mapchats - land banks, michael schramm
TRANSCRIPT
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Michael Schramm
Information systems for Land Banking
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
The Mission of the Cuyahoga County Land Reutilization
Corporation is to strategically acquire properties, return them to productive use, reduce blight, increase property values, support community goals and improve the
quality of life for county residents.
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
• Non-Profit “Government Purposed” Corporation Under ORC Section 115.
• Quasi Governmental Corporation– Incorporated by the County Treasurer– Stand-Alone Independent Corporation– $7 Million annually from delinquent tax
penalties and interest– Governmental Powers (Land Banking)– Private Enterprise Transactional
Capabilities/Powers (buy, sell, lend, borrow, issue bonds, etc)
Cuyahoga Land Bank
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
• Statutory funding – Plan, budget and maintain a professional staff
• Expedited tax foreclosure reforms – Provides a robust property pipeline
• Government Powers in a private non profit corporations – allows for a high transactional capacity
Three “engines” of successful land banking
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
• Doors opened in June 2009• Production
– Acquisitions: 5,829– Dispositions: 1,783– Demolitions: 4,046– Facilitated Renovations: 1,183
• Managed/Managing over $82 million in grants
Cuyahoga Land Bank - Production
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Pipelines and TriageBANK REO’s
PROPERTY TRIAGE
MAINTENANCE AND LAND BANK
RENOVATION RESALE TO RESPONSIBLE
QUALIFIED BUYER/RENOVATOR HOLD FOR
STRATEGIC ASSEMBLY & ECONOMIC
DEVELOPMENT
DEMOLISH
HUD GSE’s TAX FORECLOSEDAnd FORFEITURE
DEED IN LIEU
PROGRAMS: • SIDE YARD • INFILL HOUSING • GREEN SPACE • URBAN GARDENS
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
• NEO CANDO/NST are planning tools that mash together various public data sources for planning and outreach (http://neocando.case.edu)
• PPS – Land Bank Property Management Database (track inventory, attach pictures and documents, email ticklers, etc) (http://www.pps.land)
Cuyahoga Land Bank - Utilized Data Systems
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
• NST -> Neighborhood Stabilization Team• Maintained by Center on Urban Poverty
and Community Development at Case Western Reserve University
• Utilized by Community Development Corps, City and County Government, and Cuyahoga Land Bank
• Special analysis tools and variables created by Cuyahoga Land Bank on top of NST data
• http://neocando.case.edu
NEO CANDO/NST
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
There’s gotta be a better way!
9
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
What is the NST Web App?• Online, interactive, regularly updated property data
interface– Searchable– Filterable– Sortable– Map-able– Downloadable
• Geographically referenced– Wards, County council districts– Target areas (sii, nsp2, economic development)– Census (blocks, tracts, etc)– Municipal and neighborhoods
• Parcel- level• Current snapshot (updated weekly)
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Community-driven
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Data SourcesCuyahoga County Fiscal
Officer•Property characteristics (yearly)
•Deed transfers (weekly)•Mortgage and other lien recordings (weekly)
•Tax delinquency and property values (monthly)
City of Cleveland- Building and Housing
•Permits (weekly)•Condemnations/Violation (weekly)
•Demolitions (weekly)•Rental registry (irregular)
Cuyahoga Count Common Pleas Court
Foreclosure filings and court docket entries (weekly)
Cuyahoga County Sheriff’s Department
Scheduled sheriff’s sales (weekly)
Cuyahoga Land BankAcquisitions, dispositions, demolitions (weekly)
City of Cleveland- Comm. Dev
Vacant and blighted survey (as conducted)
Other sources•USPS vacancy data (every other month)
•NPI Programmatic data•Suburban demolition data•Neighborhood assets•Section 8 vouchers
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Added Value• Data mining- key text phrases like “confirmation of
sale” and “decree of foreclosure”• Data proxies
– Probable vacant lots• No building value• Not tax abated• Demolished by City of Cleveland, suburbs,
Cuyahoga Land Bank– Probable vacancy
• City of Cleveland’s vacant and blighted structure survey
• USPS postal vacancy
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Data proxies• Destabilization indicator- tracks the where the
property is in relation to the foreclosure process– At-risk– Active foreclosure case– Inactive foreclosure case– Dismissed foreclosure case– Scheduled for sheriff’s sale– Sheriff’s sale withdrawn or vacated– Sold at sheriff’s sale, deed recorded– Sold at sheriff’s sale, deed NOT recorded– In REO ownership– Out of REO ownership
Michael Schramm
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Property Profile System (http://www.pps.land)
Michael Schramm
A cloud-based application that is a central location for all information related to properties that are either to be acquired, currently in inventory or disposed
Development has been operations driven - rather than technology driven
Data entry and photos uploaded once, then plugged into wherever it is needed and accessed by everyone
Developed in house by the Cuyahoga Land Bank
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Property Profile System (http://www.pps.land)
Michael Schramm
• Web based forms for data entry and tracking• PDF Document Generation (proceed orders,
inspection reports, deeds, contracts etc.)• Document Uploading• Photo Upload and Management• Internal notes• Separate logins and modules for contractors,
inspectors, departments, board members etc.• Data Validation - the ability to make sure that
structures that are slated for renovation are not accidentally demolished and vice-versa
• Standard and Custom reports• Ability to export data for offline analysis
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Property Profile System (http://www.pps.land)
Michael Schramm
• Integration of local data• Integration of local geographies and target areas• Data visualization using online Maps and charts• Automated scheduled data processing and alerts• Contractor Management (contractor type(s), contact
information, active or inactive, license numbers, insurance information)
• Email reminders, notifications and alerts based on status changes
• Contractor and inspector scheduling for jobs including, but not limited to, asbestos surveys and removal, demolition, field servicing, trash removal, inspections and other assessments.
• Property Purchase application information submitted online• Contractor activity tracking information can be used to
generate invoices for contractors to submit for payment• A database change log which associates data modifications
with a user, time stamp of change, the old value and the new value
• Connections to public facing website for property listing, inquiries, submissions and organizational accountability
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Document creation – from field (acquisition assessment)
18
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
19Document creation – Demo Spec
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
20
Property Maintenance Module – Grass Cutting, Inspections, Securing, etc (all work orders, charges, etc tracked in property profile system)
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
PPS 2.0 (http://www.pps.land)
Michael Schramm
• To adapt PPS for other land banks a major redesign has occurred
• Not an off-the-shelf product - instead a series of building blocks are being developed that can be combined to make every land bank’s version unique (no database will be alike)
• Administrative features allowing you to create custom reports, fields, alerts and menus and add business logic. This will be done either directly through the application or developed by the Cuyahoga Land Bank as needed
A data system for Land Banks BY a Land Bank
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
PPS 2.0 - clients
Michael Schramm
• Hamilton, Ohio (Cincinnati)
• Mahoning, Ohio (Youngstown)
• Summit, Ohio (Akron)
• South Suburban Land Bank and Development Authority, IL (South Chicago Suburbs)
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
PPS 2.0 – Why create data systems for other land banks
Michael Schramm
• We believe we are a national leader in Land Banking
• We believe that data are critical to efficient and smart land banking operations, success and credibility
• Bottom line is the more efficient all land banks are, the better of the land banking movement will be!
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
PPS meet NST/NST meet PPS
Michael Schramm
• Because land bank data flow into NST and NST data flow into PPS data planning tools can be developed to help the Cuyahoga Land Bank prioritize acquisitions
• THE AGGREGATOR – tool that dissolves parcel boundaries dynamically to create super-polygons of like ownership or land bank trajectory
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Cuyahoga Land Bank – NEO CANDO – NST Data Trajectory Tiers
Tier 1 – UNDER CONTROL•In Cuyahoga Land Bank Inventory•Properties pending transfer to Cuyahoga Land Bank•In Municipal Land Bank Inventory•State Forfeiture
Tier 2 – ABOUT TO BE UNDER CONTROL•Nuisance Demo (Municipal/Cuyahoga Land Bank)•Tax foreclosure Affidavit to Municipal Land Bank)•Tax foreclosure Affidavit to Cuyahoga land Bank•Fannie Mae•HUD
Tier 3 – CAN STEER TO PRODUCTIVE USE•Tax foreclosure affidavit – not sent to a Land Bank•Tax foreclosure (not dismissed)•Tax delinquency
Tier 4 – OTHER VACANT/BLIGHTED•Mortgage foreclosure (not dismissed)•Bank Owned (not HUD or Fannie Mae)•Other vacant lot•Other vacant structure
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Tiers 1, 2, 3 adjacency analysis greater than 2 acres
26
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Tax foreclosure candidate project
Michael Schramm
• Tax foreclosure is the largest source of properties for the Cuyahoga Land Bank
• Tax foreclosures are done one case per property in Ohio
• House Bill 294 enabled administrative tax foreclosure on vacant and abandoned properties (one of the three main engines to land banking in Ohio)
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Tax foreclosure candidate project
Michael Schramm
• 20,000 tax foreclosure eligible properties in Cuyahoga County that aren’t already in foreclosure
• County Gov’t has resources/capacity to file 4,000 new cases per year
• Which candidates would be most desirable to land banks (vacant lots City of Cleveland, vacant structures Cuyahoga Land Bank)
• Properties not wanted by a land bank or land bank ineligible go to “State Forfeiture” if not sold at Foreclosure Auction (limbo and court costs are not paid wasting precious tax foreclosure resources)
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Land Banks: How Data
Transforms Vacancy Into
Value
#mapchatspolicymap.com/mapchats
Tax foreclosure candidate project
Michael Schramm
First filter HB 294 fast track eligible (vacant lot/vacant structure [brings total down to 8,000 candidates])Second filter properties land banks don’t want (historic/commercial/industrial/large apartment bldgs [unless end user with pass through agreement])Third filter properties land banks want
target areas (NSP2, SII, Economic Development)vacant structures in nicer neighborhoods/suburbs (potential renovation or resale)land aggregations (tier 3 properties [tax delinquent adjacent to other tax delinquent/tax foreclosure/land bank owned properties “aggregations”])