AIDA self-assessment toolkit - © 2008 University of London Computer Centre

PROFILE INFORMATIONInstitution name      Address      

Phone      

email      

Contact name      

Organisation type(eg University, Academic Library, Digital Library, Repository, Archive, Data Centre, Computer Service, service provider, Research Team etc).

     

Date of assessment      

Scope Please give a general indication of the institutional asset collections included in the assessment

     

StaffJob titles / roles of those who contributed to the self-assessment exercise

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Organisation leg

Level Element Description Assessment NotesInstitutional 01: Mission statement Assess institution-wide

mission statementsStage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

01: Mission statement Assess mission statements which apply to asset collections or department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 02: Policies and procedures

Assess institutional policies for asset management

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

02: Policies and procedures

Assess local policies for management of asset collections

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 03: Policy review Assess review mechanisms at Institutional level

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

03: Policy review Assess local review mechanisms

Stage 1 Stage 2

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Organisation leg

Stage 3 Stage 4 Stage 5

Institutional 04: Asset management and sharing

Assess institutional capability for sharing assets

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

04: Asset management and sharing

Assess departmental capability for sharing assets

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 05: Asset continuity Assess institutional level of contingency planning

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

05: Asset continuity Assess departmental level of contingency planning

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 06: Audit trail of activities and use

Assess institutional capability for audit

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ 06: Audit trail of Assess local audit trails Stage 1      

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Organisation leg

Collection activities and use Stage 2 Stage 3 Stage 4 Stage 5

Institutional 07: Monitoring and feedback from users

Assess institutional monitoring mechanisms

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

07: Monitoring and feedback from users

Assess monitoring of asset collection or monitoring within department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 08: Metadata management

Assess extent of institutional conformance to metadata management

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

08: Metadata management

Assess metadata management for asset collection or within department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 09: Contractual agreements

Assess extent of institutional contracts

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Organisation leg

Department/ Collection

09: Contractual agreements

Assess local contracts Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 10: IPR and rights management

Assess institutional understanding of IPR

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

10: IPR and rights management

Assess local awareness of IPR

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 11: Disaster planning and business continuity

Assess institutional disaster planning

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

11: Disaster planning and business continuity

Assess disaster plan for asset collection or department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Technology leg

Level Element Description Assessment NotesInstitutional 01: Technological

infrastructureAssess institutional infrastructure

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

01: Technological infrastructure

Assess suitability of infrastructure for your asset collections

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 02: Appropriate technologies

Assess appropriateness of institutional technologies

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

02: Appropriate technologies

Assess appropriateness of technologies for your asset collections

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 03: Ensuring availability and integrity

Assess integrity of institutional backup and storage

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

03: Ensuring availability and integrity

Assess availability and integrity of your asset collections

Stage 1 Stage 2 Stage 3

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Technology leg

Stage 4 Stage 5

Institutional 04: Integrity of information

Assess institutional processes Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

04: Integrity of information

Assess integrity of your asset collections

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 05: Obsolescence Assess institutional understanding of obsolescence

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

05: Obsolescence Assess local awareness of obsolescence

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 06: Changes to critical processes

Assess institutional capability Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

06: Changes to critical processes

Assess change management as it affects your asset

Stage 1 Stage 2

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Technology leg

collections Stage 3 Stage 4 Stage 5

Institutional 07: Security of environment

Assess institutional capability for security

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

07: Security of environment

Assess local capability for security

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 08: Security mechanisms

Assess institutional security mechanisms

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

08: Security mechanisms

Assess impact of mechanisms on your asset collections

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 09: Implementation of disaster recovery plan

Assess institutional disaster plan and capacity for business recovery

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ 09: Implementation of Assess departmental Stage 1      

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Technology leg

Collection disaster recovery plan business recovery procedures Stage 2 Stage 3 Stage 4 Stage 5

Institutional 10: Metadata creation Assess institutional capacity to create metadata

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

10: Metadata creation Assess departmental capacity to create metadata

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 11: Institutional repository

Assess effectiveness of an Institution-wide repository

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

11: Institutional repository

Assess effectiveness of a departmental repository

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Resources leg

Level Element Description Assessment NotesInstitutional 01: Business planning

processAssess institutional business planning

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

01: Business planning process

Assess departmental business planning

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 02: Review of business plan

Assess institutional capacity for review

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

02: Review of business plan

Assess departmental capacity for review

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 03: Technological resources allocation

Assess institutional capability for resource allocation

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

03: Technological resources allocation

Assess resource allocation for your asset collections

Stage 1 Stage 2

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Resources leg

Stage 3 Stage 4 Stage 5

Institutional 04: Risk analysis Assess institutional capability for risk management

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

04: Risk analysis Assess departmental risk management

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 05: Transparency and auditability

Assess institutional business transparency

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

05: Transparency and auditability

Assess departmental audit practices

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 06: Funding Assess institutional capacity for sustainable funding

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ 06: Funding Assess funding levels for your Stage 1      

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Resources leg

Collection asset collections Stage 2 Stage 3 Stage 4 Stage 5

Institutional 07: Staff skills Assess institutional staff management

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

07: Staff skills Assess staff skills for your asset collections or department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 08: Staff numbers Assess institutional management of staff numbers

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Department/ Collection

08: Staff numbers Assess staff numbers for your asset collections or department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

Institutional 09: Staff development Assess institutional commitment to staff development

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

     

AIDA self-assessment toolkit - © 2008 University of London Computer Centre

Assessment Scorecard: Resources leg

Department/ Collection

09: Staff development Assess level of staff development for your asset collections or department

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5