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Quarterly performance report to 30 September 2015

Service performance

Highlights for the quarter

Update on policy and research.

o We finalised the draft matrix and received approval to send it out for agency consultation.

o We established a partnership relationship with Ngā Pae o te Māramatanga that enables us to receive expert advice and guidance as we develop our scholarships programme.

o We developed a framework for the Māori Language Strategy to build our understanding of the inter-connectedness of all components within the strategy.

o We began identifying the existing research against the priorities recommended in the report, Te Matataua, to inform our decisions relating to future investments in Māori language research.

o We further cemented our relationships with each of the research organisations that are contracted to deliver the findings of the initial research projects.

Update on language development.

o Terms of reference and a project plan have been completed for the planned review of the framework for Toi Reo Māori. The intention is to identify a clear set of training standards and criteria that can be used to monitor the quality of services provided by translators and interpreters.

o A project plan for the scoping reports for He Pātaka Kupu 2 has been completed. Development of the report is scheduled to being in early 2016. As part of this process, the work to link the website to He Pātaka Kupu will also be scoped as a new interface needs to be constructed and the existing copyright issues addressed.

o Work has begun on scoping the project to develop guidelines for bilingual signage, including guidance on translation and publication. The main tranche of work will begin in early 2016.

Update on community funding.

o A detailed proposal for a new consolidated funding programme, aligned to the Māori Language Strategy and designed to support other funding initiatives, is under consideration by the Board.

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o The desktop review of Te Ataarangi programmes was completed and will form the basis of recommendations for the management, monitoring and evaluation of He Kāinga Kōrerorero. A briefing report is expected by the end of October.

o Round 15 for Mā te Reo received significantly increased numbers of applications and was managed through the online new grants management system, Pūnaha Pūtea. A total of 271 applications requesting $10,246,980 were received; an increase of 46% in the number of applications and 32% increase in the amount of funding requested. A detailed analysis of the number and types of applications, the amount applied for and approved, and the number of new and experienced providers will be made available in Q2.

o Two modules of Pūnaha Pūtea are currently implemented – the registration of potential providers and the receipt and assessment of applications. Further development, including the creation and management of contracts and reporting, will be undertaken in partnership with Te Māngai Pāho.

Update on stakeholder engagement.

o We completed three discrete pieces of work as the basis for the wider review of all promotional campaigns and resources:

a stocktake of existing promotional activities resources and events

a branding/logo review

a survey or resources and events.

o Our new, integrated website went live on 2 July to support Māori Language Week 2015. The website is built on the all-of-government Common Web Platform. Over the quarter it received 287,393 unique pageviews over 115,948 sessions from 86,275 users.

o Over Te Wiki o te Reo Māori, more than 1,800 users used our website to watch a webcast of the launch event. We also webcast the State of te Reo Māori speech from Professor Timoti Karetu and the discussion by Lee Smith and Justice Joe Williams for “Te Rā o Te Reo Māori” on the website. 2015 is the first time that webcasts have been able to be hosted on our website.

o Approximately 147,700 resources to support language acquisition and use were distributed for Māori Language Week (3,100 requests were received and sent an average of five sets of seven resources each).

o Over the quarter, we have entered into two new collaborative relationships:

with Ngā Pae o te Māramatanga to support our new Kia Ita scholarships programme

with Te Māngai Pāho to co-develop the next stages of the community funding grants management system

Update on corporate support.

o The annual audit process was started in mid-September. A draft Annual Report has been provided to Te Puni Kōkiri for feedback and comment.

Performance against the Statement of Intent 2014–18 and Statement of Performance Expectations 2015/16.

o Of the 44 performance measures in the proof of performance tables in Appendix 1:

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9% (4 measures) have already met the forecasts

43% (19 measures) are on track to reach their forecasts by year end

27% (12 measures) have yet to be reported on – in most cases, this work has not yet been started

14% (6 measures) have no forecast to be measured against

Only 7% (3 measures) are not on track at this time.

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Focus for Q2 2015/16 – 1 October to 31 DecemberDuring the next quarter, our focus will be on the following activities:

continuing to progress the key milestones of our SPE performance targets

implementing the contracts for the Community Based Language Initiatives (CBLI) funding, scholarships programme and further research contracts

addressing the three areas where, in this report, we are not on track to meet our forecasts

undertaking a budget reforecast

completing the annual audit and submitting the Annual Report to the Minister for tabling in Parliament, together with our SPE 2015/16

continuing the development of the website

beginning the strategic planning process for the 2016/17 year.

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Appendix 1

Proof of performance – outputs

Outcome measures

MEASUREPAST TRENDS 2015-16 PERFORMANCE

FORECAST 2016-17

ALIGNMENT TO MĀORI

LANGUAGE STRATEGY 2014

2011-12 actual

2012-13 actual

2013-14 actual

2014-15 actual Forecast Performance

YTD Variance Notes

Percentage of households where Māori language is spoken

31.4%(2006 Census)

27.5%(Census

2013)No change as next Census not due until 2018 Te kōrerotanga o te

reo

Number of people engaged in Māori language courses

Figures provided in these years came from the Ministry of

Education and are not comparable to 2014-15 and following years

3,041 from

courses funded

by Mā te Reo

Maintain or

improve trend

No data available at this time. A report will be available for Q2Maintain or

improve trend

Te ako i te reo

Number of Māori language speakers

157,113 (2006 Census)

148,395(Census

2013)No change as next Census not due until 2018 Te ako i te reo

The number of people accessing the e-library of He Puna Whakarauora to gather information about Māori language revitalisation

New measureNo

forecast set

644

Figure given is the number of unique pageviews for Research Library page on the website. See Policy and Research measures

for the number of times individual papers have been accessed.

Maintain or improve

trend

Te mārama pū ki te whakaora reo

Level of media commentary that is positive towards the Māori language

New measure 82%

Maintain or

improve trend

74%

On track for the full year.167 media stories were monitored and

analysed in Q1, compared to 66 in the same period in 2014/15.

Maintain or improve

trendTe mana o te reo

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FORECAST 2016-17

ALIGNMENT TO MĀORI


2011-12 actual

2012-13 actual

2013-14 actual


YTD Variance Notes

The range of resources available to learners and speakers of the Māori language

Figures provided in past years came from external sources and are not comparable to 2014-15

and following years

2,500

Maintain or

improve trend

Will be collated for the Annual ReportMaintain or

improve trend

Te kounga o te reo

Policy and research


FORECAST 2016-17

ALIGNMENT TO MĀORI LANGUAGE

STRATEGY 20142011-12 actual

2012-13 actual

2013-14 actual

2014-15 actual Forecast Performanc

e YTD Variance Notes

Effectiveness indicators

Development and use of the research and discussion papers in the e-library

New measure N/A

Documents accessed ≥1,200 times

On track for the year

The research library page had 644 unique views in the quarter. Analysis of the website operating system estimates

that over 1,400 views of the papers in the e-library occurred during Q1.

Detailed information from Google Analytics will be available from Q2

Documents accessed ≥1,600 times


Service management indicators

Key milestones of the approved research and development programme are delivered on schedule

New measure Milestones met In progress

Contracts are progressing. Work to integrate the results of the report on the

national research agenda into our existing research and investments

programme is continuing.

Milestones met


Delivery of matrix of language vitality indicators New measure

Milestones and

reporting schedule

In progress Consultation on the draft matrix with MLS agencies is expected to begin in October.

Milestones and

reporting schedule


Te mana o te reo

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FORECAST 2016-17



2012-13 actual

2013-14 actual



Delivery of annual report on the planning, reporting for state sector Māori language programmes

New measure

Milestones and

reporting schedule

In progress

An initial analysis of current Māori language monitoring and reporting in

MLS lead agencies' accountability documents has been completed.

Milestones and

reporting schedule


Te mana o te reo

Delivery of a rolling programme of evaluations of Māori language programmes and services

New measure

Programme scoped by December

2015

In progress

Draft evaluation framework developed with Te Puni Kōkiri. Looking to test this

internally and with the Department of Internal Affairs.

Programme implemented 2016/17


Te mana o te reo

Delivery of a survey on New Zealanders' attitudes to te reo Māori

New measure

Survey scoped and

designed by 30 June

2016

In progress

Concept plan drafted for presentation to the CE. Currently reviewing surveys

undertaken by Māori Television and Te Māngai Pāho for possible overlaps.

Survey run by Dec 2016: reported by 31 Mar 2017

Te mana o te reo; te mārama pū ki te whakaora reo

Establishing the scholarships programme (to increase national interest and engagement)

New measure By Dec 2015 Completed

On 1 October 2015, Te Taura Whiri i te Reo Māori and Ngā Pae o te

Māramatanga launched five Kia Ita scholarships

N/A Te mana o te reo

Completing research contracts for phase 1 of the research unit development

New measure

Complete the

remaining three

projects by due dates

In progressWork on all five contracts is pressing - see Appendix 1 for the detailed report

from He Puna Whakarauora.N/A Te mana o te reo

Output trends

Number of discussion and research papers provided to Māori language stakeholders

New measure 4 300 9

Not on track for the year.9 discussion and research papers were

available from the new website during the first quarter. Approximately 300 papers have been identified for loading to the

site and copyright permissions are being sought.

400 Te mārama pū ki te whakaora reo

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Language development


FORECAST 2016-17



2012-13

actual2013-14 actual


YTD Variance Notes


Review the framework (training standards and criteria, and examinations) for Toi Reo Māori

New measure

Scoping report by 31

March 20156

In process Terms of reference and project plan completed.

Draft new framework

by 31 March 2017

Te kounga o te reoTe mana o te reo

Scoping reports for He Pātaka Kupu 2 and options for making the corpus reports more widely available

New measure Both by June 2016 In process Project plan completed

Select and implement proposed options

Te kounga o te reo

Develop guidelines for bilingual signage New measure By June

2016 In process Scoping work has commenced

Socialise guidelines

by December

2016

Te kounga o te reo

Develop new copy of contemporary words dictionary Te Matatiki

New measure N/A No target in 2015/16

Scoping report for

Te Matatiki 2 by 30

June 2017

Te kounga o te reoTe mana o te reo

Service management indicators

Percentage of external queries about the Māori Language that are responded to within 5 calendar days

New measure 94% 62% 95% 81%

Performance in July and September was at 93% for both months. There were a number of enquiries in August which took substantially over the timeframe because of the nature of the queries.

≥95% Te kounga o te reo

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FORECAST 2016-17



2012-13



YTD Variance Notes

Output trends

Number of external queries about the Māori language received

351 395 288 205 300 124 On track for year end 350 Te kounga o te reo

Analysis of queries (by type of enquirer, location, type of query and intended use of information)

New measure

Description provided in

Annual report

No target but provides a picture of

the workload

32% of enquiries YTD have come from public entities, 58% from private individuals or groups and 10% have

been internal to Te Taura Whiri i te Reo Māori.

No target but provides a picture of

the workload

Te kounga o te reo

Number of new entries/edits/deletions to Māori language glossaries and lexicon

2,266 2,385 2,423 3,607Maintain or

improve trend

1,273 On track for year endMaintain or

improve trend

Te kounga o te reo

Number of Whakamātauria Tō Reo Māori (Level Finder Examinations) examinations set, number of sitters

5 exams 4 exams

5 exams 6 exams

Maintain or improve

trend

N/A

First exams for the year are scheduled in October 2015 (Q2)

Maintain or improve

trend

Te kounga o te reo;Te mana o te reo

44 sitters 42 sitters

102 sitters 39 sitters N/A

Percentage of sitters achieving Level 3 (moderate proficiency)

52% 50% 66% 79%Maintain or

improve trend

N/AMaintain or

improve trend

Te kounga o te reo;Te mana o te reo

Toi Reo Māori translator exam - number of exams, sitters and pass rate

1 exam 1 exam 1 exam 1 examMaintain or

improve trend

N/A Exams are scheduled for Q4 (April/May 2016)

Maintain or improve

trend

Te kounga o te reo;Te mana o te reo3 sitters 9 sitters 15

sitters 7 sitters

0% 22% 20% 43%

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FORECAST 2016-17



2012-13



YTD Variance Notes

Toi Reo Māori interpreter exam - number of exams, sitters and pass rate

1 exam 1 exam 1 exam 1 exam Maintain or improve

trendN/A Exams are scheduled for Q4 (April/May

2016)

Maintain or improve

trend

Te kounga o te reo;Te mana o te reo3 sitters 4 sitters 4 sitters 2 sitters

0% 25% 0% 0%

Community funding


FORECAST 2016-17

ALIGNMENT TO MĀORI


2011-12 actual

2012-13 actual

2013-14 actual



Effectiveness indicatorsNew consolidated funding programme, driven by criteria identified through the research programme

New measure

Criteria identified

and implemented by 30 June

2016

In progress A proposal is under consideration by the Board

Te ako i te reo;Te kōrerorero o te

reo

Major funding programmes achieve desired results

New measure

Desktop review of Te

Ataarangi programmes

by 30 September

2015

Completed by 30

September

Met forecast.A briefing report and recommendations

are being drafted.

Implementation of proposals from desktop

review for 2016/17

financial year


reo

Recipients of funded services improve their language proficiency

New measure

Stories of progress from HKK

and HKWRN/A Will be collated for the Annual Report

Stories of progress from

HKK and HKWR


reo

Service management indicatorsFunding management system is fit for purpose

New measure Implement application module by

In progress Two modules of the new funding management system were

implemented in July - initial applicant

Review and scope other

enhancements


reo

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FORECAST 2016-17

ALIGNMENT TO MĀORI


2011-12 actual

2012-13 actual

2013-14 actual



15 July 2015;

contract management

module by Dec 2015

registration and online applications.The development of the contract

generation and management module is being undertaken in partnership with

Te Mangai Pāho.

Output trends

The number of Mā te Reo/CBLI applications, $ applied for, number of grants approved and $ approved

New measure 185 applications

Maintain or improve

trend

271 applications

271 applications requesting $10,246,980 were received in Round

15. A full breakdown will be available in the

Q2 report.

Maintain or improve trend


reo

Funding is distributed across a range of activities and types of organisation throughout Aotearoa

New measureReported on

in Annual Report

No forecast set -

descriptor only

N/A No decisions have been made on Round 15

No forecast set - descriptor only


reo

The percentage of Mā te Reo/CBLI applicants and successful contractors who are:

First time applicants New measure 46% 49% ≥ 40% N/AApplications are in the assessment

process at present. A full breakdown will be available in the Q2 report.

≥ 40%Te ako i te reo;

Te kōrerorero o te reo

Repeat applicants (those with > 4 years' support since Round

10)

New measure 19% 19% ≥ 20% N/AApplications are in the assessment

process at present. A full breakdown will be available in the Q2 report.

≥ 20%Te ako i te reo;

Te kōrerorero o te reo

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Stakeholder engagement


FORECAST 2016-17



2012-13 actual

2013-14 actual


YTDVarianc

e Notes


Review of all promotional campaigns and resources New measure

Review scoped

and completed by 30

June 2016

In progress

A stocktake of promotional resources, a branding and logo review and a survey of

resources/ events have all been completed. The wider review work will

commence in Q2.

All proposals implemented by 30 June

2017

Te mana o te reo;Te kounga o te reo;Te mārama pū ki te

whakaora reo

Percentage of customers who report that resources produced to support the acquisition of te reo Māori are helpful.

New measure 80% 84% 89%

Annual survey ≥

90%N/A Survey has not been run yet. Planned for

Q2

Annual survey ≥

90%

Te mana o te reo;Te kounga o te reo; Te kōrerotanga o te

reo

Service management indicatorsNumber of relationships with key stakeholders which are formalised (eg by Heads of Agreement, MOU, a commitment to formal meetings, establishing a working party).

New measure 4 6 6

Met forecast. Four existing relationships to manage key events (Te Wiki o te Reo Māori and Ngā Tohu Reo Māori) plus partnerships with Te Māngai Pāho to collaborate on the

development of the grants management system and Ngā Pae o te Māramatanga

on the scholarships programme.

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Te mana o te reo;Te kounga o te reo;Te mārama pū ki te

whakaora reo

Number of threads (>6 posts in thread) on Twitter or Facebook pages administered by Te Taura Whiri i te Reo Māori which are over 80% in te reo.

New measure 358 600 56

Not on track for the year.Note that the target was set based on an

interpretation of threads that was less detailed than that being used to measure

performance.

700Te mana o te reo;


Output trendsNumber of resources to support the acquisition and use of te reo Māori

522,475 309,600 347,660 529,063 320,000 147,700On track for the year.

Approximately 3,100 requests for resources were responded to within the

320,000Te mana o te reo;

Te kounga o te reo;Te mārama pū ki te

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FORECAST 2016-17



2012-13 actual

2013-14 actual


YTDVarianc

e Notes

delivered to customers (physical delivery and online resources downloaded).

period. Each of these requests received an average of 5 sets of 7 resources each.Analysis of the website operating system suggests that a further 2,200 resources were downloaded electronically and the audio files and supporting PDFs were

downloaded approximately 37,000 times.Statistics on the number of resources downloaded from the website will be readily available from Q2 onwards.

whakaora reo

Profiles of followers of Te Taura Whiri i te Reo Māori in social media.

New measure 18,743

Maintain or

improve trend

22,152 On track for the year endMaintain or

improve trend

Te mana o te reo

Number of unique pageviews on new integrated website

New measureNo

forecast set

287,393 The new integrated website went live on 2 July 2015.

No forecast set Te mana o te reo

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Appendix 2

He Puna Whakarauora – Update on Māori Language Strategy Work streams

MLS lead role:Developing the Māori language

Māori Language Research: Support research and development projects for Māori whānau, hapū and iwi language development.

SPE performance measure

Key milestones of the approved research and development programme are delivered on schedule

Five initial Priority projects of HPW

Key activities:

Priority 1: National Research Agenda - Te Matataua o Te Reo.This report was completed and approved by the Board in May 2015. Our review of the report was focused on considering and identifying existing research for each of the recommended priorities (confirming what we know); aligning our current investments to these priority areas (what we know already, what we don’t know); and applying our framework to assist us identify new areas for research (what we want to know).

During September, and as part of our wider planning activities, we identified a large amount of existing research (over 500 articles) relating to the ten priorities identified in Te Matataua. In order to ensure we are not duplicating existing research, we will produce an annotated bibliography of the existing research to identify any new research where we can apply our investment.

Priority 2: Research PortalFor quarter one, our work on the portal has been focused on identifying and resolving, where possible, the outstanding copyright issues. Of the 300 plus individual articles (which includes 49 theses) identified in the initial stages of the work on the portal, we only have written consent to use 9 theses. These are loaded on, and are accessible via, the research portal. We have reviewed the consent/permissions process to ascertain where we may be able to provide access to these articles if consent is secured at a later time.

Further work will involve categorising the articles into the five key result areas as the research articles we identified for the portal do not include the majority of the other 500 plus research reports relating to te reo Māori identified through scoping work around Te Matataua. Going forward, we are securing two interns from Victoria University (as part of our Scholarships programme) to produce the annotated bibliography.

We continue to engage internally to ensure the portal is established as a stand-alone component in the newly established website of Te Taura Whiri i te Reo Māori as well as identifying similar initiatives

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underway in the Māori language research sector.

Priority 3: Measure the health of the Māori Language in homes and communitiesNZCER held a training day on 5 August at Waiwhetū marae for all community researchers. Approximately 40 participants attended the training. NZCER provided information to support all researchers with their fieldwork, to inform and familiarise them with procedures and processes set down with this research and to support their engagement with the eight communities.

All community researchers were provided with the tools to begin planning for and undertaking the fieldwork in their respective communities. NZCER has signalled that it has dropped two of original four communities proposed in the Tai Tokerau region – Moerewa and Waima – prior to the first round of interviews with key stakeholders starting in September. At the same time as NZCER informed us of the change in communities, the Project Leader, Dr Jessica Hutchings, also advised that NZCER is likely to be over-budget and that Dr Pat Hohepa, a member of the Advisory Group supporting this research project, is likely to raise a request for additional funding for this research project directly with you, as the Minister for Māori Development.

Dr Hutchings has been advised that any request for additional funding will need to be formally submitted to the CE for consideration and response. She was also advised that the Board had responsibility for all investment decisions over $100,000. To initiate this discussion, we requested an update of their budget versus actual costs incurred from the start of the research through to the end of September. Our staff also advised Dr Hutchings that it was highly unlikely that we would support such a request as the selection of the successful tender for this research considered, as part of this process, the reputation and confidence in the ability of the organisation to undertake and complete the research within the funds specified in the tender documents.

We will advise you if any further actions is taken by NZCER should we receive a formal request from NZCER, or report on the progress of this project in the next quarter.

Priority 4: Measure the value of Te Reo Māori to the NZ Economy.Waikato University scheduled stakeholder engagement with government agencies and intends to complete this engagement in September. The purpose of the stakeholder engagement is to identify their views on ‘how do we quantify/qualify value’ and whether we can differentiate the value of te reo from the value of the culture as they are both intrinsically linked.

Te Taura Whiri i te Reo Māori staff met with the Waikato University research team on 10 September as one of the key stakeholders. A key issue that the researchers and Te Taura Whiri i te Reo Māori identified was the six month timeframe for completing this research. We confirmed with the researchers that we are open to extend the

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timeframe for completing this research project if the additional time ensures the research has captured the relevant views and experiences of key respondents to inform the research findings.

The researchers confirmed that they had received the income data from Te Kūpenga and Census 2013 which we had already purchased for the analysis component of this research project.

Priority 5: Evaluate the impact of wānanga whakarauora reo and their role in community led language regeneration and revitalisation.The date for the first Kura Whakarauora is 5–8 November 2015 and it will be held at Te Herenga Waka Marae, Victoria University.

The timing of the second Kura Whakarauora is set for 21-24 January 2016. We are awaiting confirmation of the location and venue for this Kura Whakarauora.

Our team is working closely with R&K Consultants as they draft the programme and agenda for the Kura Whakarauora. As the target audience of these workshops are those community members actively engaged in language planning activities, we contacted past recipients of Mā te Reo funding to support their language planning at the beginning of September and provided information about the Kura scheduled in November. By the end of September, over half of the 70 places available for this Kura were full. The researchers are confident that all 70 places will be filled by the end of October.

MLS Lead Role:Developing the Māori Language

Purchasing services from Te Taura Whiri i te Reo Māori to provide capacity and capability building for Māori language organisations.

SPE Establishing the scholarships programme (to increase national interest and engagement) by December 2015

Scholarships programme

Key Activities

Our scoping work identified a range of scholarships that are currently being offered to support Māori students in tertiary education. We met with Ngā Pae o te Māramatanga on 17 September 2015 to confirm the level of study we will offer scholarships to in terms of supporting Māori language research, the number of scholarships we should offer, the administration and individual scholarships and the timing for launching the first drop of scholarships. As a result of our discussions, on 1 October 2015, Te Taura Whiri i te Reo Māori and Ngā Pae o te Māramatanga launched five Kia Ita scholarships. The scholarships are aimed at supporting the advancement of Māori Language revitalisation through:

a) building capacity and capability

b) building on and increasing access to a knowledge base and

c) increasing the number of Māori Masters graduates throughout New Zealand.

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The scholarships are designed to support Māori students who will be enrolled in a recognised Masters programme of study and research at a tertiary institution in New Zealand and who are completing their thesis/dissertation:

a) in English on a Māori language revitalisation topic or

b) on any subject written in Te Reo Māori.

The close off date for all applications for a scholarship is 31 October and a panel will meet in November to assess applications and confirm successful recipients at the beginning of December. At that time, we will also review the interest and focus of these first scholarships to identify where further scholarships may be considered and offered. This will ensure our plans enable us to do a second round of scholarships in February 2016.

MLS Lead Role:Policy Advice and Evaluation

Headline indicator – the attitudes of all New Zealanders towards the Māori language

SPE Delivery of a survey on New Zealanders attitudes to te reo Māori – survey scoped and designed by 30 June 2016

Attitudes survey Key Activities

A concept plan proposing a number of options for undertaking the Attitudes survey has been drafted and is being finalised to present to the CE for him to consider and confirm the next steps for this work.

We met with officials from Te Puni Kōkiri and Stats NZ to hear their experiences with undertaking attitudes surveys and surveys specifically focused on capturing data relevant to the Māori population (specifically Te Kūpenga). We asked Stats NZ officials as to whether they would consider running the survey on our behalf and their initial response was that this is highly unlikely as Stats NZ no longer undertakes one off surveys as part of its core business.

Also, when we met with Te Māngai Pāho staff, they advised us of the current survey activities Te Māngai Pāho and the Māori Television Service have underway. We are reviewing the survey questions those entities include in their surveys to identify any potential duplicate questions we have in the draft concept plan. This is new information for us and, based on our discussions, we consider there is likely to be duplicate questions.

Once we confirm the relevance of those survey questions to our proposed attitudes survey, we will complete a final draft of the concept document for consideration and approval from the CE. Should our recommendations confirm no duplication in our questions and therefore seek approval to run an attitudes survey, we will plan to run an open tender process to seek proposals from research companies and organisations. Our initial thinking is that the design and delivery of a new survey will take up to 12 months from October 2015, with the findings potentially being available by

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February 2017.

MLS Lead Role:Monitoring the Māori Language

Undertake a rolling programme of evaluations of the Māori language programmes and services delivered by lead agencies and other agencies within their portfolios and sectors

SPE Delivery of the rolling programme of evaluations of Māori language programmes and services by December 2015

Rolling Programme of Evaluations

Key Activities

A draft evaluation framework has been designed by Te Taura Whiri i te Reo Māori and Te Puni Kōkiri and we are seeking agreement from the CE to test this framework on our own programmes and services. DIA has also agreed to test the framework on at least two of its programmes. Once we have agreement from the CE to test the draft framework, we will work alongside Te Aroākapa to trial the draft framework.


To monitor our efforts in the five result areas to revitalise Māori languageTo develop a matrix of detailed indicators for each of the result areas

SPE Developing a matrix of language vitality indicators

Matrix of Indicators Key Activities

Our discussions with Te Puni Kōkiri staff during the development of this matrix and post a technical review of the full list of draft indicators raised the need to clarify and confirm the relevant monitoring roles of each organisation. We agreed that clarifying our relevant monitoring roles will also clarify the tools we will use to support us carrying out our Māori Language Strategy roles. To this end, we have considered implementing a multi-level approach to the matrix order to monitor high-level Māori Language Strategy outcomes and agencies’ contributions towards those outcomes.

While consultation is under-way on the current draft matrix, we are looking to identify around 15 core high-level indicators to measure progress in the 5 key MLS strategy outcomes to provide an overall picture of the health of Māori language. Another set of Level 2 matrix indicators is being identified through consultation with the MLS agencies to measure individual agencies’ performance in contributing to the high level outcomes. On-going dialogue about the matrix with agencies will also enable us to develop intervention logic to support clear line of sight from agency outputs to the MLS goals.

Revisions to the matrix of indicators were made and a final draft is being prepared for the CE’s approval prior to agency consultation planned to begin in October. The current draft contains 50 indicators, which is based on capturing the information that we ‘ideally’ want to inform the narrative around the effectiveness and relevance of the government’s contribution to supporting and developing Māori language, specifically the five key outcome areas

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confirmed in the Māori Language Strategy.

We are actively aware however, that agencies will raise concerns with proposing 50 indicators and currently many, if not all, agencies will not have data capturing processes in place for all of the indictors. We have confirmed meetings with the Māori Language entities and the main agencies (Stats NZ, Ministry of Education and Te Puni Kōkiri) in September to present the draft matrix and deliver key messages about the development of the draft matrix and our view that this matrix is a ‘working’ document as it will be used to collect information from agencies annually. As a result of the findings arising from agencies ‘internal rolling programme of evaluations (on the Māori language programmes, services and activities each delivers), we expect some changes will be made to the matrix to reflect the current status and focus of the Māori language programmes and services delivered by each agency.

The data captured through the level 2 version of the matrix is intended to allow us to measure progress made by Māori language programmes and services delivered by agencies. The reporting mechanism for this data is the annual report on the planning and reporting for Māori language programmes and services delivered by each agency.

We are refocusing our narrative on the matrix to better contextualise our work and to identify key issues for agencies feedback or comment. In September, we took time to develop and confirm our narrative in the matrix to support our meetings and consultation with agencies set to begin in October.


Produce an annual report about the planning and reporting for Māori language programmes and services undertaken by lead agencies.

SPE Delivery of annual report on the planning, reporting for state sector Māori language programmes

Annual Report Key Activities

Analysis of the current Māori language monitoring and reporting in MLS lead agencies’ accountability documents was completed earlier in the year.

Our current work focuses on identifying a structure for presenting the information within the annual report. As the Ministry of Education collects extensive and relevant data and information on the government’s contribution to support the learning of te reo Māori, we advised officials that our initial view of the data they collect is that it will likely be the main data source to measure the government’s contribution towards increasing the number of Māori language learners, and whether this, in itself, leads to an increase in the number of speakers

We are asking agencies to consider drafting the narrative around the data they provide as this first report will provide the benchmarks

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to measure future progress against and will further inform the level 2 matrix as the basis for the monitoring and reporting framework.


Incorporate planning and reporting for Māori language programmes and services at an appropriate level in their accountability documents, as their statutory function allows.

The Monitoring and reporting framework

In July 2015, a draft of the monitoring and reporting framework was sent to lead agencies for comment. We have since met with the Ministry of Culture and Heritage, the Department of Internal Affairs and the Ministry of Education to seek their views on the draft framework.

As a result of our discussions with agencies and the planned consultation on the matrix scheduled for October, further work on this framework is paused until consultation on the draft matrix is completed. This will enable us to confirm the purpose of the monitoring and reporting framework with agencies and clarify the linkages to the matrix and the annual report.

In our view, we consider that the monitoring and reporting framework will assist agencies to incorporate their Māori language programmes and services within their accountability documents (or in a stand-alone Māori Language Strategy), and confirm the connectedness of their programmes and services to the five outcome areas and to the principles that guide our implementation of the MLS (i.e. a mini matrix for each agency).

Upcoming critical dates/ milestones

Send second draft Matrix to CE for approval to begin consultation with lead agencies – early September 2015

Consultation on matrix with lead MLS agencies 2018 Census submission – send out to survey participants

who wanted a copy Sign off on scoping document for the attitudes survey Annual Report format on MLS agencies Kapa Haka research scoping Priority 4 – interviews with stakeholders TTW Office

10 September 2015 Priority 5 – Progress Report due 15 September 2015 Scholarships consultation meeting with Ngā Pae o te

Māramatanga 17 September 2015

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Appendix 3

Financial report for the year ended 30 o Mahuru 2015.

Purpose

This finance report presents the provisional Statement of Financial Performance and Statement of Financial Position of Te Taura Whiri i te Reo Māori for the year ended 30 o Mahuru 2015. The 2014/15 results are provisional with Audit NZ still conducting the annual audit.

Financial performance

The provisional results for the year ended 30 o Mahuru 2015 shows a surplus of $0.856m which is $0.012m more than budget. The Financial Performance is further broken down to show expenditure for Community Based Language Initiatives fund (CBLI) and He Puna Whakarauora (HPW) which gives a more transparent view of Te Taura Whiri i te Reo Māori expenses.

Revenue

Total revenue received is more than budget by $0.016m and relates to higher Interest Income and more sponsorship for Te Wiki o te Reo Māori and Ngā Tohu Reo Māori than expected.

Expenses

Total expenses are showing an adverse variance of $0.047m and mainly relates to Mā Te Reo funding milestone payments being more than originally budgeted.

He Puna Whakarauora

A briefing paper relating to the underspend of He Puna Whakarauora was sent to Te Puni Kōkiri on Wednesday 21 October 2015 for comments. This paper outlines how the underspend from 2013/14, 2014/15 and 2015/16 annual appropriation will be committed in the 2015/16 financial year.

CBLI

Negotiations are underway with around 17 Iwi that were identified at the time that CBLI was transferred from Ministry of Education to Te Taura Whiri i te Reo Māori. It is envisaged that the underspend relating to 2013/14, 2014/15 and 2015/16 annual appropriation will be committed in the 2015/16 financial year.

A budget re-forecast exercise will be completed for the month of October 2015 to realign the budgets with the proposed underspend for Research and Development and CBLI projects in the 2015/16 financial year.

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Statement of financial position

Te Taura Whiri i te Reo Māori is in a stable financial position with a working capital figure of $8.647m (compared to $8.416m as at 30 June 2015).

The asset to liability ratio is 1:0.59 and the overall equity position is positive at $5.878m (compared to $5.022m as at 30 June 2015). The cash balance for the period is $6.804m.

Mā te Reo investment

The fund is currently worth $4.0454m and is accounted for separately in to the residual funding (balance of original $15m), 2011/12 annual allocation of $2.0m (Round 11), 2012/13 annual allocation (Round 12) and 2013/14 annual allocation of $2.25 (Round 13) and annual allocation of (Round 14) and first quarter allocation of (Round 15). This comprises:

$2.615m residual of the original $15m funding.

$0.089m of Round 11 funding; $1.888m worth of Round 11 contracts have been executed.

$0.678m of Round 12 funding; $1,508m worth of Round 12 contracts have been executed.

$0.456m of Round 13 funding; $1.949m worth of Round 13 contracts have been executed with $0.058m outstanding over 18 contracts.



Most of the funding for rounds 11, 12, 13, 14 and 15 are being held in separate call accounts. The majority of the residual funding is in bonds for maximum returns. $0.017m has been earned in interest for the year.

Board Fees

All board fees paid are currently within the Fee Range threshold.

Commission Member Board Fees to Date Fee RangeWayne Ngata $10,800 $24,000 - $30,000

Te Awanuiārangi Black $ 675 $12,000 - $16,960

Hinurewa Poutu $ 1,350 $12,000 - $16,960

Rawinia Higgins $ 1,350 $12,000 - $16,960

Charisma Rangipunga $ 1,350 $12,000 - $16,960

Ruka Broughton $1,350 $12,000 - $16,960

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2015/16 2015/16 2015/16 2015/16 2015/16Actual Budget Variance Variance Forecast

$ $ $ % $REVENUE Operating Revenue from CrownOperating Appropriation 801,000 801,000 - - 3,204,000

Mā Te Reo Fund - Monitoring and Evaluation 62,500 62,500 - - 250,000Research & Development 500,000 500,000 - - 2,000,000

Community-Based Language Initiatives 370,240 370,240 - - 1,480,960

Total Operating Revenue from Crown 1,733,740 1,733,740 - - 6,934,960

Grants Revenue from CrownMā Te Reo Fund 562,500 562,500 - - 2,250,000

He Kāinga Kōrerorero 0 0 - - 1,500,000CBLI - Te Kura Whānau Reo 307,298 307,298 - - 836,040

Total Grant Revenue from Crown 869,798 869,798 - - 4,586,040

Finance Revenue

Interest Income 78,888 75,000 (3,888) (5)% 350,303Other Revenue 67,709 55,000 (12,709) (23)% 166,764

Total Finance Revenue 146,597 130,000 (16,597) (28)% 517,067

Total Revenue 2,750,136 2,733,538 (16,597) (28)% 12,038,067

EXPENSESOperating expensesAmortisation 3,268 4,436 1,168 26% 17,744

Depreciation 9,185 15,854 6,669 42% 63,418

TTWh Operating expenses 464,663 459,076 (5,587) (1)% 1,796,432CBLI Operating expenses 8,469 0 (8,469) (100)% 3,280,095

HPW Operating expenses 157,430 180,000 22,570 13% 1,574,064TTWh Personnel 607,599 544,283 (63,317) (12)% 2,190,817

CBLI Personnel 0 0 - - 130,800HPW Personnel 43,010 85,778 42,768 50% 354,250

Total Operating Expenses 1,293,624 1,289,427 (4,917) (0.38)% 9,407,619

Contract Expenses (net)Mā Te Reo Fund 292,936 250,000 (42,936) (17)% 2,250,000

He Kāinga Kōrerorero 0 0 - - 1,500,000

CBLI - Te Kura Whānau Reo 307,298 307,298 - - 836,040

Total Contract Expenses 600,234 557,298 (42,936) (8)% 4,586,040

Total Expenses 1,893,858 1,846,725 (47,133) (3)% 13,993,659

Operating Surplus/(Deficit)Operating Surplus 586,713 574,313 (12,400) (2)% ($1,955,592)Contracts Surplus 269,564 312,500 42,936 14% -

Total Operating Surplus/(Deficit) 856,278 886,814 30,536 3% ($1,955,592)

Te Taura Whiri i te Reo MāoriStatement of Comprehensive Revenue and Expense

for the 3 months ending 30 September 2015

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2015/16 2014/15

Actual Actual$ $

ASSETSCURRENT ASSETSCash and cash equivalents 6,803,895 6,127,816 Debtors and other receivables 3,277,865 33,467 Mā te Reo Agency Fund Investment Account 4,304,407 4,180,214 Prepayments - 2,182

GST receivable - 142,697

Total Current Assets 14,386,167 10,486,377

NON-CURRENT ASSETSMā te Reo Agency Fund Investment Account 150,000 150,000

Property, Plant and equipment 85,054 74,838

Intangible assets 21,201 24,469

Total Non-Current Assets 256,254 249,307

TOTAL ASSETS 14,642,421 10,735,684

LIABILITIESCURRENT LIABILITIESCreditors and other payables 665,834 896,653Mā te Reo Agency Fund Investment Account 1,206,177 1,012,337Grants Received in Advance 3,405,455GST payable 200,749 - Employee entitlements 260,266 161,140

Total Current Liabilities 5,738,480 2,070,130

NON-CURRENT LIABILITIESMā te Reo Agency Fund Investment Account 3,025,498 3,638,993Employee entitlements - 4,397

Total Non-Current Liabilities 3,025,498 3,643,390

TOTAL LIABILITIES 8,763,978 5,713,520

NET ASSETS 5,878,443 5,022,164

OWNER'S EQUITYBrought Forward 5,022,165 3,544,903

Current Year Earnings 856,278 1,477,262Total Crown Equity 5,878,443 5,022,165

Statement of Comprehensive Revenue and Expense for the year endedas at 30 September 2015

Te Taura Whiri i te Reo Māori

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