ruland interactive farmers support system for efficient water use management bitola, january 31,...

RULANDRULANDInteractive Farmers Support System Interactive Farmers Support System for Efficient Water Use Managementfor Efficient Water Use Management

Bitola, January 31, 2013Bitola, January 31, 2013

PROJECT MEETING 1PROJECT MEETING 1

AgendaRULAND

January 31st, 2013PROJECT MEETING 1

Bitola

Organised by LP2, Faculty of Agricultural Sciences and Food of Ss. Cyril and Methodius University in Skopje

Project coordinator of LP2 Doc. Dr. Vjekoslav Tanaskovic, [email protected]

РЕПУБЛИКА МАКЕДОНИЈАУНИВЕРЗИТЕТ Св. КИРИЛ И МЕТОДИЈ - СКОПЈЕФАКУЛТЕТ ЗА ЗЕМЈОДЕЛСКИ НАУКИ И ХРАНА

Time

10.30 Registration of partners

Time Topic Speaker

11.00 Welcome & opening speech Doc. Dr. Vjekoslav Tanaskovic

11.05-11.45Presentation of realized activities by project

partner (20 minutes by country)

All project partners

11.45 Coffee break

12.00-12.30Discussion regarding the project activities and problems determined so far


12.30-13.00 Action plan for the future activities All project partners

13.00-14.00

Management of the project: Reporting (progress and completion reports) Financial issues Audit Information and publicity actions


14.00 Discussion and Conclusions All project partners

14.30 Lunch

Thursday, 31st of January, 2013Venue: Hotel Premier, Bitola

Realized activities by LP2 and P4during the period March 26th - July 4th, 2012

Most of the activities realized within the period mentioned above are related to the WP1,i.e. preparation activities covered within Action 1.1. These activities comprised the administration of a cross-border project, referring to thefollowing:

Participation of the LP2 and P4 on training session for Grant Beneficiaries held inKavadarci and Bitola;

Signed Grant Contract

Letter of request to the EU Delegation in Skopje and UKIM for nomination of new ProjectCoordinator for LP2 (Doc. Dr. Vjekoslav Tanaskovic), as result of engagement of Prof.Dr. Ordan Cukaliev as Senior Researcher at JRC-Ispra;

Signed overall partnership agreement among all project partners;

Registration of the project in the Secretariat of European Affairs;

Opening of a project bank account, in both MKD and foreign currency;

Realized activities by LP2 and P4during the period March 26th - July 4th, 2012

Registration of the project in the Public Revenue Office with opening a tax number forthe project;

Request for pre-financing payment for Grant Contract (Annex V);

Making an official project and archive stamp for LP2 and P4;

Preparation of procurement plan according to revised Application Form (submitted to theLP1);

Participation of the kick-off meeting, held in Florina, July the 4th, 2012;

Beside the abovementioned activities, during the period, a management meetingsbetween LP2 and P4 were held. The meetings were used for clarifying the involvementof each partner in the project.

Realized activities by LP2 and P4during the period July 5th, 2012 - January 31st, 2013

The activities realized during this period are related with the WP1, WP2 and WP3 andactions proposed of the kick-off meeting held in Florina.

The following activities were realized during this period:

Proposed members of the SC from LP2Doc. Dr. Vjekoslav Tanaskovic-representative from LP2Ass. MSc. Ivana Janeska Stamenkovska-substitute

Proposed members of the SC from P4Prof. Dr. Zivko Jankulovski-representative from P4Doc. Dr. Mila Arapcevska-substitute

Still, there is not information about this action.


Doc. Dr. Vjekoslav Tanaskovic was appointed as a project coordinator / manager of the LP2.He is responsible for financial management of the project activities of LP2, as well as forproper coordination of the project activities between the LP2 and P4. Also, he participatein all working packages as a agronomist and irrigation expert, especially in proposing ofmethodology and models for estimating of crop water requirements, establishment ofpilot sites, providing support and cooperate closely with all experts included in theproject activities, as well as with partners LP1 and P3, etc.

Ass. MSc. Ivana Janeska Stamenkovska was appointed as a projectAssistant/administrative manager for LP2. She is responsible for administrative tasks of the project and to provide support in project coordination between LP2 and P4, aswell as with partners LP1 and P3, preparation of ToR and tender procedures,preparation of contracts with the expert involved in the project, participation inorganization of project meetings, workshops, traveling and accommodations,preparation of progress and final reports, etc.


Prof. Dr. Zivko Jankuloski was appointed as a project coordinator / manager of the P4.He is responsible for financial management of the project activities of P4, as well as forproper coordination of the project activities between the P4 and LP2. Also, he participatein all working packages as a agronomist and irrigation expert, especially in evaluationand creation of data bank, organize terrain activities and pilot sites, providing supportand cooperate closely with all experts included in the project activities, as well as withpartners LP1 and P3, etc.

Doc. Dr. Mila Arapceska was appointed as a administrative manager for P4. She isresponsible for administrative tasks of the project activities of P4. Also, she participate inproject coordination between P4 and LP2, as well as with partners LP1 and P3 an. Sheis substitute for Prof. Z. Jankuloski in SC and in managing of the project activities of P4.

Doc. Dr. Nikolce Jankuloski was appointed as a project assistant for P4. He isresponsible for preparation of ToR and tender procedures for expert engaged by P4,preparation of contracts of experts engaged by P4, participation in organization ofproject meetings,workshops, traveling and accommodations, comunication with allpartners.


According to the activities and deliverables proposed in WP 3 and WP4, LP2 and P4have appointed the follow experts:

Experts for collection, evaluation and developing of data bank,

GIS expert for developing of data bank in GIS environment and

Soil-water-plant expert.

In the next period external services and experts will be engaged, generally fordevelopment of software for data acquisition, storage, processing and derivinginformation when and how much water to apply, development of sensors principles,development of software for data acquisition of parameters collected by sensors,development of trilingual application of farmer support system. (ToR and specificationsshould be discussed bellow)


Terms of ReferenceExpert for collection, evaluation and developing of data bank

Specific duties and responsibilities:Collection of available data for soil, climate and other data necessary for proper creation of data bank for targeted region of Bitola part of Pelagonia valley;

Examination and evaluation of available data for soil, climate and other data necessary for proper creation of data bank;

Creation of data bank according to the existing data;

Provide activities to fill gaps in existing data;

Organize terrain activities and participation in soil sampling with aim to fill gaps in existing data;

Organize laboratory analysis of water-physical, mechanical and agrochemical properties of the soil samples from the representative fields;

Preparation and delivery a relevant and comprehensive periodical reports for realized activities to the project management;

Take a proactive role in the design, implementation and evaluation of the field trials (pilot sites) envisaged under the project;

Take a proactive role in collaboration with all involved experts and specialist in the project, as well as with the partners LP1 and P3;

Contribute to the preparation of training materials and take part at training events;

Project’s public awareness.


Terms of ReferenceGIS expert

Specific duties and responsibilities:

Determination and development of methodology for creation of geo-data base;

Determination of coordinates of the targeted region of Bitola part of Pelagonia valley;

Provide topographic map and digitalization of the targeted region;

Evaluation of prepared soil data and creation of soil data bank in GIS;

Participation in collection and evaluation of available data for climate, land use and other available data necessary for proper creation of data bank in GIS;

Preparation and delivery a relevant and comprehensive periodical reports for realized activities to the project management;

Participation in the design of the field trials (pilot sites) envisaged under the project;


Take part at training events and project’s public awareness.


Terms of ReferenceSoil-water plant expert

Specific duties and responsibilities:

Support in creation of soil data bank with emphasis of water-physical properties according to the existing data;

Support in terrain activities for soil sampling with aim to fill gaps in existing data with special emphasis of water-physical properties;

Support in laboratory analysis of water-physical properties of the soil samples, preparation of retention curves and determination of maximal and practical water application rate;

Participation in evaluation and determination of methodology for development of sensor principles for soil moisture measurements;

Participation in evaluation and determination of methodology for creation of software for data acquisition, storage, processing and deriving information when and how much water to apply of the crops in targeted region (mathematical/empirical and other models for estimating/calculation of crop water requirement);

Determination and development of crops coefficients principles for indirect estimation of Evapotranspiration;

Participation in terrain activities for installation of weather station;

Take a proactive role in the design, implementation and evaluation of the field trials (pilot sites) envisaged under the project;


Contribute to the preparation of training materials and take part at training events;

Project’s public awareness.


In order of better management of the project as well as achieving better results, an internal agreement between LP2 and P4 was also signed during this period.

Both partners, LP2 and P4 have organised 10 internal meetings for defining and implementation of the activities as:

Evaluation and determination of experts;

Data collection and development of the data bank;

Soil sampling and try to fill gaps and completing the information necessary for the geodatabase and location of pilot sites;

Preparation of material for leaflets, newsletters etc;

Analysis and evaluation of suitable equipment for collecting of environmental data required for irrigation scheduling

Determination of topics for proposed workshops;

Coordination and preparation of project meeting 1

Also, three progress reports were prepared and delivered to LP. Also, during the meetings, field trips for determination of the locations for completing the database for soil properties and implementation of pilot sites were organised.


Beside the abovementioned activities, during the period, the follow deliverables were realized according to the Grant Contract:

Prepared and delivered Progress report 1 (June, 2012)

Participation in the kick off meeting, held in Florina (4.7.2012)

Prepared and delivered Progress report 2 (September, 2012)

Evaluated, collected and developed data bank for targeted region of Bitola part of Pelagonia valley (soil type, water-physical, agrochemical and mechanical properties of the soil, land use, climate) (July-December, 2012)

Creation of data bank in GIS (November- present)

Preparation and organization of Project meeting 1 (January, 2013)

Prepared and delivered Progress report 3 (January, 2013)

The targeted region of Bitola part of Pelagonia valley for preparation of data bank and

implementation of field sites


The follow sources for evaluation and collection of data for preparation of data bank for targeted region of Bitola part of Pelagonia valley were used: Determination of soil type in targeted region -S. Vukasinovič (1956) “Zemljista Pelagoniske kotline“, Управа за водостопанство на НРМ -Ѓорѓи Филиповски (1995,1999) “Почвите на Република Македонија“, МАНУ

Water-physical, agrochemical and mechanical properties of the soil, -S. Vukasinovič (1956) “Zemljista Pelagoniske kotline“, Управа за водостопанство на НРМ -Ѓорѓи Филиповски (1995,1999) “Почвите на Република Македонија“, МАНУ-Живко Јанкулоски, Water-physical investigation of Pelagonija, own investigations-Faculty of Agricultural Sciences and Food (Department for Irrigation and Department for Soil) and ZIK. Pelagonija, investigations prepared for ZIK Pelagonija

Climate data -provided by State Hidrometeorological Service

Land use, Lpis -provided by Ministry for Agriculture, Forestry and Water Managementt

Field trips for determination of the locations for completing the database for soil properties

Laboratory analysis of soil samples

ruland interactive farmers support system for efficient water use management bitola, january 31,...

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