control Officer prepares the Decision on Approval or Rejection of the Task Execution Plan (Form ORIP). This document is signed by the Director of CROMAC (it may be signed by the Head of Quality Assurance and Quality Control Department, if authorised by the Director of CROMAC). 5.9. Procedures in different cases � The task Execution Plan may be negatively evaluated either on the first or on the

second level of review. In that case, such negative evaluation is signed by the Coordinating Quality Control Officer.

� In case of a negative evaluation, the selected bidder is obliged to make Amendments to the Task Execution Plan (i.e. a new Task Execution Plan) or may file a complaint to the Ministry of Interior via CROMAC, in accordance with the Law on Humanitarian Demining (Official Gazette 153/05 and 63/07).

5.10. Amendments to Task Execution Plan In accordance with the Law on Humanitarian Demining, Article 21, Paragraph 21, amendments to Task Execution Plan are made in the following cases:

• Engagement of additional resources (that were not specified in the Task Execution Plan)

• Replacement of existing resources (for example: replacement of Head of Site and similar)

• Changes of the operational methods. Amendments to Task Execution Plan must relate to the original, previously approved and verified Task Execution Plan. The Amendments are delivered in four identical copies. The Amendments may be applied at the site only after they have been reviewed and verified by the Quality Control Officer and after the approval has been produced. „ONLY OPERATIONAL METHODS SPECIFIED IN THE TASK EXECUTION PLAN MAY BE APPLIED AT THE SITE. “

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5.11. Delivery of the verified Task Execution Plan Decision of Approval or Rejection of the Task Execution Plan, with a copy of the Plan, is filed by a clerk and the remaining copies are sent to: � The bidder (by fax and regular mail): � Ministry of Interior, Inspectorate (by regular mail).

Decision of Approval or Rejection of the Task Execution Plan is faxed to: � Support Division – Contracts; � Quality Control Officer.

5.12. Documenting � In writing on the OOIP form – the Quality Control Officer, who verified the Task

Execution Plan; � Recording in the Quality Assurance Database, the Task Execution Plan.

LIST OF ENCLOSURES: � CODES OF CONTROLING PARAMETRES FOR EVALUATION OF THE TASK

EXECUTION PLAN FOR MINE SEARCH AND/OR MINE CLEARANCE AND THEIR AMMENDMENTS, FORM ŠKPIP

� CONTROL FORM FOR REVIEW AND VERIFICATION OF THE TASK EXECUTION PLAN, FORM KLPOIP

� PROPOSAL FOR THE VERIFICATION OF THE TASK EXECUTION PLAN, FORM OOIP

� DECISION ON APPROVAL OF THE TASK EXECUTION PLAN, FORM ORIP

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6. INTRODUCTION TO OPERATIONS

Introduction to operations is done based on the request coming from a demining organisation (the request form is enclosed to the Annex 2 of the Rules and Regulations on Humanitarian Demining (Official Gazette 53/07, 111/07).

6.1. Procedure following the receipt of the request � The request for the introduction to operations is faxed to the Quality Assurance and Quality

Control Department on a specific form, at least three days before the date suggested for the introduction to operations;

� The request is received by a clerk at the Department, who registers it and delivers to the

Head of Department; � The Head of Department gets acquainted with the request and, with a Quality Control Officer,

makes sure all the requirements have been met; � The Coordinating Quality Control Officer contacts the Head of Quality Assurance and Quality

Control Section in the Regional Office and they decide which Quality Control Officer will follow the task, i.e. conduct the introduction to operations;

� After the decision has been reached, the Coordinating Quality Control Officer contacts the

appointed Quality Control Officer and defines the date, place and time of the introduction to operations;

� After having coordinated the Quality Control Officer and the respective demining organisation,

the Coordinating Quality Control Officer produces the information on the introduction to operations (form OOUP), which is signed by the Head of Department.

This information is faxed to:

• Demining organisation; • Ministry of Interior, Inspectorate; • Respective Police Headquarters; • County Administration; • Investor.

6.2. Procedures of the introduction to operations at the site 6.2.1. Procedures before the beginning of the introduction to operations at the site

• The Quality Assurance Monitor, as per the Quality Control Officer’s instructions, brings

CROMAC’s sign from the respective Regional Office and places it at a designated spot. The following reads on the sign: name of the task, investor, demining organisation, and completion deadline (Annex 6). The information on the sign is inserted by Quality Control Officer;

• The Quality Control Officer and Quality Assurance Monitor check the marked reference point at the site.

6.2.2. Persons present during the introduction to operations

Introduction to operations is conducted by the Quality Control Officer. The following persons must be present on that occasion:

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• Head of Site and • The Quality Assurance Monitor appointed to monitor the task implementation.

The Introduction to operations may also be attended by the representatives of:

• CROMAC (task designer, Head of Regional Office); • Investor; • County and local administration (County Coordinators); • Media.

6.2.3. Procedure of the introduction to operations

The Quality Control Officer is responsible for the safety of the persons present at the introduction. Before the beginning he/she is obliged to point out to the safety measures and to ban any movement outside of the safe area. The Quality Control Officer shows the marked reference points to the Head of Site. With the Head of Site, he/she establishes the base line and other elements specified by the Task Execution Plan and the Contract. He/she cautions the Head of Site of safety and protection measures during mine search and/or mine clearance (information to local administration and other interested parties).

The specified area may be approached only to the distance set by safety measures and a group may not number more than four persons. 6.3. Documentation of the introduction to operations The Quality Control Officer produces the Report on the Introduction to Operations (form OZUP). The Head of Site and investor’s representative may also include their notes in that report. The report is co-signed by the Quality Control Officer, the Head of Site and investor’s representative if present. The Quality Control Officer is obliged to hand one copy of the report to the Head of Site. The Quality Control Officer faxes the signed report to:

• The Quality Assurance and Quality Control Department A clerk in the Quality Assurance and Quality Control Department records the report into the Quality Assurance database and shows it to:

• The Head of Quality Assurance and Quality Control Department and • The Coordinating Quality Control Officer.

After they familiarise themselves with the report, the document is inserted into the file, and one copy is filed with other reports on introduction to operations. Within 8 days the report must be delivered to the Ministry of Interior. It is enclosed with a letter that is produced by a clerk and signed by the Head of Quality Assurance and Quality Control Department.

LIST OF ENCLOSURES

• INFORMATION ON THE INTRODUCTION, FORM OOUP • REPORT ON THE INTRODUCTION, FORM OZUP

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7. QUALITY ASSURANCE 7.1. Introduction Quality Assurance of mine search and/or mine clearance is conducted in accordance with Article 61 of the Law on Humanitarian Demining and Articles 74 – 79 of the Rules and Regulations on Humanitarian Demining. Quality Assurance of mine search and/or mine clearance is conducted by authorised CROMAC’s staff, Quality Assurance Monitors and Quality Control Officers. Responsibilities of a Quality Assurance Monitor are defined with Articles 75 and 76 of the Rules and Regulations on Humanitarian Demining. Responsibilities of a Quality Control Officer are defined with Articles 77, 78 and 79 of the Rules and Regulations on Humanitarian Demining. 7.2. Monitoring Monitoring is the observation of mine search and/or mine clearance activities. It is conducted by Quality Assurance Monitors, on the site from a safe distance. Monitoring does not obstruct the course of monitored activities. The Quality Control Officer manages the activities of the Quality Assurance Monitor. The Quality Assurance Monitor monitors the activities on the site, records procedures and activities and takes photographs of them. 7.2.1. Monitoring procedures Monitoring of mine search and/or mine clearance is done on daily basis during working hours. The Quality Assurance Monitor daily establishes:

• State of resources on the site; • If the activities are conducted in accordance with the Task Execution Plan; • If the safety measures are applied and • Other facts defined by the Task Execution Plan.

The state of resources on the site is established daily during the working hours and is recorded into the site diary. Only the methods specified in the approved Task Execution Plan may be applied on the site. Monitoring procedures that are conducted by the Quality Assurance Monitor are defined with the LAN code (a list of Quality Assurance Monitor’s activities), which makes a part of the site diary (ODR). If the Quality Assurance Monitor establishes irregularities on the site, i.e. deviations from the Task Execution Plan, he/she is obliged to notify the Quality Control Officer and to request from the Head of Site to comply with the Task Execution Plan. Before he begins working he/she must request from the Head of Site to produce the following for inspection:

• Daily site plan, • Daily plan of the Team Leaders.

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He/she must obtain from the Head of Site a daily collective report for the previous day including the Team Leaders’ mine search and/or mine clearance records. 7.2.1.1. Monitoring of deminers’ work � Use of metal-detectors: � Working intervals, calibrations; � Adjustment testing intervals; � Search speed; � Procedures in case of detection.

� Marking during the activities: � Base line; � Safe start point; � Found mines and UXO; � Marking of the surveyed parts of the site; � Marking of the working lanes; � Are the working lanes positioned at the mandatory safe distance from each other.

� Use of the vegetation cutting tools:

� Are they are used before the equipment for detection; � Which tools are used; � Horizontally or vertically.

� Wearing of the mandatory protective equipment:

� Helmet with a visor; � Flak jacket.

� Method of detection testing and digging of detected items:

� Is search and digging done to the depth of 10 cm; � Is digging done to the depth of 20 cm; � What is used for digging; � Is digging started 10 cm in front of the spot.

� Working hours: � Beginning of the working day; � Break; � End of the working day; � Effective working time in the field.

� Preparation methods for deployment of mine detection dogs:

� Marking for deployment of mine detection dogs; � Marking of the safe lanes for handlers’ movement.

� Procedure in case when a trip-wire is found:

� Are the activities ceased when a trip-wire is found;

� Procedures in case when mines or UXO are found;

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� Are the activities ceased; � Is the found mine pulling conducted from a shelter.

7.2.1.2. Monitoring of mine detection dogs � Are two dogs searching the same box; � Is there a deminer on standby with the handler; � Is a deminer checking up a place where the dog sat (detection spot); � Is the land searched in the radius of 20 in case a mine or a UXO is found; � Number of effective working hours of mine detection dogs; � Performance during working hours; � Systematic approach by mine detection dogs; � Wearing of mandatory protective equipment.

Quality Assurance Monitor inspects searched and/or cleared area at least on every third day on at least three samples of 450 m2 in total. Sampling is done on those parts of the site where irregularities were established during the monitoring. If the Quality Assurance Monitor establishes irregularities specified in Article 78 of the Rules and Regulations on Humanitarian Demining, he/she is obliged to inform the Quality Control Officer, record monitoring results into the site diary and make necessary sketches. 7.2.1.3. Monitoring of demining machines

The Quality Assurance Monitor monitors demining machines through two phases. Visual monitoring:

A. State of the machine and its working tool before it is deployed and during the breaks; B. Overlapping of treated land during mechanical operations; C. Continuity of movement (stopping, creation of ground humps, lifting of the working tool and

similar); D. In case of high moisture of the soil, the machine leaves deep traces that are rapidly filled with

water, or it levels the treated land, or it pushes soil in front; E. Hard soil prevents the working from descending and lumps of soil of over 5 cm remain on the

surface; F. Vegetation, trees remain after mechanical ground preparation; G. Based on the efficiency report, he/she establishes the congruence of the achieved results with

those from the valid capability evaluation for the respective machine. H. If there are irregularities under any items from A to F, the Quality Assurance Monitor will not

accept mechanically prepared ground as the area where other planned methods, except for the manual, may be used unless the sampling is done.

If the requirements from A to F are met, the Quality Assurance Monitor compares the achieved results of the machine per one hour with the achieved results specified in the machine certificate. SAMPLING IN ACCORDANCE WITH THE SOP 04-02 WILL BE CONDUCTED IN THE FOLLOWING CASES:

a) If the performance is greater than the one specified in the certificate; b) If, in the case of mine search, the manual method will be applied on a part of the area after

the use of the machine, which reached the specified depth. c) If mine detection dogs will be used, in the case of mine clearance.

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The Quality Assurance Monitor produces the Report on Sampling, records results into the site diary and notifies the Quality Control Officer on irregularities, if any. 7.2.2. Documentation Every day the Quality Assurance Monitor verifies a daily collective report on the site. He/she also takes over from the Head of Site the daily collective report including the Team Leaders’ reports on the searched and/or cleared areas. All events that occur on the site must be recorded in the site diary, for example: uncontrolled detonations of mines and UXO activated by demining machines, deminers’ injuries (injuries caused by tools, tripping or falling), visitors to the site, time of visits, reasons of visits and similar. 7.2.2.1. Documentation in writing � Site diary; � Report in accordance with the SOP 04-02; � Photo-documentation of all irregularities on the site.

7.2.2.2. Recording in the Quality Assurance Database � Daily collective report.

7.3. Quality Assurance The activities of mine search and/or mine clearance should not be stopped during the Quality Assurance, except in the case of violation of safety measures and working rules. The Quality Assurance of the documents is conducted at the control point. Working procedures are monitored on the site (wearing specified protective equipment) by respecting safety measures and with mandatory presence of the Head of Site or a Deputy to the Head of Site. 7.3.1. Quality Assurance procedures The following is established during the Quality Assurance:

• Comparison of the state of the site against the Task Execution Plan; • Sampling.

The state of the site is established either from the site diary or through implementation of the Quality Assurance. The site diary is verified by the Quality Control Officer, who takes a copy of the diary for every day since the last Quality Assurance. The site diaries are enclosed to the Quality Assurance Report. Irregularities previously observed by the Quality Assurance Monitor must be copied from the site diary to the Report. The state of the site is established: � At the control point; � On the working site

7.3.2. Inspection at the control point � Task Execution Plan;

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� Daily site plan; � Daily collective reports; � Records on searched and/or mine cleared areas (special attention to be paid to the working

positions on the day of the Quality Assurance in comparison with the previous working day) � Map; � Marking before beginning of the operations for all positions on the site (Article 29 of the Rules

and Regulations on Humanitarian Demining); � Safety measures by testing radio communication with all staff on the site, medical support and

safe distances; � Presence of the Head of Site or his/her deputy (Article 36 of the Rules and Regulations on

Humanitarian Demining).

7.3.3. Inspection on the working site (wearing specified protective equipment) � Presence on the site:

� Inspection of personal supervisory booklets, registered beginning of working hours, time of break and end of working hours; verification by the Team Leader;

� Inspection of humanitarian demining identification cards for the Head of Site, Deminers and Auxiliary Workers;

� Is marking done in accordance with the Rules and Regulations of Humanitarian Demining,

Articles 32, 33, and 34; � Is the planned and direct radio communication system established; testing the system with all

staff engaged on the site; � Safety measures:

� Is specified protective equipment being used; quantity and the state of the protective

equipment; � Safety distances; � Traffic regulations.

� Are the known and planned methods applied as per phases set in the Task Execution Plan; � Is the demining machine used in accordance with its usability assessment;

� Identification of mine detection dogs with an ID reader, working methods of mine detection

dogs, safety measures, records of areas searched by mine detection dogs and spots marked by mine detection dogs;

� Use of metal detectors, calibration intervals, and records of activities conducted with metal

detectors.

7.3.4. Inspection of the samples; inspection of the searched and mine-cleared areas Inspection of the searched and mine-cleared areas is done by:

• The Quality Assurance Monitor, in accordance with Article 75, Paragraph 2 of the Rules and Regulations on Humanitarian Demining;

• The Quality Control Officer, in accordance with Article 77, Paragraph 1, of the Rules and Regulations on Humanitarian Demining.

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The Quality Control Officer may conduct the inspection on his/her own or with the assistance of a deminer appointed to support the Quality Control activities, in accordance with the SOP 04-03. In case mines and/or UXO are found during the inspection, the Quality Control Officer must instruct the demining organisation to repeat all activities that have been done from the date of the previous Quality Assurance. Repetition of all activities done from date of the previous Quality Assurance will also be requested in the cases specified in Article 78, Paragraph 2 of the Rules and Regulations on Humanitarian Demining. The Quality Control Officer will record every found mine and/or UXO in the Report and will mark the place of finding in the Team Leader’s copy of the mine search and/or mine clearance report. Also, the Quality Control Officer will take a photograph of found items and show it to the Head of Site before removal. The Quality Control Officer records found mines or UXO in the Report and notifies the Head of Site that he/she must keep found items under his/her supervision until they are destroyed. 7.3.5. Verbal warning and remedy of irregularities in the following cases: � Operations that vary from the Task Execution Plan; � Mines and/or UXO found during the Quality Assurance.

The Quality Control Officer will verbally instruct the Head of Site to immediately remedy established irregularities on the site, Article 78 of the Rules and Regulations on Humanitarian Demining. This will also be recorded in the Report. In case the irregularities may not be remedied immediately due to their nature, the Quality Control Officer will verbally suspend further operations and will, immediately, but not later than in three days, produce a written decision on the suspension of further mine search and/or mine clearance operations. 7.3.6. Suspension of further mine search or mine clearance � If the Head of Site does not immediately remedy the irregularities that he/she was warned

about verbally, Article 61, Paragraph 2 of the Law on Humanitarian Demining; the Head of Quality Assurance and Quality Control Department will verbally inform the demining organisation on the suspension before it is put into effect;

� Immediately, if there are severe violations of safety measures on the site, which directly jeopardize the safety of the staff on the site or third persons and their property (this is to be photo-documented);

� The Quality Control Officer produces a written decision on suspension of further mine search and/or mine clearance.

A complaint against this decision may be sent to the Director of CROMAC. However, the complaint does not postpone acting in accordance with such a decision. The Director’s decision may be appealed against at the competent court. 7.3.7. Permission to continue operations � When the irregularities, which caused the suspension, are remedied; � The Quality Control Officer produces the decision on continuation of mine search and/or mine

clearance;

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7.3.8. Approval for increased efficiency on site, Article 49, Paragraph 2 of the Rules and Regulations on Humanitarian Demining

The approval procedure is conducted in the following manner:

• The demining organisation sends a request in writing to the Quality Control Officer, including the explanation and proposal for achievable efficiency;

• During the following Quality Assurance, in cooperation with the Quality Assurance Monitor, the Quality Control Officer checks up the statements from the request;

• The Quality Control Officer may approve the efficiency increase of up to 20%; for the performances listed in Annex 3 of the Rules and Regulations on Humanitarian Demining;

• A committee (appointed by the Director of CROMAC) approves the efficiency increase of over 20%; for the performances listed in Annex 3 of the Rules and Regulations on Humanitarian Demining.

• The Quality Control Officer establishes the following in the Quality Assurance report: • That he/she has received the efficiency increase request; • That he/she has conducted a check up in accordance with that request; • That he/she has established the facts; • That he/she approves / does not approve the efficiency increase of up to 20% or • That he/she suggests / does not suggest the efficiency increase to be approved by the

committee and • What the efficiency is, following the increase.

• This report is forwarded to the Head of Quality Assurance and Quality Control Department

with the demining organisation’s request; • The Head of Quality Assurance and Quality Control Department receives the request and,

within not more than three days, sets up a meeting with the committee appointed by the Director of CROMAC;

• The committee approves the request or proposes a field visit in order to establish the facts; • The committee approves or does not approve the request for efficiency increase on the

respective site; • The Head of Quality Assurance and Quality Control Department sends the decision to the

demining organisation and the Quality Control Officer. The increased efficiency may be applied on the site only after the receipt of the approval.

7.3.9. Extension of the completion deadline The operator (demining organisation) is obliged to send to CROMAC a written request for the extension of the completion deadline, explaining the reasons: � In case of force majeure circumstances as described in the Contract.

The request is addressed to the Director of CROMAC, with a copy to the Quality Control Officer appointed to follow the task implementation. The Quality Control Officer confirms the request statements in writing, which is then verified by the Head of Quality Assurance and Quality Control Department and sent to the Support Division. Approval for the extension may not be granted if planned resources were not engaged on the site (i.e. at least 75% of the planned resources).

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7.3.10. Interruption of mine search or mine clearance � In case of interruption for any reason, the implementer is obliged to promptly fax to the Quality

Assurance and Quality Control Department and Quality Control Officer the information on interruption, stating the time, reasons and anticipated time of continuation of the operations.

7.3.11. Mine search or mine clearance area � The size of the task area is defined as the ground-plan area read from the 1:5000 scale map,

in the boundaries stated on the map; � The size of the task area does not include land configuration and that cannot be the subject of

the request for an annex to the Contract; � The Quality Control Officer is obliged to check the site boundaries and compare them against

the situation from DOF-2 (digital ortophoto) in the Project Proposal. 7.3.12. Accident during mine clearance An accident during mine search or mine clearance is every uncontrolled detonation on the site that results in harm. The operator is obliged to inform CROMAC’s Quality Assurance and Quality Control Department about every accident. Immediately after the accident during mine search and/or mine clearance, the Head of Site or his/her deputy is obliged to inform:

� The medical team on site (the medical team acts in accordance with the SOP of the demining organisation, after the accident place has been secured by deminers);

� The nearest hospital (in preparation for the treatment of the victim). After a victim has been taken care of, it is necessary to inform:

� Police Headquarters, respective police station; � Investigating judge through the Police Headquarters; � Demining organisation management; � The Quality Control Officer following the task implementation; � CROMAC, Quality Assurance and Quality Control Department.

7.3.12.1. The Quality Control Officer warns the Head of Site by telephone on the following: � That he/she should respect safety measures in order to prevent even more harmful

consequences; � That he/she should inform competent institutions; � That he/she should secure the accident place and keep it as it is until the arrival of

investigators. 7.3.12.2. Procedures by the Quality Control Officer Immediately upon the receipt of the information and with the approval of the Head of Quality Assurance and Quality Control Department, the Quality Control Officer goes to the place of the accident (the Head of Quality Assurance and Quality Control Department will go if he/she has time) and takes care of and does the following: � Safety of the investigators on the site; only the employees of the Explosive Ordnance

Disposal Unit of the respective Police Headquarters are allowed to approach the place of accident;

� Collects the information for the Report (Form OIMI);

25

� Takes photographs of the access route leading to the place of the accident, of the place itself and of other sights important for the report;

� Collects the statements in writing from the Head of Site, Team Leader, Doctor and the closest deminer – a witness.

7.3.13. Documentation in writing 7.3.13.1. Quality Assurance report, the Book of Quality Assurance Reports (Form OZOSNT) � The report on Quality Assurance is produced by the Quality Control Officer and signed by the

Head of Site, Article 79 of the Rules and Regulations on Humanitarian Demining; � A copy of the signed Report is given to the Head of Site and a copy is faxed to the Quality

Assurance and Quality Control Department. After that the hard copy of the Report is filed. � The Head of Quality Assurance and Quality Control Department (a clerk at the Quality

Assurance and Quality Control Department) is obliged to send the fax copy of the Report with a memo specifying all site reports and Quality Assurance dates to the Ministry of Interior, within seven days, Article 79, Paragraph 2 of the Rules and Regulations on Humanitarian Demining.

7.3.13.2. Weekly task report, task card (Form OTIR) Following of the task – realisation: � A weekly report is produced by the Quality Control Officer based on the daily collective

reports. He/she is obliged to forward the weekly report to the Quality Assurance and Quality Control Department every Monday by 12:00 hours.

7.3.13.3. Decision on suspension of further operations (Form OROZDR) � The decision is produced in writing by the Quality Control Officer within three days after the

operations have been suspended verbally; � The decision is handed to the Head of Site, i.e. to the demining organisation, Article 61,

Paragraph 3 of the Law on Humanitarian Demining and to the Head of Quality Assurance and Quality Control Department.

7.3.13.4. Approval of continuation of the operations (Form OROONR) � The approval is produced in writing by the Quality Control Officer; � The Quality Assurance and Quality Control Department will deliver the approval to the Ministry

of Interior within three days.

7.3.13.5. Report on a demining accident (Form OIOMN) � The report with enclosures is produced by the Quality Control Officer. He/she delivers it to the

Head of Quality Assurance and Quality Control Department within three days from the date of the accident.

7.3.14. Documenting in the database 7.3.14.1. Quality Assurance report

� Recording in the QA and QC Database

7.3.14.2. Idle task � Recording in the database, idle time.

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7.3.14.3. Decision on suspension of further operations and approval of continuation of the operations � Recording in the database, ongoing Quality Assurance – suspension, approval.

LIST OF ENCLOSURES:

� LIST OF THE ACTIVITIES FOR QUALITY ASSURANCE MONITORS, FORM LAN

� SITE DIARY, FORM ODR � QUALITY ASSURANCE REPORT, FORM OZNUT

� WEEKLY TASK REPORT, FORM OTIR

� DECISION ON SUSPENSION OF FURTHER OPERATIONS, FORM ORZDR

� DECISION ON APPROVAL OF CONTINUATION OF OPERATIONS, FORM ORONDP

� DEMINING ACCIDENT REPORT, FORM OZNPR

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8. QUALITY CONTROL Introduction

After completed mine search and/or mine clearance, Quality Control Officers are obliged to conduct Quality Control over at least 1% of the totally mine searched or mine cleared area. The report is produced on the Quality Control conducted. CROMAC (Quality Assurance and Quality Control Department) is obliged to conduct Quality Control within 15 days from the date of receipt of the task documentation. Quality Control is planned and conducted by Quality Control Officers on samples of mine cleared and/or mine searched area. 8.1. After a demining organisation completes the operations of mine search and/or mine

clearance, it is obliged to deliver the documentation listed below to CROMAC’s Quality Assurance and Quality Control Department (Article 15 of the Law on Humanitarian Demining):

� Statement on mines and UXO found, of established non-contamination of the area and/or

premises, of clearance of mines, UXO and their fragments; � Registry with information on mines and UXO destroyed; � Final report with the notes on the operations conducted; � Topographic map at the scale of 1 : 25 000 with marked boundaries of searched and/or

cleared areas; � Map at the scale of 1:5 000, with searched and/or cleared areas marked; � Map at the scale of 1:5 000, with marked spots of mines and UXO findings; � Map at the scale of 1:5 000, or a cadastre plan with specified working methods; � All other additional documents that came up during the contracted operations.

8.2. Procedures of Quality Control 8.2.1. Receipt of the documentation needed for the Quality Control After completion of the operations, the demining organisation is obliged to provide the documentation in accordance with the Law on Humanitarian Demining. The documentation is delivered to the Quality Control Officer, who records the receipt of the documentation. It is delivered in writing and in a digital form, in accordance with Article 86, of the Rules and Regulations on Humanitarian Demining. 8.2.2. Studying of the documentation � Studying of the Statement; � Comparison of the notes on the operations conducted with the daily collective reports; � Studying and comparison of the maps of searched and/or cleared areas with the task area

from the Project Proposal; � Studying and comparison of statement on mines and UXO found with the information from

mine search and/or mine clearance reports; � Studying and comparison of the registry with information on mines and UXO destroyed with

the total number of mines and UXO found.

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8.2.3. To record the received documents into the Quality Control Plan (Form OPSN) � The Quality Control Officer accepts and proposes inclusion into the weekly plan; � The Quality Control Officer plans sampling or � Rejects, explains the reasons and returns the documents to the demining organisation for

further actions. 8.2.4. Planning of the Quality Control � Article 87 of the Rules and Regulations on Humanitarian Demining defines that the Quality

Control must be conducted within 15 days from the date when the documentation listed in Article 15 of the Law on Humanitarian Demining was received;

� The documentation received by a Thursday 16:00 hours should be processed during the following week;

� The respective demining organisation is informed on the planned date for the Quality Control. 8.2.5. Demining organisation will provide:

� Head of Site; � Medical support; � Radio communication equipment.

8.2.6. CROMAC will provide � Deminers; � Quality Assurance Monitor who was monitoring the task implementation; � Quality Control Officer.

8.2.7. Procedures on site prior to the beginning of the Quality Control

� To establish if weather conditions are favourable; � Quality Control Officer secures the site; � He/she test the communication system; � He/she instructs deminers to prepare and test the equipment; � He/she inspects working ability of the deminers; � He/she introduces deminers to the task, types of mines and UXO found; � He/she instructs deminers to note the beginning of the work into their personal supervisory

booklets. 8.2.8. Sampling � Sampling is done in a way that all entities of the task area are covered with samples, in

accordance with Article 81 of the Rules and Regulations on Humanitarian Demining and SOP 04-03;

� The size of the samples must be at least 1% of the searched or mine cleared area. 8.3. Procedures during the Quality Control � The Quality Control Officer takes each deminer to a sample and describes the situation

related to that particular sample; � When everybody is deployed to their positions, he/she tests the communication system and

instructs deminers to start working; � While they are working, the Quality Control Officer checks the reported site borders and their

congruence with the documentation received and marks the positions of the samples on the map;

� He/she oversees the work of the deminers;

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� Deminers search the samples in accordance with the regulations and dig after every detection;

� After having searched the sample, the deminer calls for the Quality Control Officer and introduces him to the situation in the particular sample;

� When all the samples have been searched and if mines and/or UXO are not found, the Quality Control is completed.

8.3.1. Procedures in case mines, UXO or their fragments are found � When a mine, UXO or a fragment is found, the deminer informs the Quality Control Officer

and does not move the found item from the situ; � The Quality Control Officer stops the Quality Control and instructs the deminers to remain at

their positions; � He approaches the sample with the Head of Site and checks the found item; � When he establishes that it is a mine, UXO or a fragment with no doubt, he collects the

necessary information for the report and takes photographs of the found item; � He suspends the Quality Control and instructs the deminers to come out to the control point; � In case he establishes that the found item is not a mine, UXO or a fragment, he instructs the

deminers to continue searching the samples; � Based on the Quality Control Report, in case a mine or UXO is found, the Director of

CROMAC instructs the demining organisation to mine clear the site again. This instruction is sent on the OROPR form;

� In order comply with the instruction, the demining organisation has to produce and deliver the Task Execution Plan for repetition of Mine Search and/or Mine Clearance.

8.3.2. Geodetic measurement of mine searched and/or mine cleared area When the task is included into the Quality Control plan, a request for geodetic measurement is sent to an authorised geodetic company. Every site point influencing the definition of the total task size must be recorded during the geodetic measurement. Geodetic measurement could also be done during a partial Quality Control, if such Quality Control encompasses one or more task area parts where operations have been completed. Present geodesists must be warned of safety measures each time before the beginning of the geodetic measurement. (One should move only within the site borders.) 8.3.2.1. Persons present during the geodetic measurement The final geodetic measurement must be attended by:

• Authorised geodesist; • The Quality Assurance Monitor and • The Head of Site or his/her deputy.

If possible, the final geodetic measurement is attended by:

• Quality Control Officer (if the Quality Assurance Monitor is not available) 8.3.2.2. Implementation procedures - In the areas where there is no bordering mine suspected area

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The Quality Assurance Monitor (Quality Control Officer) and the Head of Site (deputy to the Head of Site) with authorised geodesists walk around the site borders, establish the position of markers (sticks) used to mark the site borders. They place a sticker with an ordinal number on each stick (maximum distance between the sticks is 25 metres). They continue until they cover the entire polygon. They record a number of markers and then the geodesists my start measuring and the Quality Assurance Monitor may start doing other tasks. - In the area where there is a bordering mine suspected area The Quality Assurance Monitor (Quality Control Officer) and the Head of Site (deputy to the Head of Site) attend the geodetic measurement. With geodesists they move from marker to marker. The authorised geodesist is obliged to produce and sign a report on the geodetic measurement. The report is co-signed by the Quality Control Officer, Quality Assurance Monitor and the Head of Site. The report on geodetic measurement is delivered to the Quality Assurance and Quality Control Department at CROMAC. After the geodetic measurement has been completed, the Quality Assurance Monitor removes CROMAC’s board from the site. 8.3.3. Re-marking of the site after the Quality Control has been completed Re-marking is done with the purpose of marking a new situation after the completion of the mine search and/or mine clearance. Re-marking is done in accordance with the Re-marking Plan that the Quality Control Officer takes over from the Head of Survey at the respective Regional Office. The Plan is taken over within three days after the beginning of the operations. If there is no mine suspected area any more, a team supporting the Quality Control operations removes the hazard signs as per Quality Control Officer’s instructions. Displacement of hazard signs is done in accordance with the Re-marking Plan. The Quality Control Officer and the Team Leader of the team supporting the Quality Control move the hazard signs to the positions in accordance with the suggestions on the map. The signs are placed by the deminers from the team supporting the Quality Control. After the completion of re-marking, the Quality Control Officer fills the N from and on the 1:5000 map he inserts the new positions of the hazard signs. 8.3.4. Production of documentation after the completion of the Quality Control of mine

searched and/or mine cleared areas or takeover of the searched areas After the completion of the Quality Control of mine searched and mine cleared areas, the Quality Control Officer produces the documents as per Article 83 of the Rules and Regulations on Humanitarian Demining: � Registry of the Quality Control, form ODSNNOP; � Report on the Quality Control of mine search and/or mine clearance (OZSNNOP); � Report on takeover of the mine searched or mine cleared area (OZP); � A map in the scale of 1:5000 or a cadastre plan with marked positions of the control samples.

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8.4. Documentation in writing 8.4.1. Registry of the Quality Control, (form ODSNNOP):

• It is filled in by the Quality Control Officer during the implementation of the Quality Control;

• It is co-signed by the deminers who conducted the inspection of the control samples and verified by the Quality Control Officer.

8.4.2. Report on the Quality Control of mine search and/or mine clearance when mines or UXO

are found (form OZSNNOP): � The report is produced by the Quality Control Officer. With the accompanying documentation,

it must be forwarded to the Quality Assurance and Quality Control Department within five working days after the completion of the task analysis;

� The report defines data in accordance with the form. 8.4.3. A map in the scale of 1:5000 or a cadastre plan with marked positions of the control

samples � The positions of the control samples should be precisely inserted into the map showing the

mine searched and/or mine cleared area (use of a map of 1:5000 scale, with the positions of found mines and UXO, is suggested).

The Quality Control Officer signs and stamps the documentation on the Quality Control. 8.5. Recording in the database 8.5.1. Quality Control � Recording in the database, Quality Control.

LIST OF ENCLOSURES:

� QUALITY CONTROL PLAN, FORM OPSN

� REPORT ON THE QUALITY CONTROL OF MINE SEARCH AND/OR MINE CLEARANCE,

FORM OZSNNOP � REGISTRY OF THE QUALITY CONTROL, FORM ODSN

� DECISION ON THE REPETITION OF THE OPERATIONS, FORM ORPR

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9. ANALYSIS OF THE COMPLETED TASK The final analysis of the task is conducted at the Regional Office, after the receipt and recording of the geodetic measurement results. The results of the geodetic measurement are recorded by a mine information system clerk and after the replication is completed, the Head of Unit informs the Quality Control Officer that the final analysis of the task may begin. The final analysis will compare the information from the Project Proposal against the final situation after the operations. 9.1. The analysis is conducted by: � The Quality Control Officer, who inspected the task implementation; � The Head of Survey Unit; � Database Advisor.

9.2. The following information is compared: � Found mines and UXO with data from minefield records; the status is given to the minefield

records accordingly; � The area from the project proposal with the mine searched / mine cleared area and the results

of the geodetic measurement; � Positions of the hazard signs in comparison with the position of the hazard sign after

completion of the operations. If the task is not implemented in the borders given by the project proposal, the Quality Control Officer informs the Head of Quality Assurance and Quality Control Department and instructs the demining organisation to complete the task within the given borders. 9.3. Analysis report The report is produced on the task analysis and is co-signed by the Quality Control Officer, Head of Survey Unit and Database Advisor. LIST OF ENCLOSURES: � REPORT ON THE TASK ANALYSIS, FORM OZZA

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10. TAKEOVER OF MINE SEARCHED OR MINE CLEARED AREA: The report on the takeover is produced after the completion of the task analysis

• The report is co-signed by the Head of Site and the Quality Control Officer; • One copy of the report is given to the Head of Site; • The Quality Control Officer faxes the report to the Quality Assurance and Quality Control

Department. LIST OF ENCLOSURES: � REPORT ON THE TAKEOVER OF THE MINE SEARCHED AND/OR MINE CLEARED

AREA, FORM OZP 11. DELIVERY OF THE FILE RELATED TO THE COMPLETED TASK The Quality Control Officer delivers the file to the Quality Assurance and Quality Control Department within five working days after the completion of the task analysis. The file contains the following: � Project Proposal by CROMAC; � Decision on the best bidder with the elements from the best bidding offer; � Task Execution Plan with the Amendments of the Task Execution Plan; � Approval of the Task Execution Plan and of the Amendments; � Contract; � Report on the Introduction to Operations; � Reports on the Quality Assurance;; � Site diary; � Daily collective reports of mine search and mine clearance;; � Various correspondence; � Documents on the completed operations; � Report on the Takeover; � Report on the Quality Control; � A map of 1 : 5 000 scale with marked positions of the control samples; � Report on the Task Analysis.

11.1. Procedures at the Quality Assurance and Quality Control Department The Quality Control Officer delivers the file to the Quality Assurance and Quality Control Department in person. He/she takes over the original documents from a department clerk. He/she completes the file by replacing the copies with the original and, with the Head of Section for Accreditation and Quality Assurance, checks if the file is complete. Then he/she officially hands it over. 11.2. Procedures at the Section for Accreditation and Quality Assurance

• The Head of Section checks if the documents are filed properly, in accordance with the registry numbers;

• After that, he/she forwards the file to the Data Entry Clerk. The Data Entry Clerk records the file into the Quality Assurance database:

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• Final report in the Quality Assurance database; • Report on the Quality Control with control samples; • Report on the takeover.

Borders of the mine searched and/or mine cleared area, from the geodetic measurement report, are recorded into the CROMAC’s GIS. The following elements are recorded:

• Methods of the operations at the site; • Positions of found mines and UXO; • Control samples.

After the recording has been completed, the Head of Section informs the Head of Quality Assurance and Quality Control Department and delivers the completed file book to the Support Division which will issue the confirmation.

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12. DOCUMENTATION Documenting is an important part in the entire process of Quality Assurance and Quality Control. It is described in detail for every phase. Each document and the method of filling in are defined. 12.1. Plan of classification and numerical signs for CROMAC’s producers and receivers of documents All documents related to mine search and/or mine clearance of a site will be given a unique classification number. The number is given by the Legal and General Affairs Department of the Support Division. Documents under that file are marked with the registry number from 01 onwards, in accordance with the time of their production / receipt. For example: Classification: 213-04/03-01/____(the number of the task is added) 530-117-04/4-03-01 Task 530-117-07/5-03-02 Receipt of the Task Execution Plan 530-117-07/5-03-03 Approval of the Task Execution Plan 530-117-04/5-03-04 Contract 530-117-04/5-03-05 Report on the Introduction to Operations 530-117-07/5-03-06/1... Report on the Quality Assurance 530-117-07/5-03-07 Statement and Final Report 530-117-07/5-03-08 Report on the Quality Control 530-117-07/5-03-09 Report on the Takeover Etc. Etc. The documents are given registry numbers depending on time sequence of their arrival, in accordance with the Regulations on Registry Numbers. Therefore, the above example is only a general indicator. The Quality Control Officer must stamp each document that he/she receives with the stamp reading “received” and must give it a registry number and write it onto the file folder. Before a new registry number is given, it is mandatory to contact a clerk at the Quality Assurance and Quality Control Department and make adjustments with the situation in the main file cover.

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A N N E X E S

4. PLANNING

LIST OF ENCLOSURES:

� WORKING SCHEDULE, FORM OPTA � WEEKLY WORKING PLAN AND THE REPORT ON PREVIOUS WEEK’S ACTIVITIES,

FORM OTPR_/_

Dem

iner

1

Dem

iner

2

Dem

iner

3

Dem

iner

4

Area

Planned

for Quality

Control

Area

Previousl

y Taken

Over

Task

Size m2

Engagement Plan for the Quality Control Partial and Final

Note / Date of

Beginning - End and

Working Hours

Quality

Assurance

Monitor

Quality

Control

OfficerDate

Planned

activity

No Task ID Taske Name

Co

un

ty Dem.

Origanis

ation

1

2

3

4

5

6

7

8

9

WORKING SCHEDULE FROM ___________ TO_________________

Head of Section

CROATIAN MINE ACTION CENTRE

Quality Assurance and Quality Control Department

Regional Office______________________

OPTA

Ongoing

m2

Date of

QC

Quality

Control

m2

HEAD OF QA AND QC

CROATIAN MINE ACTION CENTRE

Quality Assurance and Quality Control

Department

Realisatio

n of QCs

m2

Note / Date of

beginning - end and

working hours

Quality

Assurance

Monitor

Quality Control

Officer

OTPR__/__

No.

� WEEKLY WORKING PLAN AND THE REPORT ON PREVIOUS WEEK’S ACTIVITIES FROM ______

Task IDArea - Premises of Mine

Clearance

County Demining

Organisation

Sourc

e o

f

fundin

g Planned for the Period

5. REVIEW AND APPROVAL OF THE TASK EXECUTION PLAN

LIST OF ENCLOSURES: � CODES OF CONTROLLING PARAMETERS FOR THE EVALUATION OF TASK EXECUTION

PLANS OF MINE SEARCH AND/OR MINE CLEARANCE AND OF THEIR AMENDMENTS, FORM ŠKPIP

� CONTROL FORM FOR REVIEW AND VERIFICATION OF THE TASK EXECUTION PLAN, FORM KLPOIP

� PROPOSAL FOR THE VERIFICATION OF THE TASK EXECUTION PLAN, FORM OOIP � DECISION ON APPROVAL OF THE TASK EXECUTION PLAN, FORM ORIP

CODES OF CONTROLLING PARAMETERS FOR THE EVALUATION OF TASK EXECUTION PLANS OF MINE SEARCH AND/OR MINE CLEARANCE AND OF THEIR AMENDMENTS

CODE OF ACTIVITY

/ IRREGULARITY

DESCRIPTION AND CONTENT OF THE CONTROLLED TASK EXECUTION PLAN ITEM, IN

ACCORDANCE WITH THE LAW, RULES AND REGULATIONS AND PROJECT PROPOSAL

IMPLEMENT

OR OF THE

ACTIVITY

IMPLEMENTATION AND CONTENT OF THE TASK EXECUTION PLAN

PPD -5.1.1. Is the document bound in the A4 format (21X29,7cm) in a way that does not allow the possibility of replacement of its parts

R

PPD -5.1.2 Does the Plan contain both a general and technical part? R

PPD -5.2. Are all its parts and maps in the Croatian language and in Latin script? R

PPD -11. Does the technical part of the Task Execution Plan for Mine Search or Mine Clearance contain all elements in accordance with Article 11 of the Regulations (Official Gazette, 40/07)?

R

PPD -13.1.4. Does the Task Execution Plan or its Amendments contain the Decision on Appointment of the Head of Site and His/her Deputy?

R

PPD -11.1.3. Does the Task Execution Plan contain the statement by the Head of Site and his/her deputy stating they are acquainted with the Task Execution Plan or with its Amendments?

R

GENERAL PART OF THE TASK EXECUTION PLAN

PPD -6.1.1.

Does the cover of the Task Execution Plan contain the name and the address of the demining organisation that produced the Plan, type of the task, name of the task and date of the Plan’s production?

R

PPD -6.1.2. Does the 2

nd page of the Task Execution Plan contain the following: Task ID, name and

signature of the person who produced the Plan, name and signature of the person in charge, stamp and the name of the investor (in the original)?

R

PPD -6.1.3.

Does the 3rd page of the Task Execution Plan contain the content of the Project Proposal and

the Task Execution Plan with the table of contents including page numbers and the names of graphical attachments?

R

PERSONNEL ON THE SITE

Z-32.1.

Do the appointed Head of Site and his/her deputy posses the required IDs? A

PPD -13.1.1. Is the list of deminers attached?

A

PPD-13.2. Does the list of the deminers include the following: teams of deminers with Team Leaders, numbers of their licences, expiry dates of their medical tests, insurance policies numbers with validity dates and numbers of their certificates for the use of metal-detectors?

A

Z-27.1.

Is the structure of each team planned in a way that it contains at least two and not more than ten deminers and Team Leaders?

A

Z-32.1.

Are the deminers’ ID cards valid? A

Z-56.

Are the insurance policies of the deminers, Head of Site and his/her deputy in accordance with the regulations from Article 56 of the Law (Official Gazette 153/05)?

A

PPD -13.2. Are the deminers’ medical certificates valid? A

PPD -13.1.3. Does the personnel list contain the names of a paramedic, doctor and ambulance driver? A

PPD -13.1.2. Does the personnel list contain a list of auxiliary workers (only if they are anticipated with the offer BID or OFFER and the Project Proposal )?

A

PPD -13.3.

Does the list of auxiliary workers specify the numbers of licences and types of work that will be conducted by those auxiliary workers, medical certificates expiry dates and insurance policies numbers including their validity dates? (only if they are anticipated with the offer and the Project Proposal )

A

DEVICES AND EQUIPMENT

PPD-14.1.1.

Is the protective equipment listed per type and year of production?

A

Z-29.

Is the protective equipment certified by an authorised laboratory / centre?

A

PPD -14.1.2.

Are the metal-detectors listed per type, serial number and date of last service?

A

Z-29.2.

Has the annual conformity assessment for metal-detectors been issued by an authorised laboratory / centre?

A

ŠKPIP

PTZO-50. Is the valid annual conformity assessment for metal-detectors in accordance with Article 29 of the Law on Humanitarian Demining (Official Gazette 153/05)?

A

PPD -14.1.3.

Does the list of demining machines specify them per type with numbers of their usability evaluation and the expiry date of that evaluation (only if the machines are anticipated with the offer and the Project Proposal)

A

PTZS-83 (47)

Is the usability assessment of the demining machines in accordance with Article 29 of the Law on Humanitarian Demining (Official Gazette 153/05)

A

PPD -14.1.4. Does the list of mine detection dogs specify their ID numbers and the validity date of their evaluation (only if mine detection dogs are anticipated with the offer and the Project Proposal)?

A

PTZP-41

Is the timeframe when handlers and mine detection dogs may be used for humanitarian demining still valid in accordance with the evaluation of handlers and mine detection dogs?

A

PPD -14.1.5. Does the list of devices and equipment contain the list of communication means? A

PPD -14.1.6. Does the list of devices and equipment specify the number of the ambulance registration plate? A

PPD-14.1.7. Does the list of devices and equipment contain the list of other equipment that will be used on the site?

A

SITE PLAN

PPD -7.1.2. Does the site plan specify all the required information on the demining organisation, placed on the right border of the document, in accordance with Article 7, Paragraph 1, Sub-paragraph 2 of the Rules and Regulations, Official Gazette 40/07?

N

PPD -15.1. Is the site plan presented on the map of 1:5000 scale? N

PPD -15.1.1. Does the site plan contain the borders of the site? N

PPD -15.1.2.. Does the site plan contain the base lines? N

PPD -15.1.3. Does the site plan contain the control points of the site? N

PPD -15.1.4. Does the site plan contain the positions of hazard signs? N

PPD -15.1.5. Does the site plan contain the control point? N

PPD -15.1.6. Does the site plan contain the parking area? N

PPD 15.1.7. Does the site plan contain the area for the equipment? N

PPD -15.1.8. Does the site plan contain the area for the first aid and position of the ambulance? N

PPD -15.1.9. Does the site plan contain the metal-detector testing area? N

PPD -15.1.10. Does the site plan contain the area for temporary disposal of mines, UXO and their fragments? N

P-36.4.5. Is the area for temporary disposal of mines and UXO planned for within the site? N

PPD -15.1.11. Does the site plan contain the position of a toilet? N

COMMUNICATION PLAN

PPD -16.1.1.

Does the communication plan anticipate direct radio communication between all persons on the site?

N

PPD -16.1.2.

Does the communication plan anticipate telephone connection with the person in charge, nearest hospital, police headquarters, CROMAC, fire department, 112?

N

TASK

PPD -12. Does the Task Execution Plan define the basic information on the task in accordance with the Rules and Regulations on Task Documentation in Humanitarian Demining (Official Gazette 40/07)?

N

P-12 Are the information on the task, listed in the Task Execution Plan, compatible to the Project Proposal? N

TECHNICAL DESCRIPTION OF MINE SEARCH / MINE CLEARANCE N

PPD -17.1.1. Does the technical description of mine search or mine clearance define the operational methods on the site? N

Z-12.5. Are the planned methods same as those from the offer, i.e. from the approved request for the use of other methods and those methods and equipment defined in the approved SOP? N

PPD -p4 ,p5 Does the Dynamic Plan of mine search or mine clearance define the scope of application of certain methods, name and number of the same resources and the sequence of their use? N

PPD -17.2.(a) Are all the planned methods marked on the map of 1:5000 scale? N

P-44. Will only the methods approved by the Rules and Regulations on Humanitarian Demining be applied? N

P-45. Will mine clearance operations be conducted with a combination of methods approved by the Rules and Regulations on Humanitarian Demining? N

P-46. Will mine search operations be conducted with a combination of methods approved by the Rules and Regulations on Humanitarian Demining? N

P-49. Do planned performance results of manual clearance (as the first method) and manual clearance after mechanical ground preparation (as the second method) correspond to the performance results listed in the Annex 3 of the Rules and Regulations on Humanitarian Demining , or to the approvals by the Quality Control Officer or by the CROMAC’s committee?

N

P-56.4. Do planned performance results of mine detection dogs correspond to those listed in the Annex 3 of the Rules and Regulations on Humanitarian Demining, or the approvals by the Quality Control Officer or by the CROMAC’s committee?

N

Have the base lines been chosen in a way that they begin from the safe access roads or safe areas? N

PPD -17.1.2. Have directions of mine searching or mine clearance been defined by the technical description of the operations? N

PPD -17.2.(b) Have directions of mine searching or mine clearance been marked on a 1:5000 scale map? N

P-2.1.6. Do working lanes begin on the base lines of the site? N

P-48.2. Has it been anticipated that new base lines are formed, so that a working lane is not longer than 50 metres starting from the previous base line?

N

PPD -17.1.3. Does the technical description define implementation phases on the site?

N

PPD -17.2.(c) Have the implementation phases been marked on a 1:5000 scale map? N

Have the implementation phase been presented by the dynamic plan? N

PPD -17.1.4. Does the technical description define the implementation of the internal Quality Assurance? N

Z-26.5. Has the implementation of the internal Quality Assurance been defined by the dynamic plan (on daily basis)?

N

P-54. Is the number of resources planned for the daily internal Quality Assurance and listed in the dynamic plan (deminers – manual internal Quality Assurance or MDD internal Quality Assurance) sufficient to cover daily performance results of all resources on the site, amounting to 5% of the mine searched or cleared area?

N

P-56.1. Does the Task Execution Plan (dynamic plan) anticipate the presence of a deminer during mine detection dogs operations when the handler is an auxiliary worker?

N

PPD -17.2.(d) Are all segments of technical description of the process (methods, directions, operating phases and internal control) harmonised in the descriptive part, cartographic and dynamic presentations of the technical description?

N

SAFETY MEASURES AND PROTECTION AT WORK

Z-28.1 Does the Task Execution Plan anticipate the presence of a medical team in a way that a victim may be given CPR in the shortest possible time? N

PPD -18. Is a 1:25000 or alsmaller scale map, with a route to the nearest hospital, enclosed to the Task Execution Plan? N

Z-28.1. Is the number of medical teams sufficient for giving a victim first aid in the shortest possible time (for example: simultaneous responsibility for different locations within the same task)? N

Z-27.5. Does the Task Execution Plan ensure that deminers do not work for more than 5 hours a day on mine search or mine clearance?

N

Z-31.

Do all deminers and auxiliary workers on the site have an adequate quantity of protective equipment from the list of devices and equipment? N

Z-28.2.

Is the number of radios from the list of devices and equipment sufficient to ensure direct and continuous radio communication between persons in charge of the site , the doctor and the ambulance?

N

Z-28.2.b

Is the number of telephone devices, specified in the list of devices and equipment of the Task Execution Plan, sufficient for the communication system?

N

P-66.1. Does the number of deminers planned for individual phases of the implementation satisfy the provision on safety distance of at least 25 metres, considering the length of the base lines, i.e. 50 metres if the existence of fragmentation mines has been established?

N

P-66.2. Does the number of MDDs planned for individual phases of the Task Execution Plan satisfy the provision on safety distance of at least 30 metres between two handlers, considering the sizes of areas planned for detection with MDDs (if the Task Execution Plan anticipates the use of mine detection dogs)

N

P-66.4. Does the basic set up of the site and organisation of the operations for each phase satisfy the safety distance of at least 100 metres between a working demining machine and deminers?

N

P-66.1. Are the positions of control points planned at distance of at least 100 metres away from the site where the operations will be conducted? N

P-68. Are the access roads leading to the site at least 1.5 metres wide and if they are longer than 500 metres are they at least 3 metres wide? N

LEGEND: Z – Law on Humanitarian Demining, Official Gazette 153/05, PPD – Rules and Regulations on Task Documentation in Humanitarian Demining, Official Gazette 40/07, P – Rules and Regulations on Humanitarian Demining, Official Gazette 53/07 PII – Rules and Regulations on Training and Exam for the Employees in Humanitarian Demining, Official Gazette 42/07 POI – Rules and Regulations on the Following Forms; Statement on Mines and UXO Found, Statement on Established Non-contamination of an Area / Premises, Statement on Mine and UXO Clearance and Registry of Mine and UXO Destruction, Official Gazette 53/07 POS – Rules and Regulations on Competence Assessment of Demining Organisations, Official Gazette 53/07 PTZS- Rules and Regulations on Technical Requirements and Conformity Assessment of Machines Used in Humanitarian Demining, Official Gazette 53/07 PTZP – Rules and Regulations on Technical Requirements and Evaluation Procedures of Teamwork of Handlers and Mine Detection Dogs, Official Gazette 53/07 PTZO- Rules and Regulations on Technical Requirements and Conformity Assessment of Devices and Equipment Used in Humanitarian Demining, Official Gazette 53/07

PHR - 32. 1. 1.

Legal Bill Code Article No. Paragraph No. Sub-paragraph No.

As of

In ,

(date)

CONTROL FORM FOR REVIEW AND VERIFICATION OF THE TASK EXECUTION PLAN

NAME AND TYPE OF THE TASK

KLPOIP

m2

CROMAC Reg. No.

TASK ID NO. GROUND PLAN SIZE

APPROVED

IMPLEMENTATION AND CONTENT YES NO

Ir regular ity code: Desc r iption of ir regular ity

GENERAL PART YES NO

Ir regular ity code: Desc r iption of ir regular ity

Evaluated by :

PERSONNEL ON THE SITE YES NO

Ir regular ity code: Desc r iption of ir regular ity

DEVICES AND EQUIPMENT YES NO

Ir regular ity code: Desc r iption of ir regular ity

Evaluated by :

SITE PLAN YES NO

Ir regular ity code: Desc r iption of ir regular ity

COMMUNICATION PLAN YES NO

Ir regular ity code: Desc r iption of ir regular ity

TASK YES NO

Ir regular ity code: Desc r iption of ir regular ity

TECHNICAL DESCRIPTION OF MINE SEARCH / MINE CLEARANCE YES NO

Ir regular ity code: Desc r iption of ir regular ity

SAFETY MEASURES AND PROTECTION AT WORK YES NO

Ir regular ity code: Desc r iption of ir regular ity

Evaluated by :

(place) (signature)

VERIFIED BY QUALITY CONTROL OFFICER

REPUBLIC OF CROATIA CROATIAN MINE ACTION CENTRE Quality Assurance and Quality Control Department

Classification:213-04/ Registry No::530-117-07/ U___________, _______200_ RE: Report on Evaluation and Verification of the Task Execution Plan for Mine Search / Mine Clearance

of ____________________________________ in _______________________________ County.

On ______________ 200_ demining organisation _____________________ delivered the Task Execution Plan (Amendments of the Task Execution Plan) for mine search / mine clearance of ________________________________________, of _________ m2 u ________________________ County; Task ID: __________________; Project Proposal designed by ___________________________________, on_____200_; CROMAC’s Reg. No. :___________ as of ______200__ . The Task Execution Plan was sent to CROMAC for evaluation, verification and approval. Quality Control Officer_______________________, Licence Number_______ from the Quality Assurance and Quality Control Department, in accordance with Article 59, Paragraph 1, Subparagraph 1 of the Law on Humanitarian Demining (Official Gazette 153/05 and 63/07) has checked the Plan in details and has verified / has not verified it. . Explanation ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Based on the evaluation of the above mentioned Task Execution Plan, in accordance with Article 22 of the Law on Humanitarian Demining (Official Gazette 153/05 and 63/07), I hereby suggest that the demining organisation ________________ is given / is not given the approval to conduct mine search / mine clearance as per the above Task Execution Plan. Quality Control Officer: ____________________ CC:

1. Head of Quality Assurance and Quality Control Department 2. Archive

OOIP

REPUBLIC OF CROATIA CROATIAN MINE ACTION CENTRE Quality Assurance and Quality Control Department

Classification:213-04/ Registry No::530-117-07/ U___________, _______200_

In accordance with Article 22, Paragraph 1 of the Law on Humanitarian Demining (Official Gazette153/05 and 63/07) and following the request for the approval of the Task Execution Plan sent by demining organisation __________ , the Croatian Mine Action Centre issues the following

DECISION CROMAC hereby approves / does not approves the Task Execution Plan (Amendments of the Task

Execution Plan) for mine search / mine clearance of __________________________ of _______ m2 in the county ________________, of task ID No. _______________ and CROMAC’s registry No _____________ as of ___________ 200_, which Task Execution Plan (Amendments of the Task Execution Plan) was produced by the demining organisation ________________________.

The demining organisation ______________________ is instructed to deliver the implementation guarantee and appear for the signature of the Contract on Operations within ________ of days.

(The demining organisation ______________________ is instructed to deliver to the Croatian Mine Action Centre a new Task Execution Plan within ________ days).

Explanation For the purpose of evaluation, verification and approval, on _______ the Croatian Mine Action Centre

received the Task Execution Plan (Amendments of the Task Execution Plan) for mine search / mine clearance of _______________________ , of _______ m2, in the ______________ county, of task ID No. ____________, CROMAC’s registry No. ______________, produced in accordance with the Project Proposal designed by _________________________ on ________ 200__. The above mentioned plan was sent by the demining organisation __________________________.

In accordance with Article 59, Paragraph 1 of the Law on Humanitarian Demining, the case was forwarded for evaluation and verification to the Quality Control Officer _______________________________________.

After having evaluated the content of the case, it has been established that it complies to the regulations from the Law on Humanitarian Demining, Rules and Regulations on Humanitarian Demining (Official Gazette 53/07 and 111/07), Rules and Regulations on Task Documentation in Humanitarian Demining (Official Gazette 40/07), requirements from the Project Proposal and respective rules of demining profession.

With reference to the above, the Quality Control Officer has verified (has not verified) the Task Execution Plan.

Instruction on legal redress A complaint may be filed against this decision to the Ministry of Interior through the Croatian Mine

Action Centre, in accordance with Article 22, Paragraph 2 of the Law on Humanitarian Demining.

DIRECTOR OF CROMAC _____________________

CC: 1. Demining organisation ___________________________ 2. Ministry of Interior, Inspectorate 3. Quality Control Officer ____________________________________

ORIP

4. Archive.

6. INTRODUCTION TO OPERATIONS LIST OF ENCLOSURES

• INFORMATION ON INTRODUCTION TO OPERATIONS, FORM OOUP

• REPORT ON THE INTRODUCTION TO OPERATIONS, FORM OZUP • CROMAC’S SITE SIGN

REPUBLIC OF CROATIA CROATIAN MINE ACTION CENTRE Quality Assurance and Quality Control Department

Classification:213-04/ Registry No::530-117-07/ U___________, _______200_

DEMINING ORGANISATION (Name, address, person in charge)

_________________________

SUBJECT: Information on introduction to operations and the beginning of the operations

REFERENCE: Your request for introduction to operations as of ________200__ Dear Sir / Madam, We hereby wish to inform you that the introduction to operations for the mine search / mine clearance task ________________________, task ID No. ______________ in _________________ County, will be done on _______________________ 200_ at __________ hours. The meeting point is ___________________________. The contact person is Mr/Mrs ___(name of the Quality Control Officer)__, tel. ______________. The date planned for the beginning of the operations: ____(date)_____ 200___.

Sincerely yours,

Head of Quality Assurance and Quality Control Department: ___________________

CC:

Addressee - Ministry of Interior, Inspectorate - Investor __________________________. - Police Headquarters _________________________ - County Coordinator for Mine Action of ____________________ county - Quality Control Officer____________________ - Archive

OOUP

Class. No.: 213-04/

Reg. No.: 530-117-07/

Date:

Notes:

CC:

1. _________________________________________

2. Ministry of Interior, Inspectorate

3.Investor

4. Archive

(DEMINING ORGANISATION)

(list the deviations )

HEAD OF SITE, (ID No.): QA MONITOR, (ID No.):

(signature ) ( signature)

( name and signature )

INVESTOR'S REPRESENTATIVE

(signature)

STAMP

PLACE

QC OFFICER, (ID No.):

ended on ____ . ____ . 200__ . at ____ : ____ hours.

b) QA Officer ______________________________ marked the site with CROMAC's board on the location with

cooridnates x ____________________ ; y ____________________ .

I I I .In accordance with Article 27 of the Rules it has been established that

a) the base line complies to the Implementation Plan,

b) the deviations from the Implementation Plan are _________________________________________________________

2.Investor's representative: _____________________________________(Rep s name, investors name )

3. _________________________________________________________

I I . In accordance with Article 27 of the Rules

(Name, name of the agency / institution represented )

a) the introduction is done at the introduction point and it started on ___ . ____ 200__ at ____ : ____ hours and

for the task: ___________________________________________________________________________________________

of the task ID number: ________________ in the county ______________________________________________________,

of the size _______________ m2, containing _____ entity/entities.

Task operations will begin on ____ . _____ . 200__ .

I . In accordance with Article 26 of the Rules and Reuglations the introduction is attended by: 1. Head of Site: ____________________(name)

REPUBLIC OF CROATIA

CROATIAN MINE ACTION CENTRE

QA AND QC DEPARTMENT

In accordance with Article 25, Paragraph 1, Subparagraph 1 of the Law on Humanitarian Demining (Official Gazette 153/05, and

63/07, ___________) and Articles 26 and 28, Paragraph 2 of the Rules and Regulations on Humanitarian Demining (Official Gazette

53/07 and 111/07, _______________), the QC Officer hereby produces:

THE REPORT

on introduction to operations for mine search and mine clearance based on the request

of Reg. No. 530-117-07/ ______________ by the demining organisation ___________________________________

CROMAC’s SITE SIGN

NOTE : The dimensions are identical to those of CROMAC’s signs used to mark mine suspected areas SOP 01.02 – Mine Suspected Area Marking (Annex C; Picture C3)

It reads on the sign: MINE CLEARANCE AND MINE SEARCH OPERATIONS Type of operations Task size Investor Demining organisation Quality Assurance / Quality Control by End of operations

7. Quality Assurance LIST OF ENCLOSURES:

� LIST OF QUALITY ASSURANCE MONITOR’S ACTIVITIES, FORM LAN

� SITE DIARY, FORM ODR � REPORT ON QUALITY ASSURANCE, FORM OZNUT

� WEEKLY TASK, FORM OTIR

� DECISION ON SUSPENSION OF FURTHER OPERATIONS, FORM ORZDR

� DECISION ON APPROVAL OF CONTINUATION OF OPERATIONS, FORM ORONDP

� DEMINING ACCIDENT REPORT, FORM OZNPR

LIST OF QUALITY ASSURANCE MONITOR’S ACTIVITIES

CODE OF ACTIVITY

/ IRREGULARITY

1.2. DESCRIPTION AND CONTENT OF INSPECTED ACTIVITY, IN ACCORDANCE WITH

THE TASK EXECUTION PLAN, THE LAW AND THE RULES AND REGULATIONS

TIME OF THE

ACTIVITY

Z27.5.

Are the working hours and times for breaks respected during the operations?

S

Z27.1.

Do deminers conduct mine search and/or mine clearance in teams of at least two and not more than ten deminers and a team leader?

P/S

Z28.1. Is the required medical support present at the site during the operations? S

MARKING

P29.

Has the marking been done in accordance with Article 29, Paragraph 1 of the Rules and Regulations on Humanitarian Demining?

P/S

P30.

Is the front side of the warning board, which is used mark the ongoing site, in accordance with Article 30, Paragraphs 1, 2 and 3 of the Rules and Regulations on Humanitarian Demining?

P

P31.

Is the marking done in accordance with Article 31, Paragraphs 1 and 2 of the Rules and Regulations on Humanitarian Demining?

P/S

P32.

Do deminers mark the starting point, surveyed part of the site and places of mine/UXO/fragments finding, in accordance with Article 32, Paragraphs 2,3 and 4 of the Rules and Regulations on Humanitarian Demining?

S

P33.

Are the procedures from Article 33, Paragraphs 1 and 2 of the Rules and Regulations on Humanitarian Demining followed If mines, UXO or their fragments are found?

S

Z25.3.P34.

Are the site borders marked in accordance with Article 34 of the Rules and Regulations on Humanitarian Demining during and after the completion of the operations?

S/K

HEAD OF SITE

Z32.3.P36.2.

Does the Head of Site, or his deputy, possess the required demining ID card?

P/S

P36.4.

Does the Head of Site, during mine search and/or mine clearance, implement Article 36, Paragraph 4, of the Rules and Regulations on Humanitarian Demining?

S

P36.5.

Is the Head of Site present at the site and does he/she have all the required documents on him/her, in accordance with Article 36, Paragraph 5, of the Rules and Regulations on Humanitarian Demining?

S

P37.

Does the daily site plan contain all information in accordance with Article 37 of the Rules and Regulations on Humanitarian Demining?

S

P60.62.

Are necessary actions taken during destruction of mines, UXO and their fragments, in accordance with Articles 60 and 62 of the Rules and Regulations on Humanitarian Demining?

O

TEAM LEADER

P38.

Has the Team Leader taken all the steps, in accordance with Article 38 of the Rules and Regulations on Humanitarian Demining?

S

P39.

Has the Team Leader taken all the necessary steps before the start of mine search and/or mine clearance done with the use of mine detection dogs, as instructed with Article 39 of the Rules and Regulations on Humanitarian Demining?

S

P40.

Has the Team Leader taken all the necessary steps before the start of mine search and/or mine clearance done with the use of demining machines, as instructed with Article 40 of the Rules and Regulations on Humanitarian Demining?

S

P41.1.

Does the Team Leader take all required actions during mine search and/or mine clearance, in accordance with Article 41, Paragraph 1 of the Rules and Regulations on Humanitarian Demining?

S

P42.

Does the Team Leader produce documentation in accordance with Article 42 of the Rules and Regulations on Humanitarian Demining?

S

DEMINERS

Z32.2.

Do deminers possess demining ID cards and personal supervisory booklets during mine search and mine clearance?

S

P48.

Is manual detection during mine search and/or clearance conducted in accordance with Article 48 of the Rules and Regulations on Humanitarian Demining?

S

LAN

P50.2.51.2.52.2.

Is the area of 20 metres in radius searched manually in the cases described in Article 50, Paragraph 2, Article 51, Paragraph 2 and Article 52, Paragraph 2 of the Rules and Regulations on Humanitarian Demining?

S

Z32.4.

Do auxiliary workers possess auxiliary workers ID cards during the operations?

S

P56.

If an auxiliary worker is working as a mine detection dog handler, are the operations done in accordance with Article 56 of the Rules and Regulations on Humanitarian Demining?

S

1.3. DESCRIPTION AND CONTENT OF INSPECTED ACTIVITY AND COMPLIANCE TO THE SAFETY MEASURES

Z28.1.

Is a medical team present at the site during mine search and/or mine clearance, in accordance with Article 28, Paragraph 1 of the Law on Humanitarian Demining?

S

Z28.2.

Is there continuous and direct communication between the persons in charge, the doctor and the ambulance at the site during mine search / mine clearance?

S

Z31.

Do deminers and auxiliary workers wear protective equipment during mine search and/or mine clearance, detection with MDD or mechanical ground preparation (except when in an armoured demining machine), as it has been regulated by Article 31 of the Law on Humanitarian Demining?

S

P36.3.

Does the Head of Site establish that it is safe to conduct the operations in terms of weather conditions before the beginning of the operations?

S

P57.

Is manual detection done in accordance with Article 57 of the Rules and Regulations on Humanitarian Demining?

S

P58.

Is detection with mine detection dogs done in accordance with Article 58 of the Rules and Regulations on Humanitarian Demining?

S

P59.

Are demining machines used in accordance with Article 59 of the Rules and Regulations on Humanitarian Demining during mine search and/or mine clearance?

S

P65.

Are the safety distances respected during destruction of found mines, UXO and their fragments, as instructed in the Annex to the Rules and Regulations?

O

P66.1.

Is the safety distance between deminers conducting mine search and/or mine clearance at least 25 metres and at least 50 metres in cases when fragmentation mines are found?

S

P66.2.

Is the safety distance between operating MDD handlers at least 30 metres?

S

P66.3.

Is the safety distance between an MDD handler and the closest deminer at least 25 metres, and at least 50 metres in cases when fragmentation mines are found?

S

P66.4.

Is the safety distance between deminers and a demining machine at least 100 metres?

S

P66.5.

Is the safety distance between a mechanical operator (wearing protective equipment) and a demining machine at least 100 metres and at least 30 metres if the operator is positioned in an armoured vehicle?

S

P66.6.

Is the control point at least 100 metres away from the site where mine search and/or mine clearance is conducted?

S

P67.

Are the operations suspended within the safety zones when mines, UXO or their parts are found?

O

P68.1. Are the safe access road at least 1.5 metres wide? P

P68.2.

Are the safe access roads, which are longer than 500 metres, at least 3 metres wide?

P

P69.2.

Are found mines, UXO and their fragments under constant supervision until destruction?

S

P70.

Do auxiliary workers, apart from the mechanical operator who is operating machine from a protected cabin, comply with Article 70 of the Rules and Regulations on Humanitarian Demining?

S

P75.1.4. Is the medical team aware of the closest medical evacuation route? P

P76.2.

Is the safety of people in jeopardy, i.e. is there a danger for jeopardizing property, things and particularly human lives?

S

IT IS NOTED UNDER 1.4. Other notes of THE MONITORING REPORT WHILE EXPLAINING REJECTION OF A LOT AND/OR AREA

CODE OF

RESPONSIBILITY

2. SAMPLING TIME OF ACTIVITY

P78.1.

Have mines and/or UXO been found during the Quality Assurance?.

3RD

P78.2.1.

Have metal pieces of mines and/or UXO or two and more metal objects larger than 3 cm in diameter been found on the area of 1 m2 during manual survey?

3RD

P78.2.2.

Have undetected parts of mines and UXO, containing explosive, been found on the areas surveyed by mine detection dogs?

3RD

P78.2.3.

Has it been established that demining machines did not reach the specified depth on the ground prepared mechanically.

O

Z – Law on Humanitarian Demining (Official Gazette 153/05, 63/07) P – Rules and Regulations on Humanitarian Demining (Official Gazette 53/07, 111/07) LEGEND DURING IMPLEMENTATION OF THE ACTIVITIES P = in the beginning of the operations S = daily K = in the end of the operations O = only during the operations 3RD = at least on ever third day.

MONITORING REPORT

in

ºC

YES NO NO

YES NO NO

YES NO NO

YES NO YES NO

YES NO YES NO

Part No. m² Sample No.

YES NO YES NO

YES NO YES NO

YES NO YES NO

QA MONITOR

PIECES

VERIFICATION BY QC OFFICER

NAME

3. Mines and UXO found

AP MINES AT MINES UXO

YES

NO

As per QC

Officer 's

ins truc tion:

Sampling of depth of mechanically prepared ground Inspection of the area surveyed with metal detectors:

Accepted: m² Accepted:

1.4. Other notes:

(notes in relation with the inspected activities on the site, measuers taken, repetition of the operations, internal quality assurance and other)

2. Qual i ty Assurance of the area during the operations:

Code of ir regular ityHas it been immediately

eliminated?

YES

1.3. Irregulari ties related to safety m easures:

Code of ir regular ityHas it been immediately

eliminated?

YES

YES

Helmet with visor Helmet with visor

1.2. Irregulari ties in term s of the Task Execution Plan, the Law, Rules and Regulations and SOP:

Code of ir regular ityHas it been immediately

eliminated? Code of ir regular ity

Has it been immediately

eliminated?

Flack-jacket Flack-jacket

Machine Machine

MDD MDD

Auxiliary Worker Auxiliary Worker

Medical team Medical team

TOTAL FOR THE TASK IN m2

Metal-detector Metal-detector

IMPLEMENTOR

:

Head of Site of which:

CONTRACTOR /

PARTNER

Head of Site

Team Leader Team Leader

Deminer Deminer

mine clearance

mine search

MDD

DAILY

ACHIEVED IN

m²

TOTALLY

ACHIEVED ON

THE TASK IN

m2

PLANNED PRESENTPLANNE

DPRESENT PLANNED PRESENT

SITE WORKING

HOURS

WORKING

DAY

DEMINERS MACHINES

TIME: TEMPERATURE WIND

1.1. Resources at the si te :

(DATE) (DAY) (PLACE No.

LIST OF RESPONSIBILITES OF DEMINING ORGANISATIONS AND THEIR EMPLOYEES IN RELATION

WITH THE QUAILTY ASSURANCE

CODE OF

RESPONSIBI

LITY

RESPONSIBILITIES IN ACCORDANCE WITH THE TASK EXECUTION PLAN

PERSON

RESPONSIBLE

STAFF ON THE SITE

P36.5.1. Is the Head of Site on the site? VR

Z27.1.

Do deminers conduct mine search and/or mine clearance in teams of at least two and not more than ten deminers and a team leader?

VR

Z32.3.

Does the Head of Site possess the required Head of Site ID card during the operations?

VR

Z32.2.

Do Team Leaders and deminers possess the required demining ID cards and personal supervisory booklets during mine search and mine clearance?

VPS/P

Z32.4.

Do auxiliary workers possess required their auxiliary workers ID cards during the operations?

PD

SITE PLAN

Z25.3.

Is the site marked before the beginning of the operations and during the operations in accordance with Articles 29, 30, 31, 34 and 68 of the Rules and Regulations on Humanitarian Demining?

VR/PO

COMMUNICATION PLAN

Z28.2.

Is there continuous and direct communication between the persons in charge, the doctor and the ambulance at the site during mine search / mine clearance?

PO

TECHNICAL DESCRIPTION

Z26.5.P54.

Is daily internal Quality Assurance conducted on at least 5% of mine searched or mine cleared area?

PO

P45.

Are the methods and combination of methods used during the mine clearance in accordance with Article 45 of the Rules and Regulations on Humanitarian Demining and/or Article 47 of the Rules and Regulations on Humanitarian Demining?

VR

P46.

Are the methods and combination of methods used during the mine search in accordance with Article 46 of the Rules and Regulations on Humanitarian Demining and/or Article 47 of the Rules and Regulations on Humanitarian Demining?

VR

SAFETY MEASURES AND PROTECTION AT WORK

P41.

Does the Team Leader implement the daily plan, supervise the deminers, apply safety distances in accordance with Articles 65 and 66 of the Rules and Regulations on Humanitarian Demining and organise daily internal Quality Assurance?

VPS

Z27.5.

Is the working time of maximum 5 hours a day, spent on mine clearance or on mine search, respected?

P

Z28.1.

Are the paramedic, doctor, driver and ambulance with the required medical equipment present at the site?

PO

P60.2.

Is the respective Police Headquarters informed on the place and time of found mines/UXO destruction at least 24 hours before the destruction will take place?

PO

P36.3.

Has the Head of Site established that the weather conditions are suitable for each specific method Articles 57, 58 and 59 of the Rules and Regulations on Humanitarian Demining?

VR

P36.4.

Does the Head of Site comply with Article 36, Paragraph 4 of the Rules and Regulations on Humanitarian Demining?

VR

P63.3.

Is the Head of Site acquainted with the plan of destruction of mines, UXO and fragments? Does he verify the Plan?

VR

Z31.

Do deminers wear protective equipment during mine search or mine clearance?

VPS/P

Z31.2.

Do deminers, MDD handlers and mechanical operators (except when in the armoured vehicle) wear protective equipment during mine detection dogs and mechanical operations?

P/PD

P32.

Do deminers mark the starting point, surveyed part of the site, place of finding and disposal of mines, UXO and their fragments, in accordance with Articles 31, 32 and 33 of the Rules and Regulations on Humanitarian Demining?.

P

OTHER RESPONSIBILITIES REGULATED BY LAW AND OTHER REGULATIONS

PTZP49.

Is daily, weekly and monthly fitness and operational training of the MDD team conducted? Are there records on those trainings?

PO

P36.5.

Does the Head of Site have on him/her the following documents: Task Execution Plan, daily collective reports, map, daily site plan and reports on completed Quality Assurance inspections.

VR

P64. Has the Head of Site produced the statement on destruction of mines, UXO and their fragments?

VR

LEGEND – CODES OF RESPONSIBILITIES: Z – Law on Humanitarian Demining (Official Gazette 153/05, 63/07) P – Rules and Regulations on Humanitarian Demining (Official Gazette 53/07, 111/07) PTZP – Rules and Regulations on Technical Requirements and Evaluation Procedure for the Training of Handlers and Mine Detection Dogs for Humanitarian Demining (Official Gazette 53/07) LEGEND – PERSON RESPONSIBLE P = Deminer PO = Demining organisation PD = Auxiliary worker VPS = Team Leader VR = Head of Site

Class. No: 213-04/

Reg. No: 530-117-07/

Date:

Comments:

CC:

1. ____________________________________________

2. Ministry of Interior, Inspectorate3. Archive

REPUBLIC OF CROATIAON

CROATIAN MINE ACTION CENTRE

QA and QC Department

In accordance with the Article 7, Paragraph 2, Subparagraph 4, Article 57, Paragraph 1, Subparagraph 2 and Article 59, Paragraph

1, Subparagraph 2 of the Law on Humanitarian Demining (Official Gazette 153/05, 63/07, ________) and in accordance with the

Article 79, Paragraph 1 of the Rules and Regulations on Humanitarian Demining (Official Gazette 53/07, 111/07, __________), the

Quality Control Officer hereby produces:

THE REPORTon the Quality Assurance of mine search and mine clearance

Until the date of the QA ____________ m 2

has been mine searched, and _____________ m2

mine cleared, which totals to

The QA Monitor _________________________________ inspects the activities of mine search and mine clearance on daily basi

In his Site Diary, Reg. No. 530-117-07/ ___________ , in the period from ____ . ____ . 200__ . he recorded irregularities of the co

_____________________________________________________________________________________________________

defined by the Project Proposal of task ID: ________________________ in the county _________________________________

of ________________ m2 , which mine search / mine clearance is conducted by the demining organisation ________________

The QA is done on ____ . ____ .200__ in the time from ____ : ____ to ____ : ____ hours.

and incongruences with the Implementation Plan have been established, which incongruences do not comply to the Article of the La

and the Article of the Rules and Regulations ________________________________. The implementation in accordance with the A

2. In accordance with the Article 78, Paragraph ___, Subparagraph ____ and ____ of the Rules and Regulations, the repetion of the

a) all operations that have been done;

Quality Assurance

1. The QA has been conducted in accordance with the Articles 61, Paragraph 1 of the Law and Article 77, Paragraph 1 of the Rules

____________________________________________________________________________________________________

(w rite if it is approv ed, suggested, reduced or the committee approv ed the estimated performance of deminers w hen using manual method as the first / second method)

b) the operations that have been treated ___________________________________________

in the period from ____ to ____ . 200__ which totals to ______________ m2;

The same has been esttablished 1.) at the occasion of daily inspection kontrolnim pregledom;+

2.) from the QA Monitor's report Reg. No. 530-117-07/ ______________ Paper No. ______ .

* Mark Z refers to Law on Humanitarian Demining, P - Rules and Regulations on Humanitarian Demining, numerical marks refer to Articles and Paragraphs

STAMP(Name, signature) (Name, signature)

(Demining organisation)

HEAD OF SITE (DEPUTY) - ID Number QC OFFICER - ID Number

3. In accordance with the Article 49, Paragraph 2 of the Rules and Regulations and, following the request by the demining organisati

as of ____ . ____ . 200__. for the approval of higher efficiency performance by _____ % at the task - entities ______________

WEEKLY TASK REPORT

- QUALITY CONTROL OFFICER'S PAPER -

OTIR

WEEKLY TASK REPORT

QUALITY ASSURANCE MONITOR'S PAPER

TASK NAME

m2 m2 m2 m2

m2 m2 m2 m2

yes no

R R R R

P P P P

R R R R

P P P P

R R R R

P P P P

R R R R

P P P P

R R R R

P P P P

R R R R

P P P P

R R R R

P P P P

R R R R

P P P P

Pcs Type Pcs

0 Total 0

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

TASK ID

Σ completed 0 Σ in week remaining

INFORMATION ON IMPLEMENTORS AND SUBCONTRACTORS AND RESULTS ACHIEVED

DEM. ORGANISAT. CONTRACT NO.

ΣSIZE m2

QA OFFICER

MINE CLEARANCE

Σin weeku remainingMINE SEARCH Σ completed 0

achieved in previous

week in m2

implementing

organisations total m2 m2 as per methods achieved to date in m2

01

remained in m2

worked in week

0

20

0

30

0

40

0

50

0

60

0

70

0

80

0

FOUND AND DESTROYED MINES AND UXO

FOUND AND DESTROYED MINES AND UXO IN PREVIOUS WEEK TOTAL NUMBER OF FOUND MINES AND UXO

AT MINES AP MINES UXO AT MINES AP MINES UXO

Pcs Type Pcs DestroyedType MFR No. MFR No. Type Type Pcs Destroyed Type Pcs Destroyed

Total 0 Total 0 Total 0

RESOURCES AND DAILY PERFORMANCE

Total Total 0

MACHINES MDD Daily

performance in

found mines and UXOWorking

day Date

DEMINERS irregulariti

es

Inspection

planned actual planned actual planned actual done of m2type pcs

WEEKLY TOTAL 0 0 0

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

OTIR

WEEKLY TASK REPORT

- QUALITY ASSURANCE MONITOR'S PAPER -

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

Mon no

Tue no

Wed no

Thu no

Fri no

Sat no

Sun no

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

yesyes no

yes no yes

yesyes no

yes no yes

yes no yes

no yesyes

yes no yes

WEEKLY TOTAL

REPUBLIC OF CROATIA

CROATIAN MINE ACTION CENTER Sisak, Ante Kovačića 10 Tel.:044/554-151, Fax:044/554-142 Home page: www.hcr.hr E-mail address: hcr@hcr.hr Quality Assurance and Quality Control Department

Classification: 213-04/ Reg. No: 530-117-07/ Date: In accordance with Article 61, Paragraph 2 of the Law on Humanitarian Demining (Official

Gazette, 153/05, 63/07) and Article 2002 of the Law on General Administrative Procedures (Official Gazette 53/91, 103/96), the Quality Control Officer hereby brings the

D E C I S I O N

on suspension of further mine search and/or mine clearance conducted by the demining

organisation _______________________________ at the site _______________________________________ of __________ m2, defined by the Project Proposal of task ID No.: _________________ .

A complaint does not postpone acting upon this decision.

Explanation:

During the Quality Assurance of mine search and/or mine clearance, in accordance with Article 59, Paragraph 1, Subparagraph 2 of the Law on Humanitarian Demining (Official Gazette, 153/05, 63/07) (based on the report by the Quality Assurance Monitor following the Quality Assurance in accordance with Article 59, Paragraph 2, Subparagraph 1 of the Law on Humanitarian Demining, Official Gazette 153/05, 63/07) , which Quality Assurance was conducted on _____ 200__, irregularities and deviations from the contracted methods and/or Task Execution Plan have been established at the above mentioned site.

Since the irregularities and/or deviations are contrary to Article ____________ and, due to their nature, could not have been remedied immediately, in accordance with Article 61, Paragraph 1 of the Law on Humanitarian Demining (Official Gazette, 153/05, 63/07), it has been decided as stated above.

Consequently, the demining organisation is requested to remedy the established irregularities and to adjust its operations to the Task Execution Plan / Contract).

INSTRUCTION ON LEGAL REDRESS: A complaint against this decision may be filed with the Director of the Croatian Mine Action

Centre within 15 days from the date of receipt of this decision. QUALITY CONTROL OFFICER:

___________________________ CC: 1. ___________________________ STAMP ( demining organisation)

2. Ministry of Interior, Inspectorate. 3. Archive.

ORZDP

REPUBLIC OF CROATIA

CROATIAN MINE ACTION CENTER Sisak, Ante Kovačića 10 Tel.:044/554-151, Fax:044/554-142 Home page: www.hcr.hr E-mail address: hcr@hcr.hr Quality Assurance and Quality Control Department

Classification: 213-04/ Reg. No: 530-117-07/ Date: In accordance with Article 202 of the Law on General Administrative Procedures (Official

Gazette 53/91, 103/96), the Quality Control Officer brings the

D E C I S I O N

on approval of continuation of mine search and/or mine clearance conducted by the demining organisation ________________________________ at the site _______________________________________ of __________ m2, defined by the Project Proposal of task ID No.: _________________ .

Explanation:

During the Quality Assurance conducted on _______, 200_ at the above mentioned site, in

accordance with Article 61, Paragraph 1 of the Law on Humanitarian Demining (Official Gazette, 153/05, 63/07), a verbal instruction was given to the demining organisation to cease the operations for the time being. After that, a decision on the suspension of further operations was produced: Classification No: 213-04/ ................ , Registry No:530-117-07/....................................... as of ____ . ____ . 200__, because the irregularities established on the site (in accordance with Article _____________) and resulted in breach of the Contract or Task Execution Plan, could not have been remedied immediately.

Based on (the received documents/memo/proves) and/or (site situation), it has been established

that the irregularities have been remedied, which resulted in this decision. INSTRUCTION ON LEGAL REDRESS: A complaint against this decision may be filed with the Director of the Croatian Mine Action Centre

within 15 days from the date of receipt of this decision. QUALITY CONTROL OFFICER:

___________________________ CC: 1. ___________________________ STAMP ( demining organisation)

2. Ministry of Interior, Inspectorate. 3. Archive.

ORONDP

QA AND QC DEPARTMENT Regional Office: Class. No.: 213-04/ Registry No.: 530-117-07/ Date:

DEMINING ACCIDENT REPORT I. INFORMATION ON VICTIM

No. REQUIRED INFORMATION FILL IN THE INFORMATION

1

Name, family name (gender)

2 Date of birth (age)

3 JMBG (personal number)

4

Place of birth

5 Residence address

6 Country

7

ID number (type of ID)

8 Worked as (deminer, team leader, head of site)

9 Demining organisation

II. INFORMATION ON FIRST AID

10

Name of the doctor who took care of the victim

11

Name of the paramedic who gave the victim first aid

12

Name of the ambulance driver

13 Type of injuries Light Severe injuries injuries Fatal

14

Description of the injuries (from the doctor’s report)

OZNPR

III. INFORMATION ON THE TASK

15 Name and ID of the task

16 Contract with the demining organisation, No of the contract

17

Date of the Task Execution Plan approval

18 Head of Site (name, present at the time of the accident)

19 Team Leader (name, present at the time of the accident)

20

Quality Assurance Monitor (name, present at the time of the accident)

21 Quality Control Officer (name, present at the time of the accident)

22 Number of the minefield record, from the Project Proposal (type of mines)

IV. INFORMATION ON THE ACCIDENT

23

Date of the accident

24 Time of the accident

25 Place of the accident (town, village, municipality, county)

26

Description of the accident location during mine search / mine clearance

27 The victim was sent by the Team Leader to his/her working position

28 The victim had his/her protective equipment on

29

The victim had on him/her his/her personal supervisory booklet (beginning of working hours recorded)

30 What was the distance from the next closest deminer?

31 Name, family name of the next closest deminer

32

Which method was being applied by the deminer (first, second, MDD)?

33 Accident place coordinates, Map, Topographic map, DOF 2

V. INFORMATION ON CIRCUMSTANCES RELATED TO THE ACCIDENT

34 Type of activated mine or UXO

AP mine ________________________ AT mine ________________________ UXO _____________________________________

35 Mine or UXO was activated by

Deminer Team Leader / Head of Site Mine detection dogs Demining machine Vehicle Other

36 The accident happened during

The use of metal detector Prodding Digging after detection Marking Disarmament (removal)

Individual destruction Bulk destruction Other

37

Accident circumstances

Undetected mine or UXO Uncontrolled detonation of a mine or UXO Other o

38

Description of the soil at the place of accident

Swampy Wet Dry Hard Frozen Covered in snow

39

Configuration of the land at the place of accident

Flat Hilly Steep slopes Canals and dykes

40

Description of the vegetation at the place of accident

Ground prepared mechanically Grass Medium height vegetation (bushes) High vegetation Rocky

Enclosures:

1. Doctor’s and paramedic’s report 2. Team Leader’s and Head of Site’s report 3. Report by the closest witnesses with the sketch of the accident place. 4. Photo of the accident place. 5. Map of 1: 5 000 scale with the location of the accident place 6. Daily site plan of the Head of Site 7. Daily working plan for the team.

QUALITY CONTROL OFFICER:

____________________

8. QUALITY CONTROL OF THE COMPLETED MINE SEARCH AND/OR MINE CLEARANCE

LIST OF ENCLOSURES:

� QUALITY CONTROL PLAN, FORM OPSN

� REPORT ON THE QUALITY CONTROL OF MINE SEARCH AND/OR MINE CLEARANCE, FORM

OZSNNOP � REGISTRY OF THE QUALITY CONTROL, FORM ODSN

� DECISION ON THE REPETITION OF THE OPERATIONS, FORM ORPR

OPSN

Sisak, Ante Kovačića 10

Tel.: 044 / 554 - 122

Fax.: 044 / 554 - 150

TASK NAME

TASK ID

DEMINING ORGANISATION, CONTRACT NO.

DATE PLANNED FOR QUALITY CONTROL ON THE AREA / SIZE +

1 YES YES

2 YES YES

3 YES YES

4 YES YES

2 YES YES YES

YES YES YES

1 YES YES YES

2 YES YES YES

3 YES YES YES

4 YES YES YES

4 YES YES YES

5 YES YES

FINAL REPORT

EXPLANATION:

III. SAMPLING PLAN

MINE SEARCHED AREAS: (P) _______________ m 2 MINE CLEARED AREAS: (P) ________________ m 2

MINE SEARCH

SIZE OF EACH SAMPLE CONSIDERING THE PURPOSE OF THE LAND: pmax = 100 m2

pmax = 200 m2

pmax = 300 m2

MINE CLEARANCE

pmax = 50 m2

pmax = 100 m2

pmax = 150 m2

MINIMAL NUMBER OF SAMPLES

On : ___________________________ Quality Control Officer: ______________________________________________

Enclosure

1. Statement under 1.____ .

CC:

1. Head of QA and QC Department, fax.(044 / 554 - 150).

(signature)

N = (P x 0,01) / pmax

(DATE) (DATE)

DOCUMENTS IN DIGITAL FORM

APPROVED REJECTED

DOCUMENTS IN WRITING

MAP OF 1:5 000 SCALE WITH A NUMBER, TYPE AND POSITIONS

OF FOUND MINES AND UXO

MAP OF 1:500 SCALE WITH MARKED METHODS OF MINE SEARCH /

MINE CLEARANCE

ENTIRE AREA

3

FINAL MINE SEARCH / MINE CLEARANCE REPORT

PARTIAL

AREA

PARTIAL AREA +

ENTIRE AREA

ENCLOSURES

MAP OF 1:25 000 SCALE WITH BORDERS OF MINE SEARCHED /

MINE CLEARED AREA

MAP OF 1:5 000 SCALE WITH BORDERS OF MINE SEARCHED /

MINE CLEARED AREA

STATEMENT ON CLEARANCE (OIZ-3/__ )

REGISTRY ON DESTRUCTION OF MINES AND UXO (NO:___)

1

STATEMENT ON ESTABLISHED NON-CONTAMINATION (OIZ-1)

STATEMENT ON ESTABLISHED NON-CONTAMINATION (OIZ-1/__ )

STATEMENT ON CLEARANCE (OIZ-3)

II. DOCUMENTATION DELIVERED

NO.

NAME OF THE DOCUMENT

DOCUMENT

FOR A

PARTICAL QC

DOCUMENT FOR

THE LAST

PARTIAL QC

DOUCMENT FOR

ONLY ONE QCCOMMENT

D O S T A V LJ E N O

QA and QC Department

QUALITY CONTROL PLAN

I. INFORMATION ON THE TASK

REPUBLIC OF CROATIA

CROATIAN MINE ACTION CENTER

Sisak, Ante Kovačića 10 Tel.:044/554-151, Fax:044/554-142 Home page: www.hcr.hr E-mail address: hcr@hcr.hr Quality Assurance and Quality Control Department

Classification: 213-04/ Reg. No: 530-117-07/

Date:

In accordance with Article 7, Paragraph 2, Subparagraph 4, Article 15, Paragraph 3 and Article 57, Paragraph 3 of the Law on Humanitarian Demining (Official Gazette 153/05, 63/07) and Article 83, Paragraph 1 of the Rules and Regulations on Humanitarian Demining (Official Gazette 53/07 and 111/07), the Quality Control Officer hereby produces the:

R E P O R T

ON THE QUALITY CONTROL

OF MINE SEARCH AND/OR MINE CLEARANCE At the site ______________________________________________________________

WITH MINES AND/OR UXO FOUND

Defined by the Project Proposal of task ID: __________________ in the County: ________________________________ Beginning of the Quality Control: ____ . ____ . 200__ at ____ : ____ hours

Persons present at the Quality Control: - _______________________________, Quality Control Officer, CROMAC - _______________________________, Quality Assurance Monitor, CROMAC - _______________________________, Head of Site - _______________________________, Deminer, CROMAC - _______________________________, Deminer, CROMAC - _______________________________, Deminer, CROMAC - _______________________________, Deminer, CROMAC - _______________________________, Deminer, CROMAC

THE FOLLOWING HAS BEEN ESTABLISHED:

I. In accordance with Article 15 of the Law and Article 86 of the Rules and Regulations and the Contract for Mine Search and/or Mine Clearance No. _________, after having completed __________ of mine search and/or mine clearance at the above task, the demining organisation __________________________ has in writing and in digital form delivered the following:

OZSNNOP

1. Statement on established non-contamination, marked OIZ-1/_ , for the size of ___________ m2, on

___.___. 200__. 2. Statement on clearance, marked OIZ-3/_ , for the size of ____________ m2, on ___. ___. 200__. 3. Final mine search report for the operations conducted from ___ . ___ . 200__ to ___ . ___. 200__. 4. Final mine clearance report for the operations conducted from ___ . ___. 200__ to ___ . ___.200__. 5. Maps with non-contaminated area and/or premises;

• Topographic map of 1:25 000 scale showing the border of the mine searched area;

• Map of 1:5 000 scale showing the border of the mine searched area;

• Map of 1:5 000 scale showing the methods used on the mine searched area.

6. Maps showing the cleared area and/or premises;

• Topographic map of 1:25 000 scale showing the borders of mine cleared area;

• Map of 1:5 000 scale showing the borders of the mine cleared area;

• Map of 1:5 000 scale showing the methods used on the mine cleared area.

7. Maps showing the positions of mines and UXO found

• Map of 1:5 000 scale including the number, type and the positions where mines and UXO were found.

8. Registry of mines and UXO destruction No. ___________________________ .

II. The Quality Control of samples on the site was conducted with the use of manual detection, in accordance with Articles 80 and 81 of the Rules and Regulations: On the entire mine searched area / its part ______ of __________ m2; 1. 1st control sample on the mine searched area was _______ m2 large. In accordance with Article 84 of

the Rules and Regulations, it is established that mines, UXO, or their fragments were not found there. It is also established that the methods of manual mine detection / mine detection dogs were applied there and that metal parts of mines or UXO were not found there / that mines or UXO containing explosive were not found there.

2. 2nd control sample…………………………………………………………………………………. On the entire mine cleared area / its part _____ of __________ m2; 3. 3rd control sample on the mine searched area was _______ m2 large. In accordance with Article 84

of the Rules and Regulations, it is established that mines, UXO, or their fragments were not found there. It is also established that the methods of manual mine detection / mine detection dogs were applied there and that metal parts of mines or UXO were not found there / that mines or UXO containing explosive were not found there.

4. 4th control sample……………………………………………………………………………………………. In accordance with Article 81 of the Rules and Regulations, considering the size of the inspected samples of mine searched and/or mine cleared area, the Quality Control was conducted on _____% of the totally mine searched area and on ____% of the totally mine cleared area.

III. The implementer has marked mine searched and/or mine cleared area in accordance with Article 34 of the Rules and Regulations.

IV. The operations have been conducted in accordance with the Law and the Rules and Regulations.

V.

The borders of mine searched and/or mine cleared area* and the positions of final marking signs have been checked and the map showing mine searched and/or mine cleared area has been verified, all in accordance with Article 82 of the Rules and Regulations.

VI. During the Quality Control of the sample No. __________, _________________________ has been found at the depth of _______ cm on the area mine searched and/or mine cleared by the demining organisation ______________________________, which gave the Statement from the Chapter I., under No. ____. According to the delivered documentation, i.e. Team Leader’s Report for the day ____ . ____ . 200__ the activities of:

a) Head of Site were done by __________________________ , holder of the head of site ID No. _______;

b) Team Leader were done by __________________________ , holder of the deminer/team

leader ID No. _______;

and according to the enclosed scheme, at the place of finding, the activities of: c) a deminer were done by ___________________________, holder of the deminer ID No.

______ . Description of the place where a mine and/or UXO / metal fragment of a mine or UXO / a part of a mine or UXO containing explosive, was found:

The Quality Control was completed on ___ . ___ . 200__ at ___ : ___ hours. The following documentation was produced in accordance with Article 83 of the Rules and Regulations: Enclosures: - Registry of the Quality Control; - Photographs of found mines and/or UXO / metal fragments of mines or UXO / parts of mines or UXO

containing explosive; - Map of 1: 5 000 scale showing the positions of samples; - Map of 1: 5 000 scale or a cadastre plan showing the positions of samples and the positions of found

mines and/or UXO / metal fragments of mines or UXO / parts of mines or UXO containing explosive.

*Note: Deviations between the borders defined by the Project Proposal and the borders of the mine searched / mine cleared area (entity) have been established in a task area _________________, the reason being _________________.

QUALITY CONTROL OFFICER

STAMP ___________________

CC: 1. Quality Assurance and Quality Control Department 2. Archive

REGISTRY OF THE Quality Control ______________

1. Task ID: P Registry No.

Task name:

----

Annex ID:

2. Beginning date: --------------.2008. Time: --:00 Quality Control method:

End date: -----------------.2008.

Time: --:00 Manual MDD

3. Map 1:5000 ----------------- Cadastre plan: Scale 1: 5000

Starting point coordinates

PT= x : y

4. Quality Control Officers:

Team Leader:

Demining organisation medical team:

-------------------

CROMAC’s deminers:

M MDD Team Leader: No of MDD teams:

5. AP mines AT mines Other

Type Found Type Found Type Found

Total: 0 Total: 0 Total: 0

Grand total: 0

6. Control samples

Area No.

Sample dimensions

Sample size (m2) Name of deminer Deminer’s signature

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

ODSN

Total sample size:

7. Observations

The demining organisation ________________ has conducted the operations of _______________on this area in accordance with the Law on Humanitarian Demining and other positive legislation regulating humanitarian demining.

8. Map or a cadastre plan of 1:5000 scale showing the samples from P-1 to P-__ is a part of this Registry.

Place: ------------------

The Registry has been produced by the Quality Control Officer:

Signature:

REPUBLIC OF CROATIA CROATIAN MINE ACTION CENTRE

Class. No.: __________________ Reg. No.: ________________ Sisak, _________ 200__

In accordance with Article 84 of the Rules and Regulations on Humanitarian Demining (Official

Gazette 53/07 and 111/07) and Article 202 of the Law on General Administrative Procedures (Official Gazette 53/91 and 103/96), the Croatian Mine Action Centre hereby brings the following:

D E C I S I O N The demining organisation __________________________ from __________________ is

instructed to repeat the mine search or mine clearance of the site _______________________________ in _________________________ county, of _____________ m2; task ID _____________.

The repeated mine search and/or mine clearance must begin within 8 days from the date of receipt

of this Decision.

E x p l a n a t i o n On ___________ 200__ the demining organisation ________________________ from

_______________________ delivered the Statement on ________________________ for “______________________” of _________ m2, stating the site had been completely cleared of mines and/or UXO and their fragments up to the specified depth.

However, on __________ 200__, during the Quality Control, the Quality Control Officer

___________________ found the below listed on the site: 1. ____(write the name of found mine and/or UXO)_, was found within the parameters of the

sample No. ________________________________________. 2. ____(write the name of found mine and/or UXO)_, was found within the parameters of the

sample No. ________________________________________. 3. ____(write the name of found mine and/or UXO)_, was found within the parameters of the

sample No. ________________________________________.

ORPR

The Quality Control Officer ___________________________ produced the report on the Quality Control of mine search / mine clearance at the site with found mines and/or UXO.

Consequently, the above decision has been brought.

INSTRUCTION ON LEGAL REDRESS:

A complaint may not be filed against this decision, but legal proceedings may be instituted with the

Administrative Court of the Republic of Croatia. DIRECTOR OF CROMAC

___________________ CC: 1. ______(Name of the demining company)______________, 2. Ministry of Interior, Inspectorate 3. Archive

9. ANALYSIS OF THE COMPLETED TASK

ENCLOSURES: � REPORT ON THE TASK ANALYSIS, FORM OZZA

Quality Assurance and Quality Control Department Regional Office …………………………. Class. No.: 213-04/ Reg. No.: 530-117-07/ Date:

REPORT O N F I N A L A N A L Y S I S

Defined by the Project Proposal of ID:

Mine search and/or mine clearance of:

Task size:

m2

Size following the geodetic measurement:

m2

The following has been established:

• Considering the site situation and the documentation on found mines and UXO that was received from the demining organisation, the remaining area may/may not be excluded from mine suspected area;

• There is no remaining mine suspected area, according to the database;

• Re-marking with the hazard boards has been recorded into the database;

• Additional findings: _____________________________________________________________ Analysis of found mines:

Data on a recorded minefield Mine cleared/removed/destroyed:

Anti-personnel mines

Anti-tank mines

Anti-personnel mines

Anti-tank mines

Minefield Record No.

name pieces name pieces name pieces name pieces

Status of Mine Field Record (fully / partially confirmed; unconfirmed)

Items found and not identified with the survey:

Other hazardous items found:

Note:

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________ _____________________________________________________________________________________________________

Database Advisor: Head of Survey Department: ___________________________ ______________________________ (Name, family name, signature ) (Name, family name, signature )

Quality Control Officer: ____________________________

(Name, family name, signature ) Enclosures:

- Map showing the positions where mines and UXO were found. - Form ANNEX “N”.

CC: - Survey Department, Archive

OZZA

10. TAKEOVER OF THE MINE SEARCHED AND/OR MINE CLEARED AREA LIST OF ENCLOSURES: � REPORT ON TAKEOVER OF THE MINE SEARCHED AND/OR MINE CLEARED AREA, FORM

OZP

REPUBLIC OF CROATIA CROATIAN MINE ACTION CENTER Sisak, Ante Kovačića 10 Tel.:044/554-151, Fax:044/554-142 Home page: www.hcr.hr E-mail address: hcr@hcr.hr Quality Assurance and Quality Control Department

Classification: 213-04/ Reg. No: 530-117-07/

Date:

In accordance with Article 7, Paragraph 1 and Subparagraph 2 and Article 15, Paragraph 3 of the Law on Humanitarian Demining (Official Gazette 153/05, 63/07) and in accordance with Article 88, Paragraph 2 of the Rules and Regulations on Humanitarian Demining (Official Gazette 53/07, 111/07), the Quality Control Officer produces the:

R E P O R T

ON TAKEOVER OF THE MINE SEARCHED AND/OR MINE CLEARED SITE

Defined by the Project Proposal of task ID: ___________________ in the county of _______________________________ Contract No.: _________________ . Persons present at the takeover:

1. Quality Control Officer: ________________________ , 2. Quality Assurance Monitor: _______________________ , 3. Head of Site: _____________________________ , 4. Investor’s Representative: ________________________, 5. ___________________________________________.

The above persons agree on the following: 1. In accordance with Article 15, Paragraph 3 of the Law and with the results of the Quality Controls recorded in the Reports on Quality Controls of: Mine search, Reg. No:

1. 530-117-07/ ___ - ___ - ___ , as of ___ . ____ . 200__ , 2. 530-117-07/ ___ - ___ - ___ , as of ___ . ____ . 200__ ,

Mine clearance, Reg. No: 1. 530-117-07/ ___ - ___ - ___ , as of ___ . ____ . 200__ , 2. 530-117-07/ ___ - ___ - ___ , as of ___ . ____ . 200__ ,

Mine search and mine clearance, Reg. No: 1. 530-117-07/ ___ - ___ - ___ , as of ___ . ____ . 200__ , 2. 530-117-07/ ___ - ___ - ___ , as of ___ . ____ . 200__ ,

all preconditions for the takeover of the above mentioned site have been met.

OZP

2. The subject of the takeover is the above mentioned site of the below stated sizes:

a) Mine search of ________ m2; the demining organisation __________________________ has given the statement OIZ- 1 on established non-contamination for the area of _________ m2;

b) Mine clearance of ________ m2; the demining organisation __________________________ has

given the statement OIZ- 3 on a complete clearance of mines, UXO and their fragments for the area of _________ m2.

3. In accordance with Article 15 of the Law and Article 53 of the Rules and Regulations, the demining organisation has given the statement OIZ- 2 on found mines and UXO for the area of ___________ m2 , and a respective map of 1: 5 000 scale showing the borders of contaminated area. 4. There is a difference of _____________ m2 in the mine searched area and that is due to _____________________ and there is a difference of ________________ m2 in the mine cleared area and that is due to _____________________________. 5. The operations have been conducted in accordance with the Law on Humanitarian Demining (Official Gazette 153/05, 63/07) and Rules and Regulations on Humanitarian Demining (Official Gazette 53/07, 111/07). 6. The demining organisation has removed all metal parts of mines and UXO from the area designated for temporary disposal of mines and UXO, as well as all marking material, except for the marking material used for marking of the site borders. The total size, established by the geodetic measurement, is ____________ m2. HEAD OF SITE: QUALITY CONTROL OFFICER: ____________________ STAMP _______________________

INVESTOR:

_______________________ CC:

1. ______________________ ( demining organisation )

2. Quality Assurance and Quality Control Department 3. Archive