unit 9 making business trips 制作单位：应用外语系公共英语教研室...

Unit 9 Making Business Trips

制作单位：应用外语系公共英语教研室

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2010-2-3 Advanced Career English 2

Unit 9 Making Business Trips

Getting Things Ready1

Things to Do2

Things to Write3

Career Skill Description


Section 1 Getting Things Ready

determine trip goals by planning in advance

make trip arrangements

Contact business partners

write a business trip review

In this unit, you will learn to

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Section 2 Things to Do

Things to Do

Activity Two

Listen and Write Read and Think

Activity One

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Related Information



Related Information:Top 10 Tips for Traveling Abroad

1. Check the latest travel advice for your destination and subscribe to receive free e-mail notification each time the travel advice for your destination is updated. 2. Take out appropriate travel insurance to cover hospital treatment, medical evacuation and any activities, including adventure sports, in which you plan to participate. 3. Before travelling overseas register your travel and contact details online or at the local embassy or consulate once you arrive, so they can contact you in an emergency. 4. Obey the law. Consular assistance cannot override local laws, even where local laws appear harsh or unjust by your standards.



5. Check to see if you require visas for the country or countries you are visiting or transiting. Be aware that a visa does not guarantee entry. 6. Make copies of your passport details, insurance policy, travelers cheques, visas and credit card numbers. Carry one copy in a separate place to the originals and leave a copy with someone at home. 7. Check with health professionals for information on recommended vaccinations or other precautions and find out about overseas laws on traveling with medicines. 8. Make sure your passport has at least six months validity and carry additional copies of your passport photo with you in case you need a replacement passport while overseas.



9. Leave a copy of your travel itinerary with someone at home and keep in regular contact with friends and relatives while overseas. 10. Before departing check whether you are regarded as a national of the country you intend to visit. Research whether holding dual nationality has any implications for your travel.

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make preparation for make preparation for

Set down Set down

in advancein advance

sincerity sincerity

effective effective

destination destination

consultconsult

arrival arrival

advisable advisable

Section Two Things to Do Activity One Listen and Write

arrangment arrangment

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Section Two Things to Do

Question 3 Do you get any idea on how to maintain a good relationship with your business partners?

Question 2What is a travel agency?

Question 1What do you need to prepare for a business travel?

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Read and Think

Travel for Business

When you’re going for your business trip, there are many things you have to consider in advance, such as finding out the location of the venue, choosing transportation means, booking hotel rooms, and even exchanging foreign currencies when traveling internationally. So it is advisable to write out an itinerary before you get to your destination. As a matter of fact, a good travel plan can save you a lot of time and money.


Read and Think

First of all, you must make yourself clear of your business trip goals, which may be to pay a visit to workshop, confirm quality standard, evaluate supply ability, discuss prices furthermore and so on. Make sure you keep all your goals in mind during the journey. If you are asked to make the travel arrangements yourself, you may consult a travel agency. Tell the assistants of the date and place, and they can always help you book flight and hotel rooms at more favorable prices.


When these are set down, inform your business partner of the dates of your arrival and departure so as to let your partner make some preparations for warming reception and help you book tickets for train or plane between cities. Name cards are often exchanged officially when you meet with your business partners for the first time. Usually customers will visit several places in different cities. It’s a good idea to decide when and where to go first, second, third. It is quite important that both of you communicate in an effective way. If you are not sure which the best route is, you’d better consult your partner.

Read and Think


Nowadays, sending gifts for business partners has developed into a common practice. Gifts are just to express your sincerity to do business with your partners and it is not necessary to buy too expensive things for that. Otherwise, it is likely that you will make your partners feel nervous.

Based on the tips given ahead, you are likely to have a successful business trip with your partners around the world. (340 words)

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Read and Think


Read and Think

Find out the function of “travel agency”. A travel agency is a retail business, that sells travel related products and services to customers, on behalf of suppliers, such as airlines, car rentals, cruise lines, hotels, railways, sightseeing tours and package holidays that combine several products. In addition to dealing with ordinary tourists, most travel agencies have a separate department devoted to making travel arrangements for business travelers and some travel agencies specialize in commercial and business travel only. There are also travel agencies that serve as general sales agents for foreign travel companies, allowing them to have offices in countries other than where their headquarters are located.

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Task 1 Problem-solving


Read and Think

1. It is suggested that we should make a plan before we start to travel.

2. We can consult a travel agency if we have to make the arrangements ourselves.

3. A travel agency always books flight and rooms at very high prices.

4. Inform the partners of the arrival date so that they can make some preparations.

5. Name cards are often exchanged officially when business partners meet for the first time.

6. We should buy expensive gifts for our business partners to express sincerity.

T

T

T

F

T

Fnext

Task 2 Write T/F (True or False) for each of the following statements.


Read and Think

Task 3 Give brief answers to the following questions.

1. What do we have to consider in advance when we’re going for a trip?

We have to consider many things, such as finding out the location of the venue, choosing transportation means, booking hotel rooms, and even exchanging foreign currencies when traveling internationally.

2. In what way can a good travel plan help us?

A good travel plan can save us a lot of time and money.

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Read and Think

3. What can we benefit from a travel agency?

A travel agency can always helps us book flight and hotel rooms at more favorable prices.

4. Why should we inform business partners of the dates of arrival and departure?

We inform them so as to let them make some preparations for warming reception and help us book tickets for train or plane between cities.

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Read and Think

5. Is it necessary to send too expensive gifts for business partners?

No, it isn’t. Because too expensive gifts will probably make your partners feel nervous.

6. If you are going to have a business trip, how will you make a plan?

Open.

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Read and Think

A B1. 质量标准 a. supply ability 2. 接风洗尘 b. a common practice 3. 交通工具 c. in an effective way 4. 惯例 d. quality standard 5. 供给能力 e. transportation means 6. 商谈价钱 f. warming reception 7. 表示诚意 g. express the sincerity 8. 交通工具 h. exchange foreign currencies 9. 兑换外汇 i. transportation means 10. 有效的 j. discuss prices

1-d

2-f

3-i

4-b

5-a

6-j

7-g

8-e

9-h 10-c

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Task 4 Match A with B.


Read and ThinkTask 5 Fill in the blanks with the right words or phra

ses. Change the form where necessary.

1. A Chinese student went to __________ his foreign teacher about English learning.

2. Success __________ hard work.3. He took a peep at the back of the book to __________

__ the answers to the questions.4. We are still too early to __________ his chances of su

ccess.

in advance find out advisable evaluate confirm arrangement consult effective be based on route

consult

is based on

find out

evaluate


Read and Think

5. He is responsible for all the travel __________.

6. The local government warned the citizens to prepare _____________ for the bad weather.

7. Once your address __________, you will be able to receive the product.

8. The guide led us home by a short __________.

9. It is __________ to do some warm up exercises before swimming.

10. They are trying to find the most __________ methods to solve the problems at the moment.

arrangements

in advance

is confirmed

route

advisable

effective

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Section 3 Things to Write Things to Write

Activity Two: Applied Writing

business trip review trip review

Activity One: Task-based Writing

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Section 3 Things to Write

Activity One: Task-based Writing

Write a

business trip view

Write a

business trip view

Task 1 Study the following tips for writing.

Task 2 Study the following language for writing.

Task 3 Study the following model for witing.

Task 4 Write a business trip review .

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A business trip review is usually sent to a supervisor or boss after an employee returns from a business venture.

Begin this review with a short paragraph to provide information on your trip, such as the time, destination and the purpose.

Next, summarize the trip. Remember, the reader is usually not interested in a detailed minute by minute account of what happened. Instead, take the time to write a clear and concise outline of your trip.

Task 1 Study the following tips for writing.

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Third, write a discussion section to point out to the reader any important information that you feel should be highlighted or stressed.

Finally, in the last section, state any additional relevant information you have come across since returning from the trip or any recommendations you might have for the reader.

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Words and phrases ： have a business trip to 去…作商务旅行hold talks with 举行会谈a red eye flight 深夜航班promote our products 推销产品reach a new peak 达到顶峰commodity 商品sales channel 销售渠道expand one’s business 扩展业务

Task 2 Study the following language for writing.

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Sentence patterns:The following are the main points to be

presented.

He talked much about …

We visited their stores ….

We found their stores so well-decorated.

It was also noticeable that …

Both of us agreed that …

They showed keen interest in …

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Task 3 Study the following model for witing.

A Review of My Business Trip to Singapore

Last week, I had a business trip to Singapore with my assistant Liu Xin to hold talks with the Red Rain Company, which takes quite a large share in their local market. If we promote our products in Singapore with the help of Red Rain, our sales record would be likely to reach a new peak. The following are the main points to be presented.

In total, we spent 4 days there (from May 11th to May 14th). On May 11th, we had a red eye flight and arrived at 6:00 am. We didn’t leave the hotel until next



10 am, when we had a meeting with Mr. Lin, a sales manager from the company. He talked much about his company’s management and marketing networks, which were very impressive. We also introduced our company, as well as our new products. He was quite interested in our commodity and ensured us that our products would be a success in Singapore. During the next two days, we visited their stores. We found their stores were so well-decorated and were full of consumers. It was also noticeable that their salespersons were extremely polite and pretty professional in responding to customers’ inquiries. On the last day, we exchanged our opinions on the cooperative venture. Both of us agreed that the two parties should establish a long-term, stable and constructive business relationship.



In the course of our trip, we were aware of the effective marketing strategies they used. The Red Rain Company possesses a large number of stores, which are their basic sales channel. I think if we can expand our business to Singapore through their sales channel, it would definitely be profitable for both parties.

Our future partner would be very delighted if we could build a sincere business relationship with them. They can’t wait to hear our decision.

By Zhang Hua

Manager of Sales Dept

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have business trip to Shanghaithe purpose of my trip was ...my first tiem therewith the help of a travel agencyarrive at the airport on timemeet me at the airportstay in a hotel in the center of the cityhad three talks with the sales manager, the public relations manager and the Deputy Chiefinterested in our company and our productsinvite you to visit them personallyvisited some sightseeing spotsan ideal place for our business expansion

Task 4 Write a business trip review based on the following hints

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Task 1 Look at the words

be familiar with 熟悉places of interest 游览地点be keen on 对…很热心，热衷于partnership 伙伴关系，合作关系

Activitiy 2 Applied Writing

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Task 2 Supply the missing words in the following trip review.

On 1) __________, I was sent to New York for business. Although I was not familiar with the city, it is fortunate that the travel agency has made all the arrangements for me.When I arrived, the business partners gave me 2) ____________. We 3) __________________ the cooperation of our two companies in the United States. We enjoyed ourselves at the party. I also walked around to places of interests there. My deepest impression of the city is 4) _____________________ are keen on establishing a long-term partnership with us. At the end of the trip, we exchanged lovely gifts with each other. In the meantime, I invited them to pay a visit to China when they had time. And they 5) ___________________with pleasure. I think the business trip is quite successful.

open

a warming reception

talked much about

our business partners

accepted my invitation

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unit 9 making business trips 制作单位：应用外语系公共英语教研室...

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