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Kedar Ashok PatilNo 3401, C/O Santosh Nilaya, 4th Cross,
Gayatri Nagar, Bangalore -560003.+919900019537
Conspectus An agile and result oriented Professional with 9+ years of experience in Manufacturing & Service
sectors. Setting up & managing large finance teams, Accounting, Payables & Receivables management, Transformation, in best in class organizations
Presently working with ALSTOM, Bangalore since July’2015 as a Senior Officer (Team Lead).
Possess excellent interpersonal, communication and organizational skills with proven abilities in training & development, customer relationship management and planning.
Professional Work Experience
1. ALSTOM TRANSPORT INDIA LIMITED – (JULY 2015 to Till date )
ATIL – Alstom is a leading supplier for a complete range of systems, equipment and services in the railway sector. Alstom India is comprised of four businesses: Rolling stock & Components, Systems & Infrastructure, Transport Information Solutions and Train Life Services.
Alstom started its Finance Shared Service Centre in June 2015 as its extended Finance arm by centralizing the APAC finance operations to India shared services. The shared service currently services 10 projects sites based in India, Australia, Singapore, and Hong Kong. The shared service manages the overall delivery of - P2P, T&E, O2C, R2R and other statutory functions from its Bangalore officeRoles & Responsibilities
Handling Domestic Finance Operations (O2C & Payments, IC Role)
Payments Operationsa) Preparation of Vendor and Employee Payment Proposal on weekly basisb) Processing of the Approved vendor and Employee Payments and Uploading in the
respective bank for the Final Approvals.c) Processing of ALNET Payments (Intercompany)d) Preparation of Import Payment Proposale) Arranging the payment for the approved Import Paymentsf) Processing of A2 - Service Import Payments (Ensuring the documentations 15CA/15CB,
TRC, NO PE Certificates)g) Submission of original 15CA/15CB, BOE Copy to Respective Banksh) Reconciliation of Pending BOE’S Reporti) Handling the O2C & Payments for all the Units in INDIA ( Around 6 Units )j) Fund Forecasting and Optimizationk) Processing of all the Statutory Payments like, Service Tax, TDS, Custom Duty,
Provident Fund, Profession Tax, ESI, CST, VAT etc. l) Preparation and making the Expat Salary Paymentsm) Preparation of A1 Documentation for Import Materials and A2 for Service Paymentsn) SICOS Tool – Request Tracker Management
o) Maintaining the Trackers for overall activitiesp) Preparation of Various Reports for Budgeting and control activitiesq) Assisting the G/L Team for BRS Activitiesr) Co-ordination between Units, Finance Controllers, and the Bankss) Monthly Operations Review Call with the respective unitst) Expats Salary Processu) Conducting meetings with various site controllers on weekly basisv) Co-ordinating with Treasury on various issues, process improvements etc.
O2C Operationsa) Raising an Invoice in SAP ERP Systemb) Preparation of the Daily Bank Statements and sending over to all the unitsc) Preparation of unclaimed Collections Reports and sending over to all units for providing
the details for the accountingd) Posting of the Domestic and Overseas Receiptse) Posting of ALNET Receipts
Achievements
1) I have been to Chennai for the Transition for 3 weeks Only 2) Quick and Fastest Transition 3) Introduced Scope for the Improvements 4) Stabilized the process in a robust way
2. Volvo India Private Limited – (April 2011 to July 2015)
VOLVO is a leading Automobile supplier for a complete transport Solutions. VOLVO is comprised of Trucks, Busses, PENTA, IT businesses etc.
Have worked in Volvo Business Services, (A Part of VIPL), A Shared Services with all the accounting Process Transitioned to India from Europe, US, APAC etc.
Roles & Responsibilities
Handling Intercompany Transactions for Volvo Parts Corporation (AP/AR/GL)
Performing the month end activities as per Global Volvo Time-Table
a) Clearing all the incoming payments (Zavi Receipts) before AR books are closed (Day -1)b) Clearing 0.01 Invoices – Small value Invoices (Day -1)c) Issuing of Sundry Invoices ( Day (-5)d) Sending the final statement of Accounts (Day-1)e) Revaluation of Accounts Receivable and Accounts Payable (Day-1)f) Reconciliation of Revaluation (Day-1)g) Checking the Incoming statement of account, asking for missing Invoice copiesh) PUMS activities are performed – Checking the General ledger (Day-1)i) Preparation of set off filej) Calculation & Posting of provisions (Day-3)k) Attaching the necessary supporting’s for JV and sending for approvall) Reconciliation of SE99-SE26-SEB1 Company codes (Day-2)m) Reclassification of Invoices into operative& non-operative for reporting purpose (Day-3)n) Consideration of closing exchange rates as per Global Volvoo) Preparation of A2 file (Day-3)
p) BCS Reporting (Volvo Balance sheet Reconciliation) (Day-3)q) Investigations & Corrections of BCS differences (Day 4)r) Continuous meetings with R2R team on the reporting progress.s) Preparation of Biggest overdue report (Worst Payers) and 1000 SEK report
Performing the daily, weekly quarterly activities
a) Performing the Payment Proposal and payment runb) Order outgoing payments – Payment of AR Credit notes with CFO Approvalc) Cash Application processd) Customer account Reconciliatione) Preparation of backlog report (Zavi, unapplied payments)f) Issuing the sundry Invoicesg) Dunning Notices are senth) Investigations of payment remindersi) Preparation of weekly Overdue Reportsj) Performing the netting processk) Issuing the payment specificationsl) Following Internal collection processm) Vendor account reconciliationn) Processing buy back Invoiceso) Preparation of weekly CATS Reportp) Handling of Payment Remindersq) Performing quarterly Inventory – submission of necessary statement of G/L accounts
Customer management through showcasing of Operational excellence and identifying new opportunities for business.
Mapping client’s requirements and coordinating in developing, implementing and transitioning processes in line with the guidelines specified by the client. Have done 3 transitions till date
Manage Month End/ Quarter End/ Year End Activities and ensuring completion of all. Ensuring month end deadlines are met with high quality of deliverables. Monitoring the overall functioning of processes, identifying improvement areas and
implementing adequate measures to maximise customer satisfaction level. Supervising the team to render and achieve quality service; providing the support function
to the client for queries and ensuring that process functions smoothly. Conducting regular training sessions on Overdue, KPI measurements etc. Preparing MIS reports and dashboards to report productivity, quality, staffing cross training
status, etc. with a view to apprise customers of the process operations and assist in critical decision-making process.
Assessing the cross-Training with the proper ratings Identifying and implementing strategies for building team spirit and employee engagement Determining training needs of employees and conducting suitable training programmes to
enhance their operational efficiency. Review of schedules and reconciliations on a monthly basis. Handle Customer escalation and adhoc requests. Review & Updation of SOPs on a quarterly basis. Coordinating and providing necessary details to internal audit and SOX. Conducting Preclosure and post closure meetings with R2R team, Chief accountants for
better results
Achievements
1) Volvo Business Services Received excellent feedback and appreciations from clients, Chief Accountants etc., Received an appreciation mail from Director for successful stabilisation of Intercompany
Process. Successfully handled company codes mergers in Intercompany Reconciliation Successfully completed VPS training
Introduced global team place concepts – enabling of sharing the documentation thus saving of the space
Successful implemented VPS core ideas
2) Cap Gemini
Received the Best performance Individual award on Jan 2009. Managed a team of 10 to 15 people for Unilever Australia & NZ Accounts Receivable Process,
working with the complex processes and strict deadlines. Successfully completed the Accounts Receivable, General Ledger transitions for Unilever
Australia & New Zealand. Development of MIS reports enabling transparency in operations and building client confidence
for new scopes. Along with the Job – Successfully completed the MBA course.
Transition Experience
Successful Transition of Inter Company Process for Volvo (Stayed in client place for 2 months only)
Cap Gemini
Successful transition of Accounts receivable process for Unilever Australia & Unilever New Zealand (Stayed in client place for more than 2 months)
Actively involved in the SAP roll out project of Accounts Receivable & General Ledger accounting of Unilever Australian process.
Actively involved in project of Vendor Portal System. Preparation of Process Maps, documentation & SOPs and got the Signoff from the client. Providing timely and accurate reporting and feedback of results both prior, during and after
Transition implementation.
Projects Experience
1) Six Sigma Green Belt Project: Initiated the Six Sigma Green Belt project on ‘Matching Off in Customer Account within 30 days”. This project helps in the reduction of 2FTE’s.
2) Involved in the successful completion of AR /GL Reconciliation for Unilever Australia, where there was a huge difference between them.
3) ERP Software & Tools : BPCS, SAP, On demand Uniprom, Omni flow client, Microsoft Lync, Online meeting, SMT (Service management Tool), Request Tracker
Previous Work Experience
1. Aug’2005 - Novl’2010: Cap Gemini in Bangalore as Process Lead.
Cap Gemini is the leading BPO. Major Clients Unilever, Coca-Cola,Scannia,Honeywell etc,.
Roles & ResponsibilitiesAccounts Receivable Handled a team of 14 members Reporting to operation manager Preparation of monthly MIS report with respect to business activities Preparation of weekly reports which reflects over all Unilever performance regards to AR
Activities Preparation of Issue log report, SOP etc. Placing of control activities
Updating the process map of operation and reviewing the same with client Submitting the KPI report to quality control team on monthly basis Overall responsibilities of managing the activities of the team Planning and allocating daily work to team members Conducting performance review, planning training activities, addressing issues for
teammates, Leave Management etc. Ensure team SLA achievement on all deliverables Communicating with client on issue resolution and clarifications Provide internal and external audit support as and when required Meeting Management Accounting of payment in customer accounts Application of cash to respective invoices Assisting the SL/GL team for the any reconciliation issues with respect to AR Request Tracker ticket assignment to the respective individuals and following up with them
for in time closing Planning and executing the month end activities Analysing the customer accounts Matching off the debits and credits Organizing the monthly review meeting with the client
Accounts Payable & General Ledger: Processing of two way Invoices in BPCS. Posting of journals. Quality check of the processed batches. Downloading of the Bank statements Preparation of Bank Reconciliation statements. Finding out un-reconciled items and clearing the same with proper adjustments
Academic Credentials MBA from Symbiosis Centre For Distance Learning Dec 2010 with 63% B Com from Gulbarga University, Vijayanagara College Hospet in 2005 with 67%.
Computer Proficiency ERP:- a) SAP, On demand, Microsoft Lync, online meeting
b) BPCS (Business Planning & Control system), Uniprom, Omniflow client (Newgen), Request Tracker (RT)
Well conversant and good working knowledge in MS office.
Skills/ Strengths High Energy Levels Building Excellent Customer Relations Strong Organizational, Analytical and multi-tasking skills Transitions to shared services Setting up, retaining and developing large teams Finance Transformation projects Leveraging cross functional / cross cultural teams Extremely technology savvy – SAP, MS Office, SICOS Tool, SMT Team Player Leadership in finance & accounting function Proactive & Innovative
Personal DetailsDate of Birth : 27th Aug 1984Marital Status : MarriedPassport No : G6174991
EDUCATIONAL BACK GROUND
Name of the Course Institute Year
Grade or %
SSLC Karnataka SSLC Board Bangalore 2000 63%PUC Vijayanagar College, Hospet, PUC Board Bangalore 2002 72%
B.COMVijayanagar College, Hospet, Gulbarga University, Gulbarga 2005 68%
MBA Symbiosis Distance Learning ( SCDL ) 2010 A+