uat kick-off 4/4/2012 1 calpads uat eoy kick-off meeting april 4, 2012

UAT Kick-off 4/4/20121

CALPADS UAT EOY Kick-off Meeting

April 4, 2012

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Introductions and Ground Rules

Introductions– CDE / CSIS Participants– IBM Participants

Ground Rules– Mute phones while listening (*6 to mute and un-

mute)– Do not place your phone on HOLD– Silence cell phones– Introduce yourself (name and LEA) when

speaking– One conversation at a time


Agenda

Meeting Objectives UAT Objectives UAT Process and Schedule EOY UAT Training Requirements LEA Activities and Responsibilities UAT Communications Next Steps Questions

3 UAT Kick-off 4/4/2012

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Meeting Objectives

Provide an overview of the UAT process Provide a review of the UAT schedule and

time commitment Inform LEA participants of their roles and

responsibility Address questions / concerns from the

participants


UAT Objectives

Exercise all CALPADS EOY functionality from the LEA’s environment to detect and resolve application defects

Execute CALPADS EOY functionality in a “production-like” hardware and software environment to validate readiness for production implementation

Confirm EOY functionality meets functional requirements


EOY UAT Process and Schedule

EOY UAT will be conducted in a single phase (with different focuses each week) to exercise all EOY functionality

EOY UAT will be conducted in the CALPADS Pre-production environment, which is configured identical to the Production environment

CALPADS Pre-production environment has been refreshed with CALPADS Production ODS data as of April 11, 2012

UAT user IDs and passwords will be created and communicated via email on the LEA UAT start date



EOY UAT execution is anticipated to be five weeks in duration (4/16/12 – 5/18/12)

During the UAT process, the CALPADS Pre-production environment will be available daily from 6:00 am to 10:00 pm

All EOY functionality (all file format submissions, extracts, ODS reports, and snapshot certification reports) will be available when UAT begins, with the exception of the new SCTE file functions


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4/16-4/20 4/23- 427 4/30-5/4 5/7-5/11 5/14-5/18

EOY UAT Modules/Functions TW1 TW2 TW3 TW4 TW5

EOY 2 Program Participation

EOY 4 Student Waivers

EOY 3 Discipline

EOY 1 Course Completion

Wrap Up

Legend Testing

Testing continues if needed

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LEAs will be provided UAT test scenarios and the test scenarios will be available on the UAT site

UAT test scenarios define business scenarios to exercise EOY functionality


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Module FunctionBusiness Process

Test Scenario ID Test Scenario

Pass / Fail

Issue Reported? (Y/N)

# of Times Executed

Last Execution Date Comments

1.0 - Security

1.1 - EOY 2 Roles

Assign Roles 1.1.1 Assign EOY 2 Report roles

1.1.2 Assign EOY 2 Certification roles

2.0 - Administration

2.1 - Manage Local Codes

Map Local Codes

2.1.1 Map Local EOY 2 Codes to State Course Codes

3.0 - Progra

m Participation / Homele

ss Student

s

3.1 - Program Participation Data - Online

Add/Maintain Program Paticipation Data

3.1.1 Add a new Program Participation record

3.1.2 Add/Update/Delete Program Participation Records

3.2 - Program Participation Data - Batch

Upload File 3.2.1 Submit Student Program (SPRG) File

Review submission

3.2.3 View Passed Records

3.2.4 View Rejected Records and resolve errors (Refer to Scenario 3.4.2)

Post Data 3.2.5 Post or Exclude data

EOY UAT Execution LogEOY UAT Execution Log

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Test Scenario ID Test Scenario

User Documentation Reference Objective

Setup & Dependencies Testing Path Expected Outcome

1.1.1 Assign EOY 2 Report roles

LEA Admin Manual - Section 2.2.1.1

To grant a user account the appropriate access to Fall 2 report functionality. This test scenario will confirm the Fall 2 Report roles have appropriate access to the Report functionality.

Successful Login and access to the Administration User Security links

Navigate to Admin --> User Security --> Search/Maintain User

1. Successfully assign the following Program roles to a user account:- Program

2. Validate roles were successfully assigned by successfully accessing the ODS and Snapshot Reports links for the EOY 2 reports

1.1.2 Assign EOY 2 Certification roles

LEA Admin Manual - Section 2.2.1.1

To grant a user account the appropriate access to Fall 2 Certification functionality. This test scenario will confirm the Fall 2 Certification roles have appropriate access to the Certification functionality.

Successful Login and access to the Administration User Security links

Navigate to Admin --> User Security --> Search/Maintain User

1. Successfully assign the following roles to a user account:- EOY 2 Data Collection Certifier

2. Validate roles were successfully assigned by successfully accessing the Certification Status Screens for EOY 2 Snapshots

EOY UAT Test Scenario DetailsEOY UAT Test Scenario Details


LEAs should conduct:– 50% scenario based testing– 50% unscripted “sandbox” testing

LEAs may test at their own pace UAT scenarios will be available on the

CALPADS UAT FTP site prior to the start of UAT at:– ftp://ftp.cde.ca.gov/calpads-uat/



UAT Issue Reporting Process LEA UAT participants should report defects as

they are identified by emailing the UAT email account:– [email protected]

LEA UAT participants should bring up issues by:– Emailing the UAT email account; or– Bringing them up during the two UAT Check Point calls

NOTE: DO NOT report UAT defects through the CALPADS webform OR through submitted Execution Logs



When requesting HELP though email, include the following :

– Subject (include the word “help”)– Your name– Phone number– CALPADS UAT user ID– Job # (if applicable)– Description of the issue



When reporting a PROBLEM though email, include the following:

– Subject– Your name– Phone number– Bread crumb– Describe what you were doing, what you

expected from the system, and what happened


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System updates to address UAT defects will be released to the CALPADS Pre-production environment on Wednesday evenings.

However, Report fixes, which do not require a new system build will be done as defects are found and fixed

UAT Release notes will be published on Thursdays following the Wednesday software release

UAT Known Issues will be published twice a week – Tuesdays and Thursdays

Additional system updates may occur as needed to address critical issues identified during testing


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EOY UAT Training Requirements

Users from each participating LEA should have attended the EOY training course (includes EOY1, EOY2, EOY3, EOY4)

EOY Training will cover:– Overview - EOY1, EOY2, EOY3, EOY4– Preparation for all EOYs– Data Submission (ODS) for all EOYs– Data Certification (Snapshot) for all EOYs


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LEA Activities and Responsibilities

Estimated UAT Time Commitment

UAT Activity Time Required Description

UAT Training and Meeting Participation

6 Hours Total Attend one hour EOY kickoff meeting

Attend one 2 ½ hour training session

Attend five 30 minute UAT Check Point meetings

UAT Testing 10 – 15 Hours / wk during UAT

Anticipate ten to fifteen hours per week to execute test scenarios, conduct unscripted testing, and document test results


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LEA Activities and Responsibilities

Attend EOY Kick Off and Training Attend and participate in UAT Check Point

meetings Execute test scenarios and conduct

unscripted testing Submit results once a week and report

defects (when found) Retest reported defects


UAT Communications

CALPADS UAT Email for defect reporting, issues, and questions

– [email protected] UAT Weekly Check Point Meetings

– WebEx URL: http://csis.webex.com– WebEx Phone: 888-426-6840 – Participant Code: 4603184

UAT Service Desk– Phone: 916-325-9210

UAT Documents posted at– ftp://ftp.cde.ca.gov/calpads-uat/


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Next Steps

Attend EOY Training on April 11, 2012 Await email from CDE confirming start of

LEA UAT for April 16, 2012 Login and execute test scenarios and

conduct unscripted testing Attend and participate in UAT Check Point

meetings Submit results once a week and report

defects (when found)


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Questions
