SPECTRUM SAGENOTES BY SUBJECT

Backups Patrons

Catalog and Searching Rebuilds

Circulation Remakes

Computer Instructions Reports

Errors Scanners & Slip Printers

General Usage & Maintenance Setups

In-Hand Updates

Installation Upgrades

Inventory Union

Macintosh Web Catalog

Materials Networking & Server Information Start of the School Year

End of the School Year

Backups 219 Backing Up & Restoring Using Ctdump 229 Backing Up & Restoring Using 3rd Party Devices 816 Backing Up Your Information 642 Pointing Spectrum Backups to Other Folders 510 Pointing Spectrum Backups to Other Folders - MAC 735 Restoring the Backup Files - Mac OS X Spectrum Server 5.3 796 Spectrum Server and Backup Information for Technical Support

Catalog and Searching 644 Adding News and Messages to Spectrum Catalog 613 Configuring Reading Program Search in Spectrum 560 Configuring Visual Search in Spectrum 439 Download WebMARC records Netscape 6.7 and up – Windows 649 Expanded Searching of the Patrons' Catalog in Spectrum 386 Installing Visual Search in Spectrum (v5.0 and higher) 485 Linking to Documents Using WebConnect – Windows 360 Managing Catalog Searches in Spectrum (Revised) 595 Missing WebMARC Index File Error in Catalog 240 Patrons’ Catalog News Update 429 Printing Bibliographies – 5.0 and higher 648 Searching the Patrons' Catalog in Spectrum 537 Spectrum Cross Reference for Mac 535 Spectrum Cross Reference for Windows 559 Unable to Open Catalog After Upgrading to Spectrum 5.2 614 Using Reading Program Search in Spectrum

222 WebMARC and Spectrum - Version 4.0 - 4.51 463 WebMARC - Importing as MARC Records – v5.x 462 WebMARC - Installing as a Resource Collection – v5.x Macs 461 WebMARC - Installing as a Resource Collection v5.x Windows

Circulation 591 Adding, Editing and Viewing Messages to Patron and Material Records in Spectrum 427 Circ Log – 5.0 and higher 238 Circulation Setup Options Update v5.0 839 Circulation with Spectrum 406 Creating, Editing & Clearing Advance Bookings 419 Foreign Location Codes with 13 or 14 digit Barcodes 589 Managing Fines in Spectrum 520 Managing Lost Materials in Spectrum 551 Necessary schedule information is not available message 407 Placing and Removing Reserves 670 Recording In-library Usage in Spectrum 385 Setting Global Due Dates and Restricting Circulation 474 Special Reserve in Spectrum 786 Spectrum - Remote Circulation Using the In-Hand Unit

Computer Instructions 245 FTP Site – Sending and Downloading Data 086 Printing a Screen in Windows 775 Printing a Screen on a Mac 541 Sagebrush Data Services FTP Site (Data Entry - not TS) 60 Sagebrush Listservs 242 Sending Us Data from a Windows Workstation 249 Sending us Spectrum Data from a Macintosh Workstation 256 Sagebrush FTP Site: Sending and Downloading Spectrum (for Mac) Files and Utilities

Errors 623 Call Number Statistics Report Error 548 Cannot Connect to Server Checklist 626 'Could not obtain data record lock' Error - Spectrum 646 'Could not obtain data record lock in file i_invsta' Error 627 'Could not find ISAM Keyno request' Error in Spectrum 615 Ctree Error 69 or 101 - Macintosh 523 Ctree Error 69 or 101 - Windows 639 Ctree Error 127 - Windows Server 433 Error 500, or page cannot be displayed Web Catalog/ Union 787 Error 80004005 - Microsoft OLE DB Provider for ODBC Drivers Error - Web Catalog or Union IPAC 636 'File Appears Corrupt at Open' Error

419 Foreign Location Codes with 13 or 14 digit Barcodes 322 5.1 m_locldt/m_midmat error 645 'Illegal operation' Occurs When Opening Patrons' Catalog or CIRC/CAT 647 'Inventory files are in an invalid state' Error 640 'LERR_ERR' Error - Spectrum 666 Microsoft OLE2 Library Error in Mac OS X 595 Missing WebMARC Index File Error in Catalog 641 'Server Operation now stopped' Message When Starting Spectrum Server 637 'Tried to Create Existing Data File' Error in Spectrum 638 'Tried to Create Existing Index File' Error in Spectrum 559 Unable to Open Catalog After Upgrading to Spectrum 5.2

General Usage & Maintenance 261 Beginning of the Year Suggestions 415 Contacting Technical Support or Sales 804 Disconnecting Add-On Products from Spectrum 624 Downloading Spectrum 5.0 CD Files from the Sagebrush FTP Site 625 Downloading Spectrum 5.2 CD Files from the Sagebrush FTP Site 755 Online Help Feature 675 Printing Circulation Command Barcodes from the Client CD 340 Screen Positioning in Spectrum 705 Searching for Sage Notes and Other Support Documents on the Sagebrush Website 440 Shortcut Keys 525 Spectrum End of Term Tasks 285 Tips for Holidays and Vacation Breaks 826 Updating the CD Key for Spectrum Suite 277 Using File Management 901 System Information - Windows XP, 2003 902 System Information - Windows 2000 903 System Information - Windows 98 904 Checking the Version of your Internet Browser

In-Hand 502 Battery Information for the In-Hand 1500 and 1700 503 Battery Information for the In-Hand 1800 790 Downloading Material and Patron Data to the In-Hand Unit - Windows 791 Downloading Material and Patron Data to the In-Hand Unit - Macintosh 530 In-Hand Unit - General Usage 692 Installation and Setup of In-Hand with Spectrum - Windows 694 Installation and Setup of the In-Hand Unit for Spectrum - Macintosh OS X 506 Replacing the In-Hand Application on the In-Hand Unit - Macs 239 Replacing the In-Hand Application on the Unit - Windows 325 Setting Up the In-Hand for Use with Spectrum - Mac 8.6 - 9.22 (Revised) 211 Updating In-Hand Software 693 Version Compatibility Between Spectrum, In-Hand, and Palm Desktop Software

Installation 535 Installing and Using the See Also (Cross- Reference) Search Feature - Windows 537 Installing and Using the See Also (Cross-Reference) Search Feature - Mac 764 Installation and Setup of Spectrum Web Catalog or Sagebrush Union IPAC (Windows 3000 Server) 341 Printing Barcodes – Updating and Installing Drivers 778 Reinstalling Spectrum Client Software (Windows) 779 Reinstalling Spectrum Client Software (Macintosh) 225 Using Servcalc.exe to Determine Server Name

Inventory 348 5.1 Installing In-Hand Utility Windows 331 5.1 Inventory Patch for PW800 or PW815 456 Hotsyncing In-Hand Data with Different Spectrum Versions 455 Materials Entered Inventory Report 511 Preparing Materials for Inventory in Spectrum 525 Spectrum End of Term Tasks 508 Spectrum Inventory Using an In-Hand Unit 346 Spectrum Inventory and Year-End Tips 647 'Inventory files are in an invalid state' Error 333 Uploading Inventory File from PT-815 – Mac 824 Uploading Data to Spectrum Using the PT-815 or PW 800 Portable Units and a USB Connection 859 Uploading Data to Spectrum Using the PT - 815 or PW 800 Portable Units - Windows 693 Version Compatibility Between Spectrum, In-Hand, and Palm Desktop Software

Macintosh 313 Apple Enet Update for MAC OS 9.2.1 537 Installing and Using the See Also (Cross-Reference) Search Feature - MAC 168 Mac Manager and Multiple Users 666 Microsoft OLE2 Library Error in Mac OS X 838 Migrating Mac OS 9.22 Spectrum 5.2 to Mac OS X (10.2, 10.3) Spectrum 5.3 661 Printing Labels or Notices on a Spectrum Client - Mac OS X 779 Reinstalling Spectrum Client Software (Macintosh) 750 Setting up TextEdit in Mac OS X for Spectrum Text File 475 Spectrum v5.x and Mac OS X v10.2 and 10.3

Materials 720 Adding Materials - Adding Holdings vs. Creating Duplicate MARC Records 352 Adding Z39.50 Servers and databases v5.1 and higher 730 Adding the Sagebrush MARC Source Database to Spectrum Z39.50 Client 380 Assigning Material Types by a Batch Process 777 Cataloging Computer Software in Spectrum 770 Cataloging Equipment in Spectrum 248 Changing Material /Barcode Numbers v4.5.1 and 5.0

421 Checking for ISBN Numbers in MARC Records 5.0 587 Common MARC Tags 618 Creating References in Spectrum for Vertical File Materials 494 Creating See and See Also Records in Spectrum 282 Deleting Random Materials 4.5.1 and up 320 Deleting a Range of Materials with Batch Process 558 Deleting Items from the List of Existing Funds in Spectrum 280 Easy Entry Cataloging 5.0 and higher 528 Editing Subject Headings with Global Subject Edit 582 Exporting Materials from Spectrum 481 Exporting Materials Using a Custom Index - Spectrum 419 Foreign Location Codes with 13 or 14 digit Barcodes 315 Importing materials in 5.1 on a Mac 655 Importing Serials Manager MARC Records into Spectrum 537 Installing and Using the See Also (Cross Reference) Search Feature - Mac 535 Installing and Using the See Also (Cross Reference) Search Feature - Windows 357 Linking Materials in Spectrum 485 Linking to Documents Using WebConnect – Windows 520 Managing Lost Materials in Spectrum 497 Managing Textbooks in Spectrum 499 Managing Magazines in Spectrum 815 Material Batch Processing in Spectrum 314 Material Import 5.0/5.1 529 Missing Titles and/or Authors after Updating to v5.x 272 NTM Utility for Spectrum 5.0 371 Ordering MARC Records for Spectrum 594 Preparing Titles for EnrichMARC - Spectrum 5.1 or higher 534 Refreshing MARC Records with Spectrum v5.x 420 Retrieving MARC Records from Other Libraries Using Z39.50 Client - Spectrum 5.0 (and higher) 734 Retrieving Records from Sagebrush MARC Source Through a Web Search (General) 731 Retrieving MARC Records from Sagebrush MARC Source Database Using Spectrum Z39.50 Client 857 Setting the Next Available Number for Materials and Patrons 662 Setting up Material Types in Spectrum 847 Spectrum and 13 Digit ISBN's 549 Splitting a Collection 446 Using Manual MARC Merge in Spectrum v5.1 and higher 814 Using Material Batch Process to Adjust Call Numbers 562 Using Special Reserve to Delete Weeded Materials in Spectrum 531 Using Unused Material Numbers in Spectrum 420 Using Z39.50 Client to get Records 5.0 516 Useful Z39.50 Libraries to Add to Spectrum Z39.50 Client 463 WebMARC - Importing as MARC Records – v5.x

Networking & Server Information 548 Cannot Connect to Server Checklist 727 Moving Spectrum from a Server to a Local Workstation or from a Local Workstation to a Server 401 Moving / Switching Servers Across Platforms 394 Moving / Switching Servers Using the Same Platform 080 Novell Minimum Patch List 653 Novell Netware 6.5 and Spectrum 5.x 484 Server Operating System Requirements - REVISED 334 Shutting Down Novell Server 5.1 with Service Pack 4 464 Using Ctadmn in Spectrum

Patrons 622 Accessing Patron Information in Patrons' Catalog 760 Creating a Custom Index to Print a Patron List by Classroom 533 Deleting Expired Patrons in Spectrum 263 Exporting Data with SASIxp 396 Importing Herff Jones Patron Photos from the Image Pak CD - Mac 397 Importing Herff Jones Patron Photos from the Image Pak CD - Windows 383 Importing Lifetouch Patron Photos into Spectrum Using the Lifetouch Admin CD v8.0 - Windows 359 Importing Lifetouch Patron Photos into Spectrum using the Lifetouch Admin CD v9.0 - Macintosh 379 Importing Jostens Photos into Spectrum 305 Patron Barcode Labels 378 Patron Batch Process - Changing Expiration Date for All Patrons 372 Patron Batch Process by Patron Type 818 Patron Export - Spectrum 317 Patron Import 5.x 753 Patron Photo Import Specifications 400 Patron Porter and Spectrum - Windows 262 Patron Record Fields 384 Renewing Patron Privileges with a Batch Process 857 Setting the Next Available Number for Materials and Patrons 658 Setting up Patron Types in Spectrum 557 Updating Patron Records in Spectrum

Rebuilds 283 Deleting Index Files 382 Repair and Check Integrity for Windows (5.0 or higher) 363 Repair and Check Integrity on Mac (5.0 or higher) 389 Repair and Check Integrity on Mac Single User (5.0 and higher) 392 Repair and Check Integrity on Novell (5.0 and higher) 698 Repair and Check Integrity - Spectrum 4.1 - Novell 699 Repair and Check Integrity - Spectrum - 4.1 - Windows Server 700 Repair and Check Integrity - Spectrum - 4.1 Windows SU

390 Repair and Check Integrity on Windows SU (5.0 and higher) 794 Sagebrush Union Repair and Check Integrity (5.0 - 5.3) 230 Spectrum 4.5.1 Rebuild 579 Spectrum (5.0 or higher) Repair and Check Integrity - Windows Server with MAC Clients

Remakes 529 Missing Titles and/or Authors after Updating to v5.x 683 Remaking Materials in Spectrum 5.x - Windows 684 Remaking Materials in Spectrum 5.x - Windows SU 685 Remaking Materials in Spectrum 5.x - Mac Server 686 Remaking Materials in Spectrum 5.x - Mac SU 687 Remaking Materials in Spectrum 5.x - Novell Server

Reports 351 5.1 Reports Setup 575 Aligning Barcode or Spine Labels Printed with Spectrum 681 Creating Circulation Notices and Mailing Labels - Spectrum 576 Emailing Reports - Spectrum v5.1 (and higher) 281 File Association for Reports – Mac OS 718 Identifying Items with Low Activity in Spectrum 583 Materials by Date Added Report – Spectrum 749 Number of Holdings by Type Report - Spectrum 305 Patron Barcode Labels 659 Preference File Error Printing Reports 341 Printing Barcodes – Updating and Installing Drivers 661 Printing Labels or Notices on a Spectrum Client - Mac OS X 588 Reserves Report 519 Spectrum Year-End Reports

Scanners and Slip Printers 373 Citizen 3540/3550 Slip Printer Install on 5.0 428 Configuring Minilaser to Read Alpha Characters 374 Installing the Star TSP212 on Spectrum - Windows 748 Installing the Star TSP200 SLIP Printer for Spectrum - Mac 913 Installing the Star TSP600 SLIP Printer for Spectrum - Windows 169 Printing Invalid Characters with Citizen 3550 Slip Printer 163 Programming Opticon Scanner for Interleave 2 of 5 check digits 162 Programming the Quickscan 6000 Minilaser for Codabar Barcodes 161 Programming the Quickscan 6000 Minilaser for Follett Barcodes 892 Programming the QuickScan QS6500 for Follett Barcode Labels 447 U-Check and Slip Printers

Setups 351 5.1 Reports Setup 644 Adding News and Messages to Spectrum Catalog

352 Adding Z39.50 Servers and databases - v5.1 and higher 238 Circulation Setup Options Update v5.0 613 Configuring Reading Program Search in Spectrum 560 Configuring Visual Search in Spectrum 240 Patrons’ Catalog News Update 670 Recording In-library Usage in Spectrum 385 Setting Global Due Dates and Restricting Circulation 662 Setting up Material Types in Spectrum 658 Setting up Patron Types in Spectrum 516 Useful Z39.50 Libraries to Add to Spectrum Z39.50 Client 584 Using Passwords in Spectrum

Updates 522 Downloading the Spectrum 5.2 Update Tutorial 273 Spectrum 5.1 Update

Upgrades 322 5.1 m_locldt/m_midmat error 559 Unable to Open Catalog After Upgrading to Spectrum 5.2 624 Downloading Spectrum 5.0 CD Files from the Sagebrush FTP Site 625 Downloading Spectrum 5.2 CD Files from the Sagebrush FTP Site 254 Upgrading from Spectrum 4.0/4.1 to Spectrum 5.0 - Novell Server 255 Upgrading from Spectrum 4.0/4.1 to Spectrum 5.0 - Windows NT/2000 Server 264 Upgrading from Spectrum Single User 4.0/4.1 to Spectrum Single User 5.0 -Windows 265 Upgrading 4.1 to 5.0 Mac OS 266 Upgrading 4.1to 5.0 Mac Single user 267 Upgrading from 4.5.1 to 5.0 Novell 268 Upgrading from 4.5.1 to 5.0 Windows 269 Upgrading from 4.5.1 to 5.0 Windows Single User 270 Upgrading from 4.5.1 to 5.0 Mac OS 271 Upgrading from 4.5.1 to 5.0 Mac OS Single User 597 Upgrading from Spectrum 5.0 to Spectrum 5.2 - Novell Server 598 Upgrading from Spectrum 4.0/4.2 to Spectrum 5.2 - Novell Server 599 Upgrading from Spectrum v4.0/4.1 to Spectrum v5.2 - Windows NT/2000 Server 600 Upgrading from Spectrum Single User 4.0/4.1 to Spectrum Single User 5.2 -Windows 601 Upgrading from Spectrum 4.0/4.2 to Spectrum 5.2 - Mac OS 602 Upgrading from Spectrum Single User 4.0/4.2 to Spectrum 5.2 - Mac OS 603 Upgrading from Spectrum 5.0 to Spectrum 5.2 - Windows NT/2000 Server 604 Upgrading from Spectrum Single User 5.0 to Spectrum Single User 5.2 - Windows 605 Upgrading from Spectrum 5.0 to Spectrum 5.3 - Mac OS 9.2 606 Upgrading from Spectrum 5.0 Single User to Spectrum 5.3 Single User - Mac OS 9.2 628 Upgrading Spectrum v4.5.1 - Spectrum v5.2 - Novell 630 Upgrading from Spectrum Single User 4.5.1 to Windows Single User 5.2

631 Upgrading from Spectrum 4.5.1 to Spectrum 5.2 - MAC OS 632 Upgrading from Spectrum Single User 4.5.1 to Single User 5.2 - MAC OS 792 Upgrading from Union 5.0 to Union 5.2 - Windows NT/2000 Server 793 Upgrading from Union 5.0 to Union 5.3 - Windows NT/2000 Server

Union 498 AchieveMARC and Sagebrush Union Catalog 434 ASP 0178 - Web Catalog/ Union IPAC (Windows 2000) 433 Error 500, or page cannot be displayed Web Catalog/ Union 787 Error 80004005 - Microsoft OLE DB Provider for ODBC Drivers Error –Web Catalog or Union IPAC 764 Installation and Setup of Spectrum Web Catalog or Sagebrush Union IPAC (Windows 2003 server) 572 Installation and Setup of Spectrum Web Cat or Sagebrush Union IPAC (IIS 4+) 443 Operating System requirements for Union 435 Spectrum Web Catalog/Union IPAC: Common Issues 660 Using IIS SMTP Service to Facilitate ILL, Reserves and Feedback in Spectrum WebCatalog and Union IPAC - Windows 2000 744 Web Catalog - ADODB.Recordset Error 800a0bb9

Web Catalog 434 ASP 0178 - Web Catalog/ Union IPAC (Windows 2000) 433 Error 500, or page cannot be displayed Web Catalog/ Union 787 Error 80004005 - Microsoft OLE DB Provider for ODBC Drivers Error –Web Catalog or Union IPAC 572 Installation and Setup of Spectrum Web Cat or Sagebrush Union IPAC (IIS 4+) 764 Installation and Setup of Spectrum Web Catalog or Sagebrush Union IPAC (Windows 2003 server) 442 Operating System Requirements for Web Catalog 734 Retrieving Records from Sagebrush MARC Source Through a Web Server (General) 563 Securing Your Spectrum Web Catalog Server with the Microsoft IIS Lockdown Tool 435 Spectrum Web Catalog/Union IPAC: Common Issues 660 Using IIS SMTP Service to Facilitate ILL, Reserves and Feedback in Spectrum WebCatalog and Union IPAC - Windows 2000 744 Web Catalog - ADODB.Recordset Error 800a0bb9

START OF SCHOOL YEAR 261 Beginning of Year Suggestions 378 Changing Expiration Date for ALL Patrons – Batch Process 406 Creating, Editing and Clearing Advance Bookings 533 Deleting Expired Patrons 263 Exporting Data with SASIxp 396 Importing Herff Jones Patron Photos from the Image Pak CD - Mac

397 Importing Herff Jones Patron Photos from the Image Pak CD - Windows 379 Importing Jostens Patron Photos 359 Importing Lifetouch Patron Photos into Spectrum using the Lifetouch Admin CD v9.0 Macintosh 383 Importing Lifetouch Patron Photos into Spectrum using the Lifetouch Admin CD v9.0 Windows 551 Necessary schedule information is not available message 305 Patron Barcode Labels 372 Patron Batch Process by Patron Type (moving and deleting) 317 Patron Import 5.x 400 Patron Porter 262 Patron Record Fields 407 Placing and Removing Reserves 384 Renewing Patron Privileges with a Batch Process 385 Setting Global Due Dates and Restricting Circulation 658 Setting up Patron Types in Spectrum 941 School Startup Tasks for Updating Patron Information in Spectrum 285 Tips for Holidays and Vacation Breaks 557 Updating Patron Records in Spectrum 277 Using File Management

END OF SCHOOL YEAR 525 End of Term Tasks 942 End of Term Tasks - Sage Note List 285 Tips for Holidays and Vacation Breaks 519 Year-End Reports

Updated: January 30, 2008