2017 2018 amp reservation guide - gsctx.org amp reservation guide (girl scout ... sele t the “make...

2017-2018

Camp Reservation Guide (Girl Scout Members)

For

Camp Texlake, Camp Kachina, and Zilker Cabin

For questions about reserving a GSCTX Camp Facility:

Send Email to: [email protected]

Table of Contents

Making Your Reservations..……………….3 Activity Descriptions………….…...……....16

Cancellations/Refund Policy..…………….4 Camp Menu Schedule.……………………..17

Is Everybody Ready for a Campout?....5 How to Have a Successful Campout….18

Facilities……………….…………..……………...6 Check In/Check Out………………………….18

Activity Passes……….………...….………….10 Before Coming to Camp...………………...19

Camp Kachina Activity Schedule ……..13 Packing List……………………………………….20

Camp Texlake Activity Schedule….…...14 Service Unit Campouts …………………….21

Dear Campers,

We are thrilled and so honored that you’ve chosen to build your confidence, courage, and

character with us at camp. Girl Scouts of Central Texas Camps aim to provide the most posi-

tive, safe, and fun experience possible while developing outdoor skills, providing opportuni-

ties to build teamwork and community, and cultivate a deep respect for the environment and

its inhabitants.

Our goal is for GSCTX Camps to be a second home to every Girl Scout. We hope that this

booklet assists you in your journeys to camp! Let us know how we can help facilitate the ex-

perience of a lifetime for you and your group at our beautiful camps.

Sincerely,

Alicia “Bubba” Gust

Senior Camp Services Manager

Girl Scouts of Central Texas

[email protected]

mailto:[email protected]

MAKING YOUR RESERVATIONS

This reservation guide includes everything you need to know to make a Camp Reservation. While our new

reservation system is fairly intuitive, this document is a good resource.

WHAT’S NEW THIS YEAR?

• NEW RESERVATION SYSTEM this year powered by Doubleknot, an event management tool used by

over 35 Girl Scout Councils and the Boy Scouts. We hope you find the reservation experience to be a

positive one. While use of the system does not require an account or logon, we suggest that you create

one during your reservation process to make your return visits to the reservation system easier.

• SECURITY DEPOSITS: This year we still require a Deposit on each lodging to hold your reservation but

this deposit is non-refundable and goes towards your balance. You will also be required to pay a small

security deposit for each activity pass reserved.

• ACTIVITY PASSES: We have changed the way we are booking Activities. Now you will be able to custom-

ize your weekend by choosing all your Activities a la carte. We are still offering a Basic Activity Pass that

includes 3-4 staffed activities but now we are offering Special Activities that are standalone activities -

the Horses, High Ropes, Challenge Course, and Kayaks & Canoe activities. Want to only do Horseback

riding or only Kayaking? Now you can! OR you can combine one of these Special Activities with the Basic

Activity Pass. You may purchase passes in any combination, as schedule allows.

ACTIVITY AND MEAL PASSES ARE SOLD FIRST COME/FIRST SERVE BASIS

ORDER EARLY!

QUICK START GUIDE

1. FROM THE “RENT OUR CAMPS” PAGE, SELECT THE “MAKE A RESERVATION” TAB AND SELECT THE DESIRED CAMP.

2. START YOUR RESERVATION. We have included instructions throughout the process. Be sure to read them as you go along.

3. RESERVE YOUR LODGINGS AND ACTIVITIES. Remember: Activity Passes are sold on a First Come/First Serve Basis. Do not

wait too long to reserve them as they might sell out. It is better to reserve them when you reserve your lodging. You can al-

ways change the number of passes prior to the campout.

4. 45-21 DAYS PRIOR TO RESERVATION DATE: FINALIZE YOUR ACTIVITY AND MEAL PASSES if any. No changes to Activity Passes

will be allowed later than 21 days prior to your weekend. Be sure to submit your TTA early.

5. 21 DAYS BEFORE RESERVATION DATE: PAY YOUR BALANCE, IF ANY, IN FULL.

6. 21-14 DAYS PRIOR TO RESERVATION DATE: Camp Manager will contact you to provide additional information you may re-

quire for your campout.

7. 7 DAYS PRIOR TO RESERVATION DATE: MAKE SURE YOUR TTA AND TROOP ROSTER HAVE BEEN APPROVED .

8. FIRST NIGHT OF RESERVATION: ATTEND THE LEADER MEETING AT 9 PM

For more detailed information such as lodging descriptions, Activity Passes, Meal passes, maps and directions, please read the

complete guide found on the following pages.

Cancellation/Changes/Refunds Policy

CANCELLATIONS: If you would like to cancel, your cancellation request must be received 60 days prior to the camp

start date in order to receive a FULL REFUND.

If the cancellation request is received less than 60 days prior to the start date, your deposit will be forfeited. If the En-

tire Camp has been reserved and more than 25% of camp is released, the Troop/SU/Group will forfeit their deposit regard-

less of when the cancellation request is received.

Any cancellation request received less than 21 days prior to the campout is non-refundable and all fees paid are for-

feited.

Changes to Reservation: Any changes to your reservation, including Activity Passes, must be completed 21 days PRIOR

to reservation date and are subject to availability. We cannot accommodate any changes after that date.

Payment in Full is due 21 days prior to the reservation date.

Official Cancellation/Camp Closing: Participants (troop or service unit camp out coordinators) are notified by phone if camp is

officially closed due to severe weather conditions, emergency repairs, etc. (may be on a last minute basis). An alternate date

may be offered or full fee refunded.

NO REFUND WILL BE ISSUED IF CAMP IS NOT OFFICIALLY CLOSED AND A PARTICIPANT, GIRL SCOUT TROOP/GROUP OR SERVICE

UNIT CHOOSES TO NOT PARTICIPATE.

Insurance Requirements

Girl Scouts of Central Texas provides supplemental accident insurance coverage for every REGISTERED Girl Scout participating in

approved, supervised program/camping events lasting two nights or less. All girls and adults must be registered before the

camp outing in order to be covered under the plan.

Non GS-Member are not covered by GSCTX and GSUSA insurance. Personal insurance must be used. Your insurer may provide

special group insurance rates for events.

Please contact the GSCTX Program Center at (512) 453-7391 ext 110 for your insurance needs.

IS EVERYBODY READY FOR A CAMPOUT?

By now you and your troop have spent many meetings and trips learning the basic outdoor skills and are pre-

pared for a weekend retreat at camp. Below are a few helpful checklists you can use to make sure that your

troop is ready for their best camping experience.

ned?

Plan for the “What if…”

What if…it rains all weekend? Do you have any activities planned?

Do you have Rain gear?

What if…there is an accident? Do you have Health Forms for all girls? Where is your first aid kit? Do you have emergency contact

information for the girls parents?

What if…the troop is sharing a unit with other troops? Have you talked about sharing “space” with other troops or groups that are

also camping? Sharing the bathroom facilities? Sharing the cooking equipment?

Once you have talked about the “what if’s” and their solutions, then you and your troop are ready to go

camping.

Are you are ready? Check out our Camp Facilities on the following pages ...

ADULTS GIRLS TROOP

• One of your adults has the appropriate training necessary for your camping excur-sion Let’s Go 1: Needed if camping in an estab-

lished sleeping and bathroom facility (does not allow volunteers to cook us-ing a fire)

Let’s Go 2: Allows troop adults to cook out-side using a fire

Prerequisite: Let’s Go 1 Let’s Go 3: Needed if camping in a tent or

primitive camping or to have girls help with the cooking over a fire.

Prerequisite: Let’s Go 1 & 2 • One of your adults is a certified First Aid/

CPR adult

• Troop has enough volunteers to meet Girl Scout Adult/Girl Ratio

• Troop has helped plan, practice, and pre-pare for upcoming camp experience

• Want to go camping!

• Understand living conditions in camp

• Made transportation arrangements

• Female leaders/adults MAY sleep in sepa-rate cabins/tents/lodging area. If sharing the girls sleeping area, two unrelated adult females must be present.

• All Males must have separate sleeping and bathroom facilities from the girls. They may visit girl units from 8 AM to 10 PM

• Parent supports camp experi-ence

• Can cope with: Darkness Woods Insects and small creatures

• Can cope physically

• Can carry own equipment

• Want to go camping!

• Understand living conditions in camp

• Do camp chores (cleaning)

• Have skills, knowledge: Can use kitchen and camp

tools How to wash dishes and

other camp skills

• Have previously participated in day and/or overnight experi-ences with troop/group

• Have practiced packing person-al belongings for easy carrying

• Have planned and prac-ticed their camping skills together

• Understands emergency procedures while at camp

• Planned an “After Camp-ing” evaluation for troop and parents to improve their future camping ex-periences

Zilker Cabin Zilker Cabin is located five minutes from downtown Austin. It is great for a weekend getaway for your troop or group to enjoy the outdoors. The cabin is heated, provides indoor bathroom facilities and a full sized kitchen. Zilker Cabin has a max capacity of 32 for overnight use.

A $50 Deposit is required for all reservations to be processed.

Facility Name Description Capacity Price

Kiva Lodge Kiva Lodge includes a kitchen with full size stove/range, a sink, micro-

wave and full-size fridge , interior bathroom, fireplace, and loft area.

Air conditioned/Heated.

25 $150

Wig-Wam Lodge Wig-Wam Lodge includes a kitchen with full size stove/range, sink, microwave and full size fridge. The showers and restrooms are locat-ed inside the lodge. Air conditioned.

20 $125

Wiki-Up Lodge Wiki-Up Lodge includes a kitchen with full size stove/range, a sink,

microwave and full-size fridge . Its restrooms are shared with the Din-

ing Hall and are connected by a small porch. Air Conditioned.

15 $100

Hopi Cabin Unit Hopi Cabin Unit is made up of 10 screened structures. The unit shares

it’s open-air bathhouse with Hopi Lodge. There are (2) Half Units

available that include 9 screened cabins and 1 platform tent.

20 (per Half

Unit)

$75 Half

Unit

Zuni Cabin Unit Zuni Cabin Unit is made up of 10 screened structures. The unit has it’s

own open-air bathhouse. There are (2) Half Units available.

20 (per Half

Unit)

$75 Half

Unit

Yuma Tent Unit Yuma Tent Unit is made up of 5 platform tents and includes a covered

shelter area and an open-air bathhouse. 20 $50

Tewa Primitive

Unit

Tewa is a primitive camping area with 5 tent pads (capacity 4 people

each) measuring approximately 15 square feet. This unit has an open

-air bathhouse.

20 $50

Hopi Lodge Hopi Lodge has a full kitchen and activity area. Hopi Lodge is availa-

ble for rent as an Activity Space only, and NOT FOR OVERNIGHT. It

shares it’s bathrooms with the Hopi Cabin Unit. Air Conditioned.

$100

*ENTIRE CAMP (does not include Kitchen or Dining Hall) $875

DAY USE FEE—No Activities or Meals $5 per person

*To Reserve All Camp, Please contact the Camp Registrar.

Facility Name Description Price

Zilker Cabin Allows you to sleep at Zilker Cabin for the weekend. The Cabin is a rus-

tic, heated building (no beds provided) with two bathrooms (upstairs

bathroom has 2 toilets and 1 sink, downstairs bathroom has 2 toilets, 1

sink, and 2 showers) and includes a kitchen with stove, refrigerator, and

microwave. Kitchen access is outside and down stone steps. No Air Con-

ditioning.

$105

Camp Kachina Facilities Camp Kachina is 244 acres located on Lake Belton. Camp Kachina is made up of 4 lodges, 2 screened cabin units, 1 platform tent unit,

and 1 primitive camping area. Kachinas’ capacity is 180 people.

A $50 per unit* Deposit is required for all reservations to be processed. (*$250 for Entire Camp).

Camp Kachina

POOL

Camp Kachina Contact Information

Camp Manager: Kaytlyn “Rafiki” Worner

(800) 733-0011 ext.822

[email protected]

Camp Address: 14750 Camp Kachina Rd.

Belton TX, 76513

Facility Name Description Capacity Price

Flora Lodge Dormitory style lodge with A/C and Heat, bathrooms, showers,

microwave and fridge. The lodge also has separate fire rings, pic-

nic tables and grills for each wing. Wheelchair accessible. This

lodge has two wings and a large shared common room.

24 per wing

$240

per

wing

Fauna Lodge Dormitory style lodge with A/C and Heat, bathrooms, showers,

microwave and fridge. The lodge also has separate fire rings, pic-

nic tables and grills for each wing. Wheelchair accessible. This

lodge has two wings and a large shared common room.

24 per wing

$240

per

wing

Suncrest Cabins

(5 Cabins Available A-E)

A/C and Heated log cabins with interior bathrooms, showers, and

tables. A fire circle and grill are provided per cabin. One cabin

has ramps and is wheelchair accessible (E). 12 per Cabin

$120

per

Cabin

Starlight Treehouses

2 wings per building

1A, 1B, 2A, 2B

2 screened, non-climate controlled treehouses with shared bath-

room facilities and picnic tables. Each treehouse has access to a

grill and shared fire circle. One building has ramps and is wheel-

chair accessible (Wing 2).

14 per wing

$120

per

wing

Tanda Treehouses

2 wings per building

3A, 3B, 4A, 4B

2 screened, non-climate controlled treehouses with shared bath-

room facilities and picnic tables. Each treehouse has access to a

grill and shared fire circle. One building has ramps and is wheel-

chair accessible (Wing 3).

14 per wing

$120

per

wing

Horseshoe Bend

(MALES ONLY)

Horseshoe Bend consists of 5 screened cabins and 1 platform

tent. The unit has a fire ring, picnic tables, and a bathhouse. No

electricity except in bathhouse.

31

Driftwood Cove Driftwood Cove has 6 platform tents with a shared fire ring, picnic

tables, and a bathhouse. No electricity except in bathhouse. 36 $50

Primitive Camping Tent camping is available near a shared lighted pavilion with pic-

nic tables, toilets and running water. No showers. Max of 50

$5 per

person

Starcke Lodge Starcke Lodge is an enclosed area with school cafeteria style ta-

bles. It is available for rent as an Activity Space only, and NOT

FOR OVERNIGHT. The kitchen and equipment are non function-

ing, not included in the rental and not to be used.

$75

Camp Texlake Facilities Camp Texlake is located on 455 acres of land along the shores of Lake Travis. Housing facilities includes platforms tents, screened

cabin units, temperature controlled cabins and primitive camping sites. Texlake’s capacity is 335.

A $50 per unit* deposit is required for all reservations to be processed (*$500 for Entire Camp)

*ENTIRE CAMP (does not include Kitchen or Dining Hall) $2600

DAY USE FEE—No Activities or Meals $5 per person

All Camp fee’s must be PAID IN FULL 21 days prior to your campout weekend.

*To Reserve All Camp, Please contact the Camp Registrar.

Camp Texlake

Camp Texlake Contact Information

Camp Manager: Katie “P.J.” Sweeney

1-800-733-0011 ext. 409

[email protected]

Equestrian Specialist: Amy “Daisy” Michalski

1-800-733-0011 ext. 404

[email protected]

Camp Address: 5700 Pace Bend Rd. North

Spicewood, Texas


Camp Activity Passes Description Age Capacity Price

Basic Activity Pass Use the Basic Activity Pass to create your own adventure by se-lecting from 3-4 Staff-led activities. 80 $15 per

Daisy Activity Pass Enjoy 2 staff-led Activities offered during the weekend suitable

for younger girls. Daisy friendly activities are indicated with an

asterisk on the Activity Schedules (pgs. 13-16)

5-8 40 $8

Horse Tales* The Horse Tales activity gives you a 80 minute horse session

during your weekend. This activity is offered at 9AM only. For

younger girls. No riding involved. Horse Waiver Required. 5-9 10 $15 per

Riding & More* The Riding & More activity gives you a 80 minute horse session

during your weekend. See pg. 12 for details. Horse Waiver Re-

quired.

9+ 30 $30 per

High Ropes Enjoy a scheduled 80 minutes session of high ropes. Challenge

Course Waivers required. 9+ 60 $15 per

Challenge Course Enjoy a scheduled 80 minutes session on the Challenge Course.

Ropes Waivers required.

9+

60 $10 per

Kayaks & Canoes This activity gets you a scheduled 80 minute session with Kayaks (Texlake and Kachina) or Canoeing (Kachina ONLY) on our beau-tiful lakes. Check the Activity Schedules to see which is sched-uled for the weekend you would like to attend.

7+ 48-80 $15 per

Only at Texlake

This year your weekend Activity Passes can be purchased A LA CARTE to offer an even more customized camping experience.

We are still offering a Basic Activity Pass that will include a variety of 3-4 staffed activities each Saturday in an open-house style

setting, along with lots of fun DIY activities your group can do on their own while you’re visiting our beautiful camps!

In addition, we are now offering separate passes for our Special Activities—Horses, Waterfront, High Ropes, and Challenge

Course. These Special Activitare STANDALONE, and DO NOT INCLUDE ANY ADDITIONAL ACTIVITIES. By purchasing one of these

Special Activity Passes, you are guaranteed a scheduled 90 minute session for that activity. You may purchase one of these Spe-

cial Activity Passes by itself OR in combination with a Basic Activity Pass, or any other Special Activity Pass. Purchase only the activ-

ities you want for your weekend.

Adults are welcome to participate as long as they also purchase an Activity Pass and meet the requirements of the specific ac-

tivity.

Leaders MUST attend the 9 PM leader meeting the Friday Night of your campout to learn important details about your activity

options for the weekend. The camp staffed activity options are subject to change based on weather and other considerations.

Some activities, due to the nature of the activity are limited in the number of participants that can join at any one time. Activities

differ based on the weekend and the camp you choose to go to, so please refer to the Activities Schedule.

Choose your OWN ADVENTURE with NEW Activity Passes!

Only at Texlake

Only at Texlake

Only at Texlake

*Horseback riding programs are popular and can fill up months in advance, so be sure to purchase your Horse Activity

Pass before the spots are all gone!

Special Activity Passes

If you want to participate in more than TWO Special Activities (Horses, Waterfront, High Ropes, etc.),

DIY Activities might be your best option to fill out your day. Additionally, you MUST purchase BOTH Spe-

cial Passes. For Example, if you want to do High Ropes AND Kayaking, you must purchase BOTH the “High

Ropes” Pass AND the “Waterfront” Passes for each person that is participating.

We reserved the right to stop any camp staffed activity session at any time if participants are not following instructions and are

being unsafe at the activity. Participants, including adults, who do not following instructions or are acting in an unsafe manner

will be asked to leave a session and no refunds will be given.

Basic/Daisy Activity Passes have 5 time slots:

10 AM—11 AM 11 AM—12 PM 2 PM—3 PM 3 PM—4 PM 4 PM—5 PM

These activities included in these passes are Open House style—First Come/First Serve ba-

sis.

Horse, High Ropes, Challenge Course, and Kayaks/Canoes have 4 time slots:

9 AM—10:30 AM 10:30 AM—12 PM 2 PM—3:30 PM 3:30 PM—5 PM

These Special Activities are scheduled by you during the reservation process. Please plan

your schedule prior to making the reservation.

*NOTE: Activities are only scheduled on Saturdays ONLY.

“Do It Yourself” Activities:

In addition to our staffed activities, we also offer un-staffed, DIY activities that can also be included in your weekend. These activities include:

Hiking: Take a hike through the woods using our Nature Trail; follow the path all the way down to the lake, following the lake side, and finish your hike down at the beautiful waterfront. Take a copy of the nature trail leaflet with you to identify Camp Ka-china or Texlake plants!

Scavenger Hunts: Camp is full of wonderful sights and sounds! Take a tour around camp and see if you can fill all the letters of the alphabet in an Alphabet Scavenger Hunt, detect all the colors of the rainbow in a color Scavenger Hunt, or create your own Scavenger Hunt!

Letterboxing/Geocaching: A fun mixture of treasure hunting, art, and navigation! Borrow the clues to the hidden boxes and see if you can find the treasures hidden around camp!

Star Chart: In addition to the Star Party at night, dive further into outer space and learn more about the constellations! Borrow a camp Star Chart to learn about how different cultures saw the stars!

Orienteering: Borrow a camp compass and instruction sheet to start learning the basics of this useful tool with your girls!

Pokemon Go: Are you on your way to becoming the greatest Poke-Master of them all? Bump your status by finding the Pokemon on camp and catch them all!

Sports and Field Games: From Gaga to soccer to volleyball, borrow some camp sports equipment to have fun playing field games with your group or invite new friends you meet at camp to join in the fun!

And Many, Many More……..

These DIY activities are a great way to fill an hour in between staffed activities and allow you the flexibility to fully customize your weekend camp adventure!

The Horse Activity gives you an 80 minute horse session during your weekend. You will pick your desired session during

the reservation process. Each session has a 10 person limit.

Horseback riding programs are popular and can fill up months in advance, so be sure to purchase your Horse Activity

Pass before the spots are all gone! All passes are sold First Come/First Served basis.

Just a few other things to keep in mind:

• Adults can purchase a package and participate.

• For the health and safety of our horse herd, we have a weight limit of 200 pounds for all participants in our

horseback riding program per veterinarian recommendations.

• We do our best to keep groups together, however if a session meets the max number of participants the group

may be split into two or more groups.

• Non-gripping boots with a ½ inch heel and jeans are required. We have some boots to loan to campers, however

sizes are limited.

• Horseback riding waiver required before activity begins for all participants.

• Helmets provided and every participant must wear a helmet.

Questions? Contact Amy Michalski, equestrian specialist, at [email protected] or 1-800-733-0011 ext. 404

Camp Texlake Horse Activities

Description Age Capacity Price

Horse Tales Want to hear some great stories about your favorite hors-

es while grooming a real live horse? This is the program for

you! Our horses can’t wait to meet you and your friends!

This program is geared towards younger girls. There is NO

riding included. It will be offered from 9am—10am only.

5 - 8

yrs old

10

per session $15 per

Riding & More

Love horses? Well, we have the program for you! During your time at the barn, you will get to groom a horse, ride in an arena, and if your group demonstrates a safe level of control you will get to head out on a trail, weather per-mitting.

*Please note that the ability of the group, as a whole, to go out on the trail ride while maintaining the safety standards for all participants is up to the sole discretion of the GSCTX staff members. Groups that are not quite ready for the trail ride, will continue to improve their skills in the arena for the duration of your scheduled time.

9 + 10

per session $30 per


Date Menu Basic Activity Pass (*Daisy Pass) Kayaks & Canoes

September 9 CAMP CLOSED




October 7 B Archery, Pool*, Slingshots, STEM Activity* Kayaking

October 14 FALL FESTIVAL

October 21 NO ACTIVITIES

October 28 C Archery, Fishing*, Camp Skill-Edible Fire*, Slingshots Canoeing

November 4 A Archery, Slingshots, Camp Skill-Orienteering*, Crafts* Kayaking

November 11 B Archery, STEM Activity*, Camp Skill-Edible Fire*, Slingshots

November 18 NO ACTIVITIES

November 25 CAMP CLOSED

December 2 C Archery, Crafts*, Camp Skill-Edible Fires*, Fishing

December 9 NO ACTIVITIES

December 16-February 4 CAMP CLOSED FOR WINTER N/A

February 10 A Archery, Crafts*, STEM Activity*, Slingshots

February 17 NO ACTIVITIES

February 24 B Archery, Slingshots, Camp Skill-Edible Fire*, Fishing*

March 3 C Archery, Slingshots, STEM Activity*, Crafts* Kayaking

March 10 A Archery, Camp Skill-Orienteering*, Slingshots, Fishing* Canoeing

March 17 NO ACTIVITIES

March 24 B Archery, STEM Activity*, Slingshots, Crafts*

March 31 CAMP CLOSED

April 7 C Archery, Pool*, Camp Skill-Edible Fire*, STEM Activity Kayaking

April 14 ME & MY GAL CAMPOUT

April 21 NO ACTIVITIES

April 28 A Archery, Pool*, Slingshots, Camp Skills-Edible Fire*

May 5 B Archery, Pool*, Slingshots, Camp Skills-Edible Fire* Canoeing

Camp Kachina Activities Schedule

For definitions or more information on activities please see page 15.

For Menu Selections see page 16.

ACTIVITY PASSES ARE SOLD ON A FIRST COME/FIRST SERVE BASIS.

RESERVE THEM EARLY TO BE SURE YOU HAVE ENOUGH FOR YOUR CAMPOUT.

Date Menu Basic Activity Pass (*Daisy Pass)

September 9 A Archery, Camp Skills-Edible Fire*, Pool*

September 16 B Archery, STEM Activity*, Pool*

September 23 C Archery, Camp Skill-Edible Fire*, Pool*

September 30 A Archery, Crafts*, Pool*

October 7 B Archery, STEM Activity*, Pool*

October 14 STEM CHALLENGE

October 21 TRAILBLAZERS / ALUMNI EVENT

October 28 C Archery, Fishing*, STEM Activity*

November 4 MY FIRST CAMPOUT

November 11 A Archery, Crafts*, Fishing*



December 2 B Archery, Crafts*, Fishing*


December 16-Feb. 4 CAMP CLOSED FOR WINTER

February 10 C Archery, Crafts*, Fishing*

February 17 A Archery, STEM Activity*, Fishing*

February 24 B Archery, Camp Skills-Edible Fires*, Fishing*

March 3 GSCLA RETREAT WEEKEND

March 10 C Archery, Camp Skills-Orienteering*, STEM Activity*

March 17 A Archery, Crafts,* Fishing*

March 24 B Archery, STEM Activity*, Crafts*

March 31 CAMP CLOSED

April 7 C Archery, STEM Activity*, Pool*

April 14 A Archery, Crafts*, Pool*

April 21 B Archery, Camp Skill-Edible Fires*, Pool*

April 28 C Archery, STEM Activity*, Pool*

May 5 A Archery, Crafts*, Pool*

Camp Texlake Activities Schedule


RESERVE THEM EARLY TO BE SURE YOU HAVE ACTIVITIES FOR YOUR CAMPOUT.

For definitions or more information on activities please see page 15.

For Menu Selections see page 16.

Camp Texlake Special Activity Passes

Date Horses Kayaking High Ropes Challenge Course

September 9 Y Y

September 16 Y

September 23 Y Y

September 30 Y Y Y

October 7 Y Y Y

October 14 STEM CHALLENGE

October 21 TRAILBLAZERS / ALUMNI EVENT

October 28 Y Y

November 4 MY FIRST CAMPOUT

November 11 Y Y Y



December 2 Y


December 16-February 3 CLOSED FOR WINTER

February 10 Y

February 17 Y

February 24 Y

March 3 GSCLA RETREAT WEEKEND

March 10 Y Y Y

March 17 Y Y Y

March 24 Y Y

March 31 CLOSED

April 7 Y Y Y

April 14 Y Y

April 21 Y Y Y

April 28 Y Y

May 5 Y Y y

For definitions or more information on special activities please see page 10

For Menu selections please see page 16.


RESERVE THEM EARLY TO BE SURE YOU HAVE ACTIVITIES FOR YOUR CAMPOUT.

Name Session Length

Description Signed Liability

Release Required?

Which Pass?

Age Number per

session

Archery 50 minutes

Want to be like Merida or Katniss? Join us to learn the basics of archery at camp! Sessions are designed for beginning archers, however experi-enced archery students can enjoy practice time at our range during these session.

NO Basic Activity Pass

Brownies and Up

16 4 shooters at a time

Camp Skills 50 minutes

Hone your camp skills by focusing on a specific skill during this session. Skills will change each weekend, so you skills you could learn include, but not limited to, Nature Identification, Orient-eering, Fire Building, and more!

NO Basic & Daisy Activity Pass

Daisies and Up

20 (15 if the group includes Daisies or Brownies)

Fishing 50 minutes

Discover the fun of fishing! Lifejackets, bait and necessary equipment are provided with this activity. You can even bring your own tackle or bait from home! NOTE: Participants 17+ years of age MUST have a valid fishing license per Texas State regulations.


Daisies and Up


Crafts 50 minutes

Create a fun craft or SWAP while getting into the spirit of camp! Each weekend’s craft will be a little different and girls of all ages will be able to let their creativity soar.


Daisies and Up


Slingshots ONLY AT KACHINA

50 minutes

Come practice your skill and steady aim by using a traditional sling shot. We will be using small pebbles and aiming only at the targets. Aim for your favorite state on our International wall of car license plates. (Safety equipment provided)

NO Basic Activity Pass

Juniors and UP

12 3 shoot at a time

Swimming 50 minutes

Enjoy splashing around our Junior Olympic-sized swimming pool with diving board for free swim. Please note, our pool is not heated but a great place to relax during the day.

NO, however quick swim test will be required.

Basic & Daisy Activity Pass

Daisies and Up

25-50, de-pending on the camp

STEM Activity

50 minutes

Explore the natural forces of the world and have fun in the outdoors with different challenges designed for your age level.

NO Basic & Daisy Ac-tivity Pass

Daisies and Up


Team Building Games

50 minutes

Participate in games with a purpose! Have a blast with an instructor, props, and your troop mates as you learn to work together to conquer these challenges.


Daisies and Up


Camp Activity Descriptions

Camp Meal Options Option 1: Your Troop/Group works with their girls and troop volunteers to plan, bring, and cook your own campout meals over the

fire and/or grill in your unit. Please note that you must have the correct GSCTX certifications or equivalent to cook over a campfire.

No cooking equipment or supplies are provided with this option, including but not limited to charcoal, fire starters, matches, and

lid-lifters. ONLY NON-LIQUID Fire Starters allowed on Camp Property - No Lighter Fluid!

Option 2: Select a Meal Pass for meals in our Dining Halls! We now offer TWO Meal Plans:

Full Meal Pass: For $40 per person you will get Saturday Breakfast, Lunch, Dinner, S’more at the campfire, and Sunday

breakfast.

Saturday Meal Pass: For $25 per person you get Saturday Lunch, Dinner, and Evening S’more at the campfire.

All meals are served in the Dining Hall, cafeteria style, by our camp staff. A salad bar will be available for lunch and dinner. We are

no longer renting the Dining Halls for activities. Special diets: Only Gluten Free and Vegetarian diets can be accommodated at this

time. Please contact the Camp Manager with questions.

Camp Texlake & Camp Kachina

Menu A Time

Sat—

Breakfast

Biscuits, Sausage, eggs, fruit,

milk, cereal

8 AM—9 AM

Sat—Lunch Hot Dogs, salad bar 12 (noon) PM—1 PM

Sat—Dinner Shepard’s Pie, salad bar 5:30 PM—6:30 PM

Sat—Dessert S’mores (at Council fire) 7 PM—8 PM

Sun—

Breakfast

Cold Breakfast (oatmeal/

yogurt/cereal), milk

8 AM—9 AM

Menu B Time

Sat—

Breakfast

French Toast Sticks, Sausage,

fruit, milk, cereal

8 AM—9 AM

Sat—Lunch Pasta, vegetables, salad bar 12 (noon) PM—1 PM

Sat—Dinner Chicken Tenders, vegetables,

salad bar

5:30 PM—6:30 PM


Sun—

Breakfast

Cold Breakfast (oatmeal/

yogurt/cereal)

8 AM—9 AM

Time Menu C

Sat—

Breakfast

Pancakes, Sausage, fruit, milk,

cereal

8 AM—9 AM

Sat—Lunch Tacos, salad bar 12 (noon) PM—1 PM

Sat—Dinner Sloppy Joe, salad bar 5:30 PM—6:30 PM


Sun—

Breakfast

Oatmeal/yogurt/cereal, milk 8 AM—9 AM

* You may also bring your own S’mores supplies and use our

fire. Priority will be given to those with Meal Passes.

How to Have a Successful Campout:

Know the rules of the camp provided in this document. Follow them. Be comfortable with all weather conditions, bugs, dirt, exercise, and delayed or “ruined” plans. If you are not comfortable with the basics of camping, that may be a sign that you are not ready to camp, and neither is your group. Don’t expect the camp staff to bend/change the rules for you. Practice your meals on a campfire before you come to camp. Have a backup cold meal in case the meal is burned, dropped, or it is pouring rain. Pick up litter, even if it isn’t yours. Clean all areas that you use. If you are well trained and prepared, you will have a good time.

Be respectful of the other groups around you. We teach our girls to be a friend to every camper and expect the same from you. Contact your Camp Manager if you’re having concerns with another group. Please be aware that there may be non Girl Scout campers on site, male and/or female, that may not have been back-ground checked. A good bed time schedule to follow: 10:00 p.m. in your bed, 10:30 p.m. lights out, 11:00 p.m. no more noise. This al-lows the children (and leaders) to calm down and prepare for sleep. Remember, if the children don’t get enough sleep, they will make you pay the price the next day. Leaders and parents need to follow this too—lead by example. The supplies that we furnish are not free for us, so please use them wisely (paper towels, toilet paper, cleaning sup-plies, electricity, water, craft and activity supplies, etc.). By working together, we can keep camp as affordable as possi-ble for everyone!

Please check the cleaning supply area upon arrival—there is one in every unit—to make sure you have enough supplies for your weekend. Please let the Camp Manager know about any missing supplies.

Housekeeping: Throughout the camp outing, grease should be collected in a can, allowed to harden, and disposed of with other garbage. Please do not pour grease in sinks. Dishwater should be strained, and disposed of away from the unit shelter and at least 200 feet from the lake. Activities run on Saturdays only. See Page 11 for sessions times. All Activities are on a First Come/First Serve basis. Activities at Camp require appropriate clothing. Close-toed, sturdy shoes (tennis shoes or boots) are required at all times and for all activities. Dress for the weather! Activity times may be adjusted or cancelled depending on weather conditions. We will refund activity fees only if the Camp Manager cancels them. Bring plenty of drinking water to all activities. Activities may be shared with other groups.

Important Times To Remember:

Check-In Time Check-in is from 6-9 PM on Friday unless other arrangements have been made. Your Troop/ Group Leader must check-in with the Camp Manager at the camp office before unloading your items.

Leader Meeting A Mandatory Leader/Adult Meeting is at 9 PM and is required for each Troop/Group Leader to attend. At this meeting you will select your Check-Out Time.

Check-Out Time Check-out is from 8 AM—12 PM on Sunday. Your Troop/Group Leader must check-out with the Camp Manager before leaving camp, failure to do this results in loss of deposit. All campers must be offsite by 1 PM.

Day Use The Day Use timeframe is from 8:30 AM—6:00 PM on Saturday.

If you want to request different arrival or departure times from those above, please contact the Camp Manager at least 2 weeks

What You Need To Know Before Coming To Camp:

It is the responsibility of the Group Leader to relay and enforce all safety rules to everyone attending the

campout.

• Volunteer Essentials and Safety Activity Checkpoints are your main sources for all safety guidelines

and planning. (www.gsctx.org)

• Swimming: If your group is participating in Swimming, a Swim Card for each girl is helpful but not re-

quired. ALL swimmers will be given a brief swim test by the Camp Staff. Girls that do not pass this

test will be restricted to the shallow end of the pool. Any Girl requiring a personal floatation device

will also be restricted to the shallow end of the pool.

• Your First Aider will be the person responsible for handling first aid issues and providing a First Aid kit.

Emergency procedures are posted at each unit. If there is an emergency, immediately call the Camp

Manager, who will contact emergency services if necessary. If the emergency is life threatening, call

911 FIRST and then inform the Camp Manager.

• Both camps are situated on lakes and have direct water access. Swimming and/or wading in the lake

at either camp is not permitted. Supervision of the girls/adults is required and the responsibility of

the Troop/Group Leader and Adults.

• Teach and use the buddy system at all times.

• Close-toed shoes are required while at camp for all girls/adults and there is to be no running while on

camp property. People with disabilities or mobility issues may need assistance to access certain camp

grounds as the terrain is uneven and covered with loose rocks. You must prearrange any needed spe-

cial accommodations and/or a visit to the camp prior to your campout with the Camp Manager.

• Fire ants, scorpions, wasps, black widow and brown recluse spiders are known critters at camp.

Snakes and other wild animals are also on property. Report nests near living or activity areas to Camp

Manager. Follow emergency procedures if any contact occurs.

• Flammable and hazardous materials are stored on camp in “authorized staff only” areas. These mate-

rials are in areas that are off-limits to all camp visitors. It is the responsibility of the group leader to

restrict access to these areas.

• Only paraffin based fire starters are permitted; no liquid fire starters (like lighter fluid). No white gas

stoves are permitted. We recommend cooking with charcoal or propane gas stoves.

• All food must be handled safely. Food needs to be kept behind closed and locked doors to prevent

animal infestation. Ice may be available; please contact the Camp Manager for details.

• Don’t feed animals or wild life while out at camp.

• Please be aware that there may be non-Girl Scout campers, on site male and/or female, that may not

have been background checked.

SUGGESTED PACKING LIST

1 Duffel bag, suitcase, or backpack Personal Hygiene Items

1 Day pack (to carry items around) - Soap

1 Pillow - Towel

1 Bedroll or Sleeping Bag - Toothpaste, toothbrush

Sit Upon - Deodorant

Rain Poncho - Shampoo

Closed Toe Shoes (no flip flops or sandals) - Washcloth

Non-aerosol Sunscreen - Comb/Brush

Non-aerosol Bug Spray Underwear (1 per day plus an extra)

Bandana Socks (1 per day plus an extra)

Mess Kit (items should be non-breakable) Shirts (short and long sleeve)

Knife, spoon, fork, plate, bowl, cup with handle Shorts

Dunk bag/dip bag (mesh bag with drawstring) Jacket, coat, or sweatshirt

Reusable Water Bottle Sleepwear

Hat (not a visor) Modest Swim suit (if swimming)

Extra plastic bags (for wet items) Swim Towel (if swimming)

Flashlight (open air cabins and tents do not have electricity)

**Additional clothing depending on weather and activities planned

Helpful information when packing:

Dress in layers so you can remove clothing as the day may warm up.

Light colors are best in the heat because they reflect the sun’s rays

Halter tops/spaghetti straps should not be worn; shoulders will burn.

Wearing a hat keeps the girls’ heads cool while protecting against sunburn

Even in the lightest drizzle, girls should wear rain gear in order to keep coats and clothing dry.

Our camp facilities are a wonderful place to hold your Service Unit Campouts! To make your Service Unit Campout the

best experience possible, please follow the guidelines below:

1. Reserve the camp EARLY. Service Units can begin making reservations through our Camp Registrar as early as

April 1. Reservations for all other members begins on May 1, 2017 for the September 2017 - May 2018 season.

2. Reserve Activities EARLY. While you may not know the exact number of your participants several months prior

to the actual campout, it would be wise to reserve Activities at the same time you are reserving your lodgings. You

can estimate the number of passes you will require. This number can be changed at anytime UP TO 21 days prior to

your campout. With the exception of reserving “All Camp”, Activity Passes that are not reserved with your lodging

reservation will remain available for sale to other people. It is wiser to over-book the number of Activity Passes early

on and then reduce the number of passes as the event draws near. In this way, your group will be assured the activi-

ties you planned for.

3. TTA and Rosters. A TTA is still required, even when traveling to GSCTX Facilities or Camps. Be sure to start the

TTA process well in advance of the campout date.

4. 30 DAYS PRIOR TO CAMPOUT. Our Camp Registrar will work closely with you to ensure that everything is on

track. Our Camp Managers will work with you on Activity scheduling and any other matter that requires our atten-

tion.

5. 21 DAYS PRIOR TO CAMPOUT. This is the final deadline for any changes to your reservation, particularly for

Activities. NO CHANGES TO LODGING OR ACTIVITY RESERVATIONS CAN BE MADE AFTER THIS DATE.

6. PAY YOUR BALANCE. Your balance due must be paid in full prior to 21 days before your campout.

7. We look forward to working with you to make your Service Unit campout a memorable experience!

Service Unit Campouts

2017 2018 amp reservation guide - gsctx.org amp reservation guide (girl scout ... sele t the “make...

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