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County of Fairfax Continuity of Operations Planning

Revised Agency COOP TemplateTargeted Technical Assistance

Continuity of Operations Planning

May 29, 2012 Agency Coordinators Meeting

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County of Fairfax Continuity of Operations Planning

Continuity Planning

Focus Remains Getting all Plans Green

Agency Plan Review Status Gap Analysis Overlap of Continuity, Emergency & Response Planning Technical Assistance Prioritization

New ‘Transition’ Template Available Ongoing Review/Revisions of Each Agency COOP Plan

Countywide Implementation Timeline

Individual Agency Outreach

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County of Fairfax Continuity of Operations Planning

Continuity Planning Activities Agency Plan Sufficiency & Completion

Technical Review of Agency COOP PlansTargeted Technical Support to Emergency Operations Plan SignatoriesGraphic Image of COOP – Relative to Emergency Response & PlanningCrosswalk of all Countywide Continuity & Emergency Planning Efforts

Revised Template & WebEOC BoardsTool for Review, Revisions and Transition to WebEOC Boards

Mission Essential Functions Worksheets Inform:Mission Essential Staff, Resources & EquipmentCritical Systems Prioritization Alternate Location Needs

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County of Fairfax Continuity of Operations Planning

Continuity Planning

Sufficiency Review Matrix

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County of Fairfax Continuity of Operations Planning

Emergency Planning Continuum

Response Short-Term Recovery

Emergency Response [Standard First-Responder protocols]

Medium --> Long-Term Recovery

Routine Response [Standard protocols]

Response Continuum - Minor Disruptions to Major Catastrophic Disasters

Continuity of Operations (COOP) Planning [On-Going]

Major Emergency Response [Significant Incident / Multi-Day Response]

Potential EOC Activation --> Emergency Operations Plan (EOP)

Preparedness Planning, Risk Assessment & Mitigation [On-Going]

Continuity of Government Plan (COG)

Implemented as Needed

Resume Routine Day-to-Day Operations

Activation --> Potentially Reduce Services to Ensure Prioritized Mission Essential Function Capabilities --> Reconstitution

EOP --> Pre-Disaster Recovery Plan (PDRP)

Large Scale Emergency / Catastrophic Disaster

Emergency Action Planning - Site-Specific [On-Going]

Watch-Warning, Threat or Event --> Action May Require Implementing 1 of 5 Universal Responses --> Event Resolved

Department Operations Center (DOC) Activation Planning [On-Going]

Activation --> Provide Centralized Supply Chain Management of Emergency Resources --> Close & Resume Normal Supply Protocols

Assurance & Resiliency of Mission Essential Staff --> Adequate Facilities, Equipment & Resources --> Critical Systems, Communications, Data & Records

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County of Fairfax Continuity of Operations Planning

Continuity PlanningCross-Walk Matrix

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County of Fairfax Continuity of Operations Planning

Revised Template

Existing 2006 Template Dated & Difficult to Crosswalk Between Agencies MSWord Document - Limited Analysis Capabilities

New Template Goals Simplify Plans Compliant with Federal Grant Agency Guidelines Ease of Transfer/Input into WebEOC Boards Better Information Sharing During Activations

Gradual Implementation as Plans are Revised/Updated

Full Countywide Implementation in 2013

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County of Fairfax Continuity of Operations Planning

Using Transition Template

New Plan Section Titled:Agency Mission

Essential FunctionsCounty Executive Priority of Services Policy (See Cross-Walk Matrix for Guidance)

Existing Essential Functions

Existing Business Units

Use Mission Essential Functions Worksheets

Individual Agency SMT Briefings

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County of Fairfax Continuity of Operations Planning

Using Transition Template

Annex I – Logistics New Plan Section Titled: Concept of Operations

Annex J – COOP Planning Assignments

Existing Executive Summary Guidance

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County of Fairfax Continuity of Operations Planning

Using Transition Template

Annex P – Pandemic Checklist

New Plan Section Titled:Human Capital Management

Annex K – Communications Planning (Call Lists & Rosters)

Annex J – Planning Assignments (Parts)

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County of Fairfax Continuity of Operations Planning

Using Transition Template

New Plan Section Titled:Orders of Succession & Delegated Authorities

Annex G – Delegations of Authority

Annex F – Lines of Succession

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County of Fairfax Continuity of Operations Planning

Using Transition Template

New Plan Section Titled:Facility Locations

Existing Logistics & Go Kits (Parts)

Annex C – Alternate Facility Locations

New Plan Section Titled:Essential Equipment &

Resources

Facilities Management Department Assistance

Agency Responsibilities

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County of Fairfax Continuity of Operations Planning

Using Transition Template

Annex H – Mission Critical Systems

New Plan Section Titled: Critical Technology Assets & Systems

Annex K – Alternate Communications Methods

Annex E – Vital Records/Databases (Parts)

Annex D – Go Kits

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County of Fairfax Continuity of Operations Planning

Using Transition Template

Annex I – Logistics (Parts)New Plan Section Titled:

Interdependent Agencies, Vendors &

Contractors

Agency Specific Information in COOP Plans

Use DPSM Website for County Contracts http://infoweb…/dpsm/docs/missioncritical.pdf

Add Your Agency Critical Contracts

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County of Fairfax Continuity of Operations Planning

Revised Template

Existing Template Will Terminate Use in 2013

Transition Template Implementation

Simplify Plan Maintenance & Testing

Compliant with Federal Grant Agency Guidelines

Transfer to WebEOC Boards

Better Information Sharing During Activations

Gradual Implementation as Plans are Revised/Updated

Full Countywide Implementation in 2013

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County of Fairfax Continuity of Operations Planning

Priorities for Rest of 2012

Agency Technical Assistance for Plan Completion Prepare for Transition Template Update & Consolidate Agency Annexes

Review Agency Roles & Responsibilities for CEX Priorities Alignment with Other Emergency Planning & Response Plans

Complete All Plans to Achieve Green Status

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County of Fairfax Continuity of Operations Planning

?Questions