behavior modification software the print volume migration tool for least cost printing print...
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behavior modification software
The Print Volume Migration Tool for Least Cost PrintingPrint Assessment & On-going Reporting
Corporate Printing ChallengeCorporate Printing Challenge
► Getting answers: How many print devices does the company own?
How much does printing cost?
What is the print volume?
Who is print what to where?
Track printing costs?
Existing printers used to full capacity?
Users consider least cost print printing?
Cost of Printing
► No longer the creator’s decision on how many to print
► Most printer acquisitions are not planned - usually reactionary
► Printer costs hidden in expense & departmental budgets
► Inkjet proliferation is unchecked
► Corporate dynamic:► Copiers vs. printers
► No longer the creator’s decision on how many to print
► Most printer acquisitions are not planned - usually reactionary
► Printer costs hidden in expense & departmental budgets
► Inkjet proliferation is unchecked
► Corporate dynamic:► Copiers vs. printers
INTERNET
INTRANET
MS-OFFICE
GRAPHICS
MASSSTORAGE
PORTABLEDOCUMENTS
DATACENTER
Inkjet
Laser
DepartmentalCopier/Printer
WorkgroupCopier/Printer
Fax
OFFICE PRINTINGOFFICE PRINTING
Cost of Printing
INTERNET
INTRANET
MS-OFFICE
GRAPHICS
MASSSTORAGE
PORTABLEDOCUMENTS
DATACENTER
Inkjet
Laser
DepartmentalCopier/Printer
WorkgroupCopier/Printer
Fax
OFFICE PRINTINGOFFICE PRINTING
► 1-3% of Corporate revenue per year are print related
► 38% of personal & workgroup printers currently installed are color devices
60% of all color printers are inkjet
► 1-3% of Corporate revenue per year are print related
► 38% of personal & workgroup printers currently installed are color devices
60% of all color printers are inkjet
Cost of PrintingCost of Printing
► The Most Expensive Printer in the Office….► The Most Expensive Printer in the Office….
COLOR BLACK
Canon S900 9.2% 6 12$ 12$ 653 0.08 0.23 0.47 0.78
Epson Stylus C82 14.0% 412$ 33$ 1113 0.07 0.21 0.43 0.71
HP Deskjet 3820 50.1% 2 35$ 30$ 380 0.16 0.47 0.93 1.55Average: 20$ 25$ 715 0.10 0.30 0.61 1.01$
NUMBER OF CARTRIDGES
INK COST
PER PAGE (30% COVERAGE)
CARTRIDGE STREET PRICE AVG NO
OF PAGES
INK COST
PER PAGE (5% COVERAGE)
INK COST
PER PAGE (15% COVERAGE)
INK COST PER
PAGE (50% COVERAGE)
PRINTERCOMPANY
MARKET SHARE
SOURCE: PC World September 2003SOURCE: PC World September 2003
5% 15% 30% 50%
Cost of Printing
OFFICE PRINTINGOFFICE PRINTING
29%COVERAGE29%
COVERAGE
50%COVERAGE50%
COVERAGE
74%COVERAGE74%
COVERAGE 88%COVERAGE88%
COVERAGE
60%COVERAGE60%
COVERAGE
Source: OkidataSource: Okidata
Cost of Printing
8½” x 11”8½” x 11”
50%50%COVERAGECOVERAGE
$1.00PER PRINT$1.00PER PRINT
9¢PER PRINT
9¢PER PRINT
OFFICE PRINTINGOFFICE PRINTING
Source: OkidataSource: Okidata
Cost of PrintingCost of Printing
What would it mean if we could reduce your printing costs by as much as 40%?
What would it mean if we could reduce your printing costs by as much as 40%?
OFFICE PRINTINGOFFICE PRINTING
Cost of Printing► Implement Print Cost Management Strategy ► Implement Print Cost Management Strategy
Move Volume from Expensive Desktop Printers to More Cost Effective Printers.
Print Activity► Identify Network & Desktop
► Optimize Assets
► Target High Volume Users
► Design printing rules
Move Volume from Expensive Desktop Printers to More Cost Effective Printers.
Print Activity► Identify Network & Desktop
► Optimize Assets
► Target High Volume Users
► Design printing rules
OFFICE PRINTINGOFFICE PRINTING
Consider what is PrintedConsider what is Printed
70% of All Print Jobs Are Under 3 Pages(15% of Page Volume)
70% of All Print Jobs Are Under 3 Pages(15% of Page Volume)
30% of All Print Jobs Are Over 3 Pages(85% of Page Volume)
30% of All Print Jobs Are Over 3 Pages(85% of Page Volume)
Under 3 Pages - Leave it at the Desktop – convenience & user cost
Over 3 Pages Move to Least Cost Device – speed & cost reduced
Source: Gartner & XeroxSource: Gartner & Xerox
Cost of Printing► Print Cost Management Strategy► Print Cost Management Strategy
► Under 3 Pages
► Under 3 Pages
Least Cost Printing
Least Cost Printing
OFFICE PRINTINGOFFICE PRINTING
► Under 3 Pages► Up to 20 Pages
► Under 3 Pages► Up to 20 Pages
Cost of Printing► Print Cost Management Strategy ► Print Cost Management Strategy
Least Cost Printing
Least Cost Printing
OFFICE PRINTINGOFFICE PRINTING
Cost of Printing► Print Cost Management Strategy ► Print Cost Management Strategy
Least Cost Printing
Least Cost Printing
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
OFFICE PRINTINGOFFICE PRINTING
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Over 100 Pages► Special Requirements
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Over 100 Pages► Special Requirements
Cost of Printing► Print Cost Management Strategy ► Print Cost Management Strategy
Least Cost Printing
Least Cost Printing
OFFICE PRINTINGOFFICE PRINTING
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Over 100 Pages► Special Requirements
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Over 100 Pages► Special Requirements
The Cost of Printing► Print Cost Management Strategy ► Print Cost Management Strategy
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Over 100 Pages
► Outsourcing
► Under 3 Pages► Up to 20 Pages► Up to 100 Pages
► Over 100 Pages
► Outsourcing
Least Cost Printing
Least Cost Printing
OFFICE PRINTINGOFFICE PRINTING
Print Management StrategyPrint Management Strategy
This Will Save Money!
But . . .How Do We Get the Users to Adopt?
How Can We Track the Success?
This Will Save Money!
But . . .How Do We Get the Users to Adopt?
How Can We Track the Success?
print behavior modification
software
print behavior modification
software
Introducing….Introducing….
OFFICE PRINTINGOFFICE PRINTING
ROI Print ManagerROI Print Manager► Passive Behavior Change ► Least Cost Printing
User Sends up to 3 pages to
Desktop Inkjet
No Problem
User Sends a Job Over 3 Pages to
Desktop Inkjet
User ReceivesPrompt to Use More Efficient
Printer
Savings Are RealSavings Are Real
► Enterprise ROI Scenario Output Devices
► 620 Monochrome lasers
► 380 Desktop color inkjets
Average Cost Per Page► .02 per page (Monochrome laser)
► .31 per page (Color Inkjets)
Daily Output► 30 pages per printer
Monochrome
LaserColor Inkjet
Cost Per Day
$372 (18,600 pages)
$3,534 (11,400 pages)
Cost Per Month
$8,184 $77,748
Cost Per Year
$98,208 $932,976
Total Costs = $1,031,184 yr
After ROI Print Manager Is Installed (40% of pages diverted away from Inkjet)
Total Costs = $682,069 yr Total Savings = $347,115 yr
ROI Print ManagerROI Print Manager► Enforcing the Print Management Strategy –
for Costs Saving and Control Non-Intrusive Technology
► No Network reconfiguration► Works within existing structure
► Passive Operation to User► User Education - LCP► Empowers the User
On-going Reports► At anytime► Continue to improve the savings► Target Specific – Users or Groups
OFFICE PRINTINGOFFICE PRINTING
ROI Print Manager - ProcessROI Print Manager - Process Automatically Deploys on network to workstation using TCA technology
Passively collects data
Build print costing models
Generate ROI Print Assessment Report
► Identify Over-Utilized printers
► Re-Deploy Under-Utilized Printers
Turn-On ROI Print Manager Rules
► print drivers, printers and users
Monitor Reports
► Continued Savings
► Guide for future print requirements and decision making
Summary - ROI Print Manager BenefitsSummary - ROI Print Manager Benefits
► Reduce printing costs by as much as 40% By Establishing - Least Cost Printing Rules
Passively Changing Users Print Behavior
► Locate and identify your output fleet Establishing – Total Volume and Cost
Utilize existing print resources to full capacity
► Continuously track all print activity Control print waste and abuse
Monitor and manage printing costs
print behavior modification
software
print behavior modification
software
OFFICE PRINTINGOFFICE PRINTING